HomeMy WebLinkAbout11-1-22_Special Events Committee Minutes
SPECIAL EVENTS COMMITTEE MEETING MINUTES
November 1, 2022, 10:00 AM
731 S. Lafayette Blvd, South Bend, IN 46601
Members present: Brad Rohrscheib, Toy Villa, Jonathan Jones, Coby Deal, Suzie Krill
1. Call to Order
The meeting was called to order at 10:12 AM by Rohrscheib.
2. Approval of minutes
Upon a motion by Rohrscheib and seconded by Villa, the minutes from the previous meeting
held on October 4th 2022, were approved unanimously.
3. Approval of Special Event Permits
a. DTSB Tree Lighting Ceremony-December 2 2022
Kylie Carter joined the meeting to discuss the Annual Tree Lighting Ceremony 2022 and
to answer any questions from the Special Events Committee. This years ceremony will be
held December 2nd along with First Fridays on the Gridiron. The ceremony will include a
procession of Santa in a horse drawn sleigh, along with a firetruck and police escort from
the Century Center circle drive along Washington Street to the Gridiron. DTSB
ambassadors will be on hand to help with crowd control during the event and removal of
cones and signage at the conclusion of the event. The festivities will conclude with a
fireworks display. This event typically has an expected attendance of 2000.
As this is the 6th year for this event, the committee is familiar with the route and setup and
had no further concerns.
Upon a motion by Rohrscheib and seconded by Villa the permit was approved
unanimously.
b. DTSB Holiday Light Parade-December 9 2022
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Kylie Carter remained at the meeting to discuss the 5th Annual Holiday Light Parade. This
year’s event will use a similar route to the St Patrick’s Parade which travels along
Jefferson Blvd. Staging will be held at Washington and Notre Dame Ave. The Jefferson
Bridge will be closed during the parade for safety. Mr Villa requested that the County be
notified of the closure as a courtesy. Ms Carter commented that the last Holiday Light
Parade went extremely smoothly and was well represented by police and fire. She
thanked the committee members for making last year’s event one of the safest in
memory.
Ms Carter discussed closures along the parade route with Mr Deal and mentioned that
(2) DTSB trucks will be available to aid in temporary closures as needed. Mr Deal
confirmed with Ms Carter the temporary closure of the staging area.
The parade generally last for 45 minutes. The rain date for this event will be Friday,
December 16 2022. The committee had no further questions or concerns.
Upon a motion by Rohrscheib and seconded by Villa the permit was approved
unanimously.
4. Other Business
None
5. Privilege of the Floor
6. Adjournment
With no additional business, Rohrscheib motioned for adjournment and Villa seconded. The
meeting ended at 10:32 AM.