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Home My WebLink AboutResolution No 58-2022 - Establishing New Policy & Procedures for Honorary Street Signage Res. No. 48-2009RESOLUTION NO. 58-2022 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ESTABLISHING POLICY AND PROCEDURES FOR PLACEMENT OF HONORARY STREET SIGNS WITHIN THE PUBLIC RIGHTS-OF-WAY OR ON PUBLIC PROPERTY WHEREAS, pursuant to I.C. §36-9-6-2 and I.C. §36-9-6-3, the City of South Bend, Indiana (“City”) Board of Public Works (“Board”) has authority over the use of public rights of way and is responsible for the supervision of streets, alleys, and other property of the City; and WHEREAS, the Board receives numerous requests for permission to install street signs within the public right-of-way and on public property in honor of or in memory of deceased persons who were key contributing residents of the City or community leaders (“Honoree”); and WHEREAS, the Board desires to establish a policy and to adopt guidelines for approval or such honorary or memorial signage ("Honorary Street Sign") within the public right-of-way or on public property ; and NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the following policies, guidelines, and procedures are hereby established: General Guidelines and Procedure. 1. This Board Resolution shall replace in its entirety Board Resolution 48-2009. 2. The Board shall be the sole designating body for placement and installation of Honorary Street Signs within the public right-of-way or on public property. The Board, at its discretion, may consult with other boards, commissions, and authorities as to the proposed Honorary Street Sign. 3. The policies and procedures established by the Board in this Resolution shall be applicable to all requests seeking installation of Honorary Street Signs within the public right-of-way or on public property. Any and all approvals granted by the Board for such requests shall be subject to these policies. 4. Persons or groups seeking to honor or memorialize an Honoree shall submit a petition together with a fee of One Hundred Fifty and 00/100 Dollars ($150.00). The Petition and fee shall be filed with the Clerk of the Board of Public Works,1300 County-City Building, 227 West Jefferson, South Bend, Indiana 46601 not less than eight (8) weeks prior to the proposed date for installation. If approved, this fee will be applied toward the cost of producing and installing the first sign. 5. All Petitions shall include the name, address, date, and signature of not less than two hundred (200) residents of the City of South Bend as evidence of local support for the Honorary Street Sign. The signatories must be at least eighteen (18) years of age and be residents of South Bend, Indiana at the time of signature. [Note: All names and addresses on the petition must be legible in order to be considered.] 6. The fee shall be paid at the time that the Petition is submitted to the Board. If the Board does not approve the petition, the fee shall be refunded. The Board will not authorize a work order for production of any signage unless the fee is timely submitted. 7. Only deceased persons who were residents of the City during their lifetime shall be considered for designation of an Honorary Street Sign. 8. The Board may deny any petition if the Board, in its sole discretion, determines that the proposed Honorary Street Sign: (i) will constitute a public safety hazard or public nuisance; (ii) does not meet the criteria set forth in this resolution; or (iii) the signage would interfere with normal City operations or services. 9.If the Board approves the petition, the petitioner must pay Two Hundred and 00/100 ($200.00) per sign to be manufactured and installed by City employees. The City will neither approve nor install more than four (4) Honorary Street Signs per Honoree. 10.All Petitions seeking installation of an Honorary Street Sign shall include the following information: a.Detailed information about the proposed Honoree summarizing the Honoree's accomplishments, connection and contribution to the City, and reasons as to why the person should be publicly recognized through the installation of an Honorary Street Sign. b.A suggested location for the Honorary Street Sign, including an explanation for the significance of the proposed location in relation to the Honoree’s life and works. An Honorary Street Sign cannot be in a location where another Honorary Street Sign already exists. It is recommended that Petitioner provide written support or other evidence from residents or applicable neighborhood associations in which the Honorary Street Sign is intended to be located. Such evidence will be favorably weighed by the Board. c.Honorary Street Signs shall be of a different color from the City's standard street sign. The Honorary Street Sign shall be installed adjacent to the City's standard street sign, or just below the standard street sign height if placed on a pole that does not have a standard street sign attached. The name of the Honoree must fit on a standard size street sign. d. Additional Honorary Street Signs may be purchased to present to family members or associates of the Honoree, subject to payment of an additional fee of One Hundred Twenty-Five and 00/100 ($125.00) per sign. These additional signs may not be installed within the public right-of-way or on public property but are provided solely as a memento of the occasion. e.The Honorary Street Sign may remain in place, and the City shall maintain the sign for a period not to exceed five (5) years. However, the Board retains the sole discretion whether to extend this time limitation upon receipt of request for renewal which shall be accomplished through the same procedures as the original Petition. Nothing in this Resolution shall be construed to require approval by the Board, nor prevent the Board from imposing additional conditions or restrictions that the Board, in its sole discretion, deems necessary or desirable in carrying out the general intents and purposes of this Resolution. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS THAT: The Board, under the power vested by the City shall adopt the above process and fees related to the petition for an Honorary Street Signs. ADOPTED this ___ d a y of December, 2022. 13th. APPLICATION FOR PLACEMENT OF HONORARY SIGN WITHIN THE PUBLIC RIGHT-OF-WAY December 13, 2022 For Office Use Only: Application Complete Fee Received Petition Complete Comments: APPROVE DENY 1.Applicant Information Applicant’s Name:Date: Applicant’s Address: Email Address: Telephone/Cell: 2.Honorary Sign Request: Name of Requested Sign Honoree: Is this individual deceased? ____Yes _____No (If no, individual is not eligible for honorary sign.) Proposed Location: Intersection of _________________________ & __________________________ Location #2 (optional): Intersection of _______________________ & __________________________ Location #3 (optional): Intersection of _______________________ & __________________________ Location #4 (optional): Intersection of _______________________ & __________________________ (Example: Intersection of North and South Street) Did the individual live in South Bend? ____Yes _____No (If no, individual may not be eligible for honorary sign.) Significance of Location to Honoree's Life: ________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ 3.Required Submittals: Please submit the following items along with your request: A statement of not less than 500 words describing the significance of the person being honored. The statement should include detailed information about the proposed Honoree summarizing the Honoree's accomplishments, connection and contribution to South Bend, Indiana, and reasons as to why the person should be publicly recognized. A petition of support for the proposed Honorary Sign or Honorary Feature. The petition should be signed by not less than two hundred (200) residents of South Bend and must include the name, address, age, signature, and date of signing. [Note: All information on the petition must be legible in order to be considered.] Upon submission of this Application and required submittals, please allow eight (8) weeks for staff to review, and present to the City's Board of Public Works for final action. A letter will be sent to the Applicant indicating the Board's decision. In the event that the Application is denied, the Fee will be refunded to the Applicant. 4.SIGNATURE OF APPLICANT My application consists of the following items: (Please check) a. Completed Application Form plus one (1) copy b. $150.00 Application Fee (Make checks payable to: City of South Bend) c. Typed statement describing the significance of the person being honored as described above. d. Petition of support Signature Date Printed Name BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 12/07/22 Name Board of Public Works Department PW BPW Date 12/13/2022 Phone Extension Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Michael Schmidt Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Purchase Agreement Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Honorary Street Signs Project Number Funding Source Account No. Amount Terms of Contract Purpose/Description To establish policy and procedures for placement of Honorary Street Signs within the public ROW or on public property to replace resolution No. 48-2009 For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: