Loading...
HomeMy WebLinkAboutOpening of Proposals - Safe Roads to School Kennedy School - Volkert, Inc.INTRODUCTION and FIRM IDENTIFICATION Dear Members of the Selection Committee, Volkert is likely a new and unfamiliar name for the City of South Bend. However, through this proposal, we will make it clear that our firm has a familiar face with the right qualifications, excellent project management experience, commitment to quality, a thorough project understanding and a solid approach to completing this project on-time and within budget. Our project manager, Brian Arterbery, PE, is located in our newly opened office in South Bend. Brian has completed many successful projects over the last 20 years for the City. Assisting Brian will be the right combination of seasoned and veteran staff supported by engineers, professional surveyors and qualified environmental professionals as identified within this proposal. UNDERSTANDING THE VISION Volkert understands the City’s vision for the Kennedy Park Neighborhood. We have researched the Draft Kennedy Park Neighborhood Plan, which was adopted in September 2022. We know that this Safe Routes to School project is one individual component of the overall larger plan. Leveraging available federal funding to help implement the plan is a strong statement to the neighborhood of the City’s on-going commitment. TECHNICAL EXPERTISE TO DELIVER THE VISION In addition to our design and project management experience, Volkert holds over 25 INDOT prequalifications. This technical expertise allows our team to provide a vast depth and breadth of experience in needed areas to provide a quick turnaround time and excellent coordination on key issues. Our project team — made up of highly regarded and qualified engineers, surveyors, NEPA specialists, Real Estate experts and other design professionals — will provide the City and other key stakeholders with exceptional confidence that this project will progress smoothly. COMMUNICATION PLAN TO SOLIDIFY THE VISION Brian and the Volkert team will work alongside the City of South Bend and the School to identify the primary school pedestrian routes and then tailor the design contract based on those proposed improvements to fit within the available design and construction budgets. Volkert looks forward to delivering this project for the City of South Bend and the Kennedy Park Neighborhood. RESPONSIBLE OFFICE: Volkert, Inc. 1251 N. Eddy Street, Suite 217 South Bend, IN 46617 574.514.9242 AUTHORIZED NEGOTIATOR: Brian K. Arterbery, PE Indiana Operations Manager email: brian.arterbery@volkert.com phone: 574.514.9242 PROPOSED PROJECT TEAM: Volkert, Inc. – 97% Work Type: 6.1, 8.1, 12.2, 16.1 Compliance Field Services (CFS) – 3% (DBE) Work Type: 5.2 Aaron Hutson, PS Assistant Vice President | Principal In Charge Brian Arterbery, PE Indiana Operations Manager City of South Bend, Indiana | Safe Routes to School (SRTS) – Kennedy Academy | February 14, 2023 Kennedy Academy Entrance. Photo taken 2/3/2023 during our site visit.NEW! Volkert Office Location in South Bend! 02 City of South Bend, Indiana | Safe Routes to School (SRTS) – Kennedy Academy | February 14, 2023 PROJECT ORGANIZATIONAL CHART SCHEDULE Project Manager, Brian Arterbery has developed a preliminary schedule, shown on page 10. The project schedule will be monitored closely and the status will be reported monthly. BENEFIT: Closely monitoring the schedule will allow him to identify any preventative or corrective actions needed, potentially saving the City of South Bend time and money. COMMUNICATION Brian will stay in close communication with the City by providing updates and coordination as well as making himself available to answer project-related questions on a day-to-day basis. BENEFIT: This will enable the City of South Bend to know where the project stands at all times. BUDGET Brian will monitor this project by developing cost estimates for each deliverable. In addition, trends in the industry regarding inflation and price fluctuations will be monitored for periodic update. He will compare the cost estimates to the budget and look for any areas where cost savings can be found. BENEFIT: Careful auditing costs each step of the way will reassure the City of South Bend that the project will be completed on budget. PROJECT MANAGEMENT APPROACH PROJECT MANAGER Brian Arterbery, PE ROADWAY QA/QC Brian Mueller, PE 5.2 ENVIRONMENTAL DOCUMENT PREPARATION - CEDave Bourff - CFS (DBE) 6.1 TOPOGRAPHIC SURVEY DATA COLLECTION Rich Murphy, PLS 8.1 NON COMPLEX ROADWAY DESIGNBrian Arterbery, PE Jennifer Stines, PE, PTOE, RSP1 Elizabeth “Betsy” Witt, PEBrian Mueller, PE 12.2 TITLE RESEARCH Crystal Hammer RAILROAD COORDINATION*Sara Hutson, PE, PMP 16.1 UTILITY COORDINATION*Sara Hutson, PE, PMP *Added Value - Volkert offers an “Added Value Approach” by being prepared for qualifications that are likely to be needed. EXTENSIVE COMPANY-WIDE RESOURCES AND EXPERIENCE Our team’s extensive resources make us the ideal choice for this project. Advantages of our team include: The most important factor in Volkert’s success has been its ability to manage and implement projects of any size or scope and deliver those projects on time and within budget. Volkert’s commitment to excellence ensures that it will successfully meet the goals established by the City of South Bend. q 1,200 full-time employees q over 50 offices q 98 years in operation q Stable growth q Client satisfaction q Innovative planning and design Volkert’s “Mission Zero: Focus on Safety” program builds upon our long-established safety culture and ensures that safety remains a top priority for years to come. Through this program, the firm, along with its clients, partners, and community members, are reminded of the value Volkert places on all employees working safety on all project and non-project related activities. 03 City of South Bend, Indiana | Safe Routes to School (SRTS) – Kennedy Academy | February 14, 2023 STAFF QUALIFICATIONSBRIAN ARTERBERY, PE - VOLKERT PROJECT MANAGER 8.1 NON COMPLEX ROADWAY DESIGN Mr. Arterbery, PE joined Volkert in 2022 with almost 30 years of experience in management of transportation projects; development of project scopes, schedules, and budgets; staff development; and the design, review and QA/QC of technical submittals to clients. Brian’s expertise includes multiple local Federal-Aid projects throughout Indiana. B.S. CIVIL ENGINEERING PURDUE UNIVERSITY WEST LAFAYETTE, IN INDOT VETERAN INDOTEXPERIENCE Brian’s RELEVANT PROJECT EXPERIENCE City of South Bend Experience Project Manager and Engineer of Record • East Bank Phase 2 • East Bank Phase 5 • Lincolnway West Road Diet - William St to SB Airport • South Bend Fire Training Center Local Experience Project Manager and Engineer of Record • Cleveland Road from Riverside Drive to SR 933 • Lincolnway West Relocation including two roundabouts • University of Notre Dame Campus Roads Project, including Edison Road, Twyckenham Drive and Douglas Road Federal Aid Project Experience Project Manager and Engineer of Record • Roundabout at Cleveland Road and Ash Road • Roundabout at Edison Road and Ash Road • Blackiston Mill Road Improvements, Phase 1 and 2 • Old US 30 - Phase 4 Improvements • Bittersweet Road and Day Road Intersection Improvement • Darden Road Reconstruction • City of Valparaiso SRTS • Dunes Kankakee Trail • Jackson Road Landfill Multi-Use Path “Brian Arterbery is a professional that has great communication & follow through. He was able to find 21% cost savings & delivered the FT documents on 11/27/17 for the 1/31/17 RFC. The FT documents were submitted correctly. There were no permits needed for this location.” – INDOT Reviewer Comment “Brian Arterbery did a great job with this bundled contract that had three schedule timelines that needed to be fast tracked to them all on the same RFC date. The design team was able to find a million-dollar cost savings by working with hydraulics & construction to find lower cost alternatives. The unusual bundling was challenging & the team responded quickly to inquiries to find solutions.” – INDOT Reviewer Comment TESTIMONIALS Brian has designed over 200 ADA Curb Ramps to INDOT standards over the last 4 years. 04 City of South Bend, Indiana | Safe Routes to School (SRTS) – Kennedy Academy | February 14, 2023 PROJECT TEAM - KEY STAFF JENNIFER STINES, PE, PTOE, RSP1 VOLKERT Ms. Stines has 21 years of experience providing intersection geometrics, intersection type studies, location design studies, quantities, traffic signal and lighting design, traffic signal coordination and timing, traffic projections and analysis, traffic impact studies, maintenance of traffic plans, and safety studies. Jen’s clients include various Districts with the Illinois Department of Transportation (IDOT), the Illinois Tollway, and various local agencies. She is proficient in Highway Capacity Software Plus, Synchro, and MicroStation GEOPAK. 8.1 ROADWAY DESIGN SUPPORT M.S.C.E. UNIVERSITY OF MISSOURI AT ROLLAB.S.C.E. SOUTHERN ILLINOIS UNIVERSITY - EDWARDSVILLE SARA HUTSON, PE, PMP VOLKERT Ms. Hutson is a professional engineer and project management professional that has worked extensively with state Departments of Transportation on construction inspection projects and has all DOT certifications required for Construction Inspection. Sara’s skill set includes roadway and utility design, utility coordination, project scheduling, subcontractor management, preparation of specifications, railroad permitting, construction inspection, and project management. 16.1 UTILITY COORDINATION RAILROAD COORDINATION B.S.C.E. SOUTHERN ILLINOIS UNIVERSITY BRIAN MUELLER, PE VOLKERT Mr. Mueller serves as an Engineering Design Manager at Volkert. Brian has over 31 years of transportation experience including 13 years with the Illinois Department of Transportation (IDOT). His experience spans a broad range of transportation engineering, including highway facility planning and design; consultant management; land acquisition; management of environmental, geotechnical, and construction engineering projects; and public involvement. 8.1 ROADWAY DESIGN QA/QC B.S.C.E. WITH HONORS - UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN ELIZABETH “BETSY” WITT, PE VOLKERT Ms. Witt has 17 years of experience in roadway engineering and design. Betsy has gained extensive project management expertise with interstate and major US route designs. Her clients include various Districts with the Illinois Department of Transportation (IDOT), the Illinois Tollway, and various local agencies. Her responsibilities include preliminary and final plan preparation, project reports, intersection geometrics, drainage design, specification, cost estimates and maintenance of traffic plans. 8.1 ROADWAY DESIGN SUPPORT M.S.C.E. MISSOURI UNIVERSITY OF SCIENCE AND TECHNOLOGYB.S.C.E. UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN Established in 1925, Volkert is a leading professional services firm in infrastructure engineering. Volkert is ranked No. 88 in the recently published list of the nation’s top 500 design firms for 2022 released by Engineering News-Record (ENR). Volkert is a multi-discipline design firm, with over 1,200 employees, that has provided transportation engineering services throughout the United States for state, local, and federal governments, as well as private industry. At the heart of Volkert’s practice is the planning, design, and management of transportation infrastructure. Volkert professionals creatively apply the latest industry standards and are actively engaged with INDOT and LPAs to stay current on training and best practices. ��RICH MURPHY, PLS VOLKERT Mr. Murphy, PLS has over 29 years of management and survey experience. The majority of his experience is in boundary, topographic, hydrographic, and construction surveying. Nearly a decade of Rich’s experience was on various INDOT projects, including roadway improvement projects, bridge/structure replacement projects, and right of way engineering projects. 6.1 TOPOGRAPHIC SURVEY DATA COLLECTION B.S. LAND SURVEYING AND A.A.S. CIVIL ENGINEERING TECHNOLOGY - MICHIGAN TECHNOLOGICAL UNIVERSITY 05 City of South Bend, Indiana | Safe Routes to School (SRTS) – Kennedy Academy | February 14, 2023 GENERAL PROJECT APPROACH GENERAL PROJECT APPROACH Volkert is excited for the opportunity to work alongside the City of South Bend to make it safer and easier for children to walk and bicycle to school. Our collaborative approach to this project will ultimately enhance the safety and health of the community for years to come. Nationally, statistics have shown that as traffic volumes around schools have increased, parents/guardians have felt less and less comfortable about letting their children walk or ride bicycles to school. More and more parents/guardians have begun driving their kids to school. In fact, it is estimated that 85% of children’s trips to school are made by car or school bus. Vehicular trips add to traffic issues surrounding schools and create long lines of traffic in school drop-off zones. Other drivers in the vicinity can become agitated and drive aggressively. This cycle continues until very few parents/guardians feel comfortable letting their children walk or bike to school, even if they live close by. Walking and biking to school helps children feel more connected to their community and increases their confidence that school is a safe place for learning. Bicycling and walking to school helps establish a healthy, active lifestyle from an early age. Generally, increased physical activity among school-aged children contributes to their improved personal health. The goal of this project is to enhance the safety of students traveling to and from school and increase the number of students walking or bicycling to school. This will be accomplished by identifying challenges that prevent students from doing so safely and identifying solutions to these challenges. Our approach to this project is summarized as follows: • Volkert will work with the City of South Bend, local school district officials and MACOG staff to identify major obstacles and conflict areas children may encounter while walking or biking to school. • On-site review of current traffic patterns for pickup/drop off locations and how that affects bike/pedestrian flow. • Correspond with school staff as needed. • Examine short, medium, and long-term engineering solutions to improve pedestrian and bicycle traffic flow within the project boundaries. Incorporate enhancements that can be implemented with the available federal funding/local match that utilize existing right-of-way as much as possible. • Prioritize implementation of recommended improvements based on what can be accomplished within the federal-aid project and what could be implemented later as additional funding/resources become available. • Develop detailed cost estimates for improvements. • Develop graphics and/or maps to highlight improvements within the project boundary. These graphics/maps can then be utilized by the school, as needed, to provide up to date/useful information to parents/guardians and students. • Upon concurrence of the routes to be included within this project, Volkert will prepare the required Environmental Document and construction plans for implementation of the overall project vision. Volkert is ready and has ample capacity to get started immediately upon notice to proceed. We have researched the project area and believe that we have a thorough understanding of the design constraints and objectives needed to successfully deliver for the City of South Bend. We have successfully completed similar projects in other areas of the state and are ready to design this project within the existing constraints and provide all deliverables so that the schedule and federal timeline will be met. We believe after review of our team, key staff, project approach, and relevant past projects you will agree we are uniquely qualified. Volkert is very interested in this project for the City of South Bend! Thank you for your consideration. Roger and Freemont: Curb ramps missing – not connected to the street curb, apparent low point at the curb. 06 City of South Bend, Indiana | Safe Routes to School (SRTS) – Kennedy Academy | February 14, 2023 DETAILED PROJECT APPROACH TOPOGRAPHIC SURVEY For this project, we propose commencing the topographic survey after the feasible and cost-effective pedestrian routes are identified during the upfront work with Volkert, the City and school. Taking this approach will reduce potential re-work or multiple mobilizations, thereby saving time and money during the life of the project. The notice of survey letter mailed during the initial topographic survey phase is often the first time property owners are notified of a project. We take this responsibility and opportunity seriously to get the project started on the right foot. UTILITY COORDINATION Utility Coordination is a key component to this project. Volkert has pulled an 811-design ticket for the project area, and we expect the following utilities to be within the construction area: • AT&T – Distribution (Communication) • Choice Light, Inc. (Fiber Optic) • Comcast North (Cable TV) • Job 8, LLC (Fiber Optic) • Centurylink (Fiber Optic) • MCI (Fiber Optic) • Metro Fibernet, LLC (Fiber Optic) • NIPSCO (Gas) • City South Bend (Sewer, Water) • Windstream (Communications) • Zayo Bandwidth (Fiber Optic) Our utility coordinator for this project is Sara Hutson, PE, PMP. Sara has performed utility coordination on federal-aid projects throughout the state. She knows and understands the process. Based on Sara’s analysis and review of this project, permanent utility relocation’s may be required depending upon the location and route chosen for the sidewalks and new curb ramps. Fire Hydrants and utility poles are often elements that conflict with the new ADA facilities. Analysis of the plans and close coordination with all utility companies will be required. RAILROAD COORDINATION Brian and Sara are both INDOT certified railroad coordinators. We understand the goal of the project will be to not introduce any railroad impacts, however, there are two railroads adjacent to the project area. Norfolk Southern has a rail facility along the southern boundary of the project area and NICTD operates a commuter rail line along the west boundary of the project area. Having certified railroad coordinators on staff will allow our team to quickly provide input to eliminate any potential time delay based on railroad issues. GEOTECHNICAL ENGINEERING & PAVEMENT DESIGN Based on Chapter 107 of the INDOT Design Manual, specifically 107- 2.0m this project will likely be eligible for a Geotechnical Waiver since it will primarily consist of sidewalks and ADA curb ramp improvements. A Request for Geotechnical Waiver will be required along with a set of the Stage 1 Plans. Sidewalks will be designed in accordance with INDOT standard drawings and will not require a separate pavement design. Olive Street school entrance: Curb ramps missing Detectable Warning Surface (DWS), broken curb. Linden & Olive: Curb ramps missing, no Detectable Warning Surface (DWS), slopes exceed maximum allowed. 07 City of South Bend, Indiana | Safe Routes to School (SRTS) – Kennedy Academy | February 14, 2023 PROJECT APPROACH ENVIRONMENTAL DOCUMENTATION CFS environmental staff reviewed the project area for potential environmental red flags. They completed a project study using IndianaMap, Indiana StreamStats, National Park Service data and the Indiana State Historic Architectural and Archaeological Research Database (SHAARD). The exhibit and information generated will serve to assist the City of South Bend in the planning process for potential route locations. CFS will work closely with Volkert to discuss route alternatives and associated environmental impacts that may result. CFS staff are experts in the completion of documentation in compliance with the National Environmental Policy Act (NEPA) and will navigate the process so that construction will begin as scheduled. The most abundant environmental resource identified within the study area are historic structures. The presence of historic structures will potentially initiate the Section 106 process to evaluate if the characteristics of these structures make them eligible for inclusion on the National Register of Historic Places. Structures designated as Notable or Outstanding will be given high priority. Careful consideration of design elements will be required when construction is planned to occur adjacent to these resources so that adverse effects are avoided or minimized. Based on the preferred route(s) chosen, impacts to environmental resources present will be identified and evaluated in the appropriate level of NEPA document. A Programmatic Categorical Exclusion (PCE) or Categorical Exclusion (CE) level document is anticipated. The document will be prepared and submitted to the appropriate INDOT district and/or central office for final review and approval, allowing the project to move forward with the construction letting process. WATER RESOURCES AND PERMITTING Minimal jurisdictional wetlands, waterways or mapped floodways have been identified in the study area. A field investigation will confirm the presence or absence of these resources. Should impacts occur to a feature present, applicable regulatory permits for IDEM and the USACE will be prepared for agency review and approval prior to construction. Should new land disturbance for the project exceed 1.0 acre, not including impact to existing roadway or sidewalk surfaces, an IDEM Construction Stormwater General Permit will be required for sediment and erosion control. PLAN DEVELOPMENT Our team has designed hundreds of ADA curb ramps to INDOT standards over the last several years. The Volkert advantage is as follows: • We are very familiar with the INDOT ADA Technical Advisory Committee. We know that curb ramps that are borderline to meeting ADA compliance need to be reviewed by the ADA committee. • INDOT requires the use of stricter standards than the federal ADA PROWAG Guidelines. Engaging a firm that knows the difference between a 1.5% preferred INDOT cross slope and a 2.0% maximum PROWAG cross slope is extremely valuable to successfully completing the project to INDOT’s standards. • While vehicular maintenance of traffic on a project of this type should be straight forward, consistent maintenance of ADA accessible pedestrian routes DURING construction can be a challenge. Volkert will enlist ingenuity and “out of the box thinking” to adequately maintain pedestrian movements while providing a project site that is constructable for the contractor. Meade & Bertrand: Curb ramps missing, no Detectable Warning Surface (DWS).Olive & Kenwood: Curb ramps missing, no Detectable Warning Surface (DWS), slopes exceed maximum allowed. 08 City of South Bend, Indiana | Safe Routes to School (SRTS) – Kennedy Academy | February 14, 2023 RIGHT OF WAY PLAN DEVELOPMENT & RIGHT OF WAY ACQUISITION Based on the project layout and our understanding of the goals for the project, the acquisition of additional right of way is not anticipated. However, if unavoidable right of way impacts are determined, our team will be ready and able to handle the situation. Volkert has been responsible for acquisition of over 100 parcels for INDOT in the last two years. PUBLIC OUTREACH Based on the project requirements a Public Hearing is not anticipated. However, if desired by the City, Volkert is experienced with, and can hold, Public Information Meetings. The goal of the Public Information Meeting would be to present the proposed project, the proposed improvements including the pedestrian and bike facilities and associated features, as well as the Maintenance of Traffic Plan. The proactive approach of informing the public about the project and including them in the project development process would be consistent with the efforts the City has made with the Kennedy Park Neighborhood Plan. PROJECT APPROACH Longley & College: Curb ramps missing, no Detectable Warning Surface (DWS). “Brian and the Volkert team are committed to improving safety and striving to meet state and federal safety goals of reducing the risk of death, or serious injury resulting from traffic crashes.” 09 City of South Bend, Indiana | Safe Routes to School (SRTS) – Kennedy Academy | February 14, 2023 RELEVANT PROJECTS BLACKISTON MILL ROAD IMPROVEMENTS CLIENT: Town of Clarksville, Indiana PROJECT: Blackiston Mill Road – Segment 1 (Federal Aid Project) STAFF: Brian Arterbery – Project with previous firm Brian Arterbery was the Project Manager and Engineer in Responsible Charge for this intersection improvement and roadway reconstruction project that improved the Blackiston Mill Road corridor with the intersection of Lewis & Clark Parkway and north along Blackiston Mill Road for 700 feet. The improvement was needed as described in the Town of Clarksville’s “Blackiston Mill Road Safety Project” study. Segment 1 of this project included adding turn lanes at the intersection and a center curb near Lewis & Clark Parkway to improve safety and prohibit left turns across the roadway from the adjacent businesses. Modifications to the existing traffic signal at Lewis & Clark was required. The existing storm sewer system in this area was in a deteriorated condition and required complete reconstruction. Curb and gutter and adjacent sidewalks were added along with needed ADA improvements. The project included utility relocations. CITY OF MT. VERNON SRTS VARIOUS SIDEWALK IMPROVEMENTS CLIENT: City Of Mt. Vernon, Illinois PROJECT: Safe Routes To School Various Sidewalk Improvements STAFF: Mark Rujawitz – Project with previous firm The City of Mt. Vernon employed the team to prepare preliminary and final plans, special provisions, and estimates for the Safe Routes to School sidewalk and handicap ramp improvements. The proposed work consisted of constructing sidewalks, pavement marking on Peach St., Jamison Blvd., and Cherry Dr. in Mt. Vernon, Illinois, and all collateral work necessary to complete the plans as described. Items of Work included removing existing pavement and drainage pipes, re-profiling sidewalks and ramps, constructing new curb and gutter, Portland cement concrete pavement and sidewalk, new storm sewer and all other miscellaneous work as necessary to complete the improvements. The project was funded by the Safe Routes to School Program Fund. The team also provided full construction inspection, material testing, documentation and project close-out services for the City. RELEVANCE: • Improved intersection safety • Utility relocations • New Sidewalk and ADA Improvements • Drainage improvements 10 City of South Bend, Indiana | Safe Routes to School (SRTS) – Kennedy Academy | February 14, 2023 PROPOSED SCHEDULE SCHEDULE KEY KEY SCHEDULE COMPONENTS – Our team will work to design this project to limit utility relocations and additional right of way requirements. If the District’s Fiscal Year budgets allow, it is possible to advance this project one fiscal year, which could save INDOT up to $50,000 in construction costs. Volkert has 4 survey crews in Indiana that are ready to start this assignment upon Notice to Proceed. We understand that the funding for this project is for FY 2026, which has an INDOT Letting Window from July 2025 to March 2026 as INDOT (and MACOG) prefer to let the project in plenty of time so that the project can be funded in the assigned fiscal year. Our design team has the capacity to tackle this assignment and complete this project in advance of the design schedule. CFS is engaged on this project. CFS knows how to manage environmental factors that may impact the schedule. We will prepare design plans, advance utility coordination, and complete the environmental document in a timely manner so that letting with exceptions for utility coordination is not required. Utility Coordination will be advanced early within the project so that schedule delaying issues can be avoided. Coordination with the City and MACOG will be deliberate and thorough to keep the project on track. Proposed Letting Date of 11/13/2025, however, can be adjusted as long as it remains within the letting window.FebMarAprilMayJuneJulyAugSeptOctNovDecJanFebMarAprilMayJuneJulyAugSeptOctNovDecJanFebMarAprilMayJuneJulyAugSeptOctNovDecJanFebMarAprilMayJuneJulyAugSeptOctNovDecLOI Due Consultant Selection Contract Scoping, Route Determination and Initial Study* Agreement & NTP Topographic Survey MACOG Quartely Meeting Stage 1 Stage 1 Review Environmental Document Utility Coordination PFC Plans PFC Meeting Stage 2 Plans Stage 2 Review Stage 3 Plans (3/21/25) Stage 3 Plan Review Final Field Check Meeting Final Tracings (7/21/25) RFC Date (8/20/2025) INDOT Letting Window for LPA Projects in SFY 2026 Proposed Letting Date (11/13/2025) Construction * Includes Initial Meetings with City and School 2023 2024 2025 2026 Indiana DBE Certification Program In accordance with 49 CFR Part 26 as published in the code of federal regulations, the Indiana Department of Transportation acknowledges Elizabeth Kiefner Crawford, Director Economic Opportunity Division Derrick Casson, Certification Manager Economic Opportunity Division (Reference the Indiana Department of Transportation's DBE Public Search at http://www.in.gov/2674.htm for the most current information regarding this certification) as a certfied DBE in the State of Indiana. Date Issued:02/05/2021 No Change Affidavit Due:02/28/2022 Compliance Field Services, Inc. Standard RFP Form Ver. 3-01-2021 7 (Rev. 06/27/18) Des. #: 2201237 Affirmative Action Certification (AAC) for Disadvantaged Business Enterprises (DBE) I hereby certify that my company intends to affirmatively seek out and consider Disadvantaged Business Enterprises (DBEs) certified by the State of Indiana’s DBE Program and the Kentucky Transportation Cabinet (KYTC) DBE Program to participate as part of this proposal. An Agreement between INDOT and KYTC established reciprocal acceptance of certification of DBE firms in their respective states under the Unified Certification Program (UCP) pursuant to 49 CFR §26.81(e) and (f). I acknowledge that this certification is to be made an integral part of this proposal. I understand and agree that the submission of a blank certification may cause the proposal to be rejected. I certify that I have consulted the following DBE websites to confirm that the firms listed below are currently certified DBEs: INDOT: https://entapps.indot.in.gov/DBELocator/ KYTC: https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx I certify that I have contacted the certified DBE’s listed below, and if my company becomes the CONSULTANT, these DBEs have tentatively agreed to perform the services as indicated. I understand that neither my company nor I will be penalized for DBE utilization that exceeds the goal. After contract award, any change to the firms listed in this Affirmative Action Certification to be applied toward the DBE goal must have prior approval by INDOT’s Economic Opportunity Division. I.DBE Subconsultants to be applied toward DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % II.DBE Subconsultants to be utilized beyond the advertised DBE goal for the RFP item: Certified DBE Name Service Planned Estimated Percentage to be Paid* % % % % Estimated Total Percentage Credited toward DBE Goal:___________ Estimated Percentage of Voluntary DBE Work Anticipated over DBE Goal:__________ Company Name: ____________________________________________________________________ Signature: ___________________________________________ Date: ________________________ ∗ It is understood that these individual firm percentages are estimates only and that percentages paid may be greater or less as a result of negotiation of contract scope of work. My firm will use good faith efforts to meet the overall DBE goal through the use of these or other certified and approved DBE firms. 3% Volkert, Inc. February 9, 2023 35.2 Environmental Document Preparation-CECompliance Field Services, Inc. 0% Jason Watters, PE - Senior Vice President