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Home My WebLink About02232023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 23, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of February 9, and February 14, 2023 2. PUBLIC HEARINGS A. New Massage Establishment License 1. Company: Council Oak Spa a) Location: 3302 Portage Ave., Suite A b) Favorable Recommendations 3. AWARD BIDS AND APPROVE CONTRACTS A. Six Thousand (6000) More or Less, Universal Nestable Refuse and Yard Waste Containers 1. Company: Otto Environmental Systems 2. Amount: Twenty-Four (24) Month Contract a) 95 Gallon: $60.31/each b) 45/48 Gallon $50.70/each 3. Funding: PR-00021076 4. CHANGE ORDERS A. Northwest Elevated Tank Improvements – Project No. 122-018 1. Company: Viking Industrial Painting, LLC 2. Change Order No.: 1 3. Decrease Amount: ($7,745); Increase Ninety-Seven (97) Days 4. Percent of Decrease: (0.63%) 5. Revised Contract Amount/Completion Date: $1,220,655; March 31, 2023 6. Funding: PO-0018335 5. PROJECT COMPLETION AFFIDAVITS A. East Bank Trail Over Leeper Ave. Bridge Repairs – Project No. 121-075 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $185,584 3. Funding: PO-0018559 B. Morris Performing Arts Center - Main Level Slab Replacement – Project No. 121-029A 1. Company: Larson-Danielson Construction Co., Inc. 2. Final Contract Amount: $975,535.70 3. Funding: PO-0014138 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 23, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 6. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2023 Street and Sewer Material Bid – Project No. 123-019 1. Funding: PR-00022956 B. 2023 Asphalt Material Bid – Project No. 123-020 1. Funding: PR-00022957 C. 2023 Guardrail Installation and Replacement – Project No. 122-043 1. Funding: PR-00022501 7. RESOLUTIONS A. Resolution No. 08-2023 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the South Bend Redevelopment Authority 1. Description: Approves the Transfer of the Leased Premises B. Resolution No. 09-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Christopher Krueger ’s Firearm C. Resolution No. 10-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Juan Lora’s Firearm 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Sidewalk Construction Agreement – Indiana Michigan Power Company 1. Description: Install Sidewalk at New Substation and Service Center on Adams Rd. Project No. DP21-040 B. Amendment No. 2 to Owner-Engineer Agreement – WBK Engineering, LLC 1. Description: Repackaging of Design Specifications for 2023 VPA Athletic Court Renovations, Phase II 2. Amount: $9,880 (Hourly); New Adjusted Amount $98,379.92 3. Funding: PO-0020015 C. Easement Nos. 63 & 65 – American Electric Power 1. Description: Two (2) Parcels of Property Owned by the Civil City of South Bend at Ponader Park for Electric Transmission, Distribution, and Communication Lines & Appurtenant Equipment & Fixtures CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 23, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 D. Open Market Contract – H&H Renovations, Inc. 1. Description: Award Miami Hills TIF Project - Windows & Siding Project No. 122-027 2. Amount: $1,584,305 3. Funding: PR-00016923 9. LICENSES AND PERMITS A. Licenses 1. Type: Massage Establishment a) Applicant: AB Reflexology & Massage b) Location: 2614 S. Michigan St. c) Favorable Recommendations 2. Type: Massage Establishment a) Applicant: Sun Flower Massage Spa LLC b) Location: 421 N. Hickory Rd. c) Favorable Recommendations B. Sidewalk Café Permit 1. Applicant: The General Deli & Café a) Location: 609-613 E. Jefferson Blvd. b) Date/Time: Sunday-Saturday 7:00 a.m. to 12:00 a.m. c) Favorable Recommendations Subject to Proper ADA Clearance from obstructions E. Street Closures for Special Events 1. Event: Chet Waggoner Little League Opening Day Parade a) Date/Times: May 29, 2023; 7:00 a.m. to 8:45 a.m. b) Location: Wilber St. to Portage Ave., Loop Around Cemetery, Continue on Portage Ave., End at Little League Park on Riverside Dr. c) Favorable Recommendations 2. Event: South Bend Westside Memorial Day Parade a) Date/Times: May 29, 2023; 6:00 a.m. to 11:00 a.m. b) Location: Ford St. between Lombardy Dr. and N. Olive St. c) Favorable Recommendations 10. TRAFFIC CONTROL DEVICES A. New Installation – Two (2) 4-Way Stop Signs 1. Location: a) North & South Travel Lanes on Fellows St. and Dubail Ave. b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 23, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 B. New Installation – Three (3) No Parking This Side of Street Signs 1. Location: a) West Side of N. Brookfield St. Kreamo Bakery, 1910 Lincoln Way W. to W. Rupel St. b) All Criteria Met 11. INDUSTRIAL WASTEWATER DISCHARGE PERMITS RENEWAL A. Company: Monarch Textile Rental Services, Inc. 1. Location: 812 Wilber St., South Bend, IN 46628 B. Company: McCormick & Company, Inc. 1. Location: 3425 Lathrop St., South Bend, IN 46628 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-50824, GBLN-51314, GBLN-51585 a) Date: 02/15/2023 b) Amount: $32,129.29 2. Claim No.: GBLN-51735 a) Date: 02/15/2023 b) Amount: $1,512,080.96 3. Claim No.: GBLN-51458 a) Date: 02/15/2023 b) Amount: $1,723,864.86 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.