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Home My WebLink About02/07/13 Board of Public Works Agenda ReviewCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 7, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 AGENDA REVIEW SESSION 1. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Agreement —Dan Newman/New Management LLC 1. Description: Project Manager for Code Enforcement and Information Technologies Project 2. Amount: $5,000 3. Funding: TBD REGULAR MEETING 1. PUBLIC HEARING A. New Massage Establishment License 1. Applicant: Therapeutic Indulgence 2. Location: 904 East Jefferson Boulevard 3. Favorable Recommendations 2. REVIEW OF MINUTES A. Agenda Review: January 17, 2013; Regular Meeting: January 22, 2013 B. Claims Review: January 29 and February 5, 2013 3. OPENING OF BIDS A. Pinhook Water Treatment Plant Efficiency Improvements — Project No 1. Funding: 2012 Revenue Bonds (623.0640.415.43.62) (12WO25) B. Main Street /Lafayette Boulevard Connector — Project No. 110 -058B 1. Funding: SSDA TIF (430.1050.460.42.03) (JO1D) C. Ignition Park Phase 1B Mass Grading — Project No. 112 -072 1. Funding: AEDA TIF (324.1050.460.42.03) (11J017) D. Compressed Natural Gas Fueling Skid 1. Funding: User Departments (611.0610.415.43.09) (V6TPU) 4. OPENING AND AWARD OF QUOTATIONS — APPROVE CONTRACT A. Firefighter Escape Kits 1. Funding: Fire Department (288.0902.422.43.05) 112 -062 5. AWARD PROPOSAL AND APPROVE PROFESSIONAL SERVICES AGREEMENT A. Edison Road Center Turn Lane Construction Inspection — Project No. 110 -079 1. Company: American Structurepoint 2. Amount: $43,282.48 3. Funding: Local Roads and Streets Major Projects (251.0608.431.42.96) GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 1 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. 2012 Manhole and Sewer Rehabilitation Item #7 — Project No. 112 -002 1. Company: Monoform of Indiana and Southern Michigan 2. Change Order No.: 2 (Final) 3. Decrease Amount: ($1,447) 4. Percent of Decrease: (0.15 %) 5. Total Percent of Change: 19.82% 6. Revised Contract Amount: $958,553 7. Funding: Sewer Capital (641.0621.415.42.02) 7. PROJECT COMPLETION AFFIDAVITS A. Western Avenue and Laurel Street Signalization Improvement — Project No. 111- 079 1. Company: Martell Electric, LLC 2. Final Contract Amount: $128,000 3. Funding: LRSA (251.0608.432.42.67) B. Rushton Apartments Renovation — Masonry Rehabilitation — Project No. 112 - 037A 1. Company: Kemna Restoration and Construction, Inc. 2. Final Contract Amount: $105,400 3. Funding: WWCDA TIF (422.105.0460.42.02) 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. One (1), or More, 2013 Vacuum Street Sweeper 1. Funding: Sewer Department (641.0621.792.37.11); Principal (641.0621.792.37.12) (Spec 2013 -H) B. One (1), or More, New Self - Propelled Rubber Tired Asphalt Paver 1. Funding: Street Department -Principal (202.0607.431.37.11); Interest (202.0607.431.37.12) (Spec 2013 -F) C. One (1), or More, New Heavy Duty Mobile Lifting System 1. Funding: Central Services 2013 Capital Budget (222.0605.419.43.10) (Spec 2013 -G) D. 2013 Street and Sewer Materials 1. Funding: Bituminous Materials: Streets (202.0607.431.23.23); Sewer Concrete (641.0625.782.23.04); Sewer Insurance (640.0620.811.23.04); Concrete Materials: Streets (202.0607.431.23.03); Curb and Sidewalk (202.0619.431.23.03); Sewers (641.0621.792.23.02 / 641.0621.792.23.03 / 641.0621.792.23.04); Sewer Concrete (641.0625.792.23.04); Sewer Insurance (640.0620.811.23.04); Asphalt Emulsion Materials: Streets GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 2 (202.0607.431.23.02); Aggregate Materials: Streets (202.0607.431.23.03); Curb and Sidewalk (202.0619.431.23.03); Sewers (641.0621.792.23.02); Sewer Concrete (641.0625.792.23.04); Sewer Insurance (640.0620.811.23.04) E. Three (3), More or Less, 2013 or Newer One -Ton Four -Wheel Drive Crew Cab Pick -Up Truck 1. Funding: Fire Department (Two - 288.0902.422.43.02 / One - 291.0904.422.43.02) (Spec 2013 -I) F. Three (3), More or Less, Pre -Owned 2012 or Newer Mid -Size Four -Door Sedan Automobiles with Standard and Hybrid Drive Train 1. Funding: Fire Department (288.0902.422.43.02) (Spec 2013 -K) G. 2013 Trucking of Belt - Pressed Biosolids for Land Application 1. Funding: Organic Resources O &M (641.0631.1793.63.35) H. Two (2), More or Less, Pre -Owned 2012 or Newer Compact Four -Door Sedan Automobiles 1. Funding: 2013 Park Department (201.1 101.452.43.02) (13K008); 2013 Code Budget (101.1201.415.43.02) (Spec 2013 -J) I. Eleven (11), More or Less, 2013 or Newer Four -Door Hybrid Utility Vehicles 1. Funding: Nine— Police Capital Lease Principal (406.0401.415.38.01) and Capital Lease Interest Principal (406.0401.415.38.02); One — Safety and Risk (222.0403.645.43.02); One — Water Works (622.0640.415.43.02) (Spec 2013 - L) J. Outsourcing of Water Works Billing and Mailing Services 1. Funding: Water Works Contractual Services 9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Professional Services Contract — DLZ Indiana, LLC 1. Description: Olive Street /Sample Street Overpass Design Agreement — Project No. 113 -002 2. Amount: $1,297,440 3. Funding: Professional Services (412.0401.415.42.03) (13E002) B. Professional Services Agreement — Peerless Midwest 1. Description: 2013 Semi - Annual Groundwater Sampling of Two (2) Cleveland Road Monitoring Wells, North Station, and Five (5) Monitoring Wells at the South Well Field 2. Amount: $8,950 3. Funding: Water Works Operations and Maintenance (620.0640.602.31.06) C. Professional Services Agreement — Jonathon Geels 1. Description: Energy Project Specialist /Contractor 2. Amount: $31 /Hr.; NTE $50,000 3. Funding: (222.0616.419.31.06) GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 3 D. Amendment to Professional Services Agreement — H.J. Umbaugh & Associates 1. Description: Updated Services to Include Development of a Financial Plan and Legal Structure for the Operations of Consolidated Public Safety Access Points (Dispatch Centers) 2. Amount: City of South Bend: $4,000; City of Mishawaka $4,0000; St. Joseph County: $4,000 3. Funding: TBD E. Special Purchase — Xtreme Rescue, Inc. 1. Description: Purchase of HALO Rescue Device for Fire Department 2. Amount: $34,965 3. Funding: (288.0902.422.43.05) F. Special Purchase — Stryker Medical 1. Description: Purchase of Stryker Power Cots for Fire Department to Allow for Compatibility with Other Agencies (e.g. Notre Dame and St. Joseph County) 2. Amount: $40,250 3. Funding (288.0902.422.43.05) G. Service Support Agreement Renewal — Physio Control 1. Description: Service and Repair of 10 Life Pak Cardiac Monitors for Fire Department 2. Amount: $13,600 3. Funding: (101.0901.422.36.05) H. Maintenance Service Agreement Renewal — Doron Precision Systems, Inc. 1. Description: Driving Simulation System Maintenance, Support and Repair for Normal Operation 2. Amount: $9,025 3. Funding: (101.0901.422.36.04) I. Lease /Purchase Agreement — Ricoh USA, Inc. 1. Description: Copier Replacement for the Legal Department 2. Amount: $317.70 per Quarter for Five (5) Years 3. Funding: Legal Office Equipment (101.0501.415.36.02) J. Professional Services Agreement — Cardno JFNew 1. Description: Master Services Agreement — Individual Projects to be Added by Task Order 2. Amount: NTE $25,000 3. Funding: Professional Services (101.0602.431.31.06) K. Professional Services Agreement — Development Strategies Group 1. Description: Fire Department Training Center Consulting — Project No. 109- 011 2. Amount: $49,300 3. Funding: EMS Capital (288.0902.422.31.06) GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 4 L. Lease /Purchase Agreement — Ricoh USA, Inc. 1. Description: Copier Replacement for the Streets & Sewer Departments 2. Amount: $317.70 per Quarter for Five (5) Years 3. Funding: Street Capital Lease Principal (202.0607.431.37.11); Street Capital Lease Interest (202.0607.431.37.12); Sewer Capital Lease Principal (641.0621.792.37.11); Sewer Capital Lease Interest (641.0621.792.37.12) M. Statement of Work — IBM (Ratify) 1. Description: Smarter Cities Showcase IOC Expansion — Amend Scope of Work 2. Amount: $300,000 3. Funding: TBD N. Professional Services Agreement — Jo Ellen Talos 1. Description: Independent Contractor for Human Resources Manager 10. LICENSES AND PERMITS A. License Renewals Type: Open Air Business a) Applicant: Skinny's Coney Concessions (1) Location: The Northwest Corner of the Intersection of Washington Street and Main Street (2) Description: Placement of Mobile Hot Dog Cart (3) Date /Time: Monday through Saturday; 9:00 a.m. to 5:00 p.m.; February through December (4) Favorable Recommendations 2. Type: Public Parking Facilities a) Applicant: AMPCO System Parking (1) Locations: 225 South Main Street; 123 North Main Street; 121 South St. Joseph Street; 117 South Williams Street; 119 West Wayne Street; 322 South Lafayette Boulevard (2) See Comment: Community Investment Department and Code Enforcement 11. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 810 South Gladstone Street b) 2801 Mishawaka Avenue c) 1121 Allen Street d) 2201 South Michigan Street 2. All criteria has been met GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 5 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION February 7, 2013 —10:30 a.m. Location: 1308 County -City Building South Bend, Indiana 46601 12. IRREVOCABLE LETTER OF CREDIT A. Applicant: Cleveland Woods Development Co., LLC 1. Issuer: MutualBank 2. Subdivision Name: Fernwood — Phase Three 3. Amount: $61,870 4. Expiration: January 31, 2014 5. Description: Amend Irrevocable Letter of Credit No. 2544726682 for Failure to Complete Required Sanitary Sewer and Municipal Water in Project 13. CERTIFICATE OF INSURANCE A. Royal Holdings, Inc. 14. RATIFY BONDS A. Excavation Bonds 1. G &M Pride, Inc. DBA Faubion Plumbing, Heating & A/C — Approved January 22, 2013 B. Occupancy Bond 1. Custom & More Tree Experts, Inc. — Approved January 28, 2013 15. CLAIMS 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. GARY A. GILOT DONALD E. INKS KATHRYN E. Roos MICHAEL C. MECHAM MARK W. NEAL Page 6