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HomeMy WebLinkAboutAward Quote - Pure Green Farms Basin Seeding Proj No. 121-056A - Naturally Native Nursery1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 14, 2023 Ms. Janet Hunter Naturally Native Nursery 20525 Johnson Rd. South Bend, IN 46614 nnn(knaturallynative.net RE: Quotation Award — Pure Green Farms Basin Seeding — Project No. 121-056A Dear Ms. Hunter: At its February 14, 2023 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $4,000. Please forward the following documents in one submittal by February 28, 2023 to my attention for Board of Public Works approval at lhensley(ksouthbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/235-9251 FAx 574/235-9171 CITY OF SOUTH BEND TAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 14, 2023 Mr. David E. Hoath Acorn Landscaping, LLC 3680 W. Sample St. South Bend, IN 46619 dehoath(kgmail.com; jeffritschardkyahoo.com RE: Quotation Award — Pure Green Farms Basin Seeding — Project No. 121-056A Dear Mr. Hoath: At its February 14, 2023 meeting, the Board of Public Works awarded the above referenced quotation to Naturally Native Nursery in the amount of $4,000. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Hefner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER uTH INTER -OFFICE MEMORANDUM r U\ DEPARTMENT OF PUBLIC WORKS x �4i5 k DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Zach Hurst, Project Engineer SUBJECT: Award Quote - Project No. 121-056A Pure Green Farms Basin Seeding DATE: 02/06/2023 On January 24, 2023, the Board of Public Works opened and read aloud quotes for the subject project. Two lump sum quotes were received: • Naturally Native Nursery: $4,000.00 • Acorn Landscaping: $36,500.00 The scope of work is to provide and plant seeds in the northwest retention basin on Pure Green Farm's property. The project is funded by way of a Development Agreement with Pure Green Farms. They have requested this work as part of their agreement with the City. In discussion with both contractors regarding the quote price difference, the variation stems from the assumptions made by each contractor with respect to soil preparation, as well as seed placement. Naturally Native Nursery insists that no soil preparation is needed aside from a weed -killing herbicide treatment. The seeds may also be hand -placed. Acorn Landscaping assumed much more effort required for soil preparation and seed placement, requiring mechanical equipment for both activities. The quote results were discussed with the ownership group of Pure Green Farms, and they are comfortable moving forward with a quote award to Naturally Native Nursery, who is a local Woman -owned Business Enterprise. I recommend award of the quote for Pure Green Farms Basin Seeding to Naturally Native Nursery, in the amount of $4,000.00. Funding is available through PR-00022097. Page 1 of 1 CITY OF SOUTH BEND, INDIANA CONTRACTOR'S QUOTE FOR PUBLIC WORT{- tnr PROJECT NAME: Pure Green Farms Basin Seeding PROJECT NO. 121-056A QUOTES DUE Tuesday, January 24, 2023, 9:00 a.m. (EST) to bpwbids@southbendin.gov (Must be completed for all quotes. Please type or print) Date: 1 1 Firm: t�r -t) f ll y Address:S a S ao�4NSo �� City/State/Zip: 50u 1h 14 Telephone Number: ( LA t Ok) 3� - Ciao Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: Basin Seeding at Pure Green Farms Greenhouse the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated 1/1312023 for the sum of (enter the Total Quote as shown cn the Proposal) -6WL 70�px<,A" T-k-)UA-f2-'�'-, (s q-1000'-ec) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. By i (5iggaturey yG—v�e� �_�y4' P—� (Printed Name of Person Signing) The above quote is accepted this Subject to the following conditions: CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President i Gary A. Gilot, Member %yam-''•J' L_ 7�'u�+ ACCEPTANCE day of Joseph R. Molnar, Vice President Jordan V. Gathers, Member 20 Murray L. Miller, Member Attest: Theresa M. Heffner, Clerk Date: February 14, 2023 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 14th Day of February, 2023, by and between Naturally Native Nursery, 20525 Johnson Rd., South Bend, IN 46614 (the "Contractor"), and the Board of Public Works (the 'Board"). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 121-056A DESCRIPTION: PURE GREEN FARMS BASIN SEEDING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $4,000 FT INT)TN(T- PR-000??097 The unit prices for this improvement were those prices as received and accepted by the Board on the 24th Day of January, 2023. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor's final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. CITY OF SOUTH BEND, INDIANA NATURALLY NATIVE BOARD OF PUBLIC WORKS � 2 � NURSERY Elizabeth A. Maradik, President Gary A. Gilot, Member Murray L. Miller, Member Joseph R. Molnar, Vice President Printed Name Jordan V. Gathers, Member Signature Attest: Theresa M. Heffner, Clerk Date: February 14, 2023 When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF 10 ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized Version 2/14/2020 Page - 3 Public Works Quote alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- Version 2/14/2020 Page - 4 Public Works Quote 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this ' ' day o�, 20 U DAWN M WRIGHT NOTARY PUBLIc - SEAL STATE DE INDIANA F ISSION NUMBER NP0649863 MMISSION EXPIRES JAN, 09, 2030 Wv�'Q ((� Nab V-Q /\I urwy Contractor/Bidder (Firm) , SignatIv of Con tractor/Bidder or Its Agent V a-ve+ Printed Name and Title Subscribed and sworn to before me this da of , 20 �3 My Commission Expires '� ' ZE7 Notary Public County of Residence EAG��� Version 2/14/2020 Page - 5 Public Works Quote BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 02/06/2023 Name Zach Hurst Department DPW BPW Date 02/14/2023 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance ❑ and Inclusion Officer Officer Name BPW Attorney ❑ Attorney Name Dept. Attorney ❑ Attorney Name Purchasing ❑ Check the Appropriate Item Type — Re uired or All Submissions ❑ Professional Services Agreement ❑ Open Market Contract ❑ Bid Opening ❑ Quote Opening ❑ Proposal Opening ❑ Chg. Order, No. ❑ Other: ❑ Contract ❑ Proposal ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ® Quote Award ❑ Reject Bids/Quotes ❑ C/O & PCA No. ❑ PCA ❑ Traffic Control ❑ Resolution ❑ Ease./Encroach Reauired Information Company or Vendor Name Naturally Native Nursery ® Yes® If Yes, Approved by Purchasing New Vendor ❑ No ❑❑ MBYes MBE/WBE Contractor E Completed E-Verify Form Attached ❑ No Project Name Pure Green Farms Basin Seeding Project Number 121-056A Funding Source River West DA TIF Account No. PR-00022097 Amount $4,000.00 Terms of Contract Purpose/Description Request to open quotes for small seeding project at the Pure Green Farms greenhouse For Change Orders Only Amount of ❑ Increase $ ❑ Decrease ($ ) Previous Amount $ Increase Current Percent of Change: Decrease New Amount $ Increase Total Percent of Change: Decrease Time Extension Amount: New Completion Date: