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Home My WebLink About01052023 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 5, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of December 20, 2022 2. OPENING OF BIDS A. Six Thousand (6000) More or Less, Universal Nestable Refuse and Yard Waste Containers 1. Funding: PR-00021076 B. 2023 Water Works Utility Service Line Repair Program 3. OPENING OF QUOTATIONS A. Rubber Speed Table Supplies – Project No. 122-014B 1. Funding: PR-00021637 B. Walker Field House Restoration – Project No. 120-010R 1. Funding: PR-00014932 4. AWARD BIDS AND APPROVE CONTRACTS A. Nexus Center Roof Replacement – Project No. 121-064A 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Amount: $214,812 3. Funding: PR-00020455 B. Main Street Improvements between Dean St. and Sherwood St. – Project No. 122- 045 1. Company: Milestone Contractors North, Inc. 2. Amount: $398,000; Base Bid 3. Funding: PR-00019724 5. PROJECT COMPLETION AFFIDAVITS A. Randolph Park Area Improvements – Project No. 120-049 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $139,465 3. Funding: PO-0016023 6. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Lease Agreement – South Bend Heritage Foundation 1. Description: Re-Entering into 2023 Lease with Option to Renew with South Bend Heritage Foundation, Inc. for Charles Martin Youth Center Office Space, January 1 through December 31, 2023 2. Amount: $500 per Month 3. Funding: PR-00018785 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 5, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 7. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Martin Luther King Jr. Celebration March a) Date/Times: January 16, 2023; 11:00 a.m. to 1:00 p.m. b) Location: W. Jefferson Blvd. between Lafayette Blvd. & Dr. Martin Luther King Jr. Blvd. B. Street Closures for Special Events 1. Event: 33rd Annual Stand By Me Walk a) Date/Times: June 10, 2023; 6:30 a.m. to 12:00 p.m. b) Location: E. Jefferson Blvd. to Main St., Main St. to Colfax Ave., Colfax Ave. to Michigan St., Michigan St. to E. Jefferson Blvd. Return to Howard Park C. Street Closures for Special Events 1. Event: Girls on the Run/Walk 5K a) Date/Times: May 20, 2023; 5:00 a.m. to 12:00 p.m. b) Location: Potawatomi Park to E. Jefferson Blvd., S. Ironwood Dr., Wall St., and Twyckenham Dr. D. Encroachments/Revocable Permits 1. Applicant: Cool Runnings Restaurant & Bar No. 2 a) Location: 129 N. Michigan St. b) Description: Installation of Garbage Can at the South/East Corner of Walkway on Woodward Ct. c) See Email for Comments 8. TRAFFIC CONTROL DEVICES A. Reserved Handicapped Accessible Parking Space Sign 1. Location: North Side of Jefferson Blvd. East of Lafayette Blvd., #2 a) All Criteria Met B. Reserved Handicapped Accessible Parking Space Sign 1. Location: North Side of Jefferson Blvd. East of Lafayette Blvd., #3 a) All Criteria Met C. Removal - Handicapped Accessible Parking Space Sign 1. Location: a) 1721 S. Taylor St. b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION January 5, 2023 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2023BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 9. INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWAL A. Submit to Board Local Limits Technical Evaluation 1. Description: Five (5) Year Record Required by EPA in Conjunction with Reissuance of NPDES Permit B. Company: South Bend Ethanol, LLC 1. Location: 3201 W. Calvert St. 10. RATIFY BONDS A. Excavation Bonds 1. Quality Excavating Corp., Released effective December 13, 2022 B. Occupancy Bonds 1. Quality Excavating Corp., Released effective December 13, 2022 11. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-48956, GBLN-49484 a) Date: 12/21/2022 b) Amount: $11,168.99 2. Claim No.: GBLN-49231 a) Date: 12/21/2022 b) Amount: $2,714,205.60 3. Claim Nos.: GBLN-49671, GBLN-49705 a) Date: 12/28/2022 b) Amount: $2,048,345.20 4. Claim No.: GBLN-49687 a) Date: 12/28/2022 b) Amount: $1,776,730.56 12. PRIVILEGE OF THE FLOOR 13. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.