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Home My WebLink AboutAward Bid - WWTP Masonry Improvements at Building 5 Proj No. 121-046R - Slatile Roofing & Sheet Metal ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 20, 2022 Mr. Gerald Longerot Slatile Roofing and Sheet Metal Co., Inc. 1703 S. Ironwood Dr. South Bend, IN 46613 michael.albert@slatile.com RE: Award Bid – Wastewater Treatment Plant Masonry Improvements at Building 5 Project No. 121-046R Dear Mr. Longerot: At its December 20, 2022 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $455,600; Base Bid Plus Alternates 1, 3, & 4. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by January 10, 2023 to my attention for Board of Public Works approval at lhensley@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 20, 2022 Mr. Jason Watts Ziolkowski Construction, Inc. 4050 Ralph Jones Dr. South Bend, IN 46628 lmarker@zbuild.com RE: Bid Award – Wastewater Treatment Plant Masonry Improvements at Building 5 Project No. 121-046R Dear Mr. Watts: At its December 20, 2022, meeting, the Board of Public Works awarded the above referenced bid to Slatile Roofing and Sheet Metal Co., Inc. in the amount of $455,600; Base Bid Plus Alternates 1, 3, & 4. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Board of Public Works Clerk FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: 121-046R WWTP Masonry Improvements Compressor Building #5 (PROJ00000289; PR-00018587) Agenda Request - Bid Award DATE: December 12. 2022 On November 22, 2022, the Board of Public Works opened and read bids for the subject project. Division of Engineering and Division of Utilities reviewed the documents and finds the information correct and complete. Attached is a full bid tabulation which includes alternate and unit pricing. Base Bid(s) ranked as follows based on price: BID SUMMARY (Bold text represents low price for Base or Alternate Item for comparison) Contractor Base Bid Total Alternate #1 Alternate #2 Alternate #3 Alternate #4 TOTAL BID Base + Alternates #1,#2,#3,#4 Slatile Roofing and Sheet Metal, Inc. $410,000.00 $3,800.00 $12,000.00 $6,800.00 $35,000.00 $467,600.00 Ziolkowski Construction, Inc. $434,437.00 $9,850.00 $13,500.00 $20,250.00 $14,500.00 $492,537.00 Bold text represents low bid for Base or Alternate Item for comparison BID UNIT PRICE SUMMARIES (Bold text represents low unit price (Add), high unit price (Deduct) values) Contractor Brick Masonry Repointing (Per SF) Brick Replacement (Per Unit) Glass Block Replacement (Per Unit) Limestone Replacement (Per SF) 22’-0” Steel Lintel Replacement (Per EACH) Add Deduct Add Deduct Add Deduct Add Deduct Add Deduct Slatile Roofing and Sheet Metal $25.00 $25.00 $35.00 $20.00 $80.00 $80.00 $45.00 $30.00 $3,800.00 $3,800.00 Ziolkowski Construction, Inc. $21.00 $20.00 $30.00 $28.00 $40.00 $37.00 $50.00 $46.00 $3,960.00 $3,910.00 Bid Assessment Both Bids were submitted with the complete bid packages. However, each had minor discrepancies that required supplemental information requests from each contractor. Slatile Roofing and Sheet Metal Co., Inc. At the time of Bid Opening, a scrivener’s error was acknowledged in the Based Bid Total on Slatile Roofing and Sheet Metal Co,, Inc.’s pricing. Pricing was identified to be an addition error. Slatile’s Base Bid for Items 1, 2, and 3 was $410,000.00. Supplementary Information was requested for Part II Section I and Part II Section II of the Experience, Plan and Equipment Questionnaires. Slatile submitted supplementary information to assess the questionnaire section. Slatile listed D.A. Dodd as an WBE Certified Contractor. This was identified as a scrivener’s error. D.A. Dodd is an MBE Certified Contractor and supplementary information was supplier by Slatile identifying the correct certification from the State of Indiana certified MBE list. JMH Roofing Company Inc. is both a certified WBE and a certified MBE. Based on review of the anticipated MBE and WBE Utilization percentages, the scrivener’s error will have a minor impact to the WBE and MBE Utilization percentages but does not impact the total spend for MBE and WBE subcontractors. Slatile was identified to have a larger percentage of MBE and WBE utilization. Slatile Roofing and Sheet Metal was identified as the lowest, responsive, responsible bidder and provided all supplementary information requested by City Engineering and Public Works. Ziolkowski Construction, Inc. At the time of the Bid Opening, all documentation submitted by Ziolkowski Construction, Inc. appeared to be submitted as complete. Further analysis of the Bid Questionnaire section indicated that supplementary information was needed to review the Experience, Plan, and Equipment Questionnaires. Ziolkowski Construction provided supplemental information for Part II Section II as requested. Ziolkowski Construction was identified as the second lowest responsive, responsible bidder and provided all supplementaryu information requested by City Engineering and Public Works. Both Bidders submitted Base Bid pricing within Public Works’ budget for the project. Unit pricing was competitive and similar with the exception of the glass block replacement unit pricing. Bid Award Recommendation The Division of Engineering recommends the award of the Total Base Bid (Items 1, 2, and 3) and Alternates #1 (Item 4), #3 (Item 6), and #4 (Item 7) for Project No. 121-046R WWTP Masonry Improvements Compressor Building #5 to Slatile Roofing and Sheet Metal Co., Inc. for the Total of $455,600.00. Unit pricing as described in the Contractor’s Bid Proposal shall be considered for additional work in the event of unforeseen conditions are encountered during the repair and restoration work. Allowances for the project shall be directed by the City as needed. Funding: Sewage Works Building Repair and Maintenance Account 641-06-605-514-436001. For questions regarding the subject agenda request, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. December 20, 2022 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 20th Day of December, 2022, by and between Slatile Roofing & Sheet Metal Co., Inc., 1703 S. Ironwood Dr., South Bend, IN 46613 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 121-046R DESCRIPTION: WASTEWATER TREATMENT PLANT MASONRY IMPROVEMENTS AT BUILDING 5 COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $455,600; BASE BID PLUS ALTERNATES 1, 3, & 4 FUNDING: PR-00018587 The unit prices for this improvement were those prices as received and accepted by the Board on the 22nd Day of November, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS SLATILE ROOFING & SHEET METAL CO., INC. President Member Printed Name Member Member Signature Member Attest: Clerk December 20, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 11-14-2022 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 11-22-2022 Phone Extension:9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Mickey Lovy / Ron O'Connor Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name WWTP Compressor Building Masonry Improvements Project Number 121-046R / PROJ# 00000289 Funding Source 641-06-605-514-436001 Wastewater Operations and Maintenance Account No. PR # 00018587 Amount Terms of Contract Special Contract Provisions Purpose/Description The Division of Engineering and Division of Utilities requests the Board of Public Works receive and open public bids for the subject project at its meeting on 11/22/2022. The Wastewater Treatment Plant Compressor Building is scheduled for general building maintenance, masonry tuckpointing, lintel restoration, select window & door replacements, and minor electrical and plumbing improvements. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 12-12-2022 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 12-20-2022 Phone Extension:9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Kim Thompson / Mickey Lovy / Ron O'Connor Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Slatile Roofing and Sheet Metal (V-00001513) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Lafayette Falls Phase IV, Section One – Sidewalk Installation Project Number 121-046R (PROJ00000289; PR-00018587) Funding Source Sewage Works Operations – Building Repairs and Maintenance Account No. 641-06-605-514-436001 Amount $455,600.00 Terms of Contract Lump Sum (Base Bid plus Alternate #1, Alternate #3, & Alternate #4) Special Contract Provisions Unit Prices and Allowances shall be Owner directed Purpose/Description The Division of Engineering and Division of Utilities recommends the Board of Public Works award the subject project to Slatile Roofing and Sheet Metal as the lowest, responsive, responsible bidder. Upon execution of contract, Notice to Proceed for this project will be issued in Dec 2022/Jan 2023. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: