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Home My WebLink About11222022 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of November 3, and November 8 2022 2. PUBLIC HEARINGS A. New Massage Establishment License 1. Company: AB Reflexology & Massage LLC a) Location: 2614 S. Michigan St. b) Favorable Recommendations 2. Company: Soul Fire Yoga LLC a) Location: 2314 E. Mishawaka Ave. b) Favorable Recommendations 3. OPENING OF BIDS A. Wastewater Treatment Plant Masonry Improvements at Building 5 – Project No. 121-046R 1. Funding: PR-00018587 B. Wastewater Treatment Plant Final Clarifiers 1-3 Improvements – Project No. 119- 069B 1. Funding: PR-00019850 C. Neighborhood Infrastructure - Longfellow Ave. & South St. Intersection – Project No. 121-048B 1. Funding: PR-00019884 D. Neighborhood Infrastructure - Ford St. & Walnut St. Intersection – Project No. 121-048C 1. Funding: PR-00019886 4. AWARD BIDS AND APPROVE CONTRACTS A. Neighborhood Infrastructure - Riverside Dr. and Leland Ave. – Project No. 121- 048A-R 1. Company: Milestone Contractors North, Inc. 2. Amount: $824,000 3. Funding: PR-00018294 B. Sale of City-Owned Property – 205 S. Illinois St. 1. Names: Jonathan Solis Hernandez and Maria A. Chanon 2. Amount: $3,300; Associated Fees Total $3,456 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 5. CHANGE ORDERS A. East Bank Trail Over Leeper Ave. Bridge Repairs – Project No. 121-075 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Decrease Amount: ($4,095) 4. Percent of Decrease: (2.16%) 5. Final Contract Amount: $185,584 6. Funding: PO-0018559 B. 2022 Biosolids Trucking for Land Applications Annual Contract – Project No. 122-031 1. Company: Trucks R Us 2. Change Order No.: 1 3. Increase Amount: $29,700 (On-Call $145 Per Truck, Per Hour, Unit Price) 4. Revised Contract Amount: $134,700; Contract Expires 12/31/2022 5. Funding: PO-0017502 C. Wastewater Treatment Plant Final Clarifiers 4-5, Aeration Tanks 1-4, & Disinfection Improvements – Project No. 119-069A 1. Company: Bowen Engineering Corporation 2. Change Order No.: 4 3. Increase Amount: $10,320; Additional Seventy (70) Days 4. Percent of Increase: 0.24% 5. Total Percent of Change: 4.98% 6. Revised Contract Amount/Completion Date: $4,485,905.23; November 3, 2022 7. Funding: PO-0005021 D. Lincoln Way West and Olive Streetscape – Project No. 119-108 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 3 (Final) 3. Increase Amount: $47,735.96; Additional One Hundred Eighteen (118) Days 4. Percent of Increase: 2.65% 5. Total Percent of Change: 6.26% 6. Revised Contract Amount/Completion Date: NTE $1,849,784.74; June 18, 2022 7. Funding: PO-0009634 E. North Water Treatment Plant Improvements – Project No. 119-001 1. Company: Bowen Engineering Corporation 2. Change Order No.: 1 3. Increase Amount: $14,513; Additional Two Hundred & Sixty (260) Days 4. Percent of Increase: 0.4% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 5. Revised Contract Amount/Completion Date: $3,596,513; June 2, 2023 6. Funding: PO-0016353 F. Dubail Avenue Streetscape – Project No. 120-009 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $40,773; Additional One Hundred Seventy-Two (172) Days 4. Percent of Increase: 2.54% 5. Revised Contract Amount/Completion Date: $1,645,315.35; November 15, 2022 6. Funding: PO-0011413 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. 2022 Brick Pavement Spot Repair – Project No. 122-009 1. Company: Acorn Landscaping LLC 2. Change Order No.: 1 (Final) 3. Increase Amount: $28,323.30 4. Percent of Increase: 19.50% 5. Total Percent of Change: 19.50% 6. Final Contract Amount: $173,573.30 7. Funding: PO-0017969 B. 2022 Brick Spot Repairs – Project No. 122-055 1. Company: Acorn Landscaping LLC 2. Change Order No.: 1 (Final) 3. Increase Amount: $4,239.30 4. Percent of Increase: 19.50% 5. Total Percent of Change: 19.50% 6. Final Contract Amount: $25,979.30 7. Funding: PO-0017960 7. PROJECT COMPLETION AFFIDAVITS A. 2021 Contractor Paving, Round III – Project No. 121-049 1. Company: Rieth-Riley Construction Co., Inc. 2. Final Contract Amount: $1,233,256.59 3. Funding: PO-0010341 B. Airport Annexation Area Water Main Extension – Project No. 120-026 1. Company: G.E. Marshall, Inc. 2. Final Contract Amount: $237,456.10 3. Funding: PO-0013841 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 C. Studebaker National Museum Roof Restoration and Replacement – Project No. 122-030 1. Company: Slatile Roofing & Sheet Metal Company, Inc. 2. Final Contract Amount: $230,612 3. Funding: PO-0016907 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2022 Curb and Sidewalk Construction, Round II, Divisions 1-5 – Project No. 122- 044 1. Funding: PR-00020496 9. RESOLUTIONS A. Resolution No. 56-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Keith Walker’s Firearm B. Resolution No. 57-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Approving the Transfer of Real Property to the South Bend Board of Park Commissioners 1. Description: Six (6) Properties for Martin Luther King Community Center Campus 10. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Two (2) Easements – AEP Indiana Michigan Transmission Company, Inc. 1. Description: Ameriplex Extensions on City-Owned Properties at South of Nimtz Pkwy., West of US 31 and South of Adams Rd., West of US 31 2. Amount: $67,850; Total for Both - City to be Paid by AEP B. Temporary Access Agreement – Board of Park Commissioners 1. Description: Purpose of Construction Work to Replace Fence at 1100 Wilbur St. until December 16, 2022 C. Amendment No. 3 to Supervisory Services Agreement – Redevelopment Commission 1. Description: Extends and Identifies Positions and Payment of Salaries through 2025 D. Amendment No. 5 to Engineering Services Agreement – Redevelopment Commission 1. Description: Extends and Identifies Positions and Payment of Salaries through 2025 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 E. Amendment No. 1 to Professional Services Agreement – McCormick Engineering, LLC 1. Description: On-Call Design Services for 2022 McCormick Stormwater Infrastructure Improvements Project No. 122-016 2. Amount: NTE Increase $63,818; New Total $183,478 (Hourly) 3. Funding: PO-0013838 F. Recommendation for Acceptance – Michiana Contracting, Inc. 1. Description: Additional Five (5) Flashing Beacons for Replacement and Knockdowns Project No. 117-075; Additional Seven (7) Days with October 11, 2022 Completion Date 2. Amount: $1,038,566.36 (Final) 3. Funding: PR-00019568 11. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: March for Life 2023 a) Date/Times: January 20, 2023; 11:30 a.m. to 1:00 p.m. b) Location: E. Washington St. to E. Jefferson Blvd. to S. Main St. 2. Event: St. Margaret’s House Winter Walk a) Date/Times: February 19, 2023; 2:30 p.m. to 4:00 p.m. b) Location: Lafayette Blvd. to LaSalle Ave., W. Western Ave. to W. Wayne St. to Lafayette Blvd. to St. Margaret’s House 12. TRAFFIC CONTROL DEVICES A. New Installation – Three (3) No Stopping, Standing or Parking Signs 1. Location: a) 1717 W. Ireland Rd. B. New Installation – Seventy-Three (73) No Parking This Side of Street Signs 1. Description: a) Successful Solid Waste Program to Remedy Trash Pick-Up Issues C. Removal - Handicapped Accessible Parking Space Sign 1. Location(s): a) 114 E. Donald St. b) 122 N. Meade St. c) 133 E. Ewing Ave. d) 217 E. Fairview Ave. e) 745 S. 35th St. f) 1001 N. Johnson St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 g) 1136 Sorin St. h) 1152 E. Ewing Ave. i) 1209 Miner St. j) 1224 Dunham St. k) 1812 Pulaski St. l) 2309 Roger St. m) 2317 Roger St. n) 3206 Revere Pl. o) Residents No Longer Need D. New Installation – Four (4) Honorary Street Signs 1. Locations: Sample St. & Fellows St., Broadway St. & Fellows St., Ewing Ave. & Fellows St., St. Joseph & Broadway St. a) Harold Brazier Blvd. b) Favorable Recommendations 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 20196 Jackson Rd. – Sewer 14. RATIFY BONDS A. Contractor Bonds 1. Knoebel Construction, Inc., Approved effective November 7, 2022 2. Kaser Concrete Contractors Inc., Released effective November 26, 2022 B. Excavation Bonds 1. Aaron Lucas Trucking & Grading, Approved effective October 21, 2022 2. Knoebel Construction, Inc., Approved effective November 7, 2022 3. Midwest Underground Technology, Inc., Released effective November 18, 2022 C. Occupancy Bonds 1. Midwest Underground Technology, Inc., Released effective November 18, 2022 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-46813 a) Date: 11/01/2022 b) Amount: $1,232,636.18 2. Claim Nos.: GBLN-46509, GBLN-46424, GBLN-46964 a) Date: 11/01/2022 b) Amount: $1,217,018.06 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 22, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 7 3. Claim No.: GBLN-47100 a) Date: 11/08/2022 b) Amount: $2,734,761.87 4. Claim Nos.: GBLN-46999, GBLN-47029 a) Date: 11/09/2022 b) Amount: $722,620.95 5. Claim Nos.: GBLN-47137, GBLN-47123 a) Date: 11/09/2022 b) Amount: $5,010.24 6. Claim Nos.: GBLN-47531, GBLN-47542 a) Date: 11/15/2022 b) Amount: $1,024,396.81 7. Claim No.: GBLN-47320 a) Date: 11/15/2022 b) Amount: $14,312,459.45 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.