HomeMy WebLinkAboutBill No. 77-22 Q4 2022 Budget Transfer Ordinance o i l i Ifs.
1200N COUNTY-CITY BUILDING `� PHONE 574.235.9216
227 W. JEFFERSON BLVD. FAX 574.235.9928
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SOUTH BEND,INDIANA 46601-1830 )5)'.
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CITY OF SOUTH BEND, IN JAMES MUELLER, MAYOR
DEPARTMENT OF ADMINISTRATION ANI
F '`'ffice
November 21,2022 NOV 2 1 2022
Ms. Sharon McBride,President
Cityof South Bend Common Council L DAWN M.JONES
CLERK,SOI:'` ';END,IN
227 W.Jefferson Boulevard,4th Floor
South Bend,Indiana 46601
RE:Q4 2022 Budget Transfer Ordinance
Dear President McBride,
During the past several years, it has been the practice of the City of South Bend to request department
heads,fiscal staff and city administration to conduct an extensive review of the status of compliance with
the adopted city budget and propose necessary adjustments periodically throughout the year.For 2022,we
plan to propose adjustments during four time periods—March,June, October and December.
Based on our budget review,we are submitting the enclosed budget transfer ordinance for your
consideration.
I will present this bill to the Common Council at the appropriate committee and Council meetings. It is
requested that this bill be filed for 1st reading on November 28,2022,with 2nd reading,public hearing and
3rd reading scheduled for December 12,2022.
Thank you for your attention to this request. If you should have any questions,please feel to contact me at
574-235-9822.
Regards,
alwQ0ti
Daniel T.Parker
City Controller
r
City of South Bend,Indiana P
Q4 2022 Budget Adjustments-Budget Transfers i
(budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the same funtl) 1
NOV .21 2022
Account a Fund Department Division Account I Budget
nAWN Ate.
101-02-020-020-410001-- General Fund City Clerk's Office City Clerk's Office Personnel-Salaries&Wages-Salaried Wage; CITY CLFRK SOU T 11ID IN
101-02-020-020-431000-- General Fund City Clerk's Office City Clerks Office Services&Charges-Professional-Other Prot !t7 Sv
Rationale: Cover cost of outside professional services for the production of meeting minutes
101-04-402-044-410001— General Fund Administration&Finance Human Rights Personnel-Salaries&Wages-Salaried Wages (50,000)
101-04-402-044-433003— General Fund Administration&Finance Human Rights Services Sr Charges-Printing&Ad-Promotional 50,000
Rationale: Cover costs for 47th annual Indiana Consortium of State and Local Human Rights Conference
101-05-050-050410001— General Fund Legal Department Legal Department Personnel-Salaries&Wages-Salaried Wages (2,500)
101-05-050-050421000— General Fund Legal Department Legal Department Supplies-Office-Other Office Supplies 2,500
Rationale: Increased supply costs related to onboarding new employees(training documents,etc.)due to increased turnover.
101-06-600-500-431000— General Fund Public Works _ Engineering Services&Charges-Professional-Other Professional Svcs (14,500)
101-06-600-500-436001— General Fund Public Works _Engineering Services Sr Charges-Repairs&Maint-Building R&M (18,000)
101-06-600-500-445000— General Fund Public Works Engineering Capital Outlay-Machinery&Equip-Motor Equipment 32,500
Rationale: Re-allocate budget to cover new vehicle purchase for new inspector
101-08-080-080-411006— General Fund Police Department , Police Department Personnel-Employee Benefits-PERF Police Union (100,000)
101-08-080-080-411008— General Fund Police Department Police Department Personnel-Employee Benefits-Health Insurance (220,000)
101-08-080-080-422000— General Fund Police Department Police Department Supplies-Operating-Other Operating Supplies 320,000
Rationale: Total personnel expenditures will be less than budget. However,recruiting efforts have resulted in increasing the number of officers in the second half of the year.The addition of these officers has driven
increased supply and services costs along with inflation experienced for all goods and services.This transfer funds increased costs of gas and supplies for increased officers hired in the second half of the year. This includes
uniforms,equipment,and other operating supplies.
101-09-092-092-422008— General Fund Fire Department EMS Supplies-Operating-Medical/Safety Supplies 20,000
101-09-092-092-431000— General Fund Fire Department EMS Services&Charges-Professional-Other Professional Svcs (20,000)
Rationale: Transfer savings in services to cover increased costs in medical supplies
201-11-203-230431000— Parks&Recreation Venues Parks Sr Arts Recreational Experiences Services&Charges-Professional-Other Professional Svcs 14,555
201-11-203-235-422000— Parks&Recreation Venues Parks&Arts Recreational Experiences Supplies-Operating-Other Operating Supplies (14,555)
Rationale: Reallocate budget based on year-end budget projections
201-11-205-231-422009— Parks&Recreation Venues Parks&Arts Development&Promotion Supplies-Operating-Recreation Supplies (40,000)
201-11-205-231433003— Parks&Recreation Venues Parks&Arts Development&Promotion Services&Charges-Printing&Ad-Promotional 19,827
201-11-205-243433003— Parks&Recreation Venues Parks&Arts Development&Promotion Services&Charges-Printing&Ad-Promotional 20,173
Rationale: Reallocate budget based on year-end budget projections
ii
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City of South Bend,Indiana NOV
2 17(122
Q4 2022 Budget Adjustments-Budget Transfers IOW Y L,�-�_
(budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the some fund)I I
UAwN M. JONES
Account a Fund Department Division Account • �"?,'•
Adjustment
222-04-403-457-436001— Central Services Administration&Finance Central Services Services&Charges-Repairs&Maint-Building R&M 58,500
222-04-403457-445000— Central Services Administration&Finance Central Services Capital Outlay-Machinery&Equip-Motor Equipment (58,500)
Rationale: Use savings to cover lift inspections and other building maintenance activities
222-04-403-450-410002— Central Services Administration&Finance Central Services Personnel-Salaries&Wages-Teamster Wages (80,000)
222-04-403-450-436001— Central Services Administration&Finance Central Services Services&Charges-Repairs&Maint-Building R&M 80,000
Rationale: Use savings to cover lift inspections and other building maintenance activities
230-10-103-100-439010-- Code Enforcement Community Investment Neighborhoods Services&Charges-Other-Landfill (7,900)
230-10-103-105-422000— Code Enforcement Community Investment Neighborhoods Supplies-Operating-Other Operating Supplies 7,900
Rationale: Transfer to cover purchase of SBARC washer&dryer
230-10-103-100-422001— Code Enforcement Community Investment Neighborhoods Supplies-Operating-C.S.Gasoline 20,000
230-10-103-100-439010— Code Enforcement Community Investment Neighborhoods Services&Charges-Other-Landfill (25,450)
230-10-103-105-422001— Code Enforcement Community Investment Neighborhoods Supplies-Operating-CS.Gasoline 4,950
230-10-103-105-422005— Code Enforcement Community Investment Neighborhoods Supplies-Operating-Uniforms 500
Rationale: Reallocate budget to cover slight anticipated overage in gasoline costs
230-10-103-100-421000 Code Enforcement Community Investment Neighborhoods Supplies-Office-Other Office Supplies 75,000
230-10-103-100-439010 Code Enforcement Community Investment Neighborhoods Services&Charges-Other-Landfill (75,000)
Rationale: Reallocate budget to cover purchase of office furniture(cubicles)for neighborhoods division
279-07-071-071-422006-- IT/Innovation/311 Call Cen Innovation&Technology Information Technology Supplies-Operating-Computer Supplies&Equipment 52,000
279-07-071-071436004-- IT/Innovation/311 Call Cen Innovation&Technology Information Technology Services&Charges-Repairs&Maint-Computer Equip R&M (52,000)
Rationale: Cover cost of IT equipment,including additional security cameras at various City properties and switches and other misc hardware for Seitz Park.
600-10-060-060-410001— Consolidated Building Community Investment Building Department Personnel-Salaries&Wages-Salaried Wages (12,000)
600-10-060-060-436003— Consolidated Building Community Investment Building Department Services&Charges-Repairs&Maint-Auto Equip R&M 12,000
Rationale: Reallocate budget to cover slight anticipated overage in auto equipment repairs and maintenance
600-10-060-060-410001— Consolidated Building Community Investment Building Department Personnel-Salaries&Wages-Salaried Wages (8,500)
600-10-060-060-422001— Consolidated Building Community Investment Building Department Supplies-Operating-C.S.Gasoline 8,500
Rationale: Reallocate budget to cover slight anticipated overage in gasoline costs
NOV1 r-
21 ?(t^? a
City of South Bend,Indiana
Q4 2022 Budget Adjustments-Budget Transfers L__— --=
(budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the same rd) DAWN M.JONES
U Y CLERK.SIIIItlTI I BEND,IN
Budget
Account it Fund Department Division Account
Adjustment
601-11-240-461-421000- Parking Garages Venues Parks&Arts Parking Garages Supplies-Office-Other Office Supplies 15,000
601-11-240461-431000- Parking Garages Venues Parks&Arts Parking Garages Services&Charges-Professional-Other Professional Svcs (15,000)
Rationale: Cover cost of purchasing supplies formerly covered by DTSB/New Flash Parking Supplies
I
602-11-220-292-423001- Morris Performing Arts Cents Venues Parks&Arts Morris Performing Arts Center Supplies-Repair&Maint-Building Materials 20,000
602-11-220-292-431000- Morris Performing Arts Cents Venues Parks&Arts Morris Performing Arts Center Services&Charges-Professional-Other Professional Svcs (20,000)
Rationale: Reallocate budget to account for expenses in a different manner(per new accounting system and rules for Morris Box Office Fund designed in September,2022)
620-06-604-603-422012- Water Works Operations Public Works Water Works Supplies-Operating-Water Treatment Chemicals (15,000)
620-06-604-603431015- Water Works Operations Public Works Water Works Services&Charges-Professional-Laboratory Water Testing 15,000
620-06-604-606-422001- Water Works Operations Public Works Water Works Supplies-Operating-CS.Gasoline 20,000
620-06-604-606-423007- Water Works Operations Public Works Water Works Supplies-Repair&Maint-Concrete&Asphalt 37,500
620-06-604-606439001- Water Works Operations Public Works Water Works Services&Charges-Other-Other Contractual Services (57,500)
620-06-604-608-410001- Water Works Operations Public Works Water Works Personnel-Salaries&Wages-Salaried Wages (50,000)
620-06-604-608410002- Water Works Operations Public Works Water Works Personnel-Salaries&Wages-Teamster Wages (50,000)
620-06-604-608-411004- Water Works Operations Public Works Water Works Personnel-Employee Benefits-PERF Regular (10,000)
620-06-604-608-411008- Water Works Operations Public Works Water Works Personnel-Employee Benefits-Health Insurance (40,000)
620-06-604-608421000- Water Works Operations Public Works Water Works Supplies-Office-Other Office Supplies 4,000
620-06-604-608-431000- Water Works Operations Public Works Water Works Services&Charges-Professional-Other Professional Svcs 90,000
620-06-604-608-431001- Water Works Operations Public Works Water Works Services&Charges-Professional-Legal Services 30,000
620-06-604-608-431002- Water Works Operations Public Works Water Works Services&Charges-Professional-Engineering&Architectural 20,000
620-06-604-608-437004- Water Works Operations Public Works Water Works Services&Charges-Rentals-Building Rental 6,000
Rationale: Reallocate budget based on year-end budget projections
641-06-605-515-422001- Sewage Works Operations Public Works Wastewater Supplies-Operating-C.S.Gasoline 65,000
641-06-605-515-436003- Sewage Works Operations Public Works Wastewater Services&Charges-Repairs&Maint-Auto Equip R&M (25,000)
641-06605-515439011- Sewage Works Operations Public Works Wastewater Services&Charges-Other-Waste Removal/Disposal (40,000)
Rationale: Increased gasoline costs in 2022:budgeted at-$2.50 per gallon,was in excess of$4 per gallon for much of the year.
1
641-06-605-514-410001- Sewage Works Operations Public Works Wastewater Personnel-Salaries&Wages-Salaried Wages (80,000)
641-06-605-514411008- Sewage Works Operations Public Works Wastewater Personnel-Employee Benefits-Health Insurance (30,000)
641-06605-514439000- Sewage Works Operations Public Works Wastewater Services&Charges-Other-Mist Charges&Svcs 110,000
Rationale: Cover increased costs for contractual services,related to ramping up for capital projects in 2023.
670-11-230-295-423001- Century Center Operations Venues Parks&Arts Century Center Supplies-Repair&Maint-Building Materials 20,000
670-11-230-295431000- Century Center Operations Venues Parks&Arts Century Center Services&Charges-Professional-Other Professional Svcs (20,000)
Rationale: Reallocate budget based on year-end budget projections
Grand Total -