HomeMy WebLinkAbout12132022 Board of Public Works MeetingAGENDA REVIEW SESSION DECEMBER 8, 2022 267
The Agenda Review Session of the Board of Public Works was convened at 10:44 a.m. on December 8, 2022, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Jordan Gathers and Board Attorney Michael Schmidt present. The Board of
Public Works Clerk, Theresa Heffner, presented the Board with a proposed agenda of items presented by the public and by City Staff.
Board members discussed the following item(s) from the agenda.
AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Assistant City Attorney Kylie Connell was available to answer any questions regarding item 9. F: License Agreement – Fraternal Order of Police Lodge No. 36. Attorney Connell explained that she is submitting the lease agreement on behalf of the SBPD and the FOP for the firing
range. The current lease expires at the end of December, so this will be a new lease for two (2)
years starting in January 2023.
Attorney Schmidt explained that this is a long-standing relationship that SBPD has with the FOP
and noted that it is a good thing that it is being documented. The cost is $35,000 for the first year
and $40,000 for the second year. This provides a safe and private facility for the Department to
do a number of firearm training exercises. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
VP Molnar was present to answer any questions regarding item 9.A: Consent for Access to
Property – United States Environmental Protection Agency (EPA) to Assist the City to Clean up
the Former Drewry’s Brewery. He explained that the City has been working with the EPA for the last few months to complete this remediation and the EPA has agreed to environmentally remediate a large portion of the site like the debris fields as well as any of the tanks or asbestos contained in the remaining system buildings on the site. It was noted that the access agreement is
a boilerplate that the federal government has used since the eighties. The City’s legal department
tweaked it slightly, but the EPA pushed back on any changes that are not usual things you would see in an access agreement.
Attorney Schmidt noted that the agreement was simple, but what stood out to him was that
consent can be revoked if necessary.
RESOLUTIONS Attorney Schmidt mentioned item 8.A.: Resolution of the City of South Bend, Indiana Board of Public Works Establishing Policy and Procedures for Placement of Honorary Street Signs within
the Public Rights of Way or on Public Property. Attorney Schmidt noted that he has talked through this with the Board at previous meetings and explained that there will be a final policy for Board approval at Tuesday’s regular meeting. Some changes include the policy focusing on street signs, not other mechanisms to honor individuals like benches or trees. He advised that this will be the cleanest approach moving forward. There will also be a requirement that the person is
deceased. Attorney Schmidt said the hope of the new resolution is that it will replace some of the vagueness in the current resolution and policy and give Board Clerk Theresa Heffner more consistency in the approach to the application process. VP Molnar stated that Community Investment received a recommendation request for an
honorary street sign from Councilman Davis for a woman that is not deceased and where there is already an honorary sign designation. Attorney Schmidt advised that one of the last changes that was identified by Public Works Director Eric Horvath was that we cannot have more than one (1) honorary sign in one (1) location. This resolution will prohibit two (2) or more honorary signs in one location. VP Molnar asked about the timing of when the signs are removed. Director Horvath stated five (5) years but explained that there is a provision that the Board can extend it. President Maradik asked Attorney Schmidt if there will be an update to the version currently in
the file before Tuesday’s regular meeting. Attorney Schmidt explained that Public Works Deputy Director Jitin Kain circulated some suggestions the evening prior and those have not yet been incorporated. Director Horvath added that the cost of the signs was adjusted from four-hundred dollars ($400) to two hundred dollars ($200) to match the cost of making and installing the signs. President Maradik added the application will be one hundred fifty dollars ($150) with additional
AGENDA REVIEW SESSION DECEMBER 8, 2022 268
signs at one hundred twenty-five dollars ($125). It was asked if an honoree should have both local and national significance as the previous Resolution originally only required that the honoree had to be from the City. After further discussion, the Board and attendees determined
that people like Cesar Chavez are typically given the street name rather than an honorary sign. Attorney Schmidt advised that the risk of doing national figures is that it makes it harder for the Board to make the judgment on whether they should receive a sign. Director Horvath added that if the person has a national significance that they can promote a road being renamed like Dr. Martin Luther King Jr.
PRIVILEGE OF THE FLOOR
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned the meeting at 10:55 a.m.
REGULAR MEETING DECEMBER 13, 2022 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, December 13, 2022, by Board President Elizabeth A. Maradik in the 13th Floor Conference
Room of the County-City Building, 227 W. Jefferson Blvd., South Bend, Indiana. The meeting
was also streamed live to the public via Microsoft Teams. Board Clerk Theresa Heffner confirmed the presence of Board President Elizabeth A. Maradik, Vice President Joseph Molnar, and Board Members Gary Gilot, Jordan Gathers (arrived at 9:56 a.m.), Murray Miller, and Board Attorney Michael Schmidt, with a roll call. President Maradik reminded virtual attendees to mute their microphones and turn off their cameras when not speaking, and to save their questions and
comments for the Privilege of the Floor.
APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the minutes for the Agenda Review Session and Regular Meetings of the Board held on November 17, 2022
and November 22, 2022, were approved.
OPENING OF BIDS – NEXUS CENTER ROOF REPLACEMENT – PROJECT NO. 121-064A (PR-00020455) This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read:
MIDLAND ENGINEERING COMPANY, INC. 52369 State Road 933 North South Bend, IN 46637 lconrad@midlandengineering.com
December 20, 2022
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Bid was signed by Mr. Michael W. Frahn, CPA
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
One of One Addendum(s) Acknowledgement received.
BID:
Base Bid Total $232,600.00
Alternate #1 Total $103,100.00
Alternate #2 Total $47,300.00
Alternate #3 Total $4,000.00
Alternate #4 Total $19,800.00
Alternate #5 Total $30,600.00
Alternate #6 Total $71,700.00
UNIT PRICING
Item No. Description Unit Deduct Add
10 Repair/Replace Rigid Polyiso Insulation Board, 6” thick SF $7.25
11 Repair/Replace Rigid Polyiso Insulation Board, 4” thick SF $4.85
DUDECK ROOFING AND SHEET METAL, INC. 1634 S. Franklin St.
South Bend, IN 46613 michael@dudeckroofing.com Bid was signed by Mr. Michael Dudeck Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One of One Addendum(s) Acknowledgement received.
BID:
Base Bid Total $253,555.00
Alternate #1 Total $119,462.00
Alternate #2 Total $37,095.00
Alternate #3 Total $15,860.00
Alternate #4 Total $27,500.00
Alternate #5 Total $41,250.00
Alternate #6 Total $44,700.00
UNIT PRICING Item No. Description Unit Deduct Add
10 Repair/Replace Rigid Polyiso Insulation Board, 6” thick SF $3.75/sqft
11 Repair/Replace Rigid Polyiso Insulation Board, 4” thick SF $2.75/sqft
SLATILE ROOFING AND SHEET METAL CO., INC. 1703 S. Ironwood Dr.
South Bend, IN 46613
debra.carothers@slatile.com Bid was signed by Mr. Gerald Longerot Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One of One Addendum(s) Acknowledgement received.
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BID: Base Bid Total $214,812.00
Alternate #1 Total $88,812.00
Alternate #2 Total $18,812.00
Alternate #3 Total $9,812.00
Alternate #4 Total $23,812.00
Alternate #5 Total $24,812.00
Alternate #6 Total $25,812.00
UNIT PRICING Item No. Description Unit Deduct Add
10 Repair/Replace Rigid Polyiso Insulation Board, 6” thick SF $16.85 $18.35
11 Repair/Replace Rigid Polyiso Insulation Board, 4” thick SF $10.00 $12.00
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. Mr. Gathers was not present for roll call.
OPENING OF BIDS – MARTIN LUTHER KING JR. CENTER DEMOLITION – PROJECT
NO. 121-066 (PR-00020461) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following Bids were opened and publicly read:
GREEN DEMOLITION CONTRACTORS, INC. 523 Northbrook Dr. Michigan City, IN 46360
laura@greendemolitioninc.com Bid was signed by Mr. Michael J. Brough
Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Three of Three Addendum(s) Acknowledgement received.
BID:
Base Bid Total $398,800.00
Alternate #1 Total $60.00/LF
RITSCHARD BROS., INC.
1204 W. Sample St.
South Bend, IN 46619 rit1204@datacruz.com Bid was signed by Mr. Donald Ritschard, Jr.
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. Three of Three Addendum(s) Acknowledgement received.
BID:
Base Bid Total $292,110.00
Alternate #1 Total $60.00/LF
C & E EXCAVATING INC. 53767 County Road 9 Elkhart, IN 46514 TimB@candeexcavating.com Bid was signed by Thad Bessinger Non-Collusion, Non-Discrimination Affidavit Form was completed.
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Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
Three of Three Addendum(s) Acknowledgement received.
BID: Base Bid Total $278,875.00
Alternate #1 Total -
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works and VPA for review and recommendation. Mr. Gathers was not present for roll call.
OPENING OF BIDS – SEWER AND MANHOLE REHABILITATION – PROJECT NO. 122- 019 (PR-00020477) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found
to be sufficient. The following Bids were opened and publicly read: NATIONAL POWER RODDING CORP. 2500 W. Arthington St.
Chicago, IL 60612
acamarena@nationalpowerrodding.com Bid was signed by Mr. William T. Kreidler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed. One of One Addendum(s) Acknowledgement received.
BID: Base Bid Total $5,873,441.00
Alternate A-AS Total $2,075,650.00
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above bids were referred to Public Works for review and recommendation. Mr. Gathers was not present for roll call.
OPENING OF BIDS – 2022 CURB AND SIDEWALK CONSTRUCTION, ROUND II – PROJECT NO. 122-044 (PR-00020496) This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found
to be sufficient. The following Bids were opened and publicly read: RIETH-RILEY CONSTRUCTION CO., INC.
25200 State Road 23
South Bend, IN 46614
ralvarado@rieth-riley.com; dsauer@rieth-riley.com
Bid was signed by Mr. Ruben Alvarado
Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
BID:
PREMIUM CONCRETE SERVICES, INC. 712 Richmond St.
Elkhart, IN 46516
Division #1 Total $244,696.95
Division #2 Total $83,785.50
Division #3 Total $302,044.15
Division #4 Total $233,360.00
Division #5 Total $109,531.90
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rbecker@premiumconcreteonline.com Bid was signed by Mr. Max A. Yeakey
Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
BID:
MILESTONE CONTRACTORS NORTH, INC.
24358 State Road 23 South Bend, IN 46614 akrueger@milestonelp.com Bid was signed by Mr. Dustin Hilary
Non-Collusion, Non-Discrimination Affidavit Form was completed.
Five percent (5%) Bid Bond was submitted. Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
BID:
SELGE CONSTRUCTION CO., INC.
2833 South 11TH St.
Niles, MI 49120 aswinehart@selgeconstruction.com Bid was signed by Mr. Justin Butler Non-Collusion, Non-Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted.
Three (3) Forms MWBE-1.0, 2.0, 2.1 were completed.
BID:
*Read into record REVISED Bid email received at 8:52 a.m.
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above
bids were referred to Public Works for review and recommendation. Mr. Gathers was not present for roll call.
OPENING OF QUOTATIONS – WALKER FIELD HOUSE RESTORATION – PROJECT NO. 120-010R (PR-00014932)
President Maradik advised that this was the date set for the receiving and opening of sealed
quotations for the above referenced project. The following quotations were opened and read:
ACCULEVEL COMMERCIAL GROUP INC.
9495 N. Waldron Rd.
Rossville, IN 46065 nolan@acculevel.com Quotation was submitted by Mr. Nolan Beery Non-Collusion, Non-Discrimination Affidavit Form was not completed.
Division #1 Total $211,175.00
Division #2 Total $64,025.00
Division #3 Total $263,895.00
Division #4 Total $210,405.00
Division #5 Total $82,400.00
Division #1 Total $226,280.00
Division #2 Total $81,080.00
Division #3 Total $298,990.00
Division #4 Total $246,405.00
Division #5 Total $95,430.00
Division #1 Total *$224,496.50
Division #2 Total *$77,715.75
Division #3 Total *$249,425.00
Division #4 Total *$211,247.00
Division #5 Total *$125,587.50
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One of One Addendum(s) Acknowledgement received.
QUOTATION:
KENT COMPANIES 130 60th. St. SW Grand Rapids, MI 49458 mgnewkowski@kentcompanies.com Quotation was submitted by Mr. Mike Gnewkowski
Non-Collusion, Non-Discrimination Affidavit Form was completed.
One of One Addendum(s) Acknowledgement received.
QUOTATION: Division A Total $46,820.00
Alternate #1 Total $71,807.00
Alternate #2 Total $235 per 5’
extension
Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above quotations were referred to Public Works, Community Investment and VPA for review and recommendation. Mr. Gathers arrived at the meeting as the quote was being read.
OPENING OF QUOTATIONS – LEXINGTON AVE. AND DARDEN RD. HYDRANT
INSTALLATION – PROJECT NO. 122-053 (PR-00021028)
President Maradik advised that this was the date set for the receiving and opening of sealed
quotations for the above referenced project. The following quotations were opened and read:
NO QUOTATIONS SUBMITTED
OPENING OF QUOTATIONS – MULTI-COMPONENT STRIPING – PROJECT NO. 122-065 (PR-00021150) President Maradik advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read:
NO QUOTATIONS SUBMITTED
AWARD QUOTATION AND APPROVE CONTRACT – GRANDVIEW AVE. AND
RAILROAD QUICK KURB INSTALLATION – PROJECT NO. 117-114 (PR-00020921)
Ms. Rebecca Plantz, Engineering, advised the Board that on November 29, 2022, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible quoter, Selge Construction Co., Inc., 2833 South 11th St., Niles, MI 49120, in the amount of $17,785. Therefore, VP Molnar made a motion that the recommendation be accepted,
and the quotation be awarded, and the contract approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
APPROVE CHANGE ORDER NO. 2 – NORTH SHORE DRIVE BANK STABILIZATION –
PROJECT NO. 118-005A (PO-0006383)
President Maradik advised that Ms. Kara Boyles, City Engineer, has submitted change order number 2 on behalf of HRP Construction Inc, 5777 Cleveland Rd., PO Box 266, South Bend, IN 46624, indicating the contract amount be increased by $96,662.43 with an additional five hundred fifty-four (554) days for a new contract sum, including this change order, in the amount
of $276,296.43 with a new completion date of December 30, 2022. Upon a motion made by VP
Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) – 2021 COMMUNITY CROSSINGS, ROUND II – PROJECT NO. 121-052 (PO-0015007)
Division A Total $28,764.00
Alternate #1 Total $45,276.00
Alternate #2 Total $25/LF
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President Maradik advised that Ms. Leslie Biek, Engineering, has submitted change order number 1 on behalf of Rieth-Riley Construction Co. Inc., 25200 State Road 23, South Bend, IN, 46614, indicating the contract amount be decreased by $14,366.95 for a new contract sum,
including this change order, in the amount of $1,257,357.45. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 4 – OLIVE STREET RECONSTRUCTION, PHASE II –
PROJECT NO. 114-064 (PO-0015217) President Maradik advised that Ms. Leslie Biek, Engineering, has submitted change order number 4 on behalf of INDOT and Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by an additional forty-five (45) days for a new contract sum, including this change order, in the amount of $660,447.85 with
a new completion date of December 12, 2022. Upon a motion made by VP Molnar, seconded byMr. Miller and carried by roll call, the change order was approved.
APPROVE CHANGE ORDER NO. 2 (FINAL) – RIVERSIDE DRIVE BANK
STABILIZATION – PROJECT NO. 118-005B (PO-0014105)
President Maradik advised that Ms. Rebecca Plantz, Engineering, has submitted change order
number 2 on behalf of Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $11,633.91 for a new contract sum, including this change order, in the amount of $845,057.61. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – POLICE DEPARTMENT ROOF REHABILITATION AND REPLACEMENT – PROJECT NO. 119-080 (PO-0015157) President Maradik advised that Mr. Toy Villa, Engineering, has submitted the project completion affidavit on behalf of Midland Engineering Company, Inc., 52369 State Road 933 North, South Bend, IN 46637, for the above referenced project, indicating a final cost of $1,295,500. Mr.
Miller asked Attorney Schmidt if the MWBE goals were met for this project. Attorney Schmidt advised that the goals were met. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – POTAWATOMI ZOO PARKING LOT EXPANSION – PROJECT NO. 120-014 (PO-0013320) President Maradik advised that Mr. Toy Villa, Engineering, has submitted the project completion affidavit on behalf of Milestone Contractors North, Inc., 24358 State Road 23, South Bend, IN
46614, for the above referenced project, indicating a final cost of $457,471.82. Mr. Miller asked
Attorney Schmidt if the MWBE goals were met for this project. Attorney Schmidt advised that there was a utilization plan change. There was an instance where some of the trucking and hauling was a little bit lower because a subcontractor subbed out some of the work to a minority subcontractor that was not certified. Even though a minority business contractor did the work,
the language in the Ordinance will require a utilization plan change. Upon a motion made by VP
Molnar, seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – 2021 ROADWAY RECONSTRUCTION
–PROJECT NO. 121-008 (PO-0010116)
President Maradik advised that Mr. Toy Villa, Engineering, has submitted the project completion affidavit on behalf of Rieth-Riley Construction Co. Inc., 25200 State Road 23, South Bend, IN, 46614, for the above referenced project, indicating a final cost of $2,106,346.88. Mr. Miller asked Attorney Schmidt if the MWBE goals were met for this project. Attorney Schmidt advised
that there was also a utilization plan change. There was a letter from one of the subcontractors to
the prime contractor that the prime contractor provided to Engineering entailing an explanation of why the subcontractor had removed itself from the project because they simply did not have the staffing that they had hoped to do the work. Upon a motion made by VP Molnar seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT – CSO 18 BACKWATER GATE REPLACEMENT – PROJECT NO. 120-017 (PO-0012466) President Maradik advised that Mr. Jacob Klosinski, Engineering, has submitted the project completion affidavit on behalf of Selge Construction Co., Inc., 2833 South 11th St., Niles, MI
49120, for the above referenced project, indicating a final cost of $124,980. Mr. Miller asked
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Attorney Schmidt if the MWBE goals were met for this project. Attorney Schmidt advised that he does not have the answer on the goals. He believes there were some scope changes to the project that will likely require a utilization plan change. Upon a motion made by VP Molnar,
seconded by Mr. Miller and carried by roll call, the project completion affidavit was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS – SIX THOUSAND (6000) MORE OR LESS, UNIVERSAL NESTABLE REFUSE AND YARD
WASTE CONTAINERS (PR-00021076) In a memorandum to the Board, Kelly Smith, Director of Solid Waste, requested permission to advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved.
ADOPT RESOLUTION NO. 58-2022 – A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ESTABLISHING POLICY AND PROCEDURES FOR PLACEMENT OF HONORARY STREET SIGNS WITHIN THE PUBLIC RIGHTS-OF- WAY OR ON PUBLIC PROPERTY Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the
following resolution was adopted by the Board of Public Works:
RESOLUTION NO. 58-2022
A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF
THE CITY OF SOUTH BEND, INDIANA ESTABLISHING POLICY AND
PROCEDURES FOR PLACEMENT OF HONORARY STREET SIGNS WITHIN THE PUBLIC RIGHTS-OF-WAY OR ON PUBLIC PROPERTY
WHEREAS, pursuant to I.C. § 36-9-6-2 and I.C. §36-9-6-3, the City of South Bend, Indiana (“City”) Board of Public Works (“Board” ) has authority over the use of public
rights of way and is responsible for the supervision of streets, alleys and other property of
the City; and
WHEREAS, the Board receives numerous requests for permission to install street signs within the public right-of-way and on public property in honor of or in memory of deceased persons who were key contributing residents of the City or community leaders
(“Honoree” ); and
WHEREAS, the Board desires to establish a policy and to adopt guidelines for approval or such honorary or memorial signage ("Honorary Street Sign") within the public
right-of-way or on public property ; and
NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the following policies, guidelines and procedures are hereby established:
General Guidelines and Procedure.
1.This Board Resolution shall replace in its entirety Board Resolution 48-2009.
2.The Board shall be the sole designating body for placement and installation of
Honorary Street Signs within the public right-of-way or on public property. The Board,
at its discretion, may consult with other boards, commissions and authorities as to theproposed Honorary Street Sign.
3.The policies and procedures established by the Board in this Resolution shall be
applicable to all requests seeking installation of Honorary Street Signs within the
public right-of-way or on public property. Any and all approvals granted by the Boardfor such requests shall be subject to these policies.
4.Persons or groups seeking to honor or memorialize an Honoree shall submit a petition
together with a fee of One Hundred Fifty and 00/100 Dollars ($150.00). The Petition
and fee shall be filed with the Clerk of the Board of Public Works, 1300 County-CityBuilding, 227 West Jefferson, South Bend, Indiana 46601 not less than eight (8) weeks
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prior to the proposed date for installation. If approved, this fee will be applied toward the cost of producing and installing the first sign.
5.All Petitions shall include the name, address, date and signature of not less than twohundred (200) residents of the City of South Bend as evidence of local support for theHonorary Street Sign. The signatories must be at least eighteen (18) years of age and
be residents of South Bend, Indiana at the time of signature. [Note: All names and
addresses on the petition must be legible in order to be considered.]
6.The fee shall be paid at the time that the Petition is submitted to the Board. If the Boarddoes not approve the petition, the fee shall be refunded. The Board will not authorize a
work order for production of any signage unless the fee is timely submitted.
7.Only deceased persons who were residents of the City during their lifetime shall beconsidered for designation of an Honorary Street Sign.
8.The Board may deny any petition if the Board, in its sole discretion, determines that
the proposed Honorary Street Sign: (i) will constitute a public safety hazard or publicnuisance; (ii) does not meet the criteria set forth in this resolution; or (iii) thesignage would interfere with normal City operations or services.
9.If the Board approves the petition, the petitioner must pay Two Hundred and 00/100
($200.00) per sign to be manufactured and installed by City employees. The City willneither approve or install more than four (4) Honorary Street Signs per Honoree.
10.All Petitions seeking installation of an Honorary Street Sign shall include the
following information:
a.Detailed information about the proposed Honoree summarizing theHonoree's accomplishments, connection and contribution to the City, andreasons as to why the person should be publicly recognized through the
installation of an Honorary Street Sign.
b.A suggested location for the Honorary Street Sign, including an explanationfor the significance of the proposed location in relation to the Honoree’s lifeand works. An Honorary Street Sign cannot be in a location where another
Honorary Street Sign already exists. It is recommended that Petitioner providewritten support or other evidence from residents or applicable neighborhoodassociations in which the Honorary Street Sign is intended to be located. Suchevidence will be favorably weighed by the Board.
c.Honorary Street Signs shall be of a different color from the City's standardstreet sign. The Honorary Street Sign shall be installed adjacent to the City'sstandard street sign, or just below the standard street sign height if placed ona pole that does not have a standard street sign attached. The name of theHonoree must fit on a standard size street sign.
d. Additional Honorary Street Signs may be purchased to present tofamily members or associates of the Honoree, subject to payment of anadditional fee of One Hundred Twenty Five and 00/100 ($125.00) per sign.These additional signs may not be installed within the public right-of-way or
on public property but are provided solely as a memento of the occasion.
e.The Honorary Street Sign may remain in place, and the City shall maintainthe sign for a period not to exceed five (5) years. However, the Board retainsthe sole discretion whether to extend this time limitation upon receipt of
request for renewal which shall be accomplished through the same proceduresas the original Petition.
Nothing in this Resolution shall be construed to require approval by the Board, nor prevent the Board from imposing additional conditions or restrictions that the Board,
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in its sole discretion, deems necessary or desirable in carrying out the general intents and purposes of this Resolution.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC
WORKS THAT:
The Board, under the power vested by the City shall adopt the above process and fees
related to the petition for an Honorary Street Signs.
ADOPTED this 13th day of December, 2022.
CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Joseph R. Molnar s/ Gary A. Gilot s/ Jordan V. Gathers s/ Murray L. Miller
ATTEST:
s/ Theresa Heffner, Clerk
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following agreements/contracts/proposals/addenda were submitted to the Board for
approval:
Type Business Description Amount/ Funding Motion/ Second
Consent for Access to
Property
United States Environmental
Protection Agency
Assisting the City to Cleanup Former Drewry’s
Brewery
N/A VP Molnar / Mr. Miller
Amendment
No. 1 to Professional Services Agreement
Frost
Engineering and Consulting Company
Additional Design
Services and Present Study Results to Park Board for Potawatomi Pool Assessment Project No. 122-051
Increase $3,167.79; New Adjusted
Amount
$31,167.79
(PO-0017966)
VP Molnar /
Mr. Miller
Ratify Contracted
Emergency
Work
HRP
Construction, Inc.
Emergency Sanitary Sewer Repair at Edison
Rd. and Edgewater Rd. after Gravity Sewer Collapse
$19,066.25 (PR-00020706) VP Molnar / Mr. Miller
Professional
Services Agreement
DLZ Indiana,
LLC
Design and Grant
Application Assistance for Kennedy Park Improvements Project No.
123-008
$436,500
(PR-00021057)
VP Molnar /
Mr. Miller
Deep of Dedication- Public Right-
of-Way
Civil City of South Bend Cleaning-Up the Right-of- Way at Chippewa Ave. and Michigan St. Roundabout Project No. 114-045
N/A VP Molnar / Mr. Miller
License Agreement Fraternal Order of Police Lodge No. 36
Use of Property Solely for Training Purposes for Active and Retired Members of South Bend
Police Department at 23527 State Road 23
$35,000 for 2023; $40,000 for 2024
VP Molnar / Mr. Miller Subject to DFO approval
APPROVAL OF LICENSE AND PERMIT APPLICATIONS The following license and permit applications were presented for approval:
REGULAR MEETING DECEMBER 13, 2022 278
Applicant Description Date/Time Location Motion Carried
Rachael T. Massage & Essential Oils
Massage Establishment Licenses Renewal
616 E. Colfax Ave. VP Molnar /
Mr. Miller
APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll call, the following traffic control device request was approved:
RENEWAL: Reserved Handicapped Parking Space Sign Permit LOCATION: East Side of Lafayette Blvd., North of Jefferson Blvd., No. 1
REMARKS: All Criteria Met
NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION(S): 1711 Catalpa Ave. 3502 Fellows St. 1004 N. Johnson St.
REMARKS: All Criteria Met
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND OCCUPANCY BONDS
The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows:
Business Bond Type Approved/ Released Effective Date
Keith’s Lawns, Inc. Excavation Approved 11/10/2022
Kent’s Excavating & Plumbing, LLC Excavation Released 11/26/2022
Keith’s Lawns, Inc. Occupancy Approved 11/10/2022
Kent’s Excavating & Plumbing, LLC Occupancy Released 11/26/2022
JMS Capital Group Development Occupancy Released 11/21/2022
VP Molnar made a motion that the bond’s approval and/or release as outlined above be ratified. Mr. Miller seconded the motion, which carried by roll call.
RATIFY REDUCED SENIOR TRASH RATE
In a memo to the Board, Ms. Kelly Smith, Solid Waste, requested the Board ratify the approval of reduced trash collection rates for the following residents, per Municipal Code 16-6:
1.3,057 (Total # of Accountholders) as of the 4th. Quarter of 2022
In her memo, she stated Water Works customer service staff verified that all of the applicants are head of the households and have submitted proof of age sixty-five (65) or older. There being no further discussion, upon a motion made by VP Molnar, seconded by Mr. Miller and carried by
roll call, the approval of reduced rates was ratified.
RATIFY PREAPPROVED CLAIMS PAYMENTS VP Molnar stated the Board received notices of the following preapproved claim payments from the City’s Department of Administration and Finance:
Name Date Amount of Claim
City of South Bend Claims GBLN-47555 11/18/2022 $7,718.72
City of South Bend Claims GBLN-48168, GBLN- 48148 11/22/2022 $132,141.34
City of South Bend Claims GBLN-48102 11/22/2022 $4,104,994.43
City of South Bend Claims GBLN-48294 11/29/2022 $1,002,780.40
City of South Bend Claims GBLN-48304, GBLN- 48657 12/5/2022 $5,795.99
City of South Bend Claims GBLN-48600 12/6/2022 $4,368,662.98
REGULAR MEETING DECEMBER 13, 2022 279
Each claim is fully supported by an invoice; the person receiving the goods or services has
approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by VP Molnar, seconded by Mr. Miller, and carried by roll call, the Board ratified the preapproved claims payments.
PRIVILEGE OF THE FLOOR
Jodi Aker, President of The Meow Mission at 2915 E. Mishawaka Avenue, South Bend spoke about the work they do at The Meow Mission to reduce the free-roaming cat population with their trap/neuter/return practices. Since many of their volunteers are senior citizens, and their parking lot can only accommodate two (2) cars behind the building with a one (1) hour limitation for street parking in front of the building, Ms. Aker requested the one (1) hour
limitation between 20th and 30th street be removed so that volunteers would not have to walk long distances, especially during inclement weather.
President Maradik asked if Ms. Aker had filled out paperwork or had been in contact with anyone in Engineering for an internal review of her request. Engineer Charlie Brach informed the
Board that they were looking into this request but were not able to get the recommendation on the current BPW regular meeting agenda in time, but they planned to have it ready for the next BPW regular meeting on December 20th.
Mr. Huey Schoby, 3415 Riverside Drive, was present to request street closures for South Bend Heritage’s 2023 Dr. Martin Luther King Jr. Celebration and Memorial March. He explained that he would like the road to be closed on W. Jefferson between Lafayette Blvd. and MLK Blvd.,
and then along MLK Blvd. to E. Washington St. President Maradik requested that after the meeting, Board Clerk Heffner get Mr. Schoby the appropriate application for special event street closures. President Maradik emphasized to Mr. Schoby that he would need to fill out and return the application as soon as possible so that it could get to the Special Events Committee for
review.
Board Member Murray Miller expressed concern about the passing of the permanent signs concerning trash bin placement on Phillip St. and around that area. He stated that his mom lives near there and her trash did not get picked up. He stated he called 311 to try to resolve this issue but it is
quite a process, and they don’t let you talk directly to department heads. Mr. Miller explained that it
happened a second time and he was told that if it is not within the property line, the system will tell the driver not to pick it up. He expressed concerns that this may be happening to other residents. Solid Waste Director Kelly Smith explained that she would be happy to come out and look at it and get it sorted out. Mr. Miller stated that 311 would not let him talk to Ms. Smith. Ms. Smith added
that she would be happy to talk to Mr. Miller after the meeting.
ADJOURNMENT
There being no further business to come before the Board, President Maradik adjourned the meeting at 10:33 a.m.
BOARD OF PUBLIC WORKS
December 20, 2022