The URL can be used to link to this page

Home My WebLink AboutAward Bid - Martin Luther King Jr. Center Demolition Proj No. 121-066 - Ritschard Bros, Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 20, 2022 Mr. Donald Ritschard, Jr. Ritschard Bros., Inc. 1204 W. Sample St. South Bend, IN 46619 rit1204@datacruz.com RE: Award Bid – Martin Luther King Jr. Center Demolition Project No. 121-066 Dear Mr. Ritschard, Jr.: At its December 20, 2022 meeting, the Board of Public Works awarded the above referenced bid to you in the amount of $292,110. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by January 10, 2023 to my attention for Board of Public Works approval at lhensley@southbendin.gov: 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors that you use If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 20, 2022 Mr. Michael J. Brough Green Demolition Contractors, Inc. 523 Northbrook Dr. Michigan City, IN 46360 laura@greendemolitioninc.com RE: Bid Award – Martin Luther King Jr. Center Demolition Project No. 121-066 Dear Mr. Brough: At its December 20, 2022, meeting, the Board of Public Works awarded the above referenced bid to Ritschard Bros., Inc. in the amount of $292,110. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 20, 2022 Mr. Thad Bessinger C & E Excavating Inc. 53767 County Road 9 Elkhart, IN 46514 TimB@candeexcavating.com RE: Bid Award – Martin Luther King Jr. Center Demolition Project No. 121-066 Dear Mr. Bessinger: At its December 20, 2022, meeting, the Board of Public Works awarded the above referenced bid to Ritschard Bros., Inc. in the amount of $292,110. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Board Clerk Board of Public Works FROM: Becca Plantz, Project Engineer SUBJECT: Award Project No. 121-066 Martin Luther King Jr. Center Demolition DATE: December 14, 2022 On December 14, 2022, the Board of Public Works opened and read bids for the above project. I have reviewed them and found the tabulations correct. The bidders are summarized as follows: Bidder Base Bid Amount Alternate 1 – Lead & Asbestos Abatement Unit Price C&E Excavating, Inc. $ 278,875.00 $ - Ritschard Brothers, Inc. $ 292,110.00 $ 60/ LF Green Demolition Contractors, Inc. $ 398,800.00 $ 60/ LF In reviewing the required documentation, I recommend rejection of the lowest bid from C&E Excavating, Inc. Based on the conclusions of Engineering, Legal, and the Contract Compliance, C&E failed to meet the WBE participation goal of 4.6% and did not meet the good faith efforts standards to obtain WBE participation. There were follow-up discussions with the bidder, and the review indicates that good faith efforts were not met as to the WBE goal of the project. The City of South Bend’s Minority and Women Business Enterprise Inclusion Program Plan states when determining whether a bidder has made good faith efforts, the performance of other bidders in meeting the contract goal may be considered. All other bids received were able to select portions of the contract to meet the WBE goal. Therefore, the good faith effort is not accepted for the affirmation contained in Form WBE-2.0, “I affirm that I have made good faith efforts to select portions of the contract work to be performed by WBEs, including, where appropriate, breaking out contract work items into economically feasible units to facilitate WBE participation.” For the above reasons, I recommend award of the base bid for Martin Luther King Jr. Center Demolition to the lowest responsive / responsible bidder, Ritschard Brothers in the amount of $292,110.00. Sufficient funds have been appropriated from the American Rescue Plan. Please call with your questions (5998). Enc. Bid Tabulation BID TABULATIONMartin Luther King Jr. Center DemolitionProject No: 121‐066Base BidItem No. Line Item Quantity UnitUnit Price Cost Unit Price Cost Unit Price Cost Unit Price CostA‐1Demolition of the Martin Luther King Jr. Center as described by the plans and specifications. 1 LS 386,230.00$ 386,230.00$ 278,875.00$ 278,875.00$ 292,110.00$ 292,110.00$ 398,800.00$ 398,800.00$ Total386,230.00$ 278,875.00$ 292,110.00$ 398,800.00$ Alternate 1Item No. Line Item Quantity UnitUnit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost1 Lead & Asbestos Abatement 1 LF ‐$ ‐$ 60.00$ 60.00$ 60.00$ 60.00$ Total‐$ ‐$ 60.00$ 60.00$ I hereby certify that the above truly and accurately represents bids received for this project on December 13, 2022.Becca Plantz, Project EngineerEngineer's Estimate C&E Excavating, Inc. Ritschard Brothers, Inc.Green Demolition Contractors, Inc.S:\Public Works\Projects\Projects by Year\2021 Projects\121‐066 MLK Center Improvements\1 ‐ Admin\1 ‐ BPW Documents\Demo\Bid Tabulation & Review 121‐066 Demo December 20, 2022 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 20th Day of December, 2022, by and between Ritschard Bros., Inc., 1204 W. Sample St., South Bend, IN 46619 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 121-066 DESCRIPTION: MARTIN LUTHER KING JR. CENTER DEMOLITION COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $292,110 FUNDING: PR-00020461 The unit prices for this improvement were those prices as received and accepted by the Board on the 13th Day of December, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS RITSCHARD BROS., INC. President Member Printed Name Member Member Signature Member Attest: Clerk December 20, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/14/2022 Department Engineering Name Becca Plantz Phone Extension BPW Date 12/20/2022 Phone Extension - Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. Resolution Chg. Order, No. Traffic Control Ease./Encroach Other: Ease./Encroach Required Information Company or Vendor Name Ritschard Brothers, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Martin Luther King Jr. Center Demolition Project Number 121-066 Funding Source American Rescue Plan Account No. PROJ-298, PR-00020461 Amount $292,110.00 Terms of Contract Lump Sum Purpose/Description Demolition of the Martin Luther King Jr. Center. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/28/2022 Department Engineering Name Becca Plantz Phone Extension BPW Date 12/13/2022 Phone Extension - Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. Resolution Chg. Order, No. Traffic Control Ease./Encroach Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Martin Luther King Jr. Center Demolition Project Number 121-066 Funding Source American Rescue Plan Account No. PROJ-298, PR-00020461 Amount Terms of Contract Lump Sum Purpose/Description Demolition of the Martin Luther King Jr. Center. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: