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HomeMy WebLinkAboutAward Quote - Walker Field House Restoration Proj No. 120-010R - Acculevel Commercial Group, Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 14, 2023 Mr. Nolan Beery Acculevel Commercial Group, Inc. 9495 N. Waldron Rd. Rossville, IN 46065 nolangacculevel.com RE: Quotation Award — Walker Field House Restoration Project — Project No. 120-OIOR Dear Mr. Beery: At its February 14, 2023 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $74,040; (Base Bid $28,764, Alternate 1 $45,276). Please forward the following documents in one submittal by February 28, 2023 to my attention for Board of Public Works approval at lhensley&southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, Is/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Becca Plantz, Project Engineer SUBJECT: Reject Project No. 120-01OR Walker Field House Restoration Project DATE: January 31, 2023 On January 24, 2023, the Board of Public Works opened quotes for the above project. I have reviewed the one quote received and found the required documentation sufficient for a responsive, responsible quote. Quote Totals: Quoter Base Quote Alternate 1 Alternate 2 Base + Amount Alternate 1 1. Acculevel Commercial $28,764.00 $45,276.00 $25/LF $74,040.00 Group, Inc. The quote participated in the MWBE Inclusion Program, although it did not meet the required MBE goals. The goals for this job were set for MBE 1.4% and WBE 4.7%. The WBE form claims a utilization of 2.03% with $1,500 of equipment rental contracted to Midwest Rentals, Inc. Checking the ratios of the dollar amount to the base bid, the 2.03% claimed is for the ratio to the base bid and alternate total. The ratio of the dollar amount to a WBE to the base bid is 5.21 %, therefore meets the contract meets the goal for WBE. The MBE goal is not met, and this specific contract was not advertised in a public record. Although, automated emails were sent by the contractor to a list of contacts from the Indiana Department of Administration's, IDOA, Certified MBE, WBE and IVOSB Businesses. In addition to automated emails, the contractor confirmed calling companies listed on this certified list for landscaping, hauling, and steel in an effort to provide scope to an MBE they would usually self - perform due to the specific skill. The DHPA grant supporting the project requires the project owner to publish three advertisements with the request to quote, so it has been advertised at least six times in the local paper over the last twelve months. I recommend accepting good faith efforts based on these reasons. In conclusion, I recommend award of the base quote and alternate 1 for the Walker Field House Restoration Project to Acculevel Commercial Group, Inc. in the amount of $74,040.00. Sufficieni funds have been appropriated from the EDIT and NPS Grants. Please call with your questions (5998). QUOTE TABULATION Walker Park Fieldhouse Project No: 120-010R Division A - Base Scope of Work Engineer's Estimate Acculevel Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost A-1 Helical piers —rear wall (14) 14 EA $ 900.00 $ 12,600.00 $ 1,626.00 $ 22,764.00 A-2 West side concrete sidewalk removal/ fill, grade, and seed 1 LS $ 4,000.00 $ 4,000.00 $ 6,000.00 $ 6,000.00 Total $ 16,600.001 $ 28,764.00 Alternate 1 Engineer's Estimate Acculevel Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost 1 Helical piers —courtyard wall (28) 28 EA $ 900.00 $ 25,200.00 $ 1,617.00 $ 45,276.00 Total $ 25,200.00 $ 45,276.00 Alternate 2 Engineer's Estimate Acculevel Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost 1 Helical piers —additional 1' per pier 1 LF $ - $ 25.00 $ 25.00 Total $ - $ 25.00 Division A + Alternate 1 $ 41,800.00 1 $ 74,040.00 I hereby certify that the above truly and accurately represents quotes received for this project on January 24, 2023. Becca Plantz, Project Engineer S:\Public Works\Projects\Projects by Year\2020 Projects\120-010 Walker Field Park Shelterhouse Study\1 -Ad rnin\1 - BPW Documents\Helical Pier Requote\Bid Tabulation & Review 120-010R Date Address CITY OF SOUTH BEND INDIANA %.; PEACE t CONTRACTOR'S QUOTE FOR PUBLIC WORKf�{j PROJECT NAME: Walker Field House Restoration Project PROJECT NO. 120-01OR QUOTES DUE January 24, 2023 by 9:00 am Local Time (Must be completed for all quotes. Please type or print) I/Z_3l Z3 Firm: /9Cc,viey&1 Ca�,h c,`e,Lge City/State/Zip: F'c5�s ;`tt�, L ^� + 6 .5 Telephone Number: 4,6 g - 3 3' Agent of Bidder (if Applicable): 0 e e Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: i, I r d' I l -r )- i r I J the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated I ; j Z,, tfor the sum, %of )(enter the Total Quote as shown on the Proposal) S C° d.' ,� t� ' �-, -:a 1.!' 'tc.a �? is•�`, :i '� u� 1' O"'Y' ct l l QE''� (s ;7 (Enter S m of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The above quote is accepted this Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ta�a Elizabeth A. Maradik, President �j Gfs�-cit,� Gary A. Gilot, Member By / (Signature) (Printed Namd"of Person Signing) ACCEPTANCE day of Joseph R. Molnar, Vice President Jordan V. Gathers, Member 20 , Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: February 14, 2023 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 14th Day of February, 2023, by and between Acculevel Commercial Group, Inc., 9495 N. Waldron Rd., Rossville, IN 46065 (the "Contractor"), and the Board of Public Works (the "Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-OI OR DESCRIPTION: WALKER FIELD HOUSE RESTORATION PROJECT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $74,040; (BASE BID $28,764, ALTERNATE 1 $45,276) F1 TNDING- PR-00014932 The unit prices for this improvement were those prices as received and accepted by the Board on the 24th Day of January, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA ACCULEVEL COMMERCIAL BOARD OF PUBLIC WORKS GROUP, INC. ,*LLO ','/�,Z71 Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Jordan V. Gathers, Member Attest: Theresa M. Heffner, Clerk Date: February 14, 2023 Printed Name Signature When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF SS: { r �✓f COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind; Code, § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 9/29/2021 Page - 20 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of contract or employment, or any matter directly or indirectly related to contracting or employment because of race, sex, religion, color, national origin, ancestry, gender expression, gender identity, sexual orientation, or due to age or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions will consider the Contractor's good faith efforts to obtain participation by those subcontractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. Contractors seeking the award of a City contract cannot be required to award a subcontract to an MWBE; however, they may not unlawfully discriminate against said MBE/WBE. On goal -eligible contracts, Contractors are required to either meet both MBE and WBE utilization goals or demonstrate that the Contractor has made good faith efforts to obtain participation from MBE and WBE subcontractors. A finding of noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact to which the discriminatory practice or noiliolilpiiQncG pertains. 7. The undersigned Contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. Version 9/29/2021 Page - 21 Public Works Quote I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). 1 hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 1 � day of > ��'�'' � , 20`� Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent 1A / ,;l sn 6 e -e —'y iq s','e : �,;, g� Printed Name and Title Subscribed and sworn to before me this �'- 3 day of anGkv-r 41 20 My Commission Expires �n92 28 Notary Public County of Residence `.�`'"pYfp "���i RACHEL C POYNTER Notary Public, State of Indiana '=%SEAL*''E- Tippecanoe County �* *Z Commission Number NP0634873 My Commission Expires April 17, 2028 Version 9/29/2021 Page - 22 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Walker Field House Restoration Project PROJECT NO. 120-01OR QUOTES DUE January 24, 2023 by 9:00 am Local Time Division A — Base Scope of Work Item No. Description Quantity Unit Unit Price Total Amount A-1 Helical piers — rear wall 14 EA 1P ' Z ZZ, & A-2 West side concrete sidewalk 1 LS P removal/ fill, grade, and seed Total Amount of Division A Alternate 1 Item No. Description Quantity Unit Unit Price Total Amount 1 Helical piers — courtyard wall 28 EA �! &o Total Amount of Alternate 1 Alternate 9. Item No. Description Quantity Unit Unit Price Total Amount 1 Helical piers - additional 1' per 1 LF ' 0,57 pier Total Amount of Alternate 2 Total Amount of Division A$ �1 %fie Total Amount of Division A and Alternate 1 "/ 6 Firm: d 6cd ey-rI &' t-r P?e,-- c,/'A Address: 7 % �(� �b` �e,07 Oeti City/State/Zip: �OSSU Jl�� r4l gk4-51Telephone Number: (_ bl�" ) Fax Number: (3/% ) �' ��� ©/ y 1 Y (Signature) (Printed Name of Person Signing) Version 9/29/2021 Page - 23 Public Works Quote M n CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-1.0 MBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving MBE participation. It is the bidder's sole responsibility to verify whether any listed minority -owned business meets the MBE qualifications. Project Number: Bidder: 120-010R Project Name: Walker Field House Restoration Project DIVISION A MBE GOAL: 1.4% Page of Name &Address of MBE Primary Contact Person (Name/Telephone) Scope of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of MBE Component Percentage of Total Base Bid DIVISION A MBE TOTALS ALTERNATE #1 MBE GOAL: 1.4% Submitted by: Print Name Signature Date Version 9/29/2021 Page - 11 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE:-1.0 WBE UTILIZATION PLAN This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects involving WBE participation. It is the bidder's sole responsibility to verify whether any listed woman -owned business meets the WBE qualifications. Project Number Bidder: 120-010R Project Name: Walker Field House Restoration Project DIVISION A WBE GOAL: 4.7% Page of Name & Address of WBE Primary Contact Person (Name/Telephone) Scope: of Work to be Performed (Attach scope/schedule if you need additional space) Dollar Amount of WBE Component Percentage of Total Base Bid i Ae; -` Reols 1 71,"" q2 3 - 5 � t 1' -� 4, i'e � � Al �, DIVISION A WBE TOTALS ALTERNATE #1 WBE GOAL: 4.7% Submitted by: ,/ f;�, v1 �' �' �,v ".�-� V =' Print Name Signature= Date Version 9/29/2021 Page - 12 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bena rumic Works Projects requiring Good Faith Efforts to obtain MBE participation. Project Number: 120-01OR Date: ! % Project Name: Walker Field House Restoration Project Bidder: /iC t U fa it f_ Cl M one Ke 1`&', Contact Person: 1/0 le, V1 Telephone: Address: `36 /V aa, City: 0 5 5 it :' 11 a State: � � Zip: q4 a t_ s— Email: sit I I P ..,,ccy'Jeyel •, (,0u- To determine whether a bidder has demonstrated good faith efforts to reach the MBE utilization goal set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below': EVIDENCE OF GOOD FAITH EFFORTS MBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: htt ://www.in. ov/idoa/. GOOD FAITH EFFORTS TO OBTAIN MBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain MBE participation in the awarded contract. j I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan and the Indiana Department of Administration's certified list of Indiana Minority and Women Business Enterprises, found on their website (httr)://www.in. ov/idoa . I affirm that I have made good faith efforts to select portions of the contract work to be performed by MBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MB€ participation. I affirm that I have made good faith efforts to solicit through all reasonable and available means the interest of all MBEs in the scopes of work of the contract. I f I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform MBEs of contracting and subcontracting opportunities. / I affirm that I advertised in general circulation and/or trade association publications 4 concerning subcontract opportunities and allowed MBEs reasonable time to respond to such advertisements. j I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform MBEs of subcontracting opportunities and allowed V sufficient time for MBEs to participate effectively. followed initial with interested MBEs. j� I affirm that I up on solicitations / I affirm that I negotiated with interested MBEs in good faith, including providing such MBEs ' with adequate information about the plans, specifications and other requirements of the subcontract. I affirm that I have made good faith efforts to assist interested MBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 9/29/2021 Page - 13 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM MBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested MBEs in obtaining necessary assistances or services, where appropriate. IJ equipment, supplies, materials, or related I affirm that I did not reject any MBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each MBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the MBE was unqualified to perform the job. *Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 9/29/2021 Page - 14 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN A.: FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS This completed form should be included as part of the Bids documents related to City of South Bend Public Works Projects requiring Good Faith Efforts to obtain WBE participation. Project Number: 120-010R Date: I /, Project Name: Walker Field House Restoration Project Bidder: !7 Lf i0 t' L �e��'' P-1 ea" I. ,,A Gam` �'r.� �vn T� C Contact Person: J , e e,4, Telephone: ./jq�':> �cu', F-� e. Address: / % /J� 'lam 4e,; ✓1 /1p & , m_,% City: &6_6 v ;'l1 a State: T /1"', Zip: Email: i'/ar xGC. Ll I ve / , LoF'- ,- To determine whether a bidder has demonstrated good faith efforts to reach the WBE utilization goals set forth in the City of South Bend Public Works Project Specifications, the City and its agencies, boards, or commissions, REQUIRE ALL of the following Good Faith Efforts as listed in the table below*: EVIDENCE OF GOOD FAITH EFFORTS WBE LIST(S): The bidder reviewed 1) the City of South Bend's Minority and Women Business Enterprise Inclusion Program Plan; 2) the list of certified MWBEs provided by the City; and 3) the Indiana Department of Administration list of Minority and Women Owned Businesses (both certified and non -certified) found at: http://www.in.gov/idoa/. GOOD FAITH EFFORTS TO OBTAIN WBE PARTICIPATION The bidder shall initial each item below, as evidence of its good faith efforts to obtain WBE participation in the awarded contract. I affirm that I reviewed the City of South Bend's Minority and Women Business Enterprise fInclusion Program Plan and the Indiana Department of Administration's certified list of y% Indiana Minority and Women Business Enterprises, found on their website (http://www.in.gov/idoa). I affirm that I have made good faith efforts to select portions of the contract work to be performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate MWBE participation. t / I affirm that I have made good faith efforts to solicit through all reasonable and available (! means the interest of all WBEs in the scopes of work of the contract. All#I affirm that I attended all pre -bid meetings scheduled by the City of South Bend to inform WBEs of contracting and subcontracting opportunities. / I affirm that I advertised in general circulation and/or trade association publications concerning subcontract opportunities and allowed WBEs reasonable time to respond to such advertisements. I affirm that I performed any and all necessary steps to provide written notices in a manner reasonably calculated to inform WBEs of subcontracting opportunities and allowed sufficient time for WBEs to participate effectively. s / V I affirm that I followed up on initial solicitations with interested WBEs. I affirm that I negotiated with interested WBEs in good faith, including providing such WBEs with adequate information about the plans, specifications and other requirements of the subcontract. ?, t I affirm that I have made good faith efforts to assist interested WBEs in obtaining bonding, lines of credit, or insurance as required by the City or the bidder, where appropriate. Version 9/29/2021 Page - 15 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.0 EVIDENCE OF GOOD FAITH EFFORTS I affirm that I have made good faith efforts to assist interested WBEs in obtaining j necessary equipment, supplies, materials, or related assistances or services, where t/ appropriate. I affirm that I did not reject any WBEs as unqualified without sound business reasons based on a thorough investigation of their capabilities. CONTRACT RECORDS: The bidder has maintained the following records for each WBE that has bid on the subcontracting opportunity: 1. Name, address, and telephone number; 2. A description of information provided by the bidder or subcontractor; and 3. A statement of whether an agreement was reached, and if not, why not, including any reasons for concluding that the WBE was unqualified to perform the job. 'Proper demonstration of Good Faith Efforts requires your initials next to all of the above boxes. Any omissions shall be considered grounds for rejection of the bid by the Board of Public Works. The City of South Bend reserves the right to request additional information. Version 9/29/2021 Page - 16 Public Works Quote LT CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN, FORM MBE-2.1 `� 1 MBE CONTACTED (DIVISION A) This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact MBEs. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the MBE qualifications. Attach additional pages if necessary. PAGE OF Project Number: 120-01OR Project Name Bidder: By: �- (Signature) Walker Field House Restoration P MBE Participation Goal 1.4% (DIVISION A) PCG,y&Ve G° , s2- e d'7'e, z Ile 51, MBE Firm "1 t� `� �Or'/, 1`1, Owner or Contact at MBE Firm Telephone: 2� j ? - 5 5 ?-�.JOOFax: TYPE OF WORK SOLICITED FOR THIS PROJECT (Date) Email: -6L Ca // i'h 5 (` 4) !3 F' e Ar /i c o, , p RESULTS OF CONTACT WITH THE MBE FIRM: I✓}I '✓j -i i' ''` el F� r� "4 Cs ! - 7�4' IF C' "� ! e-'. a f_ �.;/ �i MBE Firm 6 t1,? % r� �" e Owner or Contact at MBE Firm Telephone: ;G Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: RESULTS OF CONTACT WITH THE MBE FIRM: j06 14, y 400 5 n-a e� e it Version 9/29/2021 Page - 17 Public Works Quote CITY OF SOUTH BEND MINORITY AND WOMEN BUSINESS ENTERPRISE INCLUSION PROGRAM PLAN FORM WBE-2.1 WBE CONTACTED (DIVISION A) This completed form should be supplied with Bids that pertain to City of South Bend Public Works Projects requiring Good Faith Efforts to contact WBEs. It is the bidder's sole responsibility to verify whether any listed minority or woman business meets the WBE qualifications. Attach additional pages if necessary. PAGE OF Project Number: 120-010R WBE Participation Goal 4.7% (DIVISION A Project Name: Walker Field House Restoration Proiect Bidder: at Gy ieye l d (.'.2, r', By: 61 iv Ile 31 (Signature) (Title) (Date) WBE Firm I t t Owner or Contact at WBE Firm Telephone:%� . �'�1�3 Fax: Email: y TYPE OF WORK SOLICITED FOR THIS PROJECT: 6 l V / i I-) :>> X `ram' ! �� )� _,` + `f e RESULTS OF CONTACT WITH THE WBE FIRM: ,A// WBE Firm f"' Xe A V 6 I c�c�✓ G,-? j Z:�. Owner or Contact at WBE Firm /� c1 rz, Telephone: ff, /,7- 9 9e — &0),Gj Fax: Email: TYPE OF WORK SOLICITED FOR THIS PROJECT: U / RESULTS OF CONTACT WITH THE WBE FIRM: � Version 9/29/2021 Page - 18 Public Works Quote AC"RO CERTIFICATE OF LIABILITY INSURANCE `� DATE(MMIDDIYYYY) 1 1/23/23 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER FF1288 BLEVINS INSURANCE AGENCY INC 803 S 18TH ST NAME: PHONE FAX IC No E /C No E-MAIL ADDRESS: INSURER(S) AFFORDING COVERAGE NAIC# LAFAYETTE, IN 4790S INSURERA : EIie Insurance Gom an 26263 INSURED ACCULEVEL COhTv1ERCIAL. GROUP INC 9495 N WALDRON RD ROSSVILLE, IN 46065-9552 INSURER B : Elie Insurance Property & Casually Company 26830 INSURERC : Elie Insurance Exchange 26271 INSURERD : Erie Insurance Company of New York 16233 INSURERE: Flagship City Insurance Com an 5585 INSURER F : COVERAGES CERTIFICATE NUMBER: NIA REVISION NUMBER: N/A THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE A D INSD S WVD POLICY NUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMIDD LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS—hMA.DE X OCCUR X Q610231428 10/1/22 10/1/23 EACH OCCURRENCE $ 1,000,000 :4'J O RENTED PREMISES Ea occurrence $ 1,000,000 MED EXP (Any one person) $ 5,000 PERSONAL& ADV INJURY $ 1,000,000 GENL AGGREGATE L IMIT APPLIES PER: POLICY �X ECT LOC OTHER: GENERAL AGGREGATE $ 2,000 000 PRODUCTS-COMP{OPAGG $ 2,000,000 $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTO ONLY AUTOS ONLY COMBINED N L LI I Ea accident BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per a..dent $ $ C X UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE Q34 0173534 10/1/22 10/1/23 EACH OCCURRENCE $ 2,000.000 AGGREGATE $ 2,000,000 DED X RETENTION $ 0 $ C WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERIMEMBER EXCLUDED? (Mandatory In NH) Ityes, describe under DESCRIPTION OF OPERATIONS below NIA 11/11 /22 11/11/23 07 H- STATUTE ER E.L. EACH ACCIDENT $ 500,000 E.L. DISEASE - EA EMPLOYEq $ 500,000 E.L DISEASE -POLICY LIMIT 1 $ 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) PROJECT #120-010R PROJECT NAME: WALKER FIELD HOUSE RESTORATION PROJECT CITY OF SOUTH BEND 227 W JEFFERSON BLXrD SOUTH BEND, IN 46601 Ly_1CLai_;4gq! I091C1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE © 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ERIE—: INSURANCE` COMPANY "D > }0N Bond No. , ..Q98-01132023. . That we; ACCULEVEL C©NNIERCIP�L GROUP INC.......... . (hereinafter called the Principal) as Principal and the ERIE INSURANCE COMPANY, of Erie, Pennsylvania, a corporation duly organized under the laws of the State of Pennsylvania, (hereinafter called the Surety), as Surety, are held and firmly bound unto.CITY.OF, S,OUTH BEND ........ . .....................hereinafter called the Obligee in the full and lust sum ofS V N THQU5AND ADN FIVE HUNDRED .. . ..........................................Dollars, ($7,500.00 ... , ...}, good and lawful money of the United States of America, to the payments of which sum of money well and truly to be made, the said Principal and Surety bind therniselves, their aced each of their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Signed, sealed and dated this ....... 23........day of .......*NUARY ....... A.D.. 2023, Year THE Cur'Di T I ON OF THIS OBLIGATION IS SUCH: That: if the Obligee shall make any award within GO days to the. Principal for Project Name; Number. -,Walker Field House Restoration Project / 120-01OR ................. .. ...................................I.............. ......... according to the terms of the proposal or bid made by the Principal therefor, and the Principal shall duly make and enter into a contract with the Obligee in accordance with the terms of said proposal or bid and award and shall give bond for the faithful performance thereof with the Surety or Sureties approved by the Obligee; or if the Principal shall, in case of failure so to do, pay the Obligee the damages which the Obligee may suffer by reason of such failure, not exceeding the penalty of this bond, then this obligation shall be null and void; otherwise it shall be and remain in full force and effect. ,In Testimony Whereof, the Principal and Surety have caused these presents to be duly signed and sealed. E`N HOUR ERICA N HOLD Principal �.CCULEVEL COMMERCIAL GROUP INC By_... This NOLAN BEERY ERIE INSURANCE CON41PANY BY: ... THOMAS W BLEVINS A`tomey-m-Fact RX)AIM BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 01 /31 /2023 Name Becca Plantz Department Public Works BPW Date 02/14/2023 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer ❑ Officer Name BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Michael Schmidt Purchasing ❑ Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ❑ Chg. Order, No. ❑ Traffic Control ❑ Resolution ❑ Other: ❑ Ease./Encroach Reauired Information Company or Vendor Name Acculevel Commercial Group, Inc. New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description YesU If Yes, Approved by Purchasing ❑ Title Sheet ❑ No ❑ WBE Completed E-Verify Form Attached ❑❑ Nos Walker Field House Restoration Project 120-01 OR EDIT and NPS Grant PROJ-212, PR-14932 Total $74,040.00 (Base: $28,764, Alternate 1: $45,276) Lump Sum Requote of structural improvements to the Walker Field Park Shelterhouse with scope focused on helical piers. For Change Orders Onl Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount Current Percent of Change New Amount Total Percent of Change: Time Extension Amount: Increase Decrease Increase Decrease New Completion Date: