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HomeMy WebLinkAboutAmendment No. 2 to Agreement - 2022 Community Crossings Roadway Reconstruction – A&Z Engineering, LLC  ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 20, 2022 Mr. Nitin V. Timble PE, PS A&Z Engineering, LLC 1220 Ruston Pass Fort Wayne, IN 46825 ntimble@az-engineering.net RE: Amendment No. 2 to Agreement Dear Mr. Timble: At its December 20, 2022 meeting, the Board of Public Works approved the above referenced amendment for additional design services for pavement reconstruction for the 2022 Community Crossings Roadway Reconstruction, Project No. 122-024 in an amount not to exceed $451,705. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated 2/22/2022. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 2 1. Background Data: a. Effective Date of Owner-Engineer Agreement: February 22, 2022 b. Owner: City of South Bend c. Engineer: A&Z Engineering, LLC d. Project: City’s 2022 Community Crossing Roadway Rehabilitation Project 122-024 2. Description of Modifications: EXHIBIT A – Engineer’s Services PART 2 – ADDITIONAL SERVICES A2.01 Additional Services Requiring Owner’s Written Authorization A. If authorized in writing by Owner, Engineer shall furnish or obtain from others Additional Services of the type listed below. 8. Adding new existing City Streets to the original contract for 5-existing City Streets (as stated in Original Contract) and first amendment for Main Street On-Street Parking Project (as stated in Amendment No. 1). The additional streets listed below shall be surveyed, designed, bid separately and constructed separately. A) Cleveland Road and Ameritech Drive Intersection Improvements Project B) Ireland Road and Ironwood Drive Intersection Improvements Project C) Locust Road Reconstruction Project from N. Assumption Drive to Prairie Avenue (IN-23). Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. ARTICLE 2 – OWNER’S RESPONSIBILITIES C2.01 Compensation For Basic Services (other than Resident Project Representative) – Standard Hourly Rates Method of Payment A. Owner shall pay Engineer for Basic Services set forth in Exhibit A, except for services of Engineer’s Resident Project Representative, if any, as follows: 3. The total compensation for services under Paragraph C2.01 is estimated to be $ 770,055 based on the following estimated distribution of compensation: Original Contract Amendment No. 2 + Amendment No. 1 a. Preliminary Design Phase (30-50% design) $_140,865 $225,480 b. Final Design Phase (100% design) $_ 130,485 $175,635 c. Utility Coordination and Conflict Resolution $ 10,000 $23,820 d. Bidding or Negotiating Phase $__ 20,000 $11,760 $10,000/Bundle (2 Bundles estimated) e. Construction Phase $__ 15,000 $10,000 $7,500/Bundle (2 Bundles estimated) f. Reimbursables $___ 2,000 $5,010 (Printing, Mileage, Meals, Hotel) TOTAL $318,350 $451,705 Agreement Summary a. Original Agreement Amount : $318,350 b. Amendment No. 1 $0 c. Amendment No. 2 $451,705 Adjusted Agreement Amount $770,055 Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Standard Hourly Rates Schedule B. Standard Hourly Rates: Standard Hourly Rates are set forth in this Appendix 2 to this Exhibit C and include salaries and wages paid to personnel in each billing class plus the cost of customary and statutory benefits, general and administrative overhead, non-project operating costs, and operating margin or profit. The Standard Hourly Rates apply only as specified in Article C2. Schedule: Hourly rates for services performed on or after the date of the Agreement are: Billing Class VIII /Sr. PM $ 185.00/hour Billing Class VII / PM $ 150.00/hour Billing Class VI / Sr. Project Engr $ 140.00/hour Billing Class V / Sr. Engr $ 125.00 /hour Billing Class IV / Surveyor $ 115.00/hour Billing Class III / Sr. Technician $ 105.00/hour Billing Class II / One Person Crew $ 135.00/hour Billing Class I / Two Person Crew $ 180.00/hour Support Staff / Admin $ 80.00/hour and Engineer for Professional Services dated 2/22/2022. referred to in and part of the Agreement between Owner This is Appendix 2 to EXHIBIT C, consisting of 1 page, Page 3 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is __________________. OWNER: ENGINEER: City of South Bend, IN Board of Public Works A&Z Engineering, LLC ___________________________ Jamal A. Anabtawi, Member Attest: Warren Zwick, Member Date Signed: 12/19/2022 December 20, 2022 December 20, 2022 ATTACHMENT A CONSTRUCTION COST ESTIMATE PROJECT:South Bend - Cleveland Rd & Ameritech Dr Intersection Improvements Created By:LSG Checked by: Project No:Date:9/29/2022 Date Checked: Updated By:LSG Date Updated:12/16/2022 QUANTITY UNIT UNIT COST ITEM COST 1 Construction Engineering (5%)1 LS $19,100.00 $19,100.00 2 Mobilization and Demobilization (5%)1 LS $19,100.00 $19,100.00 3 Clearing Right of Way (2%)1 LS $7,700.00 $7,700.00 4 Maintenance of Traffic (15%)1 LS $57,400.00 $57,400.00 5 Erosion Control (1%)1 LS $3,800.00 $3,800.00 6 Pavement Removal 1345 SYS $18.00 $24,210.00 7 Center Curb, Concrete, Remove 45 SYS $68.00 $3,060.00 8 Excavation, Common 481 CYS $85.00 $40,885.00 9 Excavation, Unclassified 49 CYS $94.00 $4,606.00 10 Subgrade Treatment, Type I 1842 SYS $15.00 $27,630.00 11 Compacted Aggregate, No. 53 835 TON $46.00 $38,410.00 12 HMA Surface, Type B 43 TON $180.00 $7,740.00 13 HMA Intermediate, Type B 72 TON $140.00 $10,080.00 14 HMA Base, Type B 229 TON $110.00 $25,190.00 15 Asphalt for Tack Coat 1038 SYS $1.00 $1,038.00 16 PCCP, 11.5"1323 SYS $120.00 $158,760.00 17 D-1 Contraction Joint 700 LFT $30.00 $21,000.00 18 Center Curb, D, Concrete 5 SYS $100.00 $500.00 19 Line, Thermoplastic, Broken, White, 4"280 LFT $3.00 $840.00 20 Line, Thermoplastic, Solid, White, 4"2260 LFT $2.00 $4,520.00 21 Line, Thermoplastic, Solid, Yellow, 4"1060 LFT $2.00 $2,120.00 22 Grooving for Pavement Markings 3600 LFT $2.00 $7,200.00 23 Transverse Marking, Thermoplastic, Crosshatch Line, White, 8"360 LFT $8.00 $2,880.00 24 Transverse Marking, Thermoplastic, Stop Line, White, 24"84 LFT $12.00 $1,008.00 25 Pavement Message Marking, Thermoplastic, Lane Indication Arrow 3 EA $210.00 $630.00 26 Traffic Signal Head, Realign 2 EA $300.00 $600.00 Contingency (20%)1 LS $76,600.00 $76,600.00 Total Construction Cost Estimate $566,607.00 PROBABLE OPINION OF CONSTRUCTION COST ESTIMATE Item No.DESCRIPTION Project: Cleveland Rd & Ameritech Dr Intersection PROJECT:SOUTH BEND 2022 ROAD REHAB Created By:LSG Checked by: STREET:IRONWOOD DRIVE AND IRELAND ROAD INTERSECTION Date:12/16/2022 Date Checked: MATERIAL:CONCRETE PAVEMENT QUANTITY UNIT UNIT COST ITEM COST 1 CONSTRUCTION ENGINEERING (3%)1.00 LS $34,700.00 $34,700.00 2 MOBILIZATION AND DEMOBILIZATION (5%)1.00 LS $57,900.00 $57,900.00 3 CLEARING RIGHT OF WAY (1%)1.00 LS $11,600.00 $11,600.00 4 CONCRETE PAVEMENT REMOVAL 6655.00 SYS $16.00 $106,480.00 5 EXCAVATION, COMMON 222.00 CYS $78.00 $17,316.00 6 SUBGRADE TREATMENT, TYPE II 7225.00 SYS $17.00 $122,825.00 7 COMPACTED AGGREGATE NO. 53 444.00 TON $55.00 $24,420.00 8 SUBBASE NO. 53 2355.00 TON $37.00 $87,135.00 7 PCCP FOR PAVEMENT, 10 IN 6655.00 SYS $65.00 $432,575.00 8 D-1 CONSTRUCTION JOINT 3470.00 LFT $15.00 $52,050.00 9 SIDEWALK, CONCRETE 112.00 SYS $111.00 $12,432.00 10 CURB RAMP CONCRETE 38.00 SYS $213.00 $8,094.00 11 DETECTABLE WARNING SURFACES 70.00 SYS $236.00 $16,520.00 12 COMBINATION CURB & GUTTER, TYPE B 1239.00 LFT $34.00 $42,126.00 13 PCCP FOR APPROACHES, 9 IN 157.00 SYS $129.00 $20,253.00 14 SODDING, NURSERY 333.00 SYS $23.00 $7,659.00 15 TOPSOIL 19.00 CYS $160.00 $3,040.00 16 TRAFFIC SIGNAL 1.00 LS $200,000.00 $200,000.00 17 CASTING, FURNISH & ADJUST TO GRADE 4.00 EACH $1,250.00 $5,000.00 18 MAINTAINING TRAFFIC (15%)1.00 LS $173,700.00 $173,700.00 CONTINGENCY (20%)1.00 LS $231,600.00 $231,600.00 Total Cost Estimate $1,667,425.00 DESCRIPTIONItem No. PROBABLE CONSTRUCTION COST ESTIMATE PROJECT:South Bend Locust Road Improvements Created By:DNP Checked by: Project No:Date:12/15/2022 Date Checked: Updated By:LSG Date Updated:12/16/2022 QUANTITY UNIT UNIT COST ITEM COST 1 Construction Engineering (3%)1 LS $60,000.00 $60,000.00 2 Mobilization and Demobilization (5%)1 LS $100,000.00 $100,000.00 3 Clearing Right of Way (2%)1 LS $40,000.00 $40,000.00 4 Maintenance of Traffic (7%)1 LS $140,000.00 $140,000.00 5 Erosion Control (2%)1 LS $40,000.00 $40,000.00 6 PCCP for Approaches, 6"1224 SYS $75.00 $91,800.00 7 PCCP for Approaches, 9"112 SYS $112.00 $12,544.00 8 HMA for Approaches, Type B 285 TON $161.00 $45,885.00 9 HMA Surface, Type B 1064 TON $125.00 $133,000.00 10 HMA Intermediate, Type B 1335 TON $110.00 $146,850.00 11 HMA Base, Type B 4256 TON $100.00 $425,600.00 12 Compacted Agreegate No. 53, 6"2902 TON $40.00 $116,080.00 13 Subbase No. 53 4455 SYS $44.00 $196,020.00 14 Subgrade Treatment, Type II 14710 SYS $17.00 $250,070.00 15 Geogrid, Type 1A 1935 SYS $3.00 $5,805.00 16 Asphalt for Tack Coat 7 TON $750.00 $5,250.00 17 Joint Adhesive, Surface 3934 LFT $1.00 $3,934.00 18 Joint Adhesive, Intermediate 3934 LFT $1.00 $3,934.00 19 Liquid Aspahlt Sealant 3934 LFT $1.00 $3,934.00 20 Excavation, Unclassified 968 CYS $53.00 $51,304.00 21 Excavation, Common 5542 CYS $43.00 $238,306.00 22 Pavement Removal 129 SYS $30.00 $3,870.00 23 Sidewalk, Concrete 390 SYS $105.00 $40,950.00 24 Curb Ramp, Concrete 57 SYS $256.00 $14,592.00 25 Detectable Warning Surface 17 SYS $290.00 $4,930.00 26 Curb and Gutter, Concrete 6875 LFT $28.00 $192,500.00 27 Line, Thermoplastic, Solid, Yellow, 4"6120 LFT $1.00 $6,120.00 28 Line, Thermoplastic, Solid, White, 4"100 LFT $4.00 $400.00 29 Pavement Message Marking, Thermoplastic, Lane Indication Arrow 1 EA $202.00 $202.00 30 Grooving for Pavement Markings, 4"6220 LFT $1.00 $6,220.00 Contingency (20%)1 LS $400,000.00 $400,000.00 Total Contruction Cost Estimate $2,780,100.00 PROBABLE OPINION OF CONSTRUCTION COST ESTIMATE Item No.DESCRIPTION Project: Locust Rd Manhour Fee Justification Client:City of South Bend Project Name: Project No.:22-1089 Cleveland Rd & Ameritech Intersection Improvements Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee Task 1 Topographic Survey 0 0 0 26 0 0 2 28 12 68 9,810$ 1.0 Utility Locates (Indiana 811 / IUPPS)2 230$ 1.1 Establish Control Points / Network 2 270$ 1.2 Recon BM's - Conventional (ea +/-) Two person 2 360$ 1.3 Recon Lot Corners; Paint Stations - Conventional (ea +/-)2 270$ 1.4 Witness Control / Benchmarks 2 360$ 1.5 Topographic Survey 16 16 8 5,800$ 1.6 Structure Data - 2 Person Conventional (ea +/-)8 1,440$ 1.7 CAD Drafting 8 920$ 1.8 Miscellaneous Office 2 160$ Task 2 Preliminary Design 12 9 77 81 0 0 0 0 0 179 22,420$ 2.0 Title Sheet 2 230$ 2.1 Index Sheet 2 230$ 2.2 Typical Cross Sections 1 4 585$ 2.3 Alignment & Geometrics 4 8 1,420$ 2.4 Profile 4 8 1,420$ 2.5 Plan & Profile Sheets 4 12 1,880$ 2.6 Cross Sections 12 1,380$ 2.7 Erosion Control 4 460$ 2.8 Signing/Pavement Markings 4 460$ 2.9 Maintenance of Traffic 4 60 8,240$ 2.10 Intersection Details 8 920$ 2.11 Misc. Sheets (Tables, Construction Details)4 460$ 2.12 QC/QA 8 8 2,600$ 2.13 Project Manual & Specs 2 4 710$ 2.14 QTO & Cost Estimate 2 8 1,170$ 2.15 Review/Coordination Meetings (1 Max)1 1 255$ Task 3 Final Design 12 15 40 73 0 0 0 0 0 140 17,715$ 3.0 Title Sheet 1 115$ 3.1 Index Sheet 1 115$ 22-1169 SB Cleveland Rd & Ameritech Dr Intersection Fee Prop.xlsx 1 of 3 Manhour Fee Justification Client:City of South Bend Project Name: Project No.:22-1089 Cleveland Rd & Ameritech Intersection Improvements Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee 3.2 Typical Cross Sections 2 230$ 3.3 Alignment & Geometrics 8 920$ 3.4 Profile 4 460$ 3.5 Plan & Profile Sheets 12 1,380$ 3.6 Cross Sections 8 920$ 3.7 Erosion Control 4 460$ 3.8 Signing/Pavement Markings 4 460$ 3.90 Maintenance of Traffic 4 40 5,740$ 3.10 Intersection Details 8 920$ 3.11 Misc. Sheets (Tables, Construction Details)4 460$ 3.12 QC/QA 8 8 2,600$ 3.13 Project Manual & Specs 4 8 1,480$ 3.14 QTO & Cost Estimate 2 8 1,200$ 3.15 Review/Coordination Meetings (1 Max)1 1 255$ Task 4 Utility Coordination (6 Utility Companies)0 8 12 16 0 0 0 0 0 36 4,460$ 4.0 Notify all Utilities of the Project 4 460$ 4.1 Notify all Utilities to verify their facilities 4 460$ 4.2 Submit Preliminary Final Plans/Request Work Plan 8 920$ 4.3 Review Utility Work Plan/Relocation Plans 8 12 2,620$ Task 5 Bid Phase Services 0 16 7 7 0 0 0 0 0 30 3,920$ 5.0 Attend Pre-bid Meeting 4 560$ 5.1 Issue Addenda, If needed 4 3 3 1,280$ 5.2 Review and tabulate bids and make recommendations to Town 8 4 4 2,080$ Task 6 Construction Administration Phase 0 0 20 0 0 0 0 0 0 20 2,500$ 6.0 Construction Admin 20 2,500$ Totals 24 48 156 203 0 0 2 28 12 473 $58,325 Labor Summary 22-1169 SB Cleveland Rd & Ameritech Dr Intersection Fee Prop.xlsx 2 of 3 Manhour Fee Justification Client:City of South Bend Project Name: Project No.:22-1089 Cleveland Rd & Ameritech Intersection Improvements Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee Task Description Total Hrs Total Fee Task 1 Topographic Survey 0 0 0 26 0 0 2 28 12 68 9,810$ Task 2 Preliminary Design 12 9 77 81 0 0 0 0 0 179 22,420$ Task 3 Final Design 12 15 40 73 0 0 0 0 0 140 17,715$ Task 4 Utility Coordination (6 Utility Companies)0 8 12 16 0 0 0 0 0 36 4,460$ Task 5 Bid Phase Services 0 16 7 7 0 0 0 0 0 30 3,920$ Task 6 Construction Administration Phase 0 0 20 0 0 0 0 0 0 20 2,500$ Hour Totals 24 48 156 203 0 0 2 28 12 473 60,825$ Labor Rate 185.00 140.00 125.00 115.00 105.00 95.00 80.00 180.00 135.00 Labor Cost 4,440$ 6,720$ 19,500$ 23,345$ -$ -$ 160$ 5,040$ 1,620$ 60,825$ Labor Multiplier 1.000 Labor Total 4,440$ 6,720$ 19,500$ 23,345$ -$ -$ 160$ 5,040$ 1,620$ 60,825$ Reimbursables Arrowboard RentalMileageHotel RoomsTask Description Total Sub Exp Surveying 336$ 543 750$ 1,510$ -$ -$ Totals 336$ 543 750$ -$ -$ -$ -$ -$ -$ Expense Rate 1.10 0.58 1.10 1.10 1.10 1.10 1.10 1.10 1.10 Total Expenses 370$ 315$ 825$ -$ -$ -$ -$ -$ -$ 1,510$ Total Reimbursable 1,510$ Total Labor Cost 60,825$ Total Project Fee 62,335$ 22-1169 SB Cleveland Rd & Ameritech Dr Intersection Fee Prop.xlsx 3 of 3 Manhour Fee Justification Client:City of South Bend Project Name:Ironwood Dr, & Ireland Rd. Intersection Improvements Project No.:22-1089 Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee Task 1 Topographic Survey 0 0 2 24 0 0 2 36 12 76 11,270$ 1.0 Utility Locates (Indiana 811 / IUPPS)2 230$ 1.1 Establish Control Points / Network 2 270$ 1.2 Recon BM's - Conventional (ea +/-) Two person 2 360$ 1.3 Recon Lot Corners; Paint Stations - Conventional (ea +/-)2 270$ 1.4 Witness Control / Benchmarks 2 360$ 1.5 Topographic Survey 2 14 24 8 7,260$ 1.6 Structure Data - 2 Person Conventional (ea +/-)8 1,440$ 1.7 CAD Drafting 8 920$ 1.8 Miscellaneous Office 2 160$ Task 2 Preliminary Design (30%-50%)16 44 142 164 0 0 0 0 0 366 45,730$ 2.0 Title Sheet 2 2 480$ 2.1 Index Sheet 2 2 480$ 2.2 Preliminary Typical Sections 8 16 2,840$ 2.3 Preliminary MOT/Pedestrian plans with Signage and note 24 24 5,760$ 2.4 Plan and Profile on Aerial Mapping showing exist./prop. elev's for ramps and pavement, show flow arrows to nearby inlets 16 32 5,680$ 2.5 Configuration of curb ramps and Islands 16 24 4,760$ 2.6 Preliminary Erosion Control Plans 8 16 2,840$ 2.7 Preliminary Pavement Marking and Signage Plan 12 16 3,340$ 2.8 Miscellaneous details, driveway replacement table, structure replacement table/ incidental work.8 8 1,920$ 2.9 Preliminary Quantity Calcs and Cost Estimates 8 12 2,620$ 2.10 Preliminary Permit Application- Rule 5 6 8 1,670$ 2.11 Preliminary Unique Special Provisions 4 4 1,060$ 2.12 Site Visit 8 8 2,120$ 2.13 Project Management 12 1,680$ 2.14 QA/QC time 16 2,960$ 2.15 Mtg with City review / 1 visit PM/Designer visit 8 8 2,120$ 2.16 Compliance with City at 50% Review 4 8 16 3,400$ -$ Revised 22-1089 South Bend 2022 Road Rehab - Ironwood Dr. & Ireland Rd. Intersection Fee NT.xlsx 1 of 4 Manhour Fee Justification Client:City of South Bend Project Name:Ironwood Dr, & Ireland Rd. Intersection Improvements Project No.:22-1089 Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee Task 3 Final Design (100%)0 56 180 172 0 0 0 0 0 408 50,120$ 3.0 Final Title Sheet/obtain signatures of PWD 2 4 710$ 3.1 Finalize Index Sheet with Pertinent Utility Information 4 8 1,420$ 3.2 Typical Cross Sections 12 24 4,260$ 3.3 Finalize MOT/Pedestrian plans with Signage and note 40 48 10,520$ 3.4 Final Plan and Profile on Aerial Mapping showing exist./prop. elev's for ramps and pavement, show flow arrows to nearby inlets 40 16 6,840$ 3.5 Final details of curb ramps and Islands 8 16 2,840$ 3.6 Final Erosion Control Plans 8 16 2,840$ 3.7 Final Pavement Marking and Signage Plan 8 1,000$ 3.8 Final Miscellaneous details, driveway replacement table, structure replacement table/ incidental work.2 6 8 1,950$ 3.9 Final Quantity Calcs and Cost Estimates 2 8 4 1,740$ 3.10 Permit Application- Rule 5 8 12 2,380$ 3.11 Finalize Specifications 8 16 3,120$ 3.12 Site Visit 8 1,120$ 3.13 Project Management 8 1,120$ 3.14 QA/QC time 16 2,240$ 3.15 Mtg with City review / 1 visit PM/Designer visit 8 8 2,120$ 3.16 Compliance with City at 100% Review 4 12 16 3,900$ Task 4 Traffic Signal Design 8 24 44 84 0 0 0 0 0 160 20,000$ 4.0 Traffic Signal Design & Plans 8 24 44 84 20,000$ Task 5 Utility (8 Utility Companies)0 17 54 2 0 0 0 0 0 73 9,360$ 5.0 Notify all Utilities of the project (Initial Notice)2 2 480$ 5.1 Notify all Utilities to verify their facilities (Utility Verification)4 500$ 5.2 Submit Preliminary Final Plans/Request Work Plan 1 8 1,140$ 5.3 Review Utility Work Plan/Relocation Plans 16 40 7,240$ Task 6 Permits - IDEM Construction Stormwater General Permit 0 2 0 40 0 0 1.5 0 0 43.5 5,000$ 6.0 Plan Preparation & SWPPP 2 16 2,120$ Revised 22-1089 South Bend 2022 Road Rehab - Ironwood Dr. & Ireland Rd. Intersection Fee NT.xlsx 2 of 4 Manhour Fee Justification Client:City of South Bend Project Name:Ironwood Dr, & Ireland Rd. Intersection Improvements Project No.:22-1089 Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee 6.1 Construction Outline Preparation 8 920$ 6.2 Coordination with IDEM 8 920$ 6.3 Notice of Intent Permit Requirements 8 1.5 1,040$ Task 7 Bid Phase Services 0 16 7 7 0 0 0 0 0 30 3,920$ 7.0 Attend Pre-bid Meeting 4 560$ 7.1 Issue Addenda, If needed 4 3 3 1,280$ 7.2 Review and tabulate bids and make recommendations to Town 8 4 4 2,080$ Task 8 Construction Administration Phase 0 0 20 0 0 0 0 0 0 20 2,500$ 8.0 Construction Admin 20 2,500$ Totals 16 135 403 385 0 0 1.5 0 0 940.5 $116,630 Labor Summary Task Description Total Hrs Total Fee Task 1 Topographic Survey 0 0 2 24 0 0 2 36 12 76 11,270$ Task 2 Preliminary Design (30%-50%)16 44 142 164 0 0 0 0 0 366 45,730$ Task 3 Final Design (100%)0 56 180 172 0 0 0 0 0 408 50,120$ Task 4 Traffic Signal Design 8 24 44 84 0 0 0 0 0 160 20,000$ Task 5 Utility (8 Utility Companies)0 17 54 2 0 0 0 0 0 73 9,360$ Task 6 Permits - IDEM Construction Stormwater General Permit 0 2 0 40 0 0 1.5 0 0 44 5,000$ Task 7 Bid Phase Services 0 16 7 7 0 0 0 0 0 30 3,920$ Task 8 Construction Administration Phase 0 0 20 0 0 0 0 0 0 20 2,500$ Hour Totals 24 159 449 493 0 0 3.5 36 12 1177 147,900$ Labor Rate 185.00 140.00 125.00 115.00 105.00 95.00 80.00 180.00 135.00 Labor Cost 4,440$ 22,260$ 56,125$ 56,695$ -$ -$ 280$ 6,480$ 1,620$ 147,900$ Labor Multiplier 1.000 Labor Total 4,440$ 22,260$ 56,125$ 56,695$ -$ -$ 280$ 6,480$ 1,620$ 147,900$ Revised 22-1089 South Bend 2022 Road Rehab - Ironwood Dr. & Ireland Rd. Intersection Fee NT.xlsx 3 of 4 Manhour Fee Justification Client:City of South Bend Project Name:Ironwood Dr, & Ireland Rd. Intersection Improvements Project No.:22-1089 Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee Reimbursables Arrowboard RentalMileageHotel RoomsTask Description Total Sub Exp Surveying 336$ 673 900$ 1,750$ -$ -$ -$ Totals 336$ 673 900 -$ -$ -$ -$ -$ Expense Rate 1.10 0.58 1.10 Total Surveying Expenses 370$ 390$ 990$ -$ -$ -$ -$ -$ 1,750$ Total Reimbursables 1,750$ Total Labor Cost 147,900$ Total Project Fee 149,650$ Revised 22-1089 South Bend 2022 Road Rehab - Ironwood Dr. & Ireland Rd. Intersection Fee NT.xlsx 4 of 4 Manhour Fee Justification Client:City of South Bend Project Name: Project No.:22-1089 Locust Rd (Between Assumption Dr and Prairie Ave) Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee Task 1 Topographic Survey 0 0 0 42 0 0 2 60 12 116 17,410$ 1.0 Utility Locates (Indiana 811 / IUPPS)2 230$ 1.1 Survey Notification Letters -$ 1.2 Establish Control Points / Network 8 1,080$ 1.3 Recon BM's - Conventional (ea +/-) Two person 8 1,440$ 1.4 Recon Lot Corners; Paint Stations - Conventional (ea +/-)4 540$ 1.5 Witness Control / Benchmarks 4 720$ 1.6 Topographic Survey 8 40 8,120$ 1.7 Structure Data - 2 Person Conventional (ea +/-)8 1,440$ 1.8 Develop & Publish Survey Book 8 920$ 1.9 CAD Drafting 24 2,760$ 1.10 Miscellaneous Office 2 160$ Task 2 Preliminary Design 24 64 252 556 0 0 0 0 0 896 108,840$ 2.0 Title Sheet 4 460$ 2.1 Index Sheet 4 460$ 2.2 Typical Cross Sections 2 8 1,170$ 2.3 Alignment & Geometrics 8 20 40 8,220$ 2.4 Profile 8 30 60 11,770$ 2.5 Plan & Profile Sheets 8 56 112 21,000$ 2.6 Cross Sections 8 40 80 15,320$ 2.7 Erosion Control 8 16 2,840$ 2.8 Signing/Pavement Markings 16 40 6,600$ 2.9 Drainage Design 16 40 80 16,440$ 2.10 Intersection Details 24 80 12,200$ 2.11 Misc. Sheets (Tables, Construction Details)8 16 2,840$ 2.12 QC/QA 24 16 6,680$ 2.13 QTO & Cost Estimate 8 16 2,840$ 22-1089 Locust Rd Fee Prop.xlsx 1 of 4 Manhour Fee Justification Client:City of South Bend Project Name: Project No.:22-1089 Locust Rd (Between Assumption Dr and Prairie Ave) Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee Task 3 Final Design 24 84 136 472 0 0 4 0 0 720 87,800$ 3.0 Title Sheet 4 460$ 3.1 Index Sheet 4 460$ 3.2 Typical Cross Sections 8 920$ 3.3 Alignment & Geometrics 8 8 40 6,720$ 3.4 Profile 8 8 40 6,720$ 3.5 Plan & Profile Sheets 8 16 80 12,320$ 3.6 Cross Sections 8 16 80 12,320$ 3.7 Erosion Control 8 16 2,840$ 3.8 Signing/Pavement Markings 8 16 2,840$ 3.9 Drainage Design 16 24 80 14,440$ 3.10 Intersection Details 8 40 5,600$ 3.11 Misc. Sheets (Tables, Construction Details)8 8 1,920$ 3.12 QC/QA 24 20 7,240$ 3.13 Project Manual & Specs 8 16 16 4 5,280$ 3.14 QTO & Cost Estimate 8 16 40 7,720$ Task 4 Utility & Railroad Coordination (10 Utility Companies)0 20 56 0 0 0 2.5 0 0 78.5 10,000$ 4.0 Notify all Utilities of the project (Initial Notice)1 4 640$ 4.1 Notify all Utilities to verify their facilities (Utility Verification)1 4 640$ 4.2 Submit Preliminary Final Plans/Request Work Plan 2 8 1,280$ 4.3 Review Utility Work Plan/Relocation Plans 16 40 2.5 7,440$ Task 5 Permits - IDEM Construction Stormwater General Permit 0 2 0 40 0 0 1.5 0 0 43.5 5,000$ 5.0 Plan Preparation & SWPPP 2 16 2,120$ 5.1 Construction Outline Preparation 8 920$ 5.2 Coordination with IDEM 8 920$ 5.3 Notice of Intent Permit Requirements 8 1.5 1,040$ Task 6 Bid Phase Services 0 16 7 7 0 0 0 0 0 30 3,920$ 6.0 Attend Pre-bid Meeting 4 560$ 6.1 Issue Addenda, If needed 4 3 3 1,280$ 6.2 Review and tabulate bids and make recommendations to Town 8 4 4 2,080$ 22-1089 Locust Rd Fee Prop.xlsx 2 of 4 Manhour Fee Justification Client:City of South Bend Project Name: Project No.:22-1089 Locust Rd (Between Assumption Dr and Prairie Ave) Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee Task 7 Construction Administration Phase 0 0 40 0 0 0 0 0 0 40 5,000$ 7.0 Construction Admin 40 5,000$ Totals 48 186 491 1117 0 0 10 60 12 1924 $229,050 22-1089 Locust Rd Fee Prop.xlsx 3 of 4 Manhour Fee Justification Client:City of South Bend Project Name: Project No.:22-1089 Locust Rd (Between Assumption Dr and Prairie Ave) Manhour Justification Principle / Sr Proj MgrSr. Proj Engr / PM/ Sr. ConsultantSr Engr / Sr Dsgr / Sr Surv.Engr / Dsgr / SurvSr Tech /Sr ObservTechnician / ObserverAdmin2 Man Survey Crew1 Man Survey Crew Task Description Totals Total Fee Labor Summary Task Description Total Hrs Total Fee Task 1 Topographic Survey 0 0 0 42 0 0 2 60 12 116 17,410$ Task 2 Preliminary Design 24 64 252 556 0 0 0 0 0 896 108,840$ Task 3 Final Design 24 84 136 472 0 0 4 0 0 720 87,800$ Task 4 Utility & Railroad Coordination (10 Utility Companies)0 20 56 0 0 0 2.5 0 0 79 10,000$ Task 5 Permits - IDEM Construction Stormwater General Permit 0 2 0 40 0 0 1.5 0 0 44 5,000$ Task 6 Bid Phase Services 0 16 7 7 0 0 0 0 0 30 3,920$ Task 7 Construction Administration Phase 0 0 40 0 0 0 0 0 0 40 5,000$ Hour Totals 48 186 491 1117 0 0 10 60 12 1924 237,970$ Labor Rate 185.00 140.00 125.00 115.00 105.00 95.00 80.00 180.00 135.00 Labor Cost 8,880$ 26,040$ 61,375$ 128,455$ -$ -$ 800$ 10,800$ 1,620$ 237,970$ Labor Multiplier 1.000 Labor Total 8,880$ 26,040$ 61,375$ 128,455$ -$ -$ 800$ 10,800$ 1,620$ 237,970$ Reimbursables MileageHotel RoomsTask Description Total Sub Exp Surveying 741 1,200$ 1,750$ -$ -$ -$ Totals -$ 741$ 1,200$ -$ -$ -$ -$ -$ -$ Expense Rate 1.10 0.58 1.10 1.10 1.10 1.10 1.10 1.10 1.10 Total Expenses -$ 430$ 1,320$ -$ -$ -$ -$ -$ -$ 1,750$ Total Reimbursable 1,750$ Total Labor Cost 237,970$ Total Project Fee 239,720$ 22-1089 Locust Rd Fee Prop.xlsx 4 of 4 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/13/2022 Name Leslie Biek, PE Department PW BPW Date 12/20/2022 Phone Extension 9323 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment #2 Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name A&Z Engineering, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2022 Community Crossings Roadway Reconstruction Project Project Number 122-024; PROJ 324 Funding Source LR&S Professional Services Account No. PO 15004 Amount Additional $451,705 to contract Terms of Contract Purpose/Description Addendum #2 to add the design and bid documents for the pavement reconstruction at Ameritech/Cleveland intersection, Ireland/Ironwood intersection, and Locust from Prairie to Assumption Dr. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: