HomeMy WebLinkAboutChange Order No 4 - WWTP Final Clarifiers 4-5, Aeration Tanks 1-4, & Disinf. Imprvmts. Proj No. 119-069A - Bowen Engieering Corp.
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
November 22, 2022
Mr. John Dettman
Bowen Engineering Corporation
8802 N. Meridian St.
Indianapolis, IN 46260
Johnd@BowenEngineering.com
RE: Change Order No. 4 – Wastewater Treatment Plant Final Clarifiers 4-5, Aeration Tanks
1-4, & Disinfection Improvements – Project No. 119-069A
Dear Mr. Dettman:
At its November 22, 2022 meeting, the Board of Public Works approved the above
referenced Change Order be increased by $10,320 with an additional seventy (70) days, bringing
the revised contract amount to $4,485,905.23 with a new completion date of November 3, 2022.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
CITY OF SOUTH BEND
DEPARTMENT OF PUBLIC WORKS
PROJECT CHANGE ORDER
DATE: 11-14-2022
PROJECT NO: 119-069A
PROJECT NAME: WWTP Final Clarifiers 4-5, Aeration Tanks 1-4, and Disinfection
Improvements
CONTRACT DATE: 11/13/2020 Notice to Proceed
CHANGE ORDER NO. 004
SUBJECT OF CHANGE ORDER: Scope of Work Changes including temporary bulkheading of
gates in Aeration Channel (Unforeseen Condition), additional
electrical work (Owner Directed), and time adjustment for Stop
Log Frame manufacturer delays.
All items completed substantially as planned.
See attached Comparison of Estimate for overruns and underruns.
The original contract sum $ 4,272,999.00
Net change by previously authorized change orders $ 202,586.23
The contract sum prior to this change order $ 4,475,585.23
By this Change Order, the project amount is Increased
Decreased $ 10,320.00
The new contract sum including this change order $ 4,485,905.23
This Change Order represents a total change of 0.24 %
Total change for entire project 4.98 %
Original contracted completion date/time 05/17/2022
Extension of date/time by previous change orders 100 days
Date/time extension by this change order 70 days (due to manufacturer delays)
New completion date/time 11/03/2022
RECOMMENDED FOR APPROVAL
CONTRACTOR Construction Manager
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
Approved Date: Contractor Signature
Printed Name and Title
Bowen Engineering Corporation
President
Company name
8802 North Meridian Street
Member
Address
Indianapolis, IN 46260
Member
City, State, Zip Member
Member
Pat Stanford, Project Manager
11-14-2022
November 22, 2022
Page 1 of 1
8802 North Meridian Street • Indianapolis, IN 46260 • 317.842.2616 phone • www.BowenEngineering.com
October 31,2022
(E-Mail)
Benjamin Burroughs
Water Resource Engineer
Arcadis U.S., Inc.
150 West Market Street Suite 278
Indianapolis, IN 46204
RE: South Bend WWTP Upgrades
Bowen Project #15-21-008
RE: RFQ-020 – Aeration Gate Bulkheads
Dear Mr. Burroughs:
The Aeration gates were leaking into the backside channel bulks heads were required to isolate the aeration tanks.
Work was tracked on a T&M basis. See associated costs below.
Labor/Equipment: $7,080.00
Material: 0.00
Markup: $1,062.00
Bonds/Insurance: $81.00
Total Price: $8,223.00
We look forward to the opportunity to review this proposal with you. If you have any questions regarding this
proposal, feel free to contact me at 219-746-7165.
Sincerely,
BOWEN ENGINEERING CORPORATION
Patrick Stanford
Project Manager
City of South Bend
Department of Administration & Finance
Change Order Request Form
Multiple PO lines:
PO Number PO-0005021 -- Bowen Engineering
Line Number Add Line 5 - Increase Total Amount by $10,320.00 "Change Order No. 4"
Original Dollar Amount $4,475,585.23
New Dollar Amount
(For liquidation request, enter $0)4,485,905,23 (Includes Change Order No. 4, Increase of $10,320.00)
Reason Code (if changed)N/A
Financial Dimensions (fund-dept-
division-subdivision-main account)641-06-605-515-439001
Project Code (if applicable)N/A
Description of change (include
budget impact)
Change Order No. 4 reflects additional scope of work required to bulkhead leaking
Aeration Gates at Aeration Tanks 1-4 during construction to keep water off of the
contractor during new gate installations. This change order also included Owner
directed electrical work to add a receptacle for the disinfection processes for a
reserve sulfur dioxide mixer.
Changing the line amount:
You can only change a line amount if it has NOT been invoiced against.
• If the line has NOT been invoiced – reduce the line amount to equal what it should be.
• If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the
amount that should be remaining.
If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change
order.
PO CHANGE FORM for PO-0005021 2022.11.14 1 of 5
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 11-14-2022
Name: Jacob M. Klosinski Department of Public Works – Engineering Division
BPW Date: 11-22-2022 Phone Extension: 9496
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing Mickey Lovy / Ron O'Connor
Check the Appropriate Item Type –Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 004 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Bowen Engineering Corporation (V-00000243)
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name
WWTP Final Clarifiers 4-5, Aeration Tanks 1-4, and Disinfection
Improvements
Project Number 119-069A (PROJ00000078)
Funding Source Venues, Parks and Arts - Services & Charges-Other-Misc Charges & Svcs
Account No. PO # PO-0005021 (642-06-605-514-442005; Sewage Works Capital)
Amount $10,320.00
Terms of Contract
Special Contract Provisions
Purpose/Description The Division of Engineering and Division of Utilities requests the Board of
Public Works approval of Change Order No. 4 for the subject project. Refer to
attached detail regarding changes in scope (increase) and adjustment of time
for manufacturer delays material and fabrication delays. Net Increase.
For Change Orders Only
Amount of
Increase
Decrease
$ 10,320.00
($ )
Previous Amount $ 4,475.585.23
Current Percent of Change:
Increase
Decrease
0.24%
(%)
New Amount $ 4,485,905.23
Total Percent of Change:
Increase
Decrease
4.98%
(%)
Time Extension Amount: 70 days (Due to Manufacturing and Materials Delays)
New Completion Date: 11-03-2022