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Home My WebLink AboutBill No. 06-23 Maximum Salary & Wages for Executive Asst/Dir of Policy City Clerk tisou TH ika, U f dr. PEACE \fib �,-�� X A X 1865 OFFICE OF THE CITY CLE DAWN M.JONES, CITY CLERK ,,,\' February 8, 2023F�a 8 The South Bend Common Council FAk- M 4th Floor County-City Building So,,yeFS South Bend, Indiana 46601 Fid„ Q4. , Re: Proposed 2023 City Clerk Staff Non-Bargaining Salary Ordinance Amendment Dear Council Members, Attached is an ordinance setting the maximum salary and wages non-bargaining employee position of the Executive Assistant/Director of Special Projects of the City Clerk's Office. I will present this bill to the Common Council at the appropriate committee and council meeting. It is requested that this bill be filed for 1'reading on February 13, 2023 with rd reading, public hearing, and 3rd reading scheduled for February 27, 2023. Please don't hesitate to let me know if you have any questions or require further information. Thank you for your consideration. Respectfully, , ,&/..)i2,1..„0 /27...._ • icier ., ..0 Dawn M. Jones, City Clerk Office of the City Clerk Attachment CC: Office of the City Clerk INTEGRITY' SERVICE'ACCESSIBILITY -- - - BLANCA L.TLRADO _- -- RACHAF.L E.CCOATES GABRIEL MuREI CHIEF DEPUTY/CHIEF OF STAFF DEPUTY/DIRECTOR OF POLICY ORDINANCE VIOLATION CLERK EXCELLENCE I ACCOUNTABILITY I INNOVATION I INCLUSION I EMPOWERMENT 455 County-City Building 1227 W.Jefferson Blvd.I South Bend,Indiana 46601 I p 574.235.9221 I f 574.235.9173 I www.southbendin.gov BILL NO.06-23 FEB o 8 ��.> ORDINANCE NO. _ C17y r, r. _ V M AN ORDINANCE AMENDING MAXIMUM SALARY AND WAGE O ASSISTANT/DIRECTOR OF SPECIAL PROJECTS FOR THE CITY CLERK /N SOUTH BEND, INDIANA, FOR THE CALENDAR YEAR 2023 STATEMENT OF PURPOSE AND INTENT Pursuant to Indiana Code § 36-4-7-3(d), this Ordinance sets forth the maximum compensation to be paid to deputies and non -bargaining personnel appointed by the City Clerk of the City of South Bend for the calendar year 2023. This Ordinance establishes such compensation for the Executive Assistant/Director of Special Projects a non -bargaining employee by specific position and title. The budgeted or actual compensation paid to a City employee in each position may be less than the maximum amounts set forth herein but may not exceed those amounts. This Ordinance is in the best interest of the City and the affected the position of Executive Assistant/Director of Special Projects a non -bargaining employee. NOW, THEREFORE, BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, as follows: Section I. Maximum Compensation The maximum amount to be paid as compensation for the City Clerk Executive Assistant/Director of Special Projects a non -bargaining employee personnel appointed by the City Clerk of the City of South Bend is hereby established as $49,466, which is incorporated herein by reference. As a city employee, this personnel is paid on a bi-weekly basis. Amount b set forth, as well as the maximum compensation for this position. Section II. Holidays, Vacations and Other Monetary and Fringe Benefits Incorporated by Reference (a) Holidays. Holidays designated by the Board of Public Works shall govern non - bargaining employees for the calendar year 2023. The provisions of the City's Employee Handbook as it may be amended from time to time shall apply and are incorporated herein by reference. (b) Vacations. Vacation for non -bargaining employees shall be as set forth in the City's Employee Handbook as it may be amended from time to time, incorporated herein by reference. (c) Familv Leave. The Family and Medical Leave Act Policy is, hereby, incorporated herein by reference in its entirety. (d) Parental Leave. Parental leave will be offered to all eligible full-time employees in accordance with the policy adopted by the administration effective January 1, 2020. This policy may be amended from time to time and will be incorporated into the City's Employee Handbook. (e) Insurance. (1) Comprehensive Maior Medical Insurance Program. The City shall maintain a comprehensive major medical insurance program in which, subject to Section III herein, non -bargaining employees regularly scheduled to work 30 hours or more per week may participate under the rules and guidelines of the plan document. All employees are provided access to a copy of a plan document each year. (2) Short and Long -Term Disabilitv. Short and Long -Term Disability shall be as set forth in the City's Employee Handbook, as it may be amended from time to time, which is incorporated herein by reference. (3) Pavment for Election to Leave Emolover's Comprehensive Maior Medical Insurance ProLyram. The City shall pay one hundred and thirty ($130) per month ($65 bi-weekly) to any Employee who elects to leave the City's comprehensive major medical insurance program to be covered by another program for which the City makes no contribution. This election shall not be mandatory, and the Employee who made such election may return to the City's comprehensive major medical Insurance Program, provided that the conditions are a Qualifying Life Event or Open Enrollment of the City's Comprehensive Major Medical Insurance Program, and the contributions specified herein are made, but in such event said Employee shall forfeit the one hundred and thirty dollar ($130) payment per month thereafter. (4) Life Insurance. The City shall provide term life insurance coverage in an amount lx annual salary rounded up to the nearest $1,000 for each benefit eligible employee except for Police and Fire which are at set forth in the collective bargaining agreement. Such insurance shall become effective upon the award of a group life insurance bid by the Board of Public Works, or upon the beginning of the plan year, whichever is later. (5) Benefit Waiting Period. The City notes that life insurance and comprehensive major Medical Insurance programs require a minimum eligibility period of thirty (30) days; and that the long-term disability program requires a minimum ninety (90) day eligibility period which must be met. (f) Hiring Bonus. The City Clerk, may, at his/her discretion, offer a Hiring Bonus to a new employee as an incentive for the employee to accept the position offered. This Bonus will be paid to the employee in addition to the salary set forth in the Salary Ordinance. The range of these monetary bonuses will be from one hundred ($100) to four thousand dollars ($4,000). (g) Earlv Retirement Incentives. The City Clerk shall have discretion to offer an early retirement incentive program that may take the form of a bonus upon retirement for years of service or assistance with health insurance for a retiree who is not Medicare eligible. Such assistance shall not exceed one (1) year. Any such bonus or assistance must be approved by the City Clerk and Controller and is subject to appropriation by the Common Council before any such bonus or assistance may be paid. I.C. 5-10.2-3-1.2 permits employers to purchase one year for every five years of service for employees in PERF covered positions under certain conditions. The City Clerk shall have discretion to offer such early retirement incentive program, pursuant to statute, after consultation with the Controller and after appropriation by the Common Council. (h) Other ivlonetary Fringe Benefits. All other fringe benefits shall be as set forth in the City's Employee Handbook as it may be amended from time to time. Section III. Employee Definitions (a) Full -Time Emalovee. Full-time employees are those employees who are regularly scheduled to work forty (40) hours per week, or a reduced full-time schedule of thirty (30) hours or more per week as approved by the City Clerk on a voluntary basis. Such employees are eligible for the Employer's Benefits Pac age s�bjecit(o(At e. terms, conditions and limitations of each benefit program. ye£,,:solely foe , purposes of qualification for health care benefits under the federal .l?t and Affordable Care Act (the Act) as amended, the definition of full-time eN�� shall be the equivalent of that which is provided in the Act, and this Section shall n be construed to be in conflict with the Act. (b) Fart -Time Eniplovee. Part-time employees are those employees who are not assigned to a full-time status as defined by the City including those who qualify for health care benefits under the Act, but who do not meet the City's definition of full- time employee under subpart (a) of this Section, and who are scheduled to work less than the City of South Bend's full-time schedule, not to equal or exceed one thousand five hundred sixty (1,560) hours per year. While they do receive certain mandated benefits (such as worker's compensation, social security benefits, and for some, health care under the Act), they are not eligible for other City benefit programs with the exception of the positions listed below: All Attorneys employed in the City's Legal Department in part-time positions as well as all elected Council members are eligible for participation in all of the Employer's Benefit Programs. Section IV. City's Employee Handbook Availability Two (2) copies of the City's Employee Handbook shall be kept on file and made available for public inspection during regular hours in the office of the City Clerk on the 4th Floor of the County -City Building, South Bend, Indiana. Section v. Effective Date This Ordinance shall be in full force and effect from and after its passage by the Common Council and approved by the Mayor. Sharon L. McBride, Council President South Bend Common Council Attest: Dawn M. Jones, City Clerk Office of the City Clerk Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City of South Bend, Indiana on the day of 2021, at o'clock . in. Approved and signed by me on the Dawn M. Jones, City Clerk Office of the City Clerk day of James Mueller, Mayor City of South Bend, Indiana , 2021, at o'clock