HomeMy WebLinkAboutRequest to Advertise - 2023 Sewer Insurance Lateral Repair ProgramBOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12/13/2022
Name
Kimberly Thompson
Leslie Biek
Department - PW
BPW Date 12/20/2022 Phone Extension
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing Mickey Lovy
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Sewer Works Utility Service Line Repair Program
Project Number
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description Sewage Works is soliciting applications from qualified vendors to participate in its
Sewer Lateral Repair Program at the rates herein for the 2023 calendar year.
______________________________________________________________
__________________________________________________
For Change Orders Only
Amount of Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: December 20, 2022
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
REQUEST FOR APPLICATIONS
Notice is hereby given that the City of South Bend, Indiana, will receive applications for the
following:
2023 SEWER INSURANCE LATERAL REPAIR PROGRAM
SUMMARY:
The Board of Public Works of the City of South Bend (“City”), on behalf of the Sewage Works Utility is
soliciting applications from qualified vendors to serve as preferred vendors for its Lateral Repair Program
at the rates herein for one calendar year.
The City is authorized by Sections 17-56 through 17-54 of the City’s Municipal Code to offer this Sewer
Lateral Repair Program to repair sewer laterals located between the house or building and the public
sewer main line which would otherwise be the sole responsibility of the property owner. It is the purpose
of this request to establish a list of qualified vendors who will repair sewer lateral lines at the rates
established herein.
Complete application instructions are available for download by visiting the City of South Bend’s
web page at southbendin.gov:
Χ Click on “I’m Looking For”
Χ Click on “Doing Business in South Bend”
Χ Click on “City Contracts – Invitations to Bid”
Χ Click on “REQUIRED: Registration Form” to register your company.
X Select and Print or Download the specifications
You must register to receive addenda and updates to the specific bid/proposal you are interested in.
Failure to do so could render your bid non-responsive to the specifications.
There is no charge for the specifications. Questions should be directed by email to Larry Parker or Kevin
Dombrowski, at lparker@southbendin.gov or kjdombro@southbendin.gov.
The City reserves the right to review and audit all documents related to this application and to request
additional information as determined necessary. Failure to comply with the City’s request may be deemed
grounds for dismissing the application.
Applications must include the Non-Collusion Affidavit, Non-Debarment Affidavit, Employment
Eligibility Verification, and Non-Discrimination Commitment Form.
BOARD OF PUBLIC WORKS
Theresa Heffner, Clerk
Publish two (2) times: December 23, 2022 & December 30, 2022
Applications must meet the minimum specifications as provided herein. There is no scoring matrix
as all qualified vendors whose applications meet the minimum specifications and who meet and
accept the following required conditions will be accepted into the program:
•Plumber Contractor License in Indiana; and
•Worker’s Compensation Insurance; and
•Performance bond in the amount of $25,000 or cash bond in the amount of $25,000; and
•Proof of Commercial General Liability Insurance per Person in the amount of $50,000; and
•Proof of Commercial General Liability Insurance per Occurrence in the amount of $1,000,000
•Three (3) year warranty on all work performed through this program.
•Must follow City of South Bend Department of Public Works Design & Construction Standards.
•Availability for on-call emergency response scheduled on a weekly rotation which includes before/after
normal business hours, weekends and holidays. Emergency repairs require completion within 24 hours.
Regular repairs require completion within five working days.
•Ability to work in year-round adverse weather conditions.
•Must follow IUPPS 811 compliance prior to and throughout all excavation work performed.
•Responsible for the planning, set-up and removal or subcontracting of all necessary traffic control
according to INDOT requirements found in the Indiana Manual on Uniform Traffic Control Devices and
the ability to work safely on heavily trafficked streets.
•Must be fully equipped to work safely in underground excavations five feet deep or greater in compliance
with OSHA trenching and excavation safety requirements. Company safety manual must be followed and
a minimum requirement of two qualified persons for all excavations.
•Responsible for repairing all grass/sod property damage caused by excavation work by spreading
topsoil and grass seed within two calendar weeks of leak repair. A list of all repairs completed in
grass during the winter season must be kept for returning to complete the topsoil and grass seed
work at the start of the spring season.
ExhibitE
SEWER INSURANCE
CONTRACTOR RA TE SCHEDULE
December 20, 2022
Pre-qualification category: Second opinion
Cable Augering $216.00 Hour
Pre-qualification category: Excavation
Notes:
1.Total crew size shall be a maximu m of two persons unless otherwise approved by the Sewer
fnsurance Administrator or representative thereof.
2.Equipment costs shall include operator for same.
3.Contractor shall invoice all other material used on an itemized basis.
4.No rate adjustments shall be made for overtime hours nor fees associated with travel time.
5.There will be no fees associated with use of pick-up trucks and trailers.
Trip Charge for Excavator
Excavator
Trip Charge for Other Equipment
Rubber tire backhoe
Mini Excavator
Air Compressor
Combination Cleaner Truck
Compactor (hand)
Dump Truck (20 yd)
F350 Dump Truck or Similar/ Trailer
Laborer
Saw Cutting
Trench box. 6' x 6' *
Trench box, 8' x 6' *
Trench box, 10' x 16' *
*When needed, steel sheeting included in cost of trench box.
Pre-qualification category: Special
$324.00 Job
$162.00 Hour
$135.00 Job
$130.00 Hour
$130.00 Hour
$119.00 Job
$324.00 Hour
$54.00 Job
$97.00 Hour
$76.00 Hour
$75.00 Hour
$81.00 Job
$151.00 Job
$324.00 Job
$432.00 Job
Special conditions shall be address by the Sewer Insurance Administrator through City of South Bend
emergency contracting procedures.
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