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Home My WebLink About02142023 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of January 19, and January 24, 2023 2. OPENING OF PROPOSALS A. Safe Routes to School - Kennedy School – Project No. 123-017 1. Description: Accepting Proposals 3. AWARD BIDS AND APPROVE CONTRACTS A. MarMain Apartments Roof Replacement – Project No. 122-061 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Amount: $436,012; Base Bid Plus Alternate 3. Funding: PR-00021364 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Walker Field House Restoration Project – Project No. 120-010R 1. Company: Acculevel Commercial Group, Inc. 2. Amount: $74,040; Base Bid Plus Alternate 3. Funding: PR-00014932 B. Pure Green Farms Basin Seeding – Project No. 121-056A 1. Company: Naturally Native Nursery 2. Amount: $4,000 3. Funding: PR-00022097 5. CHANGE ORDERS A. Muessel Grove Park Restroom – Project No. 118-099R2 1. Company: Gibson-Lewis LLC 2. Change Order No.: 1 3. Increase Amount: $6,187 4. Percent of Increase: 1.56% 5. Revised Contract Amount: $403,687 6. Funding: PO-0019070 B. Southeast Neighborhood Center (United Way) – Project No. 119-093R 1. Company: The Robert Henry Corporation 2. Change Order No.: 4 (Final) 3. Increase Amount: $11,724; Additional Eighty-Seven (87) Days 4. Percent of Increase: 0.96% 5. Total Percent of Change: 5.80% 6. Revised Contract Amount/Completion Date: $1,235,762; December 5, 2022 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 7. Funding: PO-0010837 C. Beck’s Lake LaSalle Park EPA Master Plan – Project No. 120-053 1. Company: HRP Construction Inc. 2. Change Order No.: 2 (Final) 3. Increase Amount: $111,232.70 4. Percent of Increase: 6.46% 5. Total Percent of Change: (16.68%) 6. Revised Contract Amount: NTE $1,832,216.65 7. Funding: PO-00017158 D. 2022 Rubber Speed Table & Speed Cushion Installations – Project No. 122-014A 1. Company: HRP Construction Inc. 2. Change Order No.: 1 3. Increase Amount: $23,520; Additional Ninety-Nine (99) Days 4. Percent of Increase: 20% 5. Revised Contract Amount/Completion Date: $141,120; March 9, 2023 6. Funding: PO-0019194 6. RESOLUTIONS A. Resolution No. 03-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Captain Robert Brechtl’s Helmet and Boots B. Resolution No. 04-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Michael Brown’s Helmet and Boots C. Resolution No. 05-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Brian Duszynski’s Helmet and Boots D. Resolution No. 06-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Steve Searfoss’s Helmet and Boots E. Resolution No. 07-2023 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Retirement of Firefighter Steve Vandervort’s Helmet and Boots CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Open Market Contract – R. Yoder Construction, Inc. 1. Description: Award Nexus Center Site and Building Improvements Project No. 121-064 2. Amount: $293,270 3. Funding: PR-00022098 B. Authorization, Access and Indemnification Agreement – Northern Indiana Public Service Company 1. Description: Involves NIPSCO Televising the City Sewer to Verify and Identify Any Damage from Cross Boring Gas Lines and Repaired at NIPSCO’s Expense C. Amendment No. 6 to Professional Services Agreement – SmithGroup Inc. 1. Description: Additional Services for Seitz Park Reconstruction, Phase I Project No. 117-093A 2. Amount: NTE $89,300 (Hourly); New Adjusted Amount $1,229,016 3. Funding: PO-0006606 D. Amendment No. 1 to Professional Services Agreement – Lochmueller Group 1. Description: Additional Services for Seitz Park Reconstruction, Phase I Project No. 117-093A 2. Amount: NTE $209,560 (Hourly); New Adjusted Amount $786,040 3. Funding: PO-0007779 E. Amendment No. 2 to Professional Services Agreement – American Structurepoint, Inc. 1. Description: Additional Services for Seitz Park Retaining Wall Study and Design Project No. 121-079 2. Amount: NTE $75,100 (Hourly); New Adjusted Amount $118,500 3. Funding: PO-0013274 F. Memorandum of Understanding – AEP Indiana Michigan Transmission Company, Inc. 1. Description: Acquire Easement Located Northwest Corner of Kern Rd. and Michigan St., Owned by JAI Jagdish, Inc. G. Memorandum of Understanding – Teamsters Local Union No. 364 1. Description: Master Agreement for CDL Premium Pay and Training for Equipment Services Workgroup CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 8. LICENSES AND PERMITS A. Licenses 1. Type: Public Parking Facility a) Applicant: Memorial Hospital/Beacon Health System; Three (3) Garages b) Date/Time: Seven (7) Days per Week, Twenty-Four (24) Hours per Day c) Location: 100 W. Navarre St., 621 Memorial Dr., 707 N. Michigan St. d) Favorable Recommendations in Compliance with City Code 4-39 B. Sidewalk Café Permit 1. Applicant: Café Navarre a) Date/Time: Mon. to Wed. 4:00 p.m. to 9:30 p.m., Thurs. 4:00 p.m. to 10:00 p.m., Fri. to Sat. 4:00 p.m. to 10:30 p.m., Sun. 4:00 p.m. to 9:00 p.m. b) Location: 101 N. Michigan St. c) Favorable Recommendations, but Subject to Following ADA Minimum Clearance Widths and Requirements C. Sidewalk Café Permit 1. Applicant: Aloft South Bend a) Date/Time: 24/7, 365 Days Per Year b) Location: 111 N. Main St. c) Favorable Recommendations, but Subject to Following ADA Minimum Clearance Widths and Requirements and Planters Stay Within Footprint of Pergola Structure D. Sidewalk Café Permit 1. Applicant: Fiddlers Hearth Inc. a) Date/Time: Mon. to Thurs. 5:00 p.m. to 10:00 p.m., Fri. 5:00 p.m. to 11:00 p.m., Sat. 3:00 p.m. to 11:00 p.m. b) Location: 127 N. Main St. c) Favorable Recommendations, but Subject to Following ADA Minimum Clearance Widths and Requirements and Fencing to Maintain 2-Foot Distance from Bike Path E. Sidewalk Café Permit 1. Applicant: Purple Porch Co-op a) Date/Time: Mon. to Sat. 8:00 a.m. to 8:00 p.m., Sun. 11:00 a.m. to 6:00 p.m. b) Location: 123 N. Hill St. c) Favorable Recommendations, but Subject to Following ADA Minimum Clearance Widths and Requirements CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 F. Sidewalk Café Permit 1. Applicant: Woochi Japanese Fusion & Bar a) Date/Time: Tues. to Sun. 11:00 a.m. to 9:00 p.m. b) Location: 119 N. Michigan St. c) Favorable Recommendations, but Subject to Following ADA Minimum Clearance Widths and Requirements 9. STREET/ALLEY VACATIONS A. Applicant: Robert Nichols for Five Corners, LLC 1. Location: 1100 Block of Corby Blvd. 2. Purpose: New Proposed Development 3. See Comments 10. TRAFFIC CONTROL DEVICES A. New Installation – Two (2) Honorary Street Signs 1. Locations: W. Washington St. & Elm St. and W. Colfax Ave. & Elm St. a) Adeline Jones Blvd. b) See Comments B. Reserved Handicapped Accessible Parking Space Sign 1. Location: East Side of Lafayette, North of Jefferson Blvd., #5 a) All Criteria Met 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51268 Christian Dr. – Water B. 51644 N. Ironwood Dr. – Water 12. RATIFY BONDS A. Excavation Bonds 1. A-BTO, LLC, Approved effective January 23, 2023 B. Occupancy Bonds 1. A-BTO, LLC, Approved effective January 23, 2023 2. Newkirk Electric Associates, Inc., Approved effective February 2, 2023 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-50523, GBLN-50613 a) Date: 01/23/2023 b) Amount: $1,074,546.68 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA February 14, 2023 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 2. Claim No.: GBLN-50688 a) Date: 01/24/2023 b) Amount: $1,719,672.09 3. Claim No.: GBLN-50605 a) Date: 01/26/2023 b) Amount: $2,494.80 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.