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Home My WebLink About02282023 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 28, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of February 9, and February 14, 2023 2. PUBLIC HEARINGS A. New Massage Establishment License 1. Company: Council Oak Spa a) Location: 3302 Portage Ave., Suite A b) Favorable Recommendations 3. AWARD BIDS AND APPROVE CONTRACTS A. Six Thousand (6000) More or Less, Universal Nestable Refuse and Yard Waste Containers 1. Company: Otto Environmental Systems 2. Amount: Twenty-Four (24) Month Contract a) 95 Gallon: $60.31/each b) 45/48 Gallon $50.70/each 3. Funding: PR-00021076 4. CHANGE ORDERS A. Northwest Elevated Tank Improvements – Project No. 122-018 1. Company: Viking Industrial Painting, LLC 2. Change Order No.: 1 3. Decrease Amount: ($7,745); Increase Ninety-Seven (97) Days 4. Percent of Decrease: (0.63%) 5. Revised Contract Amount/Completion Date: $1,220,655; March 31, 2023 6. Funding: PO-0018335 5. PROJECT COMPLETION AFFIDAVITS A. East Bank Trail Over Leeper Ave. Bridge Repairs – Project No. 121-075 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $185,584 3. Funding: PO-0018559 B. Morris Performing Arts Center - Main Level Slab Replacement – Project No. 121-029A 1. Company: Larson-Danielson Construction Co., Inc. 2. Final Contract Amount: $975,535.70 3. Funding: PO-0014138 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 28, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2023 Street and Sewer Material Bid – Project No. 123-019 1. Funding: PR-00022956 B. 2023 Asphalt Material Bid – Project No. 123-020 1. Funding: PR-00022957 C. 2023 Guardrail Installation and Replacement – Project No. 122-043 1. Funding: PR-00022501 7. RESOLUTIONS A. Resolution No. 08-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the South Bend Redevelopment Authority 1. Description: Approves the Transfer of the Leased Premises B. Resolution No. 09-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Christopher Krueger ’s Firearm C. Resolution No. 10-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Juan Lora’s Firearm 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Sidewalk Construction Agreement – Indiana Michigan Power Company 1. Description: Install Sidewalk at New Substation and Service Center on Adams Rd. Project No. DP21-040 B. Amendment No. 2 to Owner-Engineer Agreement – WBK Engineering, LLC 1. Description: Repackaging of Design Specifications for 2023 VPA Athletic Court Renovations, Phase II 2. Amount: $9,880 (Hourly); New Adjusted Amount $98,379.92 3. Funding: PO-0020015 C. Easement Nos. 63 & 65 – American Electric Power 1. Description: Two (2) Parcels of Property Owned by the Civil City of South Bend at Ponader Park for Electric Transmission, Distribution, and Communication Lines & Appurtenant Equipment & Fixtures CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 28, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 D. Open Market Contract – H&H Renovations, Inc. 1. Description: Award Miami Hills TIF Project - Windows & Siding Project No. 122-027 2. Amount: $1,584,305 3. Funding: PR-00016923 9. LICENSES AND PERMITS A. Licenses 1. Type: Massage Establishment a) Applicant: AB Reflexology & Massage b) Location: 2614 S. Michigan St. c) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Sun Flower Massage Spa LLC b) Location: 421 N. Hickory Rd. c) Favorable Recommendations B. Sidewalk Café Permit 1. Applicant: The General Deli & Café a) Location: 609-613 E. Jefferson Blvd. b) Date/Time: Sunday-Saturday 7:00 a.m. to 12:00 a.m. c) Favorable Recommendations Subject to Proper ADA Clearance from obstructions C. Street Closures for Special Events 1. Event: Chet Waggoner Little League Opening Day Parade a) Date/Times: May 29, 2023; 7:00 a.m. to 8:45 a.m. b) Location: Wilber St. to Portage Ave., Loop Around Cemetery, Continue on Portage Ave., End at Little League Park on Riverside Dr. c) Favorable Recommendations 2. Event: South Bend Westside Memorial Day Parade a) Date/Times: May 29, 2023; 6:00 a.m. to 11:00 a.m. b) Location: Ford St. between Lombardy Dr. and N. Olive St. c) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation – Two (2) 4-Way Stop Signs 1. Location: a) North & South Travel Lanes on Fellows St. and Dubail Ave. b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 28, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 B. New Installation – Three (3) No Parking This Side of Street Signs 1. Location: a) West Side of N. Brookfield St. Kreamo Bakery, 1910 Lincoln Way W. to W. Rupel St. b) All Criteria Met 11. INDUSTRIAL WASTEWATER DISCHARGE PERMITS RENEWAL A. Company: Monarch Textile Rental Services, Inc. 1. Location: 812 Wilber St., South Bend, IN 46628 B. Company: McCormick & Company, Inc. 1. Location: 3425 Lathrop St., South Bend, IN 46628 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-50824, GBLN-51314, GBLN-51585 a) Date: 02/15/2023 b) Amount: $32,129.29 2. Claim No.: GBLN-51735 a) Date: 02/15/2023 b) Amount: $1,512,080.96 3. Claim No.: GBLN-51458 a) Date: 02/15/2023 b) Amount: $1,723,864.86 4. Claim Nos.: GBLN-51924, GBLN-52141, GBLN-52142 a) Date: 02/22/2023 b) Amount: $4,058,219.80 5. Claim No.: GBLN-52146 a) Date: 02/22/2023 b) Amount: $17,925.23 6. Claim Nos.: GBLN-51779, GBLN-52092 a) Date: 02/22/2023 b) Amount: $5,428,181.65 13. PRIVILEGE OF THE FLOOR CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 28, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.