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Home My WebLink About12082022 Agenda Review Session - RevisedCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 8, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of November 17, and November 22, 2022 2. OPENING OF BIDS A. Nexus Center Roof Replacement – Project No. 121-064A 1. Funding: PR-00020455 B. Martin Luther King Jr. Center Demolition – Project No. 121-066 1. Funding: PR-00020461 C. Sewer and Manhole Rehabilitation – Project No. 122-019 1. Funding: PR-00020477 D. 2022 Curb and Sidewalk Construction, Round II – Project No. 122-044 1. Funding: PR-00020496 3. OPENING OF QUOTATIONS A. Walker Field House Restoration – Project No. 120-010R 1. Funding: PR-00014932 B. Lexington Ave. and Darden Rd. Hydrant Installation – Project No. 122-053 1. Funding: PR-00021028 C. Multi-Component Striping – Project No. 122-065 1. Funding: PR-00021150 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Grandview Ave. and Railroad Quick Kurb Installation – Project No. 117-114 1. Company: Selge Construction Co., Inc. 2. Amount: $17,785 3. Funding: PR-00020921 5. CHANGE ORDERS A. North Shore Drive Bank Stabilization – Project No. 118-005A 1. Company: HRP Construction, Inc. 2. Change Order No.: 2 3. Increase Amount: $96,662.43; Additional Five Hundred Fifty-Four (554) Days 4. Percent of Increase: 53.81% 5. Revised Contract Amount/Completion Date: $276,296.43; December 30, 2022 6. Funding: PO-0006383 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 8, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 B. 2021 Community Crossings, Round II – Project No. 121-052 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($14,366.95) 4. Percent of Decrease: (1.13%) 5. Revised Contract Amount: $1,257,357.45 6. Funding: PO-0015007 C. Olive Street Reconstruction, Phase II – Project No. 114-064 1. Company: INDOT & Milestone Contractors North, Inc. 2. Change Order No.: 4 3. Increase Amount: Additional Forty-Five (45) Days 4. Contract Amount/Completion Date: $660,447.85; December 12, 2022 5. Funding: PO-0015217 D. Riverside Drive Bank Stabilization – Project No. 118-005B 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 2 (Final) 3. Increase Amount: $11,633.91 4. Percent of Increase: 1.40% 5. Total Percent of Change: 3.52% 6. Revised Contract Amount: $845,057.61 7. Funding: PO-0014105 6. PROJECT COMPLETION AFFIDAVITS A. Police Department Roof Rehabilitation and Replacement – Project No. 119-080 1. Company: Midland Engineering Company, Inc. 2. Final Contract Amount: $1,295,500 3. Funding: PO-0015157 B. Potawatomi Zoo Parking Lot Expansion – Project No. 120-014 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $457,471.82 3. Funding: PO-0013320 C. 2021 Roadway Reconstruction – Project No. 121-008 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $2,106,346.88 3. Funding: PO-0010116 D. CSO 18 Backwater Gate Replacement – Project No. 120-017 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $124,980 3. Funding: PO-0012466 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 8, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Six Thousand (6000) More or Less, Universal Nestable Refuse and Yard Waste Containers 1. Funding: PR-00021076 8. RESOLUTIONS A. Resolution No. 58-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Establishing Policy and Procedures for Placement of Honorary Street Signs within the Public Rights-of-Way or on Public Property 1. Description: Replace in its Entirety Board Resolution No. 48-2009 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Consent for Access to Property – United States Environmental Protection Agency 1. Description: Assisting the City to Cleanup Former Drewry’s Brewery B. Amendment No. 1 to Professional Services Agreement – Frost Engineering and Consulting Company 1. Description: Additional Design Services and Present Study Results to Park Board for Potawatomi Pool Assessment Project No. 122-051 2. Amount: Increase $3,167.79; New Adjusted Amount $31,167.79 3. Funding: PO-0017966 C. Ratify Contracted Emergency Work – HRP Construction, Inc. 1. Description: Emergency Sanitary Sewer Repair at Edison Rd. and Edgewater Rd. after Gravity Sewer Collapse 2. Amount: $19,066.25 3. Funding: PR-00020706 D. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Design and Grant Application Assistance for Kennedy Park Improvements Project No. 123-008 2. Amount: $436,500 3. Funding: PR-00021057 E. Deed of Dedication-Public Right-of-Way – Civil City of South Bend 1. Description: Cleaning-Up the Right-of-Way at Chippewa Ave. and Michigan St. Roundabout Project No. 114-045 F. License Agreement – Fraternal Order of Police Lodge No. 36 1. Description: Use of Property Solely for Training Purposes for Active and Retired Members of South Bend Police Department at 23527 State Road 23 2. Amount: $35,000 for 2023; $40,000 for 2024 3. Funding: PR- CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 8, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 10. LICENSES AND PERMITS A. Licenses 1. Type: Massage Establishment a) Applicant: Rachael T. Massage & Essential Oils b) Location: 616 E. Colfax Ave. c) Favorable Recommendations 11. TRAFFIC CONTROL DEVICES A. Renewal of Reserved Handicapped Parking Space Sign Permit 1. Applicant: Barbara Savely 2. Location: East Side of Lafayette Blvd., North of Jefferson Blvd., No. 1 a) All Criteria Met B. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1711 Catalpa Ave. b) 3502 Fellows St. c) 1004 N. Johnson St. d) All Criteria Met 12. RATIFY BONDS A. Excavation Bonds 1. Keith’s Lawns, Inc., Approved effective November 10, 2022 2. Kent’s Excavating & Plumbing, LLC, Released effective November 26, 2022 B. Occupancy Bonds 1. Keith’s Lawns, Inc., Approved effective November 10, 2022 2. Kent’s Excavating & Plumbing, LLC, Released effective November 26, 2022 3. JMS Capital Group Development, Released effective November 21, 2022 13. RATIFY REDUCED SENIOR TRASH RATE A. Per Municipal Code 16-6, Ratify Reduced Trash Rate for Senior Customers at: 1. 3,057 (Total # of Accountholders) as of the 4th. Quarter of 2022 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-47555 a) Date: 11/18/2022 b) Amount: $7,718.72 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION December 8, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 2. Claim Nos.: GBLN-48168, GBLN-48148 a) Date: 11/22/2022 b) Amount: $132,141.34 3. Claim No.: GBLN-48102 a) Date: 11/22/2022 b) Amount: $4,104,994.43 4. Claim No.: GBLN-48294 a) Date: 11/29/2022 b) Amount: $1,002,780.40 5. Claim Nos.: GBLN-48304, GBLN-48657 a) Date: 12/5/2022 b) Amount: $5,795.99 6. Claim No.: GBLN-48600 a) Date: 12/6/2022 b) Amount: $4,368,662.98 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.