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HomeMy WebLinkAbout11-28-2022 FINAL Committee Meeting Notice & Agenda PacketOFFICE OF THE CITY CLERK DAWN M. JONES, CITY CLERK MEMORANDUM TO: MEMBERS OF THE COMMON COUNCIL FROM: DAWN M. JONES, CITY CLERK DATE: TUESDAY, NOVEMBER 22, 2022 SUBJECT: COMMITTEE MEETING NOTICE The following Common Council Committee Meetings have been scheduled for Monday, November 28, 2022: Council Chambers 4th Floor County-City Building 227 W. Jefferson Blvd. South Bend, IN 46601 The Council Chambers will be Open to the Public or Members of the Public May Attend this Meeting Virtually via Microsoft Teams Meeting app here: https://tinyurl.com/11282022CC. 3:30 P.M. COMMUNITY INVESTMENT CHAIRPERSON, TOMAS MORGAN 1.Bill No. 22-58 – An Eight-Year Tax Abatement Resolution Confirming Property Located at 511 North Notre Dame Avenue 3:50 P.M. RULES COMMITTEE CHAIRPERSON, MCBRIDE 1.Bill No. 72-22 – An Ordinance Amending Chapter 1, Section 1-4 of the South Bend Municipal Code addressing “Six Councilmanic Districts” 4:00 P.M. PARCS COMMITTEE CHAIRPERSON, LEE 1.Update – Aaron Perri, Executive Director, Venues, Parks, and Arts 4:20 P.M. ZONING & ANNEXATION CHAIRPERSON, HAMANN 1.Bill No. 64-22 – Zoning Ordinance for Property Located at 613 S. Warren St, Councilmanic District No. 6 – SUBSTITUTE 2.Bill No. 65-22 – Zoning Ordinance for Property Located at 1036 and 1044 Lincolnway East, Councilmanic District No. 3 3.Bill No. 66-22 – Zoning Ordinance for Property Located at the Vacant land on the East and West sides of N Lindenwood Dr. E Between W Lindenwood Dr and Auten Rd. Councilmanic District No. Council President Sharon L. McBride has called an Informal Meeting of the Council which will commence immediately after the adjournment of the Zoning and Annexation Committee Meeting. INFORMAL MEETING OF THE COMMON COUNCIL PRESIDENT, MCBRIDE 1. Discussion of Council Agenda 2. Update and Announcements 3. Adjournment cc: Mayor James Mueller Committee Meeting List Media NOTICE FOR HEARING AND SIGHT-IMPAIRED PERSONS Auxiliary Aid or Other Services may be Available upon Request at No Charge. Please give Reasonable Advance Request when Possible South Bend Common Council Meeting Agenda Monday, November 28, 2022 7:00 PM The South Bend Common Council meeting will be open to the public at the Council Chambers on the 4th floor of the County-City Building, 227 W. Jefferson Blvd., South Bend, IN 46601 or available by way of a virtual meeting using the Microsoft Teams Meeting App. Public access to the meeting can be granted by this Microsoft Teams Link: https://tinyurl.com/11282022SBCC 1. INVOCATION FR JIM FENSTERMAKER, C.S.C., HOLY CROSS SCHOOL 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. REPORT FROM SUB-COMMITTEE ON MINUTES 5. SPECIAL BUSINESS Unity Gardens Update – Sara Steward 6. REPORTS FROM CITY OFFICES Venues, Parks, and Arts Update – Aaron Perri, Executive Director 7. COMMITTEE OF THE WHOLE BILL NO. 64-22 PUBLIC HEARING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, AMENDING THE ZONING ORDINANCE FOR PROPERTY LOCATED 613 S WARREN ST., COUNCILMANIC DISTRICT NO. 6 IN THE CITY OF SOUTH BEND, INDIANA 65-22 PUBLIC HEARING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, AMENDING THE ZONING ORDINANCE FOR PROPERTY LOCATED 1036 AND 1044 LINCOLNWAY EAST, COUNCILMANIC DISTRICT NO. 3 IN THE CITY OF SOUTH BEND, INDIANA (SUBSTITUTE) 66-22 PUBLIC HEARING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, AMENDING THE ZONING ORDINANCE FOR PROPERTY LOCATED AT THE VACANT LAND ON THE EAST AND WEST SIDES OF N LINDENWOOD DR E BETWEEN W LINDENWOOD DR S AND AUTEN RD., COUNCILMANIC DISTRICT NO. 1 IN THE CITY OF SOUTH BEND, INDIANA 72-22 PUBLIC HEARING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, AMENDING CHAPTER 1, SECTION 1- 4 OF THE SOUTH BEND MUNICIPAL CODE ADDRESSING "SIX COUNCILMANIC DISTRICTS" 8. RISE AND REPORT 9. REGULAR MEETING RECONVENED 10. BILLS ON THIRD READING BILL NO. 64-22 THIRD READING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, AMENDING THE ZONING ORDINANCE FOR PROPERTY LOCATED 613 S WARREN ST., COUNCILMANIC DISTRICT NO. 6 IN THE CITY OF SOUTH BEND, INDIANA 65-22 THIRD READING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, AMENDING THE ZONING ORDINANCE FOR PROPERTY LOCATED 1036 AND 1044 LINCOLNWAY EAST, COUNCILMANIC DISTRICT NO. 3 IN THE CITY OF SOUTH BEND, INDIANA (SUBSTITUTE) 66-22 THIRD READING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, AMENDING THE ZONING ORDINANCE FOR PROPERTY LOCATED AT THE VACANT LAND ON THE EAST AND WEST SIDES OF N LINDENWOOD DR E BETWEEN W LINDENWOOD DR S AND AUTEN RD., COUNCILMANIC DISTRICT NO. 1 IN THE CITY OF SOUTH BEND, INDIANA 72-22 THIRD READING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, AMENDING CHAPTER 1, SECTION 1- 4 OF THE SOUTH BEND MUNICIPAL CODE ADDRESSING "SIX COUNCILMANIC DISTRICTS" 11. RESOLUTIONS BILL NO. 22-58 A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, CONFIRMING THE ADOPTION OF A DECLARATORY RESOLUTION DESIGNATING CERTAIN AREAS WITHIN THE CITY OF SOUTH BEND, INDIANA, COMMONLY KNOWN AS 511 NORTH NOTRE DAME AVENUE, SOUTH BEND IN 46617 AN ECONOMIC REVITALIZATION AREA FOR PURPOSES OF AN EIGHT (8) YEAR REAL PROPERTY TAX ABATEMENT FOR ND QOZB LLC 12. BILLS OF FIRST READING BILL NO. 74-22 FIRST READING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, AMENDING THE ZONING ORDINANCE FOR PROPERTY LOCATED 505 IRELAND RD., 4412 FELLOWS ST., AND 4422 FELLOWS ST., COUNCILMANIC DISTRICT NO. 5 IN THE CITY OF SOUTH BEND, INDIANA 75-22 FIRST READING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, ADOPTING AN INVESTMENT POLICY FOR THE CITY OF SOUTH BEND FOR CALENDAR YEAR 2023 76-22 FIRST READING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, APPROPRIATING ADDITIONAL FUNDS FOR CERTAIN DEPARTMENTAL AND CITY SERVICES OPERATIONS FOR THE YEAR 2022 OF $840,000 FROM THE GENERAL FUND (#101), $968,222 FROM THE PARKS & RECREATION FUND (#201), $135,000 FROM THE MOTOR VEHICLE HIGHWAY FUND (#202), $25,000 FROM THE LAW ENFORCEMENT CONTINUING EDUCATION FUND (#220), $2,300,000 FROM THE CENTRAL SERVICES FUND (#222), $294,000 FROM THE LIABILITY INSURANCE FUND (#226), $226,000 FROM THE MVH RESTRICTED FUND (#266), $875,000 FROM THE SOLID WASTE OPERATIONS FUND (#610), $210,000 FROM THE WATER WORKS OPERATIONS FUND (#620), $224,165 FROM THE SEWAGE WORKS OPERATIONS FUND (#641), AND $550,000 FROM THE CENTURY CENTER OPERATIONS FUND (#670) 77-22 FIRST READING ON AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF THE SOUTH BEND, INDIANA, AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, FOR BUDGET TRANSFERS FOR VARIOUS DEPARTMENTS WITHIN THE CITY OF SOUTH BEND, INDIANA FOR THE YEAR 2022 13. UNFINISHED BUSINESS 14. NEW BUSINESS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT Notice for Hearing and Sight Impaired Persons: Auxiliary aid or other services are available upon request at no charge. Please give reasonable advance request if and when possible. 2022 COMMON COUNCIL STANDING COMMITTEES (Rev. 09-22-2022) COMMUNITY INVESTMENT COMMITTEE Oversees the various activities of the Department of Community Investment. This Committee reviews all real and personal tax abatement requests and works closely with the Business Development Team. Rachel Tomas Morgan, Chairperson Eli Wax, Member Henry Davis, Jr., Vice-Chairperson Kaine Kanczuzewski, Citizen Member Thomas Kurzhal, Citizen Member COMMUNITY RELATIONS COMMITTEE Oversees the various activities of the Engagement and Economic Empowerment, Neighborhood Development, and Community Resources Teams within the City’s Department of CI and is charged with facilitating partnerships and ongoing communications with other public and private entities operating within the City. Troy Warner, Chairperson Canneth Lee, Member Eli Wax, Vice-Chairperson Lori K. Hamann, Member Citizen Member COUNCIL RULES COMMITTEE Oversees the regulations governing the overall operation of the Common Council, as well as all matters of public trust. Its duties are set forth in detail in Section 2-10.1 of the South Bend Municipal Code. Sharon L. McBride, Member Eli Wax, Member Sheila Niezgodski, Member HEALTH AND PUBLIC SAFETY COMMITTEE Oversees the various activities performed by the Fire and Police Departments, EMS, Department of Code Enforcement, ordinance violations, and related health and public safety matters. Eli Wax, Chairperson Troy Warner, Member Karen L. White, Vice-Chairperson Canneth Lee, Member Rachel Tomas Morgan, Member Desmont Upchurch, Citizen Member INFORMATION AND TECHNOLOGY COMMITTEE- Innovation Oversees the various activities of the City’s Department of Innovation, which includes the Divisions of Information Technology and 311 so that the City of South Bend remains competitive and on the cutting edge of developments in this area. Reviewing and proposing upgrades to computer systems and web sites, developing availability and access to GIS data and related technologies are just some of its many activities. Rachel Tomas Morgan, Chairperson Canneth Lee, Member Lori K. Hamann, Vice-Chairperson Scott Matthew Coats, Citizen Member Maria Gibbs, Citizen Member PARC COMMITTEE- Venues Parks and Arts (Parks, Recreation, Cultural Arts & Entertainment) Oversees the various activities of the Century Center, College Football Hall of Fame, Four Winds Stadium, Morris Performing Arts Center, Studebaker National Museum, South Bend Regional Museum of Art, Potawatomi Zoo, My SB Trails, DTSB relations, and the many recreational and leisure activities offered by the Department of Venues Parks and Arts. Canneth Lee, Chairperson Henry Davis, Jr., Member Troy Warner, Vice-Chairperson Rachel Tomas Morgan, Member Chris Hagstrom-Jones, Citizen Member Citizen Member PERSONNEL AND FINANCE COMMITTEE Oversees the activities performed by the Department of Administration and Finance, and reviews all proposed salaries, budgets, appropriations, and other fiscal matters, as well as personnel policies, health benefits and related matters. Sheila Niezgodski, Chairperson Troy Warner, Member Eli Wax, Vice-Chairperson Henry Davis, Jr., Member Rachel Tomas Morgan, Member PUBLIC WORKS AND PROPERTY VACATION COMMITTEE Oversees the various activities performed by the Building Department, the Department of Publi c Works and related public works and property vacation issues. Sheila Niezgodski, Chairperson Karen L. White, Member Lori K. Hamann, Vice-Chairperson Carl Littrell, Citizen Member Jason Piontek, Citizen Member RESIDENTIAL NEIGHBORHOODS COMMITTEE Oversees the various activities and issues related to neighborhood development and enhancement. Karen L. White, Chairperson Henry Davis, Jr., Member Canneth Lee, Vice-Chairperson Sheila Niezgodski, Member Amika Micou, Citizen Member Citizen Member UTILITIES COMMITTEE Oversees the activities of all enterprise entities including but not limited to the Bureau of Waterworks, Bureau of Sewers, and all related matters. Henry Davis, Jr., Chairperson Eli Wax, Member Troy Warner, Vice-Chairperson Lori K. Hamann, Member Citizen Member Citizen Member ZONING AND ANNEXATION COMMITTEE Oversees the activities related to the Board of Zoning Appeals, recommendations from the Area Plan Commission and the Historic Preservation Commission, as well as all related matters addressing annexation and zoning. Lori K. Hamann, Chairperson Sheila Niezgodski, Member Henry Davis, Jr., Vice-Chairperson Karen L. White, Member James Snodgrass, Citizen Member ________________ SUB-COMMITTEE ON MINUTES Reviews the minutes prepared by the Office of the City Clerk of the regular, special, and informal meetings of the Common Council and makes a recommendation on their approval/modification to the Council. Troy Warner, Member Eli Wax, Member 2022 COMMON COUNCIL STANDING COMMITTEES (Rev.01-06-2022) CANNETH LEE, 1ST District Council Member Chairperson, Committee of the Whole PARC Committee, Chairperson Health & Public Safety Committee, Member Residential Neighborhoods Committee, Vice-Chairperson Information & Technology Committee, Member Community Relations Committee, Member HENRY DAVIS, JR. 2nd District Council Member Utilities Committee, Chairperson Residential Neighborhoods Committee, Member Community Investment Committee, Vice-Chairperson Personnel & Finance Committee, Member Zoning & Annexation Committee, Vice-Chairperson PARC Committee, Member SHARON L. MCBRIDE, 3rd District Council Member President Council Rules Committee, Member TROY WARNER, 4TH District Council Member Community Relations Committee, Chairperson Health & Public Safety Committee, Member Utilities Committee, Vice-Chairperson Personnel & Finance Committee, Member PARC Committee, Vice-Chairperson Sub-Committee on the Minutes, Member ELI WAX, 5TH District Council Member Health & Public Safety Committee, Chairperson Utilities, Member Community Relations, Vice-Chairperson Sub-Committee on Minutes, Member Personnel & Finance, Vice-Chairperson Council Rules Committee, Member Committee Investment, Member SHEILA NIEZGODSKI, 6TH District Council Member Vice-President Personnel & Finance Committee, Chairperson Residential Neighborhoods Committee, Member Public Works & Property Vacation, Chairperson Zoning & Annexation Committee, Member Council Rules Committee, Member RACHEL TOMAS MORGAN, AT LARGE Council Member Information & Technology Committee, Chairperson PARC Committee, Member Community Investment Committee, Chairperson Personnel & Finance Committee, Member Health & Public Safety Committee, Member KAREN L. WHITE, AT LARGE Council Member Residential Neighborhoods Committee, Chairperson Public Works & Property Vacation, Member Health & Public Safety Committee, Vice-Chairperson Zoning & Annexation Committee, Member LORI K. HAMANN, AT LARGE Council Member Zoning & Annexation Committee, Chairperson Community Relations Committee, Member Public Works & Property Vacation, Vice-Chairperson Utilities Committee, Member Information & Technology Committee, Vice-Chairperson Filed in Cf.;rk's 0ffice Nov DAWN M.JONESCINCI.EAK,SOU III 1,.i ,, , I9 Thi B '\ 5 .,, w z : x x 1865 South Bend 2022 Redistricting Advisory Committee Report to the South Bend Common Council November 14, 2022 PREFACE The South Bend Common Council is required to enact a redistricting ordinance in the second year after each United States Decennial Census. Accordingly, the Council President appointed the South Bend 2022 Redistricting Advisory Committee, a bipartisan special committee whose members are diverse in race,gender,and location of their residences, to make recommendations for redistricting. The members of the South Bend 2022 Redistricting Advisory Committee are: Josephine M. Broden Joseph R. Molnar Michael P. Divita Robert J. Palmer Consuella D. Hopkins Kathryn R. Schuth Karl G. King Patrick D. Shelton Chairman Stephen J. Luecke Emee G. Miller The Committee respectfully submits the following report presenting its findings and recommendations. 1 LEGAL REQUIREMENTS FOR REDISTRICTING County Commissioners Establishment Of Precincts Indiana Code §3-11-1.5-1 et seq requires the County Commissioners to establish Precincts according to specified rules. South Bend Common Council Establishment Of Six Council Districts Indiana Code §36-4-6-3 requires the South Bend Common Council to enact an ordinance that divides the City into six Districts, which: 1) are composed of contiguous territory, except for territory that is not contiguous to any other part of the city; 2) are reasonably compact; 3) do not cross precinct boundary lines, except as permitted in limited situations; and 4) contain, as nearly as is possible, equal population." ACTION TAKEN BY ST. JOSEPH COUNTY COMMISSIONERS As required after the United States Decennial Census of 2020, the St. Joseph County Commissioners took action to establish Precincts within St. Joseph County's incorporated and unincorporated areas. The Precincts established by the St. Joseph County Commissioners are listed in the attached Exhibit A, along with the 2020 Census population of each Precinct. The Precincts and existing South Bend Council Districts are depicted by the printed map on the following page and by an interactive map accessible on the Internet at the following URL: https://stj ocogis.maps.a rcgis.com/apps/webs ppviewer/i ndex.htm l?id=c3 b 788dfcea b4055982bd125dd4c06d1 2 Figure 1: 2022 St. Joseph County Precinct Map IIIl!1! i ': IaI!nv Fi • f 1 a L. illsaiwit ' 1, lir iFor -- 0 a, ;it guyAmor11rIlliip lir - A h. , 11, 11-71116.11Pr i mo.ri Jilt; i Oiti My I . 71.11 pi...1144i.Mill 411'- 111,110R31 lila jiff i.. — k11.164 tito Br-- It (a.- ...,ifr 0, .4. Al, 1 :4111 4 \ rr V 1 Nto t v I.Y ea 1.1ii F IIbk i i x I i 1k 1 cjitior--,,„k10. i. 1 1 e Y 3 STATUS OF SOUTH BEND'S COMMON COUNCIL DISTRICTS Using the Precincts established by the County Commissioners and the population from the 2020 Census, the Committee has set forth in the attached Exhibit B the Precincts and population for South Bend's existing Council Districts. Because Indiana law requires that Districts must contain, as nearly as possible, equal population, the Committee has also shown for each existing District the extent to which the population is over or short compared to target one-sixth of South Bend's total population i.e.,17,245 and 16.67%). As shown in Exhibit B, the present status of South Bend's Common Council Districts is very close to the 17,245 and 16.67%targets, as follows: District 1 - population of 17,888 (17.30%) is only slightly more than one-sixth of South Bend's total population by 643 (0.63%) District 2 - population of 16,546 (16.00%) is only slightly less than one-sixth of South Bend's total population by 699 (0.67%) District 3 - population of 17,902 (17.30%) is only slightly more than one-sixth of South Bend's total population by 657 (0.63%) District 4 - population of 16,843 (16.30%) is only slightly less than one-sixth of South Bend's total population by 402 (0.37%) District 5 - population of 17,279 (16.70%) is only slightly more than one-sixth of South Bend's total population by 34 (0.03%) District 6 - population of 17,011 (16.40%) is only slightly less than one-sixth of South Bend's total population by 234 (0.27%) RECOMMENDATION FOR A 2022 REDISTRICTING PLAN The Committee respectfully recommends that the South Bend Common Council enact a 2022 redistricting plan that would make no changes in the present Precinct and District assignments. The Committee's reasoning is: the population in each District is already very close to the 17,245 and 16.67% targets with less than 1% variance; this redistricting plan would comply with Indiana Code (IC 36-4-6-3) requirements that Council Districts "(a) be composed of contiguous territory, (b) be reasonably compact, (c) not cross precinct boundary lines, and (d) contain, as nearly as is possible, equal population"; this redistricting plan would avoid unnecessary disruption of existing relationships between Council Members and their constituent neighborhoods and citizens. 4 The effect of the recommended plan would be as shown in Table 1 below. Table 1: Effect Of The Suggested Redistricting Plan Population District Over/Short(-) District to to Number Total Number Target 1 17,888 17.30% 643 0.63% 2 16,546 16.00% 699 0.67% 3 17,902 17.30% 657 0.63% 4 16,843 16.30% 402 0.37% 5 17,279 16.70% 34 0.03% 6 17,011 16.40% 234 0.27% Totals 103,469 100.00% Targets 17,245 16.67% Table 2, on the following page, displays data comparing the effect of the 2022 redistricting plan the Committee recommends to the effects of the redistricting plans enacted by the South Bend Common Council in 2002 and 2012. As Table 2 illustrates, the effect of the 2022 redistricting plan the Committee recommends compares favorably to the 2002 and 2012 plans. 5 m 0 cn N m CD nt O 1 cD 7) CD 0 2002 2012 2022 O Population Over/Short(-) Population Over/Short(-) Population Over/Short(-) 3 District to to to z Number Total Number Number Total Number Number Total Number % cp t_ 1 17,445 16.18% 530 0.49%15,615 15.44%1,236 1.23% 17,888 17.30% 643 0.63% ,0 rD Q 2 18,784 17.42% 809 0.75%15,867 15.69% 984 0.98% 16,546 16.00% -699 -0.67% N. a)3 17,667 16.38% 308 0.29%16,020 15.84% 831 0.83% 17,902 17.30% 657 0.63% o a 4 18,158 16.84% 183 0.17%16,918 16.73% 67 0.06% 16,843 16.30% -402 -0.37% Do. 13 5 17,323 16.06% 652 0.61%17,078 16.89% 227 0.22% 17,279 16.70% 34 0.03% f 6 18,471 17.13% 496 0.46%19,610 19.40% 2,759 2.73% 17,011 16.40% -234 -0.27% C'7 O 3 Totals 107.848 100.00% 101.108 100.00%103.469 100.00%Q N a) Targets 17,975 16.67% 16,851 16.67% 17,245 16.67%1:1 a_Q I O IV O O iV D O s? IV O F$. IV N O cn Exhibit A South Bend Precincts Established By St.Joseph County Commissioners and 2020 Population By Precinct Precinct Population 130101 1,609 130102 1,561 130103 1,382 130104 1,412 130105 1,138 130106 1,415 130107 1,061 130108 2,144 130110 1,494 130111 515 130112 1,283 130113 (no voters) 0 130114 1,275 130115 1,599 130201 1,637 130202 1,518 130203 1,592 130204 1,548 130205 1,657 130206 1,570 130207 1,037 130208 1,493 130209 1,637 130210 1,378 130211 1,479 130301 1,372 130302 1,910 130303 1,004 130304 948 130305 1,085 130306 1,199 130307 1,518 130308 957 130309 1,770 130310 905 130311 1,505 130312 1,269 130313 1,557 130314 903 130401 930 130402 1,744 130403 971 130404 694 7 Exhibit A South Bend Precincts Established By St.Joseph County Commissioners and 2020 Population By Precinct Precinct Population 130405 1,188 130406 511 130407 817 130408 1,534 130409 612 130410 751 130411 945 130412 1,835 130413 1,892 130414 933 130415 853 130416 633 130501 692 130502 1,145 130503 816 130504 1,697 130505 643 130506 744 130508 1,047 130509 792 130510 1,104 130511 1,249 130512 891 130513 1,166 130514 2,065 130515 1,120 130516 1,136 130517 950 130518 22 130601 2,177 130602 1,899 130603 2,027 130604 1,674 130605 1,060 130606 2,107 130607 1,773 130608 1,317 130609 1,289 130611 1,662 130612 (no voters) 26 Total 103,469 8 Exhibit B South Bend 2020 Population By District And Precinct- Over And Short Precinct Population District Over/Short(-) Number to Total Number to Target 130101 1,609 1.56% 130102 1,561 1.51% 130103 1,382 1.34% 130104 1,412 1.36% 130105 1,138 1.10% 130106 1,415 1.37% 130107 1,061 1.03% 130108 2,144 2.07% 130110 1,494 1.44% 130111 515 0.50% 130112 1,283 1.24% 130113 (no voters) 0 0.00% 130114 1,275 1.23% 130115 1,599 1.55% District 1 Totals 17,888 17.30% 643 0.63% 130201 1,637 1.58% 130202 1,518 1.47% 130203 1,592 1.54% 130204 1,548 1.50% 130205 1,657 1.60% 130206 1,570 1.52% 130207 1,037 1.00% 130208 1,493 1.44% 130209 1,637 1.58% 130210 1,378 1.33% 130211 1,479 1.43% District 2 Totals 16,546 16.00% 699 0.67% 130301 1,372 1.33% 130302 1,910 1.85% 130303 1,004 0.97% 130304 948 0.92% 130305 1,085 1.05% 130306 1,199 1.16% 130307 1,518 1.47% 130308 957 0.92% 130309 1,770 1.71% 130310 905 0.87% 130311 1,505 1.45% 130312 1,269 1.23% 130313 1,557 1.50% 130314 903 0.87% District 3 Totals 17,902 17.30% 657 0.63% 9 Exhibit B South Bend 2020 Population By District And Precinct- Over And Short Population District Over/Short(-) Precinct Number to Total Number to Target 130401 930 0.90% 130402 1,744 1.69% 130403 971 0.94% 130404 694 0.67% 130405 1,188 1.15% 130406 511 0.49% 130407 817 0.79% 130408 1,534 1.48% 130409 612 0.59% 130410 751 0.73% 130411 945 0.91% 130412 1,835 1.77% 130413 1,892 1.83% 130414 933 0.90% 130415 853 0.82% 130416 633 0.61% District 4 Totals 16,843 16.30% 402 0.37% 130501 692 0.67% 130502 1,145 1.11% 130503 816 0.79% 130504 1,697 1.64% 130505 643 0.62% 130506 744 0.72% 130508 1,047 1.01% 130509 792 0.77% 130510 1,104 1.07% 130511 1,249 1.21% 130512 891 0.86% 130513 1,166 1.13% 130514 2,065 2.00% 130515 1,120 1.08% 130516 1,136 1.10% 130517 950 0.92% 130518 22 0.02% District 5 Totals 17,279 16.70% 34 0.03% 130601 2,177 2.10% 130602 1,899 1.84% 130603 2,027 1.96% 130604 1,674 1.62% 130605 1,060 1.02% 130606 2,107 2.04% 130607 1,773 1.71% 10 Exhibit B South Bend 2020 Population By District And Precinct-Over And Short Population District Over/Short(-) Precinct Number to Total Number to Target 130608 1,317 1.27% 130609 1,289 1.25% 130611 1,662 1.61% 130612 (no voters)26 0.03% District 6 Totals 17,011 16.40% 234 0.27% South Bend Totals 103A69 100.00% Districts Target 17,245 16.67% Filed in Cl:;r k's Office NOV 1 41 202? DAWN M.JONES CITYCLERK,SOIIZli 11 Filed in c~ •s Office BILLNO.64-22 r---~ L, , g zo _zz ORDINANCE NO. 10899-22 DAW J J CITYCLERK ( NES fH BENO, IN , -- AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AMENDING THE ZONING ORDINANCE FOR PROPERTY LOCATED 613 S Warren St., COUNCILMANIC DISTRICT NO. 6 IN THE CITY OF SOUTH BEND, INDIANA STATEMENT OF PURPOSE AND INTENT Petitioners desire to rezone the property from Ul Urban Neighborhood 1 District to UF Urban Neighborhood Flex District to allow a beauty salon as an accessory use to a residential use. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: SECTION I. Ordinance No. 10689-19 , which ordinance is commonly known as the Zoning Ordinance of the City of South Bend , Indiana, be and the same hereby amended in order that the zoning classification of the following described real estate in the City of South Bend , St. Joseph County, State oflndiana: LOT 279 SUMMIT PLACE 2ND be and the same is hereby established as UF Urban Neighborhood Flex SECTION II. This ordinance is and shall be subject to commitments as provided by Chapter 21-12.07(£)(7) Commitments, if applicable. SECTION III. This Ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor, and legal publication, and full execution of any conditions or Commitments placed upon the approval. Attest: Dawn M. Jones , City Clerk Office of the City Clerk Sharon McBride , Council President South Bend Common Council Presented by me , the undersigned Clerk of the City of South Bend, to the Mayor of the City of South Bend, Indiana on the ___ day of ________ ~ 2022, at __ _ o'clock . m. Dawn M. Jones, City Clerk Office of the City Clerk Approved and signed by me on the ___ day of _____ ~ 2022 , at m. James Mueller, Mayor City of South Bend , Indiana 2 - o 'clock October 19, 2022 City of South Bend PLAN CO .MMISSION Honorable Committee Chair Hamann 4th Floor, County-City Building South Bend, IN 46601 RE: 613 S Warren St. PC#0121-22 Coun t y-Cit y Bu i ld i n g 227 W. Jeffe rson Bl vd . 1400 S South Bend, IN 4 6601 574 ) 23 5-7627 www.so uthbend in .gov/zon i ng Filed in Clerk's Office O~T 1~ 2022 1 DAWN M. J(jNES CITY CLERK, SOUTH BEND IN .______ I Dear Committee Chair Hamann: Enclosed is an Ordinance for the proposed Zone Map Amendment at the above referenced location . Please include the attached Ordinance on the Council agenda for first reading at your October 24th Council meeting and set it for publ ic hearing at your November 28th Council meeting. The petition is tentatively scheduled for public hearing at the November 21st, 2022, South Bend Plan Commission meeting. The recommendation of the South Bend Plan Commission will be forwarded to the Office of the City Clerk by noon on the day following the public hear i ng. The pet it ioner provided the following to describe the proposed project: The project will consist of the rezoning of Parcel 018-4021-0745. Cu r rently zoned U1 Ur ban Neighborhood 1 to UF Ur ban Neighborhood Flex designation necessary to allow a beauty salon as an accessory use to a resident ial use . If you have any questions, please feel free to contact our office. Sincerely, Rachel Boyles Zoning Special ist CC: Bob Palmer Tim Corcoran Planning Director Angela Sm ith Zoning Administrator Scott Ford Commission President City of South Bend PLAN COMMISSION Petition for Rezoning or Combined Public Hearing Property Information Owner: Legal Description : RECEIVED OCT O5 2022 CITY Project Summary To Requested Action Application includes (check all that apply) Rezoning l Current District: Gl=legsQ th ~i&tl'ie~ Add itional Districts , if applicable Proposed District:~e H~e propo sed district--UF Additional Districts, if applicable The Plan Commission and Council will consider the following in the review of a rezoning petition: 1) Th e comprohonsivo Plan ; - 2) Current conditions and the character of the current structures and uses in each district; 3) The most desirable use for which the land in each distri ct is adapted; 4) The conservation of properly values throughout the jurisdiction; and 5) Responsible development and growth . D Subdivision -complete and attach subdivision application D Special Exception -complete and attach Criteria for Decision Making Use requested : ----------------------- Variance(s) -List variances below, complete and attach Criteria for Decision Making Variance(s) requested : Required Documents IN BCompleted Application (including Contact Information) Site Plan drawn to scale 0 Filing Fee D Additional documents as noted above P .A I . D OCT O 5 202 2 Per __ ...;.;;:..--!•- Contact information Property owner(s) of the petition site: Name : LttvA,,,., li f\0 (., o Address : l.o Is '$. W -. ('(!V' Name : Address: _________________________ _ Name : Address : _________________________ _ Contact Person: Name : Address: __ (o-----'I s=---~-· ...... W~Q.'-'-( ......... r ...c..(..lt\,.__._ ____________ _ P ho ne Num be r: 5 7 '/ 5'~ 't 5 7 J / E-ma il : L~Jtt ..\,t1·\fl'J (2. ow.~1l , COM By signing this petition, the Petitioner/Property Owners of the above described Real Estate acknowledge they are responsible for understanding and complying with the South Bend Zoning Ordinance and any other ordinance governing the property. Failure of staff to notify the petitioner of a requirement does not imply approval or waiver from anything contained within the ordinance. The undersigned authorizes the contact person listed above to repr se fft.ltl;y,r fli 11 1or;i . before the South Bend Plan Commission and Common Council an to a swe ari ~a Office all questions related to this petition. Property Owner (s ) Signatures : oc 1 u 1-0'L!. DA _ 9ITYCLr I D,IN Aso City of South Bend I * z PLAN COMMISSION fsTq&ISHED 2p10 October 19, 2022 Honorable Committee Chair Hamann 4th Floor, County -City Building South Bend, IN 46601 RE: 1036 Lincoln Way East — PC#0126-22 Dear Committee Chair Hamann: County -City Building 227 W. Jefferson Blvd. 1400S South Bend, IN 46601 574) 235-7627 www.southbendin.gov/zoning Filed in Clerk's Office OC , g 2022 DAI tN JONESMYCLERK, SOUTH BEND, IN Enclosed is an Ordinance for the proposed Zone Map Amendment at the above referenced location. Please include the attached Ordinance on the Council agenda for first reading at your October 24th Council meeting and set it for public hearing at your November 281h Council meeting. The petition is tentatively scheduled for public hearing at the November 21, 2022, South Bend Plan Commission meeting. The recommendation of the South Bend Plan Commission will be forwarded to the Office of the City Clerk by noon on the day following the public hearing. The petitioner provided the following to describe the proposed project: The Department of Redevelopment desires to rezone the property to open up better opportunities for redevelopment of the site. The small size and irregular shape of the parcel limits the possibility of redevelopment as an industrial use. If you have any questions, please feel free to contact our office. Sincerely, Rachel Boyles Zoning Specialist CC: Bob Palmer Tim Corcoran Angela Smith Scott Ford Planning Director Zoning Administrator Commission President Filed in Clerk's Office BILL NO.65-22 ORDINANCE NO. 10900-22 OCT 19 2f 22 CITY CLLERKnSOUTTH BEND, IN AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA, AMENDING THE ZONING ORDINANCE FOR PROPERTY LOCATED 1036 LINCOLN WAY EAST, COUNCILMANIC DISTRICT NO.3 IN THE CITY OF SOUTH BEND, INDIANA STATEMENT OF PURPOSE AND INTENT Petitioners desire to rezone the property from I Industrial District to U3 Urban Neighborhood 3 to allow for future development of the site. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: SECTION I. Ordinance No. 10689-19, which ordinance is commonly known as the Zoning Ordinance of the City of South Bend, Indiana, be and the same hereby amended in order that the zoning classification of the following described real estate in the City of South Bend, St. Joseph County, State of Indiana: A parcel of land located in Section 13, Township 37 North, Range 2 East, Portage Township, City of South Bend, St. Joseph County, Indiana and more particularly described as follows: All of Lots F and G and that portion of Lots E and X lying South and East of Bowman Creek as well as the vacated alley lying West of Lots F and G. All of the above described property being a part of Wenger and Krieghbaugh's Vistula Avenue Addition to the City of South Bend, Indiana, recorded November 17, 1908, in Book 9, Page 100. LEGAL DESCRIPTION be and the same is hereby established as U3 Urban Neighborhood 3 SECTION II. This ordinance is and shall be subject to commitments as provided by Chapter 21-12.07(f)(7) Commitments, if applicable. SECTION III. This Ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor, and legal publication, and full execution of any conditions or Commitments placed upon the approval. Sharon McBride, Council President South Bend Common Council Attest: Dawn M. Jones, City Clerk Office of the City Clerk Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City of South Bend, Indiana on the day of , 2022, at o'clock . M. m. Dawn M. Jones, City Clerk Office of the City Clerk Approved and signed by me on the day of , 2022, at o'clock James Mueller, Mayor City of South Bend, Indiana TFiledClerk' s Office 1 g 2GZ2 DAWI IU. JONES CITY CLERK SOU H BEND, IN 2- City of South Bend PLAN COMMISSION Property Information Tax Key Number018-7017-067801 RECEIVED OCT 172022 Address: 1036 Lincoln Way East Owner: Department of Redevelopment City of South Bend Legal Description: A parcel of land located in Section 13, Township 37 North, Range 2 East, Portage Township, City of South Bend, St. Joseph County, Indiana and more particularly described as follows: All of Lots F and G and that portion of Lots E and X lying South and East of Bowman Creek as well as the vacated alley lying West of Lots F and G. All of the above described property being a part of Wenger and Krieghbaugh's Vistula Avenue Addition to the City of South Bend, Indiana, recorded November 17, 1908, in Book 9, Page 100. 13 Project Summary The Department of Redevelopment desires to rezone the property to open up better opportunities for redevelopment of the site. The small size and irregular shape of the parcel limits the possibility of redevelopment as an industrial use. Requested Action Application includes (check all that apply) Rezoning Current District: I Industrial Additional Districts, if applicablE Proposed District U3 Urban Neighborhood 3 Additional Districts, if applicablE The Plan Commission and Council will consider the following in the review of a rezoning petition: 1) The comprehensive Plan, 2) Current conditions and the character of the current structures and uses in each district, 3) The most desirable use for which the land in each district is adapted, 4) The conservation of property values throughout the jurisdiction; and 5) Responsible development and growth. Subdivision — complete and attach subdivision application Special Exception — complete and attach Criteria for Decision Making Use requested.- Variance(s) - List variances below, complete and attach Criteria for Decision Making Variance(s) requested: Required Documents Completed Application (including Contact Information) Site Plan drawn to scale Filing Fee Additional documents as noted above Filed in Clerk's Office 7OCT__1 19 202 DAWN M. JONES CITY CLERK, SOUTH BEND, IN Property owner(s) of the petition site: Name: Department of Redevelopment City of South Bend Address: 227 W. Jefferson STE 1400 South Bend, IN 46601 Name: Address: Name: Address_ Contact Person: Name: Joseph Molnar Address. 227 W. Jefferson STE 1400 South Bend, IN 46601 Phone Number: 574-245-6022 E-mail: jrmolnar@southbendin.gov By signing this petition, the Petitioner/Property Owners of the above described Real Estate acknowledge they are responsible for understanding and complying with the South Bend Zoning Ordinance and any other ordinance governing the property. Failure of staff to notify the petitioner of a requirement does not imply approval or waiver from anything contained within the ordinance. The undersigned authorizes the contact person listed above to represent this petition before the South Bend Plan Commission and Common Council and to answer any and all questions related to this petition. Property Owner (s) SWnatures: 1%1 a Filed in Cl - er 0 iceiC ocl119 202? DAW CITY CLERK, so( N ]DJ N IV t N O?LAN CCounty-City Building a City of South Bend 227 W.Jefferson Blvd. 14005 Z South Bend,IN 46601 PLAN COMMISSION 574) IN 627 www.southbendin.gov/zoning srAkisHEol° r November 21, 2022 NOV 21 2022 Honorable Committee Chair Hamann I JONE4thFloor, County-City Building DAWN M. CITY CLERK SOUTHUTH BEND,IN South Bend, IN 46601 RE: 505 Ireland Rd.,4412 S Fellows St., and 4422 Fellows St.— PC#0127-22 Dear Committee Chair Hamann: Enclosed is an Ordinance for the proposed Zone Map Amendment at the above referenced location. Please include the attached Ordinance on the Council agenda for first reading at your November 28th, 2022, Council meeting, and set it for public hearing at your January 9th, 2023, Council meeting.The petition is tentatively scheduled for public hearing at the December 19th, 2022, South Bend Plan Commission meeting. The recommendation of the South Bend Plan Commission will be forwarded to the Office of the City Clerk by noon on the day following the public hearing. The petitioner provided the following to describe the proposed project: Create a contiguous parcel with appropriate commercial zoning to allow for the expansion of the existing one-story office building. If you have any questions, please feel free to contact our office. Sincerely, Rachel Boyles Zoning Specialist CC: Bob Palmer Tim Corcoran Angela Smith Scott Ford Planning Director Zoning Administrator Commission President NOV 21 2022 BILL NO. 74-22 ORDINANCE NO. DAWN M. JONES CITY CLERK SOUTH BEND,IN AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND, INDIANA,AMENDING THE ZONING ORDINANCE FOR PROPERTY LOCATED 505 IRELAND RD.,4412 FELLOWS ST.,AND 4422 FELLOWS ST., COUNCILMANIC DISTRICT NO. 5 IN THE CITY OF SOUTH BEND, INDIANA STATEMENT OF PURPOSE AND INTENT Petitioners desire to rezone the property from UF Urban Neighborhood Flex and S1 Suburban Neighborhood 1 to C Commercial to allow for expansion of the office building. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of South Bend, Indiana, as follows: SECTION I. Ordinance No. 10689-19, which ordinance is commonly known as the Zoning Ordinance of the City of South Bend, Indiana, be and the same hereby amended in order that the zoning classification of the following described real estate in the City of South Bend, St. Joseph County, State of Indiana: Lot 1, Lot 2 and the southern 40' of Lot 3 of Huffman's ls`Addition be and the same is hereby established as C Commercial SECTION II. This ordinance is and shall be subject to commitments as provided by Chapter 21-12.07(0(7) Commitments, if applicable. SECTION III. This Ordinance shall be in full force and effect from and after its passage by the Common Council and approval by the Mayor, and legal publication, and full execution of any conditions or Commitments placed upon the approval. Sharon McBride, Council President South Bend Common Council Attest: Dawn M. Jones, City Clerk Presented by me, the undersigned Clerk of the City of South Bend, to the Mayor of the City of South Bend, Indiana on the day of 2022, at o'clock . m. Dawn M. Jones, City Clerk Office of the City Clerk Approved and signed by me on the day of 2022, at o'clock m. James Mueller, Mayor City of South Bend, Indiana Fig. k's '- ffice NOV 21 2Rz2 P DAWN M.JONES CITY CLERK, SOUTH BEND,IN 2 - City of South Bend NOV 21 2022 PLAN COMMISSION DAWN M. IONES Petition for Rezoning or Combined Public Hearing Property Information Tax Key Number018-7204-7509, 018-7204-7510/ 018-7204-7511 Address: 505 E Ireland St. Suite 300 /4412 S Fellows St., South Bend, IN 46614 Owner: Ireland Greens Trucking Co. LLC / Four Iron Investments LLC Legal Description: 018-7204-7509: S 80' Lott, Huffman S 1st 018-7204-7510: S 60' Lot 2 & N 20' Lot 1 Huffman S 1st Add 018-7204-7511: S 40' Lot 3 & N 40' Huffman S 1st Add Project Summary Create a contignous parcel with appropriate commercial zoning (C) to allow for the expansion of the existing one-story office building. Requested Action Application includes (check all that apply) Rezoning Current District: UF Urban Flex S1 Suburban Neighborhood 1 Proposed District C Commercial The Plan Commission and Council will consider the following in the review of a rezoning petition: 1) The comprehensive Plan; 2) Current conditions and the character of the current structures and uses in each district; 3) The most desirable use for which the land in each district is adapted; 4) The conservation of property values throughout the jurisdiction;and 5) Responsible development and growth. I Subdivision — complete and attach subdivision application Special Exception —complete and attach Criteria for Decision Making Use requested: Variance(s) - List variances below, complete and attach Criteria for Decision Making Variance(s) requested: Required Documents Completed Application (including Contact Information) Site Plan drawn to scale Filing Fee Additional documents as noted above Contact information Property owner(s) of the petition site: Name: Ireland Greens Trucking Co. LLC NOV 21 2022 Address: 505 E Ireland Road, Suite 300 South Bend, IN 46614 DAWN M.JONES CITY CLERK,SOUTH BEND,IN Name: Four Iron Investments LLC Address: 4412 S. Fellows Street South Bend, IN 46614 Name: Address: Contact Person: Name: Mark Macheca Address: 4102 Meghan Beeler Court South Bend, IN 46628 Phone Number: (574) 243-3255 ext. 239 mmachea@business-furnishings.net E-mail: By signing this petition, the Petitioner/Property Owners of the above described Real Estate acknowledge they are responsible for understanding and complying with the South Bend Zoning Ordinance and any other ordinance governing the property. Failure of staff to notify the petitioner of a requirement does not imply approval or waiver from anything contained within the ordinance. The undersigned authorizes the contact person listed above to represent this petition before the South Bend Plan Commission and Common Council and to answer any and all questions related to this petition. Property Owner (s) Signatures: ri-i.- I I I i u , City owned 21 2022 stormwater retention I DAWN Property Um u11Y'C[. a I ER'rSOU n..-ne1tt ;1N- 1 I Consider sub-grade c 1 stormwater drainage system to meet City • I requirements I Parking Setback I J i6'a I as required 1 • lo'-o' 80' I I I I Proposed NewNew Office Parking I I I I I 1 Z 1 I I Existdumpster I} Existing stormwater enciausure retention I SO' I 73 I 116-0 _6-0, 62•4'14'-0' 6'-0 40'-0" 9 ' I I I I I Erskine Golf Course Existing 1 I Existing Office I I Parking 3,200 SF I I I I I I I I 180' 1 1 l I I I IA I Ia- I IE Property brie —• -- - - • - - • - - 148' — • - - • - - - - • - - • - - •- E Ireland Rd N Site Plan ALLIANCE Scale:1,20 Ireland Greens 929 L colnway Fast.Sole 200 I South Sex],Intllana 4,601 18,N Gv,2022 Si Si CITY STORMWATER RETENTION 4 1.-Li i g.k!:?,::: 1.• inn 'ci.,,...X. , * 1.-_,:._ u) 1-C 0 L.':v .1--0' s! a: : Um 4; s4 E I1 11-7:-,--:;.. i' 1i 1 en-.,-.?...,, ok 4'... E Ireland Rd 4+ 4_0- : M 66 t_. th4arig titv N ALLIANCE Surrounding Site Zoning Contexta' 21FEna NOV 2 1 2072 gir S ale:NTS DAWN M.JONES Irel.nd Greens CITY CLERK.SOl'TH BEND,I : ov.2022 k' s r'{fice UTHg 1200N COUNTY-CITY BUILDING 04Yd; P NE 74.235.9216 227 W. JEFFERSON BLVD. I NOV. 2 2022 F 4.235.9928 SouTx BEND,INDIANA 46601-1830W . ; \;PEACE, DAWN M.JONES x ' a CITY CLERK. SOUTH BEND,IN CITY OF SOUTH BEND, IN JAMES MUELLER, MAYOR DEPARTMENT OF ADMINISTRATION AND FINANCE November 21,2022 Ms. Sharon McBride,President City of South Bend Common Council 227 W.Jefferson Boulevard,4th Floor South Bend, Indiana 46601 RE: Investment Policy Dear President McBride, The Indiana legislature has enacted Indiana Code § 5-13-9 et seq,which allows the fiscal officer of a city to make investments of certain city funds into designated investment vehicles.Accordingly,the attached ordinance authorizes me to continue our current practice of exercising these investment powers to maximize financial resources of the City. This bill makes no changes to the current investment policy of the City,and it mirrors bills passed by the Common Council in December of 2020 and December of 2021.Certain powers of investment outlined in the Indiana Code require annual approval from the South Bend Common Council,which is why this bill is being presented at this point. I will present this bill to the Common Council at the appropriate committee and Council meetings. It is requested that this bill be filed for 1st reading on November 28,2022,with 2nd reading,public hearing and 3rd reading scheduled for December 12,2022. Thank you for your attention to this request. If you should have any questions,please feel to contact me at 574-235-9822. Regards, Daniel T. Parker City Controller 6 pvTH`4N 1200N COUNTY-CITY BUILDING svp4 4d` PHONE 574.235.9216 227 W. JEFFERSON BLVD. M1 U S''. 1 I / X , 574.235 9928 eSOUTHBEND,INDIANA 46601-1830 h K C.. 11w a PF.ACF less NOV 21 2022 CITY OF SOUTH BEND, IN JAMES MUELLER, MAY• DEPARTMENT OF ADMINISTRATION ANI bi AWN M.JOTHNES BENDI IN November 21,2022 Ms. Sharon McBride,President City of South Bend Common Council 227 W.Jefferson Boulevard,4th Floor South Bend,Indiana 46601 RE: Q4 2022 Additional Appropriation Ordinance Dear President McBride, During the past several years, it has been the practice of the City of South Bend to request department heads,fiscal staff and city administration to conduct an extensive review of the status of compliance with the adopted city budget and propose necessary adjustments periodically throughout the year. For 2022,we plan to propose adjustments during four time periods—March,June, September and December. Based on our budget review,we are submitting the enclosed additional appropriation ordinance for your consideration. I will present this bill to the Common Council at the appropriate committee and Council meetings. It is requested that this bill be filed for 1st reading on November 28,2022,with 2nd reading,public hearing and 3rd reading scheduled for December 12,2022. Thank you for your attention to this request. If you should have any questions,please feel to contact me at 574-235-9822. Regards, 36"-.E Daniel T. Parker City Controller 11...- Alif I 1C2 City of South Bend,Indiana NOV 21 2022 Q4 2022 Budget Adjustments-Additional Appropriations L_____--___. increase or decrease in total fund expenditures)DAWN M.JONTS CITY CLE K. SOUTH BEND, IN Account# Fund Department Division Account Budget Adjustment Unanticipated Expenses 101-08-080-080-422001— General Fund Police Department Police Department Supplies-Operating-CS.Gasoline 100,000 101-08-080-080-431001— General Fund Police Department Police Department Services&Charges-Professional-Legal Services 100,000 Rationale: Increased costs of gasoline in 2022-budgeted at roughly$2.50 per gallon in 2022;actual was over$4 per gallon for much of the year.Increased legal costs are primarily due to costs of outside counsel for certain ongoing legal cases. 101-09-090-090-422000— General Fund Fire Department j Fire Department 1 .Supplies-Operating-Other Operating Supplies 170,000 Rationale: Increased supply costs related to new recruits and lateral transfers hired in the second half of the year. Fire was also impacted by the cost of inflation for medical supplies 101-09-090-090-431001-- General Fund Fire Department Fire Department Services&Charges-Professional-Legal Services 150,000 101-09-090-090-436000-- General Fund Fire Department Fire Department Services&Charges-Repairs Sr Maint-Other R&M 300,000 Rationale: Increased legal expenditures,repair and maintenance costs,and education/training costs. Inflation also impacted all these costs. 101-09-092-092-431014— General Fund Fire Department EMS Services&Charges-Professional-Collection Costs 20,000 Rationale: Bank&Credit Card fees over-budget due to revenue over budget 201-11-201-201-410003-- Parks&Recreation Venues Parks&Arts Park Maintenance Personnel-Salaries&Wages-Permanent Part Time 90,000 201-11-201-201-422001— Parks&Recreation Venues Parks&Arts Park Maintenance Supplies-Operating-C.S.Gasoline 103,000 201-11-201-201-431019— Parks&Recreation Venues Parks&Arts Park Maintenance Services&Charges-Professional-Security Services 63,000 201-11-201-201-435002— Parks&Recreation Venues Parks&Arts Park Maintenance Services&Charges-Utility Services-Natural Gas 120,000 201-11-201-201-435004-- Parks&Recreation Venues Parks&Arts Park Maintenance Services&Charges-Utility Services-Water 45,000 201-11-201-201-436001-- Parks&Recreation Venues Parks&Arts Park Maintenance Services&Charges-Repairs&Maint-Building R&M 100,000 201-11-201-204-435002— Parks&Recreation Venues Parks&Arts Park Maintenance Services&Charges-Utility Services-Natural Gas 3,100 Rationale: Increased costs in utilities and gasoline,stemming primarily from inflation and increased supply costs across the City. 201-11-202-220-435001— Parks&Recreation Venues Parks&Arts Golf Courses Services&Charges-Utility Services-Electric 50,000 201-11-202-221-422003— Parks&Recreation Venues Parks&Arts Golf Courses Supplies-Operating-Gasoline 110,000 201-11-202-221-422010-- Parks&Recreation Venues Parks&Arts Golf Courses Supplies-Operating-Plants Chemicals Seed&Fertilizer 60,000 201-11-202-221-423000— Parks&Recreation Venues Parks&Arts Golf Courses Supplies-Repair&Maint-Other R&M Supplies 50,000 201-11-202-222-436000— Parks&Recreation Venues Parks&Arts Golf Courses Services&Charges-Repairs&Maint-Other R&M 35,000 Rationale: Increased costs in utilities and gasoline,stemming primarily from inflation and increased supply costs across the City.This increased cost is also stemming from higher-than-expected activity at the golf courses,which resulted in higher-than-budgeted revenue as well. I Cf? City of South Bend,Indiana NOV L I ZOZL Q4 2022 Budget Adjustments-Additional Appropriations increase or decrease in total fund expenditures) DAWJ M. JONES I CITY CLE Snt ITH BEND, IN Budget Account# Fund Department Division Account Adjustment 201-11-203-233-431000-- Parks&Recreation Venues Parks&Arts Recreational Experiences Services&Charges-Professional-Other Professional Svcs 30,000 201-11-203-236-433003-- Parks&Recreation Venues Parks&Arts Recreational Experiences Services&Charges-Printing&Ad-Promotional 40,000 Rationale: Increased costs of events and more events being held after the pandemic.This,coupled with rising costs,led to a greater need for services budget than anticipated. 201-11-205-231-433003— Parks&Recreation Venues Parks&Arts Development&Promotion Services&Charges-Printing&Ad-Promotional 40,000 Rationale: Best Week Ever was much larger in scope than in previous years,and,like in all areas of the City,the costs for related goods and services were much higher than we anticipated. 201-11-206-273-445008-- 1 Parks&Recreation Venues Parks&Arts Park Projects&Capital Capital Outlay-Machinery&Equip-Other Equipment 29,122 Rationale: Purchase of a tree spade(a machine used to move trees from one location to another).This purchase is covered by a donation made to the VPA Foundation. 202-06-602-503-422001— Motor Vehicle Highway Public Works Streets&Sewers Supplies-Operating-CS.Gasoline 126,375 202-06-602-505-422001— Motor Vehicle Highway Public Works Streets&Sewers Supplies-Operating-CS.Gasoline 8,625 Rationale: Increased costs of gasoline in 2022-budgeted at roughly$2.50 per gallon in 2022;actual was over$4 per gallon for much of the year. 220-08-080-088-431000— Law Enforcement Continuin€Police Department Police Department f Services&Charges-Professional-Other Professional Svcs 25,000 Rationale: Additional training costs due to an influx of new officers in 2022.Nineteen recruits and lateral transfers were added to the staff in mid-October 222-04-403-450-422001— Central Services Administration&Finance Central Services Supplies-Operating-C.S.Gasoline 1,300,000 222-04-403-450-423010-- Central Services Administration&Finance Central Services Supplies-Repair&Maint-Reimbursed Parts 1,000,000 Rationale: Increased costs of gasoline in 2022-budgeted at roughly$2.50 per gallon in 2022;actual was over$4 per gallon for much of the year.High costs of reimbursed parts in 2022 is driven by enormous inflation among vehicle parts and increased repair cost across the City.Delays in the delivery of new vehicles mean that the City has been forced to continue using older vehicles,which require more maintenance and upkeep.Additionally,the City has increased stocking of certain parts due to delays in delivery of those parts in an effort to keep more vehicles in service, 226-04-405-411-434000-- Liability Insurance Administration&Finance Liability Insurance Services&Charges-Insurance-Liability Insurance 294,000 Rationale: Increased cost of property insurance in 2022:Increase of over 20%over 2021.Since 2018,the City's premiums for property insurance have nearly tripled. 266-06-602-503-423002— MVH Restricted Public Works Streets&Sewers Supplies-Repair&Maint-Street Material 226,000 Rationale: Allow for the reallocation of internal paving expenses to our restricted MVII Fund from other funds. 610-06-603-512-436003-- Solid Waste Operations Public Works Solid Waste Services&Charges-Repairs&Maint-Auto Equip R&M 875,000 Rationale: Driven by enormous inflation among vehicle parts and increased repair cost across the City.Delays in the delivery of new vehicles mean that the City has been forced to continue using older vehicles, which require more maintenance and upkeep. rfFice City of South Bend,Indiana NOV 1 1 20Z7 i Q4 2022 Budget Adjustments-Additional Appropriations increase or decrease in total fund expenditures) DAWt' .JONES CITY CLERK. SOUTH BEN D,IN Budget Account# Fund Department Division Account Adjustment 620-06-604-608-452000-- Water Works Operations Public Works Water Works Other Uses-Interfund Transfer Out-Transfers Out 210,000 Rationale: To cover minimum cash reserve requirements for Fund 629(Operation &Maintenance Reserve Fund).This fund is required to keep a balance of 16.67%of the operating budget of water works.As the budget increases(due to inflation and increased costs),the minimum balance requirements increase as well. 641-06-602-509-422002-- Sewage Works Operations Public Works Streets&Sewers Supplies-Operating-Diesel/CNG 116,815 641-06-602-511-422002— Sewage Works Operations Public Works Streets&Sewers Supplies-Operating-Diesel/CNG 7,350 Rationale: Increased costs offuel in 2022. 641-06-605-515-439001— Sewage Works Operations Public Works Wastewater Services&Charges-Other-Other Contractual Services 100,000 Rationale: To cover increased trucking cost for removing Biosolids at Organic Resources 670-11-230-296-413900-- Century Center Operations Venues Parks&Arts Century Center Personnel-Other Personnel-SMG Wages 450,000 670-11-230-296-431900-- Century Center Operations Venues Parks&Arts Century Center Services&Charges-Professional-SMG Contracted Svcs 100,000 Rationale: Increased wages and services charges stemming from busier-than-expected event schedule.This busy schedule comes with higher-than-expected revenue as well,and the Century Center is back to or above pre-pandemic levels. Grand Total 6,647,387 oil i Ifs.1200N COUNTY-CITY BUILDING PHONE 574.235.9216 227 W. JEFFERSON BLVD. FAX 574.235.9928 SOUTH BEND,INDIANA 46601-1830 5)'. i/ CITY OF SOUTH BEND, IN JAMES MUELLER, MAYOR DEPARTMENT OF ADMINISTRATION ANI F ffice November 21,2022 NOV 2 1 2022 Ms. Sharon McBride,President Cityof South Bend Common Council L DAWN M.JONES CLERK,SOI:'` ';END,IN 227 W.Jefferson Boulevard,4th Floor South Bend,Indiana 46601 RE:Q4 2022 Budget Transfer Ordinance Dear President McBride, During the past several years, it has been the practice of the City of South Bend to request department heads,fiscal staff and city administration to conduct an extensive review of the status of compliance with the adopted city budget and propose necessary adjustments periodically throughout the year.For 2022,we plan to propose adjustments during four time periods—March,June, October and December. Based on our budget review,we are submitting the enclosed budget transfer ordinance for your consideration. I will present this bill to the Common Council at the appropriate committee and Council meetings. It is requested that this bill be filed for 1st reading on November 28,2022,with 2nd reading,public hearing and 3rd reading scheduled for December 12,2022. Thank you for your attention to this request. If you should have any questions,please feel to contact me at 574-235-9822. Regards, alwQ0ti Daniel T.Parker City Controller r City of South Bend,Indiana P Q4 2022 Budget Adjustments-Budget Transfers i budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the same funtl) 1 NOV .21 2022 Account a Fund Department Division Account I Budget nAWN Ate.101-02-020-020-410001-- General Fund City Clerk's Office City Clerk's Office Personnel-Salaries&Wages-Salaried Wage; CITY CLFRK SOU T 11ID IN101-02-020-020-431000-- General Fund City Clerk's Office City Clerks Office Services&Charges-Professional-Other Prot !t7 Sv Rationale: Cover cost of outside professional services for the production of meeting minutes 101-04-402-044-410001— General Fund Administration&Finance Human Rights Personnel-Salaries&Wages-Salaried Wages 50,000) 101-04-402-044-433003— General Fund Administration&Finance Human Rights Services Sr Charges-Printing&Ad-Promotional 50,000 Rationale: Cover costs for 47th annual Indiana Consortium of State and Local Human Rights Conference 101-05-050-050410001— General Fund Legal Department Legal Department Personnel-Salaries&Wages-Salaried Wages 2,500) 101-05-050-050421000— General Fund Legal Department Legal Department Supplies-Office-Other Office Supplies 2,500 Rationale: Increased supply costs related to onboarding new employees(training documents,etc.)due to increased turnover. 101-06-600-500-431000— General Fund Public Works Engineering Services&Charges-Professional-Other Professional Svcs 14,500) 101-06-600-500-436001— General Fund Public Works Engineering Services Sr Charges-Repairs&Maint-Building R&M 18,000) 101-06-600-500-445000— General Fund Public Works Engineering Capital Outlay-Machinery&Equip-Motor Equipment 32,500 Rationale: Re-allocate budget to cover new vehicle purchase for new inspector 101-08-080-080-411006— General Fund Police Department Police Department Personnel-Employee Benefits-PERF Police Union 100,000) 101-08-080-080-411008— General Fund Police Department Police Department Personnel-Employee Benefits-Health Insurance 220,000) 101-08-080-080-422000— General Fund Police Department Police Department Supplies-Operating-Other Operating Supplies 320,000 Rationale: Total personnel expenditures will be less than budget. However,recruiting efforts have resulted in increasing the number of officers in the second half of the year.The addition of these officers has driven increased supply and services costs along with inflation experienced for all goods and services.This transfer funds increased costs of gas and supplies for increased officers hired in the second half of the year. This includes uniforms,equipment,and other operating supplies. 101-09-092-092-422008— General Fund Fire Department EMS Supplies-Operating-Medical/Safety Supplies 20,000 101-09-092-092-431000— General Fund Fire Department EMS Services&Charges-Professional-Other Professional Svcs 20,000) Rationale: Transfer savings in services to cover increased costs in medical supplies 201-11-203-230431000— Parks&Recreation Venues Parks Sr Arts Recreational Experiences Services&Charges-Professional-Other Professional Svcs 14,555 201-11-203-235-422000— Parks&Recreation Venues Parks&Arts Recreational Experiences Supplies-Operating-Other Operating Supplies 14,555) Rationale: Reallocate budget based on year-end budget projections 201-11-205-231-422009— Parks&Recreation Venues Parks&Arts Development&Promotion Supplies-Operating-Recreation Supplies 40,000) 201-11-205-231433003— Parks&Recreation Venues Parks&Arts Development&Promotion Services&Charges-Printing&Ad-Promotional 19,827 201-11-205-243433003— Parks&Recreation Venues Parks&Arts Development&Promotion Services&Charges-Printing&Ad-Promotional 20,173 Rationale: Reallocate budget based on year-end budget projections iir__- City of South Bend,Indiana NOV 2 17(122 Q4 2022 Budget Adjustments-Budget Transfers IOW Y L,-_ budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the some fund)I I UAwN M. JONES Account a Fund Department Division Account Adjustment 222-04-403-457-436001— Central Services Administration&Finance Central Services Services&Charges-Repairs&Maint-Building R&M 58,500 222-04-403457-445000— Central Services Administration&Finance Central Services Capital Outlay-Machinery&Equip-Motor Equipment 58,500) Rationale: Use savings to cover lift inspections and other building maintenance activities 222-04-403-450-410002— Central Services Administration&Finance Central Services Personnel-Salaries&Wages-Teamster Wages 80,000) 222-04-403-450-436001— Central Services Administration&Finance Central Services Services&Charges-Repairs&Maint-Building R&M 80,000 Rationale: Use savings to cover lift inspections and other building maintenance activities 230-10-103-100-439010-- Code Enforcement Community Investment Neighborhoods Services&Charges-Other-Landfill 7,900) 230-10-103-105-422000— Code Enforcement Community Investment Neighborhoods Supplies-Operating-Other Operating Supplies 7,900 Rationale: Transfer to cover purchase of SBARC washer&dryer 230-10-103-100-422001— Code Enforcement Community Investment Neighborhoods Supplies-Operating-C.S.Gasoline 20,000 230-10-103-100-439010— Code Enforcement Community Investment Neighborhoods Services&Charges-Other-Landfill 25,450) 230-10-103-105-422001— Code Enforcement Community Investment Neighborhoods Supplies-Operating-CS.Gasoline 4,950 230-10-103-105-422005— Code Enforcement Community Investment Neighborhoods Supplies-Operating-Uniforms 500 Rationale: Reallocate budget to cover slight anticipated overage in gasoline costs 230-10-103-100-421000 Code Enforcement Community Investment Neighborhoods Supplies-Office-Other Office Supplies 75,000 230-10-103-100-439010 Code Enforcement Community Investment Neighborhoods Services&Charges-Other-Landfill 75,000) Rationale: Reallocate budget to cover purchase of office furniture(cubicles)for neighborhoods division 279-07-071-071-422006-- IT/Innovation/311 Call Cen Innovation&Technology Information Technology Supplies-Operating-Computer Supplies&Equipment 52,000 279-07-071-071436004-- IT/Innovation/311 Call Cen Innovation&Technology Information Technology Services&Charges-Repairs&Maint-Computer Equip R&M 52,000) Rationale: Cover cost of IT equipment,including additional security cameras at various City properties and switches and other misc hardware for Seitz Park. 600-10-060-060-410001— Consolidated Building Community Investment Building Department Personnel-Salaries&Wages-Salaried Wages 12,000) 600-10-060-060-436003— Consolidated Building Community Investment Building Department Services&Charges-Repairs&Maint-Auto Equip R&M 12,000 Rationale: Reallocate budget to cover slight anticipated overage in auto equipment repairs and maintenance 600-10-060-060-410001— Consolidated Building Community Investment Building Department Personnel-Salaries&Wages-Salaried Wages 8,500) 600-10-060-060-422001— Consolidated Building Community Investment Building Department Supplies-Operating-C.S.Gasoline 8,500 Rationale: Reallocate budget to cover slight anticipated overage in gasoline costs NOV1 r- 21 ?(t^? a City of South Bend,Indiana Q4 2022 Budget Adjustments-Budget Transfers L__— --= budget transfers between different cost categories(i.e.personnel,supplies,services,capital)and/or different departments/divisions within the same rd) DAWN M.JONES U Y CLERK.SIIIItlTI I BEND,IN Budget Account it Fund Department Division Account Adjustment 601-11-240-461-421000- Parking Garages Venues Parks&Arts Parking Garages Supplies-Office-Other Office Supplies 15,000 601-11-240461-431000- Parking Garages Venues Parks&Arts Parking Garages Services&Charges-Professional-Other Professional Svcs 15,000) Rationale: Cover cost of purchasing supplies formerly covered by DTSB/New Flash Parking Supplies I 602-11-220-292-423001- Morris Performing Arts Cents Venues Parks&Arts Morris Performing Arts Center Supplies-Repair&Maint-Building Materials 20,000 602-11-220-292-431000- Morris Performing Arts Cents Venues Parks&Arts Morris Performing Arts Center Services&Charges-Professional-Other Professional Svcs 20,000) Rationale: Reallocate budget to account for expenses in a different manner(per new accounting system and rules for Morris Box Office Fund designed in September,2022) 620-06-604-603-422012- Water Works Operations Public Works Water Works Supplies-Operating-Water Treatment Chemicals 15,000) 620-06-604-603431015- Water Works Operations Public Works Water Works Services&Charges-Professional-Laboratory Water Testing 15,000 620-06-604-606-422001- Water Works Operations Public Works Water Works Supplies-Operating-CS.Gasoline 20,000 620-06-604-606-423007- Water Works Operations Public Works Water Works Supplies-Repair&Maint-Concrete&Asphalt 37,500 620-06-604-606439001- Water Works Operations Public Works Water Works Services&Charges-Other-Other Contractual Services 57,500) 620-06-604-608-410001- Water Works Operations Public Works Water Works Personnel-Salaries&Wages-Salaried Wages 50,000) 620-06-604-608410002- Water Works Operations Public Works Water Works Personnel-Salaries&Wages-Teamster Wages 50,000) 620-06-604-608-411004- Water Works Operations Public Works Water Works Personnel-Employee Benefits-PERF Regular 10,000) 620-06-604-608-411008- Water Works Operations Public Works Water Works Personnel-Employee Benefits-Health Insurance 40,000) 620-06-604-608421000- Water Works Operations Public Works Water Works Supplies-Office-Other Office Supplies 4,000 620-06-604-608-431000- Water Works Operations Public Works Water Works Services&Charges-Professional-Other Professional Svcs 90,000 620-06-604-608-431001- Water Works Operations Public Works Water Works Services&Charges-Professional-Legal Services 30,000 620-06-604-608-431002- Water Works Operations Public Works Water Works Services&Charges-Professional-Engineering&Architectural 20,000 620-06-604-608-437004- Water Works Operations Public Works Water Works Services&Charges-Rentals-Building Rental 6,000 Rationale: Reallocate budget based on year-end budget projections 641-06-605-515-422001- Sewage Works Operations Public Works Wastewater Supplies-Operating-C.S.Gasoline 65,000 641-06-605-515-436003- Sewage Works Operations Public Works Wastewater Services&Charges-Repairs&Maint-Auto Equip R&M 25,000) 641-06605-515439011- Sewage Works Operations Public Works Wastewater Services&Charges-Other-Waste Removal/Disposal 40,000) Rationale: Increased gasoline costs in 2022:budgeted at-$2.50 per gallon,was in excess of$4 per gallon for much of the year. 1 641-06-605-514-410001- Sewage Works Operations Public Works Wastewater Personnel-Salaries&Wages-Salaried Wages 80,000) 641-06-605-514411008- Sewage Works Operations Public Works Wastewater Personnel-Employee Benefits-Health Insurance 30,000) 641-06605-514439000- Sewage Works Operations Public Works Wastewater Services&Charges-Other-Mist Charges&Svcs 110,000 Rationale: Cover increased costs for contractual services,related to ramping up for capital projects in 2023. 670-11-230-295-423001- Century Center Operations Venues Parks&Arts Century Center Supplies-Repair&Maint-Building Materials 20,000 670-11-230-295431000- Century Center Operations Venues Parks&Arts Century Center Services&Charges-Professional-Other Professional Svcs 20,000) Rationale: Reallocate budget based on year-end budget projections Grand Total