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Home My WebLink AboutBill No. 10-23 Q1 2023 Additional Appropriation Ordinance 1200N COUNTY-CITY BUILDING4SOUTH PHONE 574.235.9216 227 W. JEFFERSON BLVD. ti `;,, FAX 574.235.9928 SOUTH BEND,INDIANA 46601-1 83 0 `� C L, PEACE '� 1865, CITY OF SOUTH BEND, IN JAMES MUELLER, MAYOR DEPARTMENT OF ADMINISTRATION AND FINANCE February 22,2023 Sharon McBride,President City of South Bend Common Council E FEES e % iJ 227 W.Jefferson Boulevard,4th Floor I South Bend, Indiana 46601 DAWN M.JONES CITY CLERK. SOUTH BEND, IN RE:Q1 2023 Additional Appropriation Ordinance Dear President McBride, During the past several years, it has been the practice of the City of South Bend to request department heads, fiscal staff,and city administration to conduct an extensive review of the status of compliance with the adopted city budget and propose necessary adjustments periodically throughout the year. For 2023,we plan to propose adjustments during four time periods—March,June, September and December. Based on our budget review,we are submitting the enclosed additional appropriation ordinance for your consideration. I will present this bill to the Common Council at the appropriate committee and Council meetings. It is requested that this bill be filed for 1st reading on February 27,2023,with 2nd reading,public hearing and 3rd reading scheduled for March 13,2023. Thank you for your attention to this request. If you should have any questions,please feel to contact me at 574-235-9822. Regards, Kyle Willis City Controller ('ffice BILL NO. 10-23 FEB ORDINANCE NO. DAWN M.JONES CITY CLERK, SOUTH BEND,IN AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA,APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL AND CITY SERVICES OPERATIONS FOR THE YEAR 2023 OF $729,545 FROM THE GENERAL FUND (#101),$255,785 FROM THE PARKS AND RECREATION FUND (#201), $15,000 FROM THE GIFT, DONATION,AND BEQUEST FUND (#217), $449,000 FROM THE LAW ENFORCEMENT CONTINUING EDUCATION FUND (#220), $80,000 FROM THE CENTRAL SERVICES FUND (#222), $41,000 FROM THE CODE ENFORCEMENT FUND (#230), $40,000 FROM THE POLICE FEDERAL DRUG ENFORCEMENT FUND (#299), $34,895 FROM THE PROFESSIONAL SPORTS CONVENTION DEVELOPMENT AREA FUND (#413), $800,000 FROM THE MORRIS PERFORMING ARTS CENTER CAPITAL FUND (#416), $30,000 FROM THE 2017 PARKS BOND CAPITAL FUND (#471), $551,957 FROM THE CONSOLIDATED BUILDING FUND (#600), $5,000 FROM THE PARKING GARAGES FUND (#601), $75,000 FROM THE SOLID WASTE CAPITAL FUND (#611), AND $150,000 FROM THE SEWAGE WORKS CAPITAL FUND (#642) STATEMENT OF PURPOSE AND INTENT By Ordinance No. 10883-22,passed on October 10, 2022, the Common Council adopted the City's 2023 operating and capital budgets, which included expenditures for various City operations. It is now necessary to appropriate additional funds for operational and capital expenditures necessary for the City to effect the provision of services to its residents which were not anticipated at the time the City budget was adopted. NOW, THEREFORE,BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: Section I. The following amounts are hereby appropriated in fiscal year 2023 and set apart within the following designated funds for expenditures as follows: Fund Fund Name Amount 101 General Fund 729,545 201 Parks & Recreation 255,785 217 Gift, Donation, Bequest 15,000 220 Law Enforcement Continuing Education 449,000 222 Central Services 80,000 230 Code Enforcement 41,000 299 Police Federal Drug Enforcement 40,000 413 Professional Sports Convention Development Area 34,895 416 Morris Performing Arts Center Capital 800,000 471 2017 Parks Bond Capital 30,000 600 Consolidated Building 551,957 601 Parking Garages 5,000 611 Solid Waste Capital 75,000 642 Sewage Works Capital 150,000 Total 3,257,182 Section II. This ordinance shall be in full force and effect from and after its passage by the Common Council and approval of the Mayor. Sharon McBride, Council President South Bend Common Council Attest: Dawn M. Jones, City Clerk Office of the City Clerk Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City of South Bend, Indiana on the day of , 2023, at o'clock . m. Dawn M. Jones, City Clerk Office of the City Clerk Approved and signed by me on the day of , 2023, at o'clock m James Mueller, Mayor City of South Bend, Indiana ffice FEB Z`e: 1 DAWN M.JONES CITY CLERK. SOUTH BEND, IN City of South Bend,Indiana Q1 2023 Budget Adjustments-Additional Appropriations (increase or decrease in total fund expenditures) Account# Fund Department Division Account Budget Adjustment Unanticipated Expenses 101-02-020-020-410001-- General Fund City Clerk's Office City Clerk's Office Personnel-Salaries&Wages-Salaried Wages 3,500 101-02-020-020433001— General Fund City Clerk's Office City Clerk's Office Services&Charges-Printing&Ad-Outside Printing Services 6,200 Rationale: Increase to Director of Special Projects position;increase for printing services. 101-04-400-041-431004— General Fund Administration&Finance Controller's Office Services&Charges-Professional-Accounting 72,500 Rationale: Professional services to assist A&F staff in preparation of 2022 financial reports. 101-04-401-043-410001— General Fund Administration&Finance Diversity&Inclusion Personnel-Salaries&Wages-Salaried Wages 9,800 Rationale: Increase Salary Cap-Diversity Compliance/Inclusion Officer. 101-04-402-044-410001— General Fund Administration&Finance _Human Rights Personnel-Salaries&Wages-Salaried Wages 15,000 Rationale: Increase Salary Cap-Executive Director of Human Rights. 101-05-050-050-410001-- General Fund Legal Department Legal Department Personnel-Salaries&Wages-Salaried Wages 70,000 101-05-050-050439003— General Fund Legal Department Legal Department Services&Charges-Other-Subscriptions 2,712 Rationale: Establish salary cap for full-time City Attorney position;cover vacation expense;subscription increase needed to due to full staff. 201-11-201-201-410003— Parks&Recreation Venues Parks&Arts Park Maintenance Personnel-Salaries&Wages-Permanent Part Time 40,000 Rationale: These funds were requested during the budget process to provide outreach to nonadult park users at a variety of destination parks. The previous year saw partnerships with Goodwill,SAVE,and other community partners. This program cannot proceed without them. 230-10-103-100-421000— Code Enforcement Community Investment Neighborhoods Supplies-Office-Other Office Supplies 41,000 Rationale: New office cubicles. 600-10-060-060-439000 Consolidated Building Community Investment Building Department Services&Charges-Other-Misc Charges&Svcs 551,957 Rationale: Amount payable to St.Joseph County due to Building Department revenue sharing. City of South Bend,Indiana Qi 2023 Budget Adjustments-Additional Appropriations (increase or decrease in total fund expenditures) Account a Fund Department Division Account Budget Adjustment 601-11-240-460-423006-- Parking Garages Venues Parks&Arts Parking Garages Supplies-Repair&Maint-Small Tools&Equipment 5,000 Rationale: Additional AIMS parking system equipment for greater efficiency in OVB's handling of parking tickets. 611-06-603-512-445000-- Solid Waste Capital Public Works Solid Waste Capital Outlay-Machinery&Equip-Motor Equipment 75,000 Rationale: Increased costs for 1 ASL Dedicated CNG Unit-Mini Mac Supported by Outside Revenue 217-10-101-132-439300— Gift,Donation,Bequest Community Investment Community Investment Services&Charges-Other-Grants&Subsidies ' 15,000 I Rationale: _Urban Sustainability Directors Network Grant I 220-08-080-085-422000— Law Enforcement Continuirq Police Department Police Department Supplies-Operating-Other Operating Supplies 145,000 220-08-080-085-445001-- Law Enforcement Continuinf Police Department Police Department Capital Outlay-Machinery&Equip-Police Equipment 304,000 Rationale: Police purcahses reimbursed by Federal or State grants. 299-08-080-088-445000-- Police Federal Drug Enforcers Police Department Police Department Capital Outlay-Machinery&Equip-Motor Equipment 40,000 Rationale: !Transport vehcile for the SWAT unit to replace the existing vehicle. Re-appropration of Funds for Capital Projects 101-11-206-273-436000--PRC General Fund Venues Parks&Arts Park Projects&Capital Services&Charges-Repairs&Maint-Other R&M 49,833 Rationale: Repairing and adjustng the River Lights. 201-11-201-201-445000— Parks&Recreation Venues Parks&Arts Park Maintenance Capital Outlay-Machinery&Equip-Motor Equipment 65,000 201-11-206-273-444000—PRC Parks&Recreation Venues Parks&Arts Park Projects&Capital Capital Outlay-Impv Other Than Bldgs-Land Improvement 150,785 Rationale: Appropriate proceeds from 2022 Central Services Auction;ongoing Seitz Park costs. 222-04-403-457-436001-- Central Services Administration&Finance (Central Services Services&Charges-Repairs&Maint-Building R&M 80,000 Rationale: Parking lot paving project. I 413-11-201-202-443001—PRC Professional Sports Conventi Venues Parks&Arts I Park Maintenance I [Capital Outlay-Buildings-Building Improvements 34,895 City of South Bend,Indiana Q12023 Budget Adjustments-Additional Appropriations (increase or decrease in total fund expenditures) Account# Fund Department Division Account Budget Adjustment Rationale: The MLB required locker room renovations at Coveleski Stadium. 416-11-220-292-443001--PRC Morris Performing Arts Cent Venues Parks&Arts Morris Performing Arts Center Capital Outlay-Buildings-Building Improvements 600,000 416-11-220-292-443001—PRC Morris Performing Arts Cent Venues Parks&Arts Morris Performing Arts Center Capital Outlay-Buildings-Building Improvements 200,000 Rationale: MPAC theater upgrades;Morris Major Additions Design in order to complete design documents for the planned work. 471-11-206-282-444000--PRC 2017 Parks Bond Capital Venues Parks&Arts Park Projects&Capital Capital Outlay-Impv Other Than Bldgs-Land Improvement 10,000 471-11-206-286-444000—PRC 2017 Parks Bond Capital Venues Parks&Arts i Park Projects&Capital Capital Outlay-Impv Other Than Bldgs-Land Improvement 20,000 Rationale: Finish the planned and budgeted for projects. 642-06-605-514-445008— Sewage Works Capital Public Works Wastewater Capital Outlay-Machinery&Equip-Other Equipment 120,000 642-06-605-514-445000— Sewage Works Capital Public Works Wastewater Capital Outlay-Machinery&Equip-Motor Equipment 30,000 Rationale: rTwo generators and transit van. _ Administrative Items Grand Total — 2,757,182 m717-r, a za' 0- O � x- -i No n 2Z CO M Z - - 7 Co Z