HomeMy WebLinkAboutChange Order No 1 - Northshore Dr. Bank Stabilization Proj No. 118-005A - HRP Construction, Inc.
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 13, 2022
Mr. Matthew D. Cain
HRP Construction Inc.
5777 Cleveland Rd., P.O. Box 266
South Bend, IN 46624-0266
johnk@hrpconstruction.com
RE: Change Order No. 2 – North Shore Drive Bank Stabilization – Project No. 118-005A
Dear Mr. Cain:
At its December 13, 2022 meeting, the Board of Public Works approved the above
referenced Change Order be increased by $96,662.43 with an additional five hundred & fifty-
four (554) days, bringing the revised contract amount to $276,296.43 with a new completion
date of December 30, 2022.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
Change Request Memo
To: Toy Villa, Kara Boyles
From: Gregory McGowan
CC: Jeff Wells, Ross St Clair
Date: 10/4/22
Re: Time Extension- North Shore Dr NIPSCO Line Conflict
Description of Change Request
HRP Construction began work on North Shore Dr for the City’s riverbank stabilization project on 5/10/21,
at which point, utility coordination and locates were complete and no conflicts were expected. However,
shortly after beginning work, HRP uncovered an abandoned 12” gas main within the project site and in
direct conflict with the project’s proposed guardrail. NIPSCO had informed the City in April 2020, during
the project’s design, that the 12” gas main would not be in conflict, due to its termination east of the
project limits.
No immediate solutions were apparent as of 5/21/21, so the City directed HRP to eliminate the proposed
guardrail from their scope of work due to the gas line conflict. The City then deliberated removing the
guardrail from the project entirely or removing the gas line and installing the guardrail at a later date. Due
to safety concerns, the City immediately began to coordinate the gas line’s removal with NIPSCO in
preparation for the guardrail. NIPSCO stated during this coordination process that they require at least 12
months to plan for line relocates and removals. Supplemental to NIPSCO’s timeline, the City and HRP
required additional time to redesign the guardrail/its placement, gather updated pricing, and compile a
Memorandum of Understanding between involved parties. The MOU was completed and prices
confirmed on 10/4/22, at which point the City directed HRP to proceed with the gas line’s removal.
Due to the circumstances, and on behalf of HRP, the City requests to extend the project completion date
to 11/14/22.
December 13, 2022
City of South Bend
Department of Administration & Finance
Change Order Request Form
Multiple PO lines:
Project POs:
PO Number PO-0006383
Line Number 2
Original Dollar Amount N/A
New Dollar Amount
(For liquidation request, enter $0)$96,662.43
Reason Code (if changed)PW-PS
Financial Dimensions (fund-dept-
division-subdivision-main
account)
412-06-600-506-442001
Project Code (if applicable)PROJ00000085
Description of change (include
budget impact)
Budget has been increased to address this guardrail-related conflict with Nipsco.
Nipsco will reimburse the city for this work that was performed as part of the CO.
APPROVED BY PROJECT
ACCOUNTING TEAM (if applicable)Ron O'Connor 11-22-2022
PO Number
Line Number
Original Dollar Amount
New Dollar Amount
(For liquidation request, enter $0)
Reason Code (if changed)
Financial Dimensions (fund-dept-
division-subdivision-main account)
Project Code (if applicable)
Description of change (include
budget impact)
APPROVED BY PROJECT
ACCOUNTING TEAM (if applicable)
PO Number
Line Number
Changing the line amount:
You can only change a line amount if it has NOT been invoiced against.
• If the line has NOT been invoiced – reduce the line amount to equal what it should be.
• If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the
amount that should be remaining.
If you have changes to more than one line on the same PO, fill out a separate section for each line affected by the change
order.
For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in
Supplement 508.
Copy of PO-0006383 HRP Construction - CO 2 add line 2 to PO for 96K PROJ -0085 1 of 3
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date November 21, 2022
Name Kara Boyles Department ENG
BPW Date 12/13/2022 Phone Extension 5933
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 2 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name HRP Construction
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name North Shore Drive Bank Stabilization
Project Number 118-005A
Funding Source Fund 412
Account No. 412-06-600-506-442001 PROJ00000085
Amount $96,662.43
Terms of Contract Time Extension of 554 days; Final Completion of December 30, 2022
Purpose/Description Change order #2 and Final – Removal of abandoned 12-inch gas main for
installation of guardrail.
For Change Orders Only
Amount of
Increase
Decrease
$ 96,662.43
($ )
Previous Amount $ 179,634.00
Current Percent of Change:
Increase
Decrease
53.81%
( %)
New Amount $ 276,296.43
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount: 554 days
New Completion Date: December 30, 2022