HomeMy WebLinkAboutIPC Board Meeting Minutes December 2022Inclusive Procurement and Contracting Board
Meeting Minutes
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Date: December 6th, 2022, Time: 5:30 pm Location: Microsoft Teams
(Virtual) & TRC 1165 Franklin Street, Suite 100, South Bend, IN 46601
Link: https://tinyurl.com/3n4r6r6x
I. Call to Order- The IPC Board Committee is now called to order on
December 6th, 2022, @ 5:30 p.m.
(Attendance could not be verified because of the recording issues for this meeting):
• COMMITTEE MEMBERS PRESENT: Keana Baylis, Breanna Allen, Rachel
Tomas-Morgan, Jeff Rea, Murray Miller, Wilbur Boggs, Antonius Northern
• COMMITTEE MEMBERS PRESENT VIRTUALLY: None
• DIVERSITY & INCLUSION: Michael Patton, Morgan Fleming
• LEGAL: Michael Schmidt
• PUBLIC WORKS:
• COMMITTEE MEMBERS ABSENT: Karen White Goyzueta ; Kara Boyles,
Michael Morris
II. Approval of November Minutes: A notion was made, seconded, and
carried unanimously to approve the November minutes
Notes & Action Items
I. Shanon Buari: Handles participants from The South Bend Assistance Suite
(SBS) and assists with legal issues with one of the law firm vendors-
Anderson, Agostino & Keller PC. She discussed and took questions from the
board in regards to his role with SBS
- Looks forward to continuing and improving this service.
II. Michael Patton from Office of Diversity and Inclusion (ODI) discusses:
- Insights and status on 2022 reports
- Discussions with board members on specific roles and deliverables for the
city to prove the IPC board with
III. Discussions over appointing a person for 2023 over the board and the city for
ongoing issues. Board votes and rules:
a. Michael Patton for the city
b. Keana Baylis for the IPC board
IV. Breanna Allen – discussions on ordinance and section 14.5-4 specifically
V. This discussion will serve as the basis for 2023 as holding city and the IPC
board accountable on expectations moving forward
VI. Rachel Thomas Morgan expresses concern over city’s management and use
of the B2Gnow software.
VII. Made clear that she expects better reporting and utilization of the software
VIII. Discussion between board member Keana Baylis and assistant city attorney
Michael Schmidt involved the date of the monthly IPC board meetings, and
explored if the board would be interested in moving the date further back in
the month so that the city could generate accounting and procurement reports
for the current month
IX. Baylis declined- acknowledged that the city would not be able to present
current month’s data during the meetings, and the 30-40 day lag will continue.
X. Upcoming January meeting will present data from November.