Loading...
HomeMy WebLinkAboutAmendment No 1 to PSA - Potawatomi Pool Assessment Proj No. 122-051 – Frost Engineering and Consulting Co.  ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 13, 2022 Mr. Troy A. Madlem, PE, MLSE Frost Engineering and Consulting Company 201 Lincolnway West, Suite 200 Mishawaka, IN 46544 tmadlem@frosteng.net RE: Amendment No. 1 to Professional Services Agreement Dear Mr. Madlem: At its December 13, 2022 meeting, the Board of Public Works approved the above referenced amendment for additional design services and present study results to the Park Board for Potawatomi Pool Assessment, Project No. 122-051 in an increased amount of $3,167.79 with a new adjusted amount of $31,167.79. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 2 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated June 13, 2022. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. _1____ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: June 13, 2022 b. Owner: Board of Public Works, City of South Bend, Indiana c. Engineer: Frost Engineering & Consulting Company d. Project: Potawatomi Park Pool Assessment 2. Description of Modifications: [NOTE TO USER: Include the following paragraphs that are appropriate and delete those not applicable to this amendment. Refer to paragraph numbers used in the Agreement or a previous amendment for clarity with respect to the modifications to be made. Use paragraph numbers in this document for ease of reference herein and in future correspondence or amendments.] a. Engineer shall perform or furnish the following Additional Services: 1) Secondary assessment to identify, in executive summary report format, the minimal short-term repairs required to bring the facility back into an operational state for a short-term duration while the Owner works to complete a city-wide aquatics master plan. This work shall include budgetary costs & schedules for necessary work targeting a a life-span of 5 years or less. 2) Provide a presentation of the assessment report to the Parks Board at its public meeting on November 21, 2022. b. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional compensation: $3,167.79 5. Agreement Summary (Reference only) a. Original Agreement amount: $_28,000.00_________ b. Net change for prior amendments: $______0.00________ c. This amendment amount: $__3,167.79_________ d. Adjusted Agreement amount: $_31,167.79_________ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is _12/13/2022_____________. OWNER: ENGINEER: By: By: Troy A. Madlem Title: Title: President Date Signed: Date Signed: 12/2/22 December 13, 2022 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number PO-001766 (V-00001372 Frost Engineering and Consulting) Line Number Add Line Item 2 "Amendment 1", Amount $3,167.79 Original Dollar Amount $28,000.00 New Dollar Amount (For liquidation request, enter $0)$31,167.79 Reason Code (if changed)N/A Financial Dimensions (fund-dept- division-subdivision-main account)201-11-201-201-431000 Project Code (if applicable)PROJ00000358 Description of change (include budget impact) PROJ00000358 Potawatomi Pool Assessment Amendment No. 1 includes increased costs for additional services requested by Venues, Parks and Arts for Frost Engineering and its subconsultants to develop a presentation, attend and present assessment findings to the Park Board at its meeting on November 21, 2022. This work was not included in the original scope of work. Compensation requested by Frost Engineering for this additional service is $3,167.79. An Amendment will be issued to the Board of Public Works to amend the existing Professional Services Agreement on 12/13/2022. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) Changing the line amount: You can only change a line amount if it has NOT been invoiced against. •If the line has NOT been invoiced – reduce the line amount to equal what it should be. •If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. Change Order Request Form PO-0017966 2022.12.05 1 of 4 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 12-05-2022 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 12-13-2022 Phone Extension: 9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Mickey Lovy / Erich Haley Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Frost Engineering and Consulting Company New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Potawatomi Pool Assessment Project Number 122-051 (PROJ-00000358) Funding Source Venues, Parks and Arts - Services & Charges-Other-Misc Charges & Svcs Account No. PO-0017966, PR#00018195 (Acct: 201-11-201-201-439000) Amount Terms of Contract Lump Sum Special Contract Provisions None Purpose/Description The Division of Engineering and Venues, Parks and Arts requests the Board of Public Works approval of an Amendment to a Professional Services Agreement with Frost Engineering and Consulting Company for additional services requested to present study results to the Park Board on 11/21/2022. For Change Orders Only Amount of Increase Decrease $ 3,167.79 ($ ) Previous Amount $ 28,000.00 Current Percent of Change: Increase Decrease 11.3% ( %) New Amount $ 31,167.79 Total Percent of Change: Increase Decrease 11.3% ( %) Time Extension Amount: New Completion Date: