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Home My WebLink AboutOpening & Award of Quotes - Multi-Component Striping Proj No. 122-065 - Traffic Control Specialists, LLC ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 20, 2022 Mr. Brian Triska Traffic Control Specialists, LLC 1810 W. Pacific Ave. Knox, IN 46534 estimating@tcspecialists.net; rik@tcspecialists.net RE: Quotation Award – Multi-Component Striping – Project No. 122-065 Dear Mr. Brian Triska: At its December 20, 2022 meeting, the Board of Public Works awarded the above referenced quotation to you in the amount of $17,838.94. Please forward the following documents in one submittal by January 10, 2023 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 20, 2022 Ms. Caroline Hughes CE Hughes Milling, Inc. dba The Airmarking Company 1544 N. SR 25 Rochester, IN 46975 penny@airmarking.com; nick@airmarking.com RE: Quotation Award – Multi-Component Striping – Project No. 122-065 Dear Ms. Hughes: At its December 20, 2022 meeting, the Board of Public Works awarded the above referenced quotation to Traffic Control Specialists, LLC in the amount of $17,838.94. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Daniel Sexton, Project Engineer SUBJECT: Award Project No. 122-065 Multi-Component Striping DATE: December 20, 2022 On December 20, 2022, the Department of Public Works opened and read quotes for the above project, using the quote process for projects less than $50,000. The request for quote was sent to five (5) contractors, and only two (2) quotes were received. The contractor quotes rank as follows: Quoter Amount 1. Traffic Control Specialists, LLC $17,838.94 2.The Airmarking Company, Inc $20,303.00 I recommend award of a contract to Traffic Control Specialists, LLC who provided the lowest responsible and responsive quote in the amount of $17,838.94. Sufficient funds have been appropriated from Local Roads and Streets, 251-431000. Please call with your questions. Page 1 of 1 December 20, 2022 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT This Agreement is made and entered into this 20th Day of December, 2022, by and between Traffic Control Specialists, LLC, 1810 W. Pacific Ave., Knox, IN 46534 (the “Contractor”), and the Board of Public Works (the "Board”). The Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 122-065 DESCRIPTION: MULTI-COMPONENT STRIPING COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $17,838.94 FUNDING: PR-00021150 The unit prices for this improvement were those prices as received and accepted by the Board on the 20th Day of December, 2022. The Contractor further agrees to notify the assigned Engineer when this improvement is completed. This notification shall be in the form of a Project Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final estimate will be presented to the Board for final Payment with one (1) copy of the Project Completion Affidavit and one (1) copy of a Waiver of Lien. Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has the authority to bind the named person or entity to this Agreement. BOARD OF PUBLIC WORKS TRAFFIC CONTROL SPECIALISTS, LLC President Member Printed Name Member Member Signature Member Attest: Clerk December 20, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 12/13/2022 Name: Daniel Sexton Department of Public Works – Engineering Division BPW Date: 12/20/2022 Phone Extension: 5903 Required Prior to Submittal to Board BPW Attorney X Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Traffic Control Specialists, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Multi-Component Striping Project Number 122-065 Funding Source LR&S: 251-431000 Account No. PR/PO # PR-00021150 Amount $ 17,838.94 Terms of Contract Multi-component striping at Michigan/Chippewa roundabout. Special Contract Provisions n/a Purpose/Description Updating faded striping at the Michigan St and Chippewa Ave intersection roundabout. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: