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Home My WebLink About12202022 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA December 20, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of December 8, and December 13, 2022 2. ELECTION OF 2023 BOARD OF WORKS PRESIDENT AND VICE PRESIDENT 3. OPENING OF BIDS A. LaSalle Avenue Streetscape – Project No. 122-013 1. Funding: PR-00020064 4. OPENING OF QUOTATIONS A. Multi-Component Striping – Project No. 122-065 1. Funding: PR-00021150 5. AWARD BIDS AND APPROVE CONTRACTS A. Wastewater Treatment Plant Masonry Improvements at Building 5 – Project No. 121-046R 1. Company: Slatile Roofing & Sheet Metal Co., Inc. 2. Amount: $455,600; Base Bid Plus Alternates 1, 3, & 4 3. Funding: PR-00018587 B. Neighborhood Infrastructure - Longfellow Ave. and South St. – Project No. 121- 048B 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $441,412.71; Completion Date September 15, 2023 3. Funding: PR-00019884 C. Neighborhood Infrastructure - Ford St. and Walnut St. – Project No. 121-048C 1. Company: Milestone Contractors North, Inc. 2. Amount: $442,523; Completion Date September 15, 2023 3. Funding: PR-00019886 D. Martin Luther King Jr. Center Demolition – Project No. 121-066 1. Company: Ritschard Bros., Inc. 2. Amount: $292,110 3. Funding: PR-00020461 E. 2022 Curb and Sidewalk, Round II – Project No. 122-044 1. Company: Premium Concrete Services Inc. 2. Amount: NTE $568,005; Divisions 1, 2, 4, and 5 3. Funding: PR-00020496 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA December 20, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 6. REJECT BIDS AND QUOTATIONS A. Wastewater Treatment Plant Clarifiers 1, 2, and 3 Rehabilitation – Project No. 119-069B 1. Company: Bowen Engineering Corporation 2. Description: Bid Exceeded Available Budget for Project 3. Scope Will Be Re-Evaluated, Rebidding in 2023 4. Funding: PR-00019850 B. Walker Field House Restoration – Project No. 120-010R 1. Description: Quotes Were Unresponsive 2. Rebid in January, 2023 3. Funding: PR-00014932 C. Sewer and Manhole Rehabilitation – Project No. 122-019 1. Company: National Power Rodding Corp. 2. Description: Bid Exceeded Available Budget for Project 3. Scope Will Be Re-Evaluated, Re-Advertised, Rebidding in 2023 4. Funding: PR-00020477 7. CHANGE ORDERS A. Signal Detection Improvements – Project No. 120-046 1. Company: JBL Signals and Lighting, LLC 2. Change Order No.: 2 3. Increase Amount: $10,764.80; Additional Two Hundred Seventy-Seven (277) Days 4. Percent of Increase: 10.46% 5. Total Percent of Change: (31.63%) 6. Revised Contract Amount/Completion Date: $113,668.80; February 28, 2023 7. Funding: PO-0013627 B. South Well Field Backwash Line Relocation – Project No. 117-059C 1. Company: HRP Construction Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($17,578) 4. Percent of Decrease: (7.00%) 5. Revised Contract Amount: $233,590 6. Funding: PR-00017366 C. Morris Performing Arts Center-Main Level Slab Replacement – Project No. 121- 029A 1. Company: Larson Danielson Construction Co., Inc. 2. Change Order No.: 3 3. Increase Amount: $9,028.38 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA December 20, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 4. Percent of Increase: 0.9% 5. Total Percent of Change: 11.1% 6. Revised Contract Amount: $975,535.70 7. Funding: PO-0014138 D. Four Winds Field Player Facilities Improvements – Project No. 122-021 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 1 3. Increase Amount: $34,787; Additional Thirty-Seven (37) Days 4. Percent of Increase: 2.58% 5. Revised Contract Amount/Completion Date: $1,382,787; June 21, 2023 6. Funding: PO-0019560 8. PROJECT COMPLETION AFFIDAVITS A. Guardrail Repair and Installation – Project No. 118-084 1. Company: Northern Indiana Construction Company Inc. 2. Final Contract Amount: $349,306.78 3. Funding: PO-0006554 B. 2022 Contracted Crack Sealing – Project No. 122-010 1. Company: Asphalt Restoration Services 2. Final Contract Amount: $92,000 3. Funding: PO-0017962 C. Sample and Mayflower Intersection Improvements – Project No. 120-052R 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $338,467.54 3. Funding: PO-0010526 D. North Shore Drive Bank Stabilization – Project No. 118-005A 1. Company: HRP Construction, Inc. 2. Final Contract Amount: $276,296.43 3. Funding: PO-0006383 E. 2021 Community Crossings Paving, Round II – Project No. 121-052 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $1,257,357.45 3. Funding: PR-00013986 F. 2022 Tree and Stump Removal – Project No. 122-002 1. Company: K & R Tree Service LLC 2. Final Contract Amount: $20,006.04 3. Funding: PO-0016549 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA December 20, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2023 Sewer Insurance Lateral Repair Program B. 2023 Water Works Utility Service Line Repair Program C. MarMain Apartments Roof Replacement – Project No. 122-061 1. Funding: PR-00021364 D. Pure Green Farms Site Improvements – Project No. 121-056 1. Funding: PR-00021363 10. RESOLUTIONS A. Resolution No. 59-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Approving Settlement Agreement on Project No. 118-093 1. Description: Negotiate and Execute Settlement Agreement with Inland Waters Pollution Control, Inc. 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 2 to Agreement– A&Z Engineering, LLC 1. Description: Additional Design Services for Pavement Reconstruction for 2022 Community Crossings Roadway Reconstruction Project No. 122-024 2. Amount: NTE $451,205 3. Funding: PO-0015004 B. Revised Agreement – IDEM 1. Description: Revised Agreement Extending the Completion Date to June 30, 2023for Reimbursable Costs Up to $9,000 Grant to Purchase and Install an EV Charger C. Memorandum of Understanding – Teamsters Local Union No. 364 1. Description: Commercial Driver’s License Premium Pay and Training D. Professional Services Agreement – Jones Petrie Rafinski 1. Description: Design Services for Wayfinding Signage Program, Phase III 2. Amount: NTE $10,000 3. Funding: PR-00021216 12. TRAFFIC CONTROL DEVICES A. Relocate and Replace – One Hour Parking Signs with Arrows 1. Locations: a) The Meow Mission between 2905 and 2917 Mishawaka Ave. b) All Criteria Met CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA December 20, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 13. RATIFY BONDS A. Subdivision Bonds 1. Allen Edwin Homes, Released effective October 25, 2022 B. Contractor Bonds 1. Team Construction Co., Inc., Released effective January 14, 2023 2. Weigand Construction Co., Inc., Released effective December 13, 2022 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-48403, GBLN-48667, GBLN-48669 a) Date: 12/12/2022 b) Amount: $10,005,746.17 2. Claim No.: GBLN-48861 a) Date: 12/13/2022 b) Amount: $2,344,673.77 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.