HomeMy WebLinkAboutRejection of Quotes - Walker Field House Restoration – Project No. 120-010R
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 20, 2022
Mr. Nolan Beery
Acculevel Commercial Group Inc.
9495 N. Waldron Rd.
Rossville, IN 46065
nolan@acculevel.com
RE: Rejection of Quotes – Walker Field House Restoration – Project No. 120-010R
Dear Mr. Beery:
At its December 20, 2022 meeting, the Board of Public Works approved the rejection of
all bids for the above referenced project, due to quotes were unresponsive and will be rebid in
January.
This project will be advertised at a later date. Thank you for bidding, and we hope you
bid with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 20, 2022
Mr. Mike Gnewkowski
Kent Companies
130 60th. St. SW
Grand Rapids, MI 49458
mgnewkowski@kentcompanies.com
RE: Rejection of Quotes – Walker Field House Restoration – Project No. 120-010R
Dear Mr. Gnewkowski:
At its December 20, 2022 meeting, the Board of Public Works approved the rejection of
all bids for the above referenced project, due to quotes were unresponsive and will be rebid in
January.
This project will be advertised at a later date. Thank you for bidding, and we hope you
bid with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
FROM: Becca Plantz, Project Engineer
SUBJECT: Reject Project No. 120-010R
Walker Field House Restoration Project
DATE: December 14, 2022
On December 13, 2022, the Board of Public Works opened quotes for the above project. I have
reviewed them and found that both quotes are missing essential/required documentation,
therefore both quotes are unresponsive.
The quoters ranked as follows:
Quoter Base Quote
Amount Alternate 1 Alternate 2 Base +
Alternate 1
1. Acculevel $28,764.00 $45,276.00 $25/LF $74,040.00
2. Kent Companies, Inc.$46,820.00 $71,807.00 $235/5 LF $118,627.00
I recommend rejection of the two contracts for Walker Field House Restoration Project due to
unresponsive quotes. Both quotes included attached proposals on company letterheads that
included exclusions, clarifications, additional notes, terms, and conditions which deviate from
the original quote documents. In addition to contractor specifications that can’t be accepted after
the public open, neither quoter attempted to participate in the MWBE Inclusion Program. The
grant requires a statements on experience, three references, and quote bonds in order to be
eligible for funding award. Kent Companies included a quote bond but missed other DHPA
Quote requirements. Acculevel did not include a quote bond, DHPA requirements, or an
executed non-collusion, non-debarment affidavit. In summary, the deficiencies listed make both
quote unresponsive.
Please call with your questions (5998).
December 20, 2022
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12/14/2022
Name Becca Plantz Department Public Works
BPW Date 12/20/2022 Phone Extension 5998
Review and Approval Required Prior to Submittal to Board
Diversity Compliance
and Inclusion Officer Officer Name
BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Walker Field House Restoration Project
Project Number 120-010R
Funding Source EDIT and NPS Grant
Account No. PROJ-212, PR-14932
Amount
Terms of Contract Lump Sum
Purpose/Description _Requote of structural improvements to the Walker Field Park Shelterhouse
with scope focused on helical piers.
For Change Orders Only
Amount of Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: