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Home My WebLink About01192023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 19, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. OPENING OF BIDS A. 2023 Water Utility Service Line Repair Program 1. Description: Receipt of Application 2. Company: Bob Frame Plumbing Services, Inc. 2. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of January 5, and January 10, 2023 3. OPENING OF BIDS A. MarMain Apartments Roof Replacement – Project No. 122-061 1. Funding: PR-00021364 4. OPENING OF QUOTATIONS A. Walker Field House Restoration – Project No. 120-010R 1. Funding: PR-00014932 B. Pure Green Farms Basin Seeding – Project No. 121-056A 1. Funding: PR-00022097 5. RESOLUTIONS A. Resolution No. 01-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Sandra Smith’s Firearm B. Resolution No. 02-2023 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Jack Stilp’s Firearm 6. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 5 to Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Beck’s Lake/LaSalle Park Remediation Work Project No. 120- 053 2. Amount: Increase $140,410.28; New Total $681,233.28 3. Funding: PO-0010752 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 19, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 B. Open Market Contract – R. Yoder Construction, Inc. 1. Description: Nexus Center Site and Building Improvements Project No. 121- 064 2. Amount: $293,270 3. Funding: PR-00022098 C. Amendment No. 1 to Professional Services Agreement – Shive-Hattery Architecture + Engineering 1. Description: Design Services including Survey and Cost Estimating to Develop Construction for Fire Station No. 8 Replacement Project No. 122-034 2. Amount: Increase $226,085; New Total $288,426 3. Funding: PR-00022044 D. Lease Agreement – South Bend Heritage Foundation 1. Description: Re-Entering into 2023 Lease with Option to Renew with South Bend Heritage Foundation, Inc. for Charles Martin Youth Center Office Space, January 1 through December 31, 2023 2. Amount: $500 per Month 3. Funding: PR-00021714 E. Amendment No. 2 to Owner-Engineer Agreement – American Structurepoint, Inc. 1. Description: Clean Water State Revolving Loan Fund Program for Low-Cost Financing for LTCP Wastewater Treatment Plant CSO 045 Equalization Basin 2. Amount: Increase $61,500; New Amount $2,415,523 3. Percent of Increase: 2.6% 4. Funding: PR-00012418 7. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: St. Patrick’s Day Parade a) Date/Times: March 11, 2023; 9:30 a.m. to 1:00 p.m., No Parking 7:00 a.m. to Noon (Along Route) b) Location: S. Frances St. at E. Jefferson Blvd., Jefferson Blvd. to N. Niles Ave. c) Favorable Recommendations 2. Event: Walk MS: South Bend a) Date/Times: May 20, 2023; 8:00 a.m. to 12:00 p.m. b) Location: Riverwalk/Northside Trail c) Favorable Recommendations CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 19, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 8. STREET/ALLEY VACATIONS A. Applicant: Beacon Health 1. Location: 615 N. Michigan St. 2. Purpose: Relocate Right-of-Way which Follows the New Road to the North 3. Favorable Recommendations and Meets All I.C. 36-7-3-13 Criteria 9. TRAFFIC CONTROL DEVICES A. Reserved Handicapped Accessible Parking Space Sign 1. Location: North Side of Jefferson Blvd. East of Lafayette Blvd., #4 a) All Criteria Met 10. RATIFY BONDS A. Contractor Bonds 1. Beer and Slabaugh, Inc., Released effective December 20, 2022 B. Occupancy Bonds 1. Brite Electric Inc., Released effective January 26, 2023 11. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-49727, GBLN-49921 a) Date: 01/03/2023 b) Amount: $367,721.33 2. Claim No.: GBLN-49924 a) Date: 01/04/2023 b) Amount: $4,307,672.06 3. Claim Nos.: GBLN-49922, GBLN-49923 a) Date: 01/05/2023 b) Amount: $766,721.73 4. Claim No.: GBLN-50176 a) Date: 01/10/2023 b) Amount: $3,337,775.88 5. Claim No.: GBLN-50225 a) Date: 01/13/2023 b) Amount: $6,928.17 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 19, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.