HomeMy WebLinkAboutRatify Contracted Emergency Work - Sewer Repair at Edison Rd. and Edgewater Rd. Collapse – HRP Construction, Inc.
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 13, 2022
Mr. Matthew D. Cain
HRP Construction Inc.
5777 Cleveland Rd., P.O. Box 266
South Bend, IN 46624-0266
johnk@hrpconstruction.com
RE: Ratify Contracted Emergency Work
Dear Mr. Cain:
At its December 13, 2022 meeting, the Board of Public Works approved the above
referenced emergency work for emergency sanitary sewer repair at Edison Rd. and Edgewater
Rd. after a gravity sewer collapse in the amount of $19,066.25.
Enclosed please find a copy of the emergency work for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Members of the Board of Public Works
Michael Schmidt, Assistant City Attorney Public Works
Theresa Heffner, Clerk
FROM: Jacob M. Klosinski, P.E., Assistant City Engineer
SUBJECT: Emergency Repair – Edison Road and Edgewater Sanitary Sewer Repair
(PR-0020709)
Agenda Request – Ratify Emergency Repair Contract
DATE: December 2, 2022
The Department of Public Works Division of Engineering, Utilities, and Street/Sewer teams
contacted HRP Construction to assist with emergency repairs following a sanitary gravity sewer
main collapse west of the intersection of Edison Road and Edgewater Drive. This is a critical
regional sanitary sewer main that is part of the I/N Tek Sanitary Trunk Sewer in St. Joseph County.
Assessment
The root cause of the sanitary sewer collapse appeared to be a combination of aging, deteriorated
pipe and activities by Milestone Contractors. The Milestone Contractors vehicle’s tire sank into the
ground at the intersection where the collapse occurred and had to be removed by a wrecker / tow
truck prior to assessing the damage to the sewer.
Emergency Repair Work
City crews and HRP Construction assessed the situation and consulted about the repair work on-
site. Crews were mobilized the following morning to remove the collapse section of pipe and couple
a new section of pipe to restore flow to the sanitary sewer.
This section of sanitary sewer should be considered for replacement in the future. The existing pipe
is deteriorating to the point that the ductile iron pipe will not be a good substrate for a lining project.
Full replacement of sections of gravity sewer along the I/N Tek Sanitary Trunk Sewer should be
considered and budgeted to remedy the failing pipe section and continued problems along this trunk
sewer.
For questions regarding the subject agenda request and emergency repair, contact Jacob M.
Klosinski (Ext. 9496) at the Division of Engineering.
December 13, 2022
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 12-02-2022
Name: Jacob M. Klosinski Department of Public Works – Engineering Division
BPW Date: 12-13-2022 Phone Extension: 9496
Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing Michael Schmidt / Mickey Lovy
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ratify Contracted
Emergency Work
Ease./Encroach
Required Information
Company or Vendor Name HRP Construction, Inc. (V-00000775)
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Emergency Repair –Edison Rd and Edgewater Rd Sanitary Sewer Repair
Project Number PR-00020706
Funding Source Sewage Works Operations – Other Contractual Services
Account No. 641-06-605-514-439001
Amount Final Cost: $19,066.25
Terms of Contract Lump Sum (T&M)
Special Contract Provisions
Purpose/Description City Engineering, Utilities (Wastewater) and Streets/Sewer, contracted HRP
Construction to provide emergency repairs at Edison Road and Edgewater
Road after a sanitary gravity sewer collapse. See Memorandum for description
of services.
For Change Orders Only
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