HomeMy WebLinkAboutRecommendation for Acceptance - Additional Five Flashing Beacons – Michiana Contracting, Inc.
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
November 22, 2022
Mr. Scott Kirkpatrick
Michiana Contracting, Inc.
7843 Lilac Rd.
Plymouth, IN 46563
skirkpatrick@michianacontracting.com
RE: Recommendation for Acceptance
Dear Mr. Kirkpatrick:
At its November 22, 2022 meeting, the Board of Public Works approved the above
referenced recommendation for acceptance with a final amount of $1,038,566.36.
Enclosed please find a copy of the recommendation for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/17/2022
Name Scott Kreeger
Department Public
Works
BPW Date 11/22/2022 Phone Extension 9245
Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 3 Traffic Control Resolution
Other: Recommendation for
Acceptance
Ease./Encroach
Required Information
Company or Vendor Name Michiana Contracting
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Installation of School Zone Flashing Beacons
Project Number DFO Proj. 077 (City PN: 117-075)
Funding Source
Account No.
Amount
Terms of Contract
Purpose/Description __Change Order #3 for the additional 5 flashing beacons for replacement and
knockdowns. See Change order documents below for more details. City
confirmation final inspection has been performed for the school zone flashing
beacon project and recommendation of acceptance.______________________
For Change Orders Only
Amount of
Increase
Decrease
($ )
Previous Amount
Current Percent of Change:
Increase
Decrease
( %)
New Amount
Total Percent of Change:
Increase
Decrease
( %)
Time Extension Amount: 7 days
New Completion Date: October 11, 2022
10/28/2022
Contract T -41189
Date Construction Substantially Completed: 10/05/2022
(The contract is sufficiently completed so that it can be used for its intended purpose.)
All Contract Work Complete Date
Pre-Final Inspection made by
on
Date Punch List Items Completed:
Sod Maintenance Expired on :
Final Inspection made by:
on
and all work was found to be satisfactory from Stationand all work was found to be satisfactory from Station to
Date Construction Signs and Temporary Traffic Control Devices Removed: 10/28/2022
Pavement Markings (have) (have not) been placed in accordance with the IMUTCD manual or as
directed by the District Traffic Engineer. N/A
Right-of-Way (is) (is not) clear of all encroachments. N/A
Date of Last Work: 10/05/2022
10/12/2022
11/01/2022
Date Failed Material Replaced:
Pre-Final Inspection made by
on 10/12/2022
Date Punch List Items Completed:10/28/2022
Sod Maintenance Expired on :N/A
11/01/2022Date Failed Material Replaced:
Final Inspection made by:
on 11/01/2022
(The date all items were complete, except punchlist and removal of traffic control devices.)
10/28/2022
Report of Contract Final Inspection and
Indiana Department Of Transportation
SMIC 639
Recommendation for Acceptance
RECOMMEND ACCEPTANCE
DISTRICT CONSTRUCTION ENGINEER
LOCAL PUBLIC AGENCY
*County or City signatures
when required (at least two).
* By:
* By:
* By:
Scott Kreeger, Steve Hauersperger, Mike Fisher, Toy Villa
and Steve Menis
Scott Kreeger and Mike Fisher
November 22, 2022
Contract No:T -41189 Change Order No.: 003
INDIANA Department of Transportation Page: 1
Construction Change Order and Time Extension Summary
Contract Information Contract No.: T -41189 Letting Date:12/08/2021
District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Kreeger, Scott Status:Draft
Change Order Information Change Order No.: 003 EWA: N or Force Acct: N
Date Generated: 00/00/0000 Date Approved: 00/00/0000
Reason Code: CHANGED COND, Utility Related
Description: One day time extension due to delays from utility locates
Original Contract Amount $ 739,628.00
Current Change Order Amount $ 0.00 Percent: 0.000 %
Total Previous Approved Changes $ 298,938.36 Percent: 40.417 %
Total Change To-Date $ 298,938.36 Percent: 40.417 %
Modified Contract Amount $ 1,038,566.36
Time Extension Information
Date Initiated 00/00/0000 Date Completed 00/00/0000
Original Contract Time SS Completion Date 08/05/2022 or SS Calendar/Work Days 0
SP Date 00/00/0000 or SP Days
(SS = Standard Specification, SP = Special Provision)
Time Element Description: On September 9, 2022 the Contractor informed both the City and INDOT of difficulties
obtaining utility locates for several of the sign posts at various schools. The lack of utility locates impacted Michiana
Contractings controlling operation and caused them one day of unforeseen delays
Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00
Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______
SS Days____________ SP Days Value $ _______________
Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SS Date 00/00/0000 or SP Days 0
Contract No:T -41189 Change Order No.: 003
INDIANA Department of Transportation Page: 2
Construction Change Order and Time Extension Summary
Review and Approval Information
Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______*
($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- )
(Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days)
Verbal Approval Required?Y / N If Y, by_____________ Date Issued___________
Total Change To-Date>5%?Y / N If Y , Copy to Program Budget Manager_________________
Scope/Design Recommendation
Required?
Y / N If Y, Referred to Project Manager(PM) __________________
Date to PM__________ Date Returned___________
Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________
If N,Resolution: Approved __________ Disapproved ___________
Resolved by_________________________ Date__________
LPA Signatures Required?Y / N If Y, Date to LPA _____________ Date Returned _________
FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________
* Field Engineer Recommendation (Required for SCE or DDCM Approval)
Field Engineer _________________________Date _____________
Comments: ____________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Contract No:T -41189 INDIANA Date:11/21/2022
Change Order No:003 Department of Transportation Page: 3
Contract:T -41189
Project:State:180124000LC4
Change Order Nbr: 003
Change Order Description: One day time extension due to delays from utility locates
Reason Code:CHANGED COND, Utility Related
CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change
Total Value for Change Order 003 = $ 0.00
Contract Completion Date Time Adjustment
Original Completion dt: 08/05/2022 Adj compl dt 10/04/2022 Adj No. of Days 1
Explanation: On September 9, 2022 the Contractor informed both the City and INDOT of difficulties obtaining utility locates for several of the sign
posts at various schools. The lack of utility locates impacted Michiana Contractings controlling operation and caused them one day of unforeseen
delays
Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended.
General or Standard Change Order Explanation
On September 9 2022 the Contractor informed both the City and INDOT of difficulties obtaining utility locates for several of the sign posts at
various schools. The lack of utility locates impacted Michiana Contractings controlling operation and caused them one day of unforeseen delays.
Change Order Explanation for Specific Line Item
****************************************************************************************************************************
It is the intent of the parties that this change order is full and complete compensation for the work describe above.
Notification and consent to this change order is hereby acknowledged.
Contractor:____________________________________________Signed By:_____________________________________________
Date:__________________________________________________
***************************************************************************************************************************
NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system.
Contract No:T -41189 INDIANA Date:11/21/2022
Change Order No:003 Department of Transportation Page: 4
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APPROVED FOR LOCAL PUBLIC AGENCY
______________________________________________________________________________
(SIGNATURE)(TITLE)(DATE)
______________________________________________________________________________
(SIGNATURE)(TITLE)(DATE)
****************************************************************************************************************************
SUBMITTED FOR CONSIDERATION
PE/S _________________________
****************************************************************************************************************************
APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION
Approval Level Name of Approver Date Status
November 22,2022