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Home My WebLink AboutSpecial Event - Walk MS South Bend - May 20O �4 APPLICATION FOR USE OF z W PFAVE: X. PUBLIC RIGHT-OF-WAY FOR EVENT m ,� The following special event has been approved by the Special Events Committee. raes Submitted by: Denise Miller Event name: Walk MS: South Bend Event Date: May 20 2023 Street Closure: NIA Closure Times: NIA Sidewalk Closure: ❑ Yes Q No Comments: Community focused event and walk to support the MS Society. Participants will enjoy a vendor fair, music and entertainment, in addition to the walk. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS a �M Elizabeth A. Maradik, President Gary A. Gilot, Member jY��y �. iYYZ�i Murray L. Miller, Member Joseph R. Molnar, Vice President Jordan V. Gathers, Member ��/Vk Attest: Theresa M. Heffner, Clerk Date: January 24, 2023 1 JAN 1 12023 vl eF City of South Bend Special Event Application F Neighborhood Event �I, ucc jl. $25 application fee if filed 30 days or greater (up to 180 days) in advance of event. Itl:S % Review the Instructions on the Special Events page before completing the application. Neighborhood Special Event applications must be submitted more than 30 days in advance of the event date or the application will not be accepted. Section A - Applicant Information 1/11/23 National MS Society___ Applicant (Contact) Name:Melissa Reynolds 713-444-7145 melissa.reynolds@nmss.org Applicant (Contact) Phone: —____ Contact Email: _—�—___--_— 214 Overlook Cir Ste 153 Brentwood TN 37027 Address: -----------____-- —_--- City/State/ZIP:-----___---------_-- - Secondary Contact Name: Jordan Schmidt Contact Phone: 402-984-9052 Address: 1120 James Dr. #A Contact Email: lordan.schmidt@nmss.org Hartland, WI 53029 City/State/ZIP: Section B - Event Information Walk MS: South Bend 300 Event Name:___--- — Expected Attendance: ------------------------------- Requested Street Closure: N/A From (Cross Street) To (Cross Street): __ Provide a brief description of the event: Walk MS is a community focused event and walk encourages participant fundraising to support the MS Society in creating a world free of MS. Participants will enjoy a vendor fair, music, and entertainment before the walk to support those living with MS. __-- Time: Date of Event Setup [mm/dd/yy]: 5/19/23 9_00am.-5:00 pm --_ — _ 5/20/23 8.00 am (6:00am Staff Arrival) Begin Date of Event [mm/dd/yy]: _________----Time: End Date of Event [mm/dd/yy]: 5/20/23 -- — — - Time: 12.00 pm — Event Cleanup Completion [mm/dd/yy]: 5/20/23 3:00 pm -------------Time: —� ------------------ Have all residents on the affected block have been notified and invited? ❑ Yes N No Please attach a copy of the door hanger or letter used to notify residents in addition to signature attachment. Number of households fronting the proposed street closure: N/A --------------------- -- Number of households represented by signatures on attached sheet: N/A Will this event have music (live or other)? ® Yes ❑ No Section C - Alcohol Will alcohol be served or sold? ❑ Yes m No If Yes: o The applicant must apply for and receive a temporary liquor license from the Alcohol & Tobacco Commission. o Application cannot be processed without a copy of this license. o A refundable $400.00 deposit paid by card or check (made to City of South Bend) must be submitted with application. o Application cannot be processed without deposit. o Deposit will be returned upon inspection of event area by the Board of Public Works. c The applicant must submit a map or drawing of: o Fencing around serving area o Trash receptacles c Events that will have alcohol sales must provide security. If your event will be hiring a security company, please provide its contact information in sub -section (a) below. Otherwise, please list the names, phone numbers, and qualifications (e.g. Off -duty police officer, professional security guard, or event applicant) of three (3) security guards in the fields provided in sub -section (b). (a) Security Company Information Company Name: ... —................ — ...... . Contact Name: Contact Phone: ------- — -------------- --_ ---___ Email: Address:------------------- ---- -------------------- City/State/ZIP: (b) Independent Security Information Name: ___----— -_____— Contact Phone: Name: —_------ Contact Phone: Qualifications: Name: Qualifications: Contact Phone: Section D - Food Will your event have food sales (food vendors, caterers, food trucks, etc.)? ❑ Yes ® No If yes, the event coordinator must apply for and receive a St Joseph County Health Department Temporary Event Permit. Vendors) must also apply for and receive a St. Joseph County Health permit. Health Permits must be filed with the county 30 days prior to the proposed event. Each vendor must obtain necessary permits to serve on -site and display these permits at the event. All applications and guidelines can be found on the St. Joseph County Health Department Food Service website at sichd.ore/food-service. Please select food types: ❑ Food Vendor ❑ Caterer ❑ Food Truck ❑ Other: If a Food Truck, please list company name(s): Please describe how food will be cooked and served: No food vendors will be on site. Pre -packaged store bought or in kind donations of food (snacks) & bottled water will be distributed. Section E - Indemnity & Hold Harmless Agreement City of South Bend Special Events Committee Indemnity & Hold Harmless Agreement Date: 1 /11 /23 -- Event Date: 5/20/23 Event Name: Walk MS: South Bend --------------------------------------------------------------------------------- National MS Society Organization: __ y ------------------------------------------------------------------------ Applicant (Contact) Name:.Melissa Renoldsy ----------------------- ----------------------- Applicant (Contact) Phone: 713_444-7145------- -- Alt. Phone: _ --------------- Email: melissa.reynolds@nmss.org --------------- ------------------------------- Address: 214 Overlook Cir Ste 153 city/state/ZIP: Brentwood, TN 37027 Event Location (Please describe): IU South Bend - Greenlawn Hall & Main Parking Lot Length of Event (Dates/Times): 5/20/23 8:00 am - 12:00 pm APPLICANT agrees to indemnify, defend and hold harmless the Civil City of South Bend, Indiana, from any liability, loss, costs, damages or expenses, including attorney fees, which the Civil City of South Bend, may suffer or incur as a result of any claims or actions which may be made against the City, its agents, employees, or subdivisions by any person, including a participant in the activity, arising out of the approval of this request by the Civil City of South Bend, Indiana, through the Board of Public Works, to close a portion of the public right-of- way for the event described above, or for any harm or damage alleged to have occurred because of the holding of the special event. The undersigned certifies that he/she is authorized to bind the APPLICANT to these terms. Signed on this Date: 1/1 -1 /23 Melissa Reynolds Authorized Organizer Signature Melissa Reynolds, Sr. Specialist of Event Production Printed Name and Title Section F - Permit & Agreement 1. Pursuant to Local Ordinance No. 10628-18, there is a $25.00 non-refundable fee for applications filed 30 days or greater in advance of the event date. Applications filed less than 30 days in advance of the event date will not be accepted. 2. All residents within the affected area must be notified of this event. The APPLICANT must obtain signatures from at least 10 residents that reside along the closed right-of-way and make an attempt to notify all other affected residents. APPLICANTS must include a copy of a brochure or letter of invitation distributed to all affected neighbors describing the event purpose, date, and time. 3. The APPLICANT is responsible, prior to the event, for determining if there are any affected residents that need assistance accessing their residence. The APPLICANT is responsible for providing said resident(s) access or transportation to their property. 4. The cones will be delivered to the APPLICANT's address. The APPLICANT assumes full responsibility for clean-up and assures the City that all cones will be maintained and returned undamaged. The APPLICANT will be liable for the replacement cost of $50.00 per cone as a result of any missing or damaged cones. 5. Block parties must end by 8:00 p.m. 6. A street will be blocked off from intersection to intersection only. No half -blocks or alleys can be blocked off. 7. The Special Events Committee reserves the right to deny any block party application based on traffic and speed limit records. No street may be closed with a speed limit over 30 MPH or considered to be a major arterial. 8. The Special Events Committee reserves the right to deny any block party application based on information gathered from the South Bend Police Department or other sources. 9. The APPLICANT agrees to allow residents that live on the above -referenced block access in and out of the restricted area as needed. 10. The APPLICANT agrees to abide by all terms and conditions of the South Bend Municipal Code and Board of Public Works' policy adopted in Resolution No. 10628-18 on December, 11, 2018. 11. Notification of approval/denial of this request will be issued by return of this form, upon signed authorization by the Board of Public Works. 12. The City of South Bend Noise Ordinance is in effect at all hours. Between the hours of 11:00 p.m. and 7:00 a.m. certain noises are particularly prohibited. These include operating stereos, speakers, musical instruments, and other sound reproduction devices if audible fifty (50) feet away, as well as shouting, yelling, hooting, whistling, or singing in the streets in a manner to disturb the peace (Municipal Code 13-57). I have read the Application and the Permit and Agreement for this Special Event and I affirm the truth of the information provided by me to the best of my knowledge. I understand and agree to the above rules and regulations, and any applicable state and federal laws. I also understand that this application may be denied based on any false or incomplete information. Date: 1 /11 /2023 Melissa Reynolds Applicant Signature: Printed Name: Melissa Reynolds President ember SPECIAL EVENTS COMMITTEE APPROVAL T _-_ _/X` Membe Member / -7•o7'J Date Walk MS.- South Bend - 3 Mile Route Street o t S el PI at Broadway Street ney Avenua .,,Iw;.,I, „.mn �'. r Eall Jeff", '; No",o yoUle°.vo g �Fasl Wayne Sn,.,.r c < j Surnymede AvenuJ wee J l vnr z Munroe Street o I7C n East South Street n ,.� opi PvePue f East Bronson SO eel ire Bc•Imwt Avecue Sow�S" Hoover Ave 2.9 miles, + 77 / - 77 feet E apt Ind ulna Avenue Z _Easl Dunad Street I o Icv v '9 ^ n ^ i � m .et .. EaSt C3lveri Street „ y4 eel Whin rna Ea8 BU a',n-,wKe it r :r liri„I •. .iS BOW Eat �a65beet - 0.TJt.w:.r A.. o v D S N r o 4 St xRuskin r J 4 4 .9 9 ^ Z Wall �r vn �10 aney Avenue .. 3, East Indiana Avenek,fU �i C" East Dubatl Street�"`•^•yn.,, '--EmrUlnwrywes1 --' o_ 4 V N Randolph Street o Rantlolpn Street c S m ",ex Calvert 5"", East Calvert Street East Calvert Street Milts um Boulez n c = a Street �^— 0 East Bowman Street o ;, ' a ' 10� fiD ft I_iHsr m East Donald Steel �' � 3 East Donaln street no F OpenStreetMap R IHDE A. Water Stop B. 1 Mile Turnaround C. Water Stop D. 3 Mile Turnaround E. 3 Mile Finish R IHDE A. Water Stop B. 1 Mile Turnaround C. Water Stop D. 3 Mile Turnaround E. 3 Mile Finish