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HomeMy WebLinkAbout09-05-96 Personnel & Finance Committu *oat: Personnel and Finance Committee tbt tOmmolt COUIttii of tht eitt Of £oltt1j 3Sittb: The September 5, 1996 meeting of the Personnel and Finance Committee was called to order by its Chairperson, Council Member Steve Luecke at 3:10 p.m. in the Council informal meeting room. Persons in attendance included Council Members: Pfeifer, Broden,Zakrzewski, Luecke, Coleman and Kelly, Citizen Member Cathy Roemer, Phil St. Clair, Jeff Rinard, Bill Carleton, Mathew Moyers, Chad Kilmer, Johnny Martinez, Susan O'Connor, and Kathleen Cekanski-Farrand. Council Member Luecke noted that the purpose of the Meeting was to review the Parks and Recreation Budget. PARKS AND RECREATION: 1996 BUDGET $7,406,983 1997 PROPOSED $7,821,017 RECREATION BUDGET: PROPOSED $210,980 Mr. Phil St. Clair the Superintendent of Parks then reviewed the mission goals and objectives. He highlighted some of the major programs and the budget summary. He noted that revenues projected at$8,305,158. Mr. St. Clair also noted that in 1997 the Community Affairs Events operation will be under the Park's umbrella. Consequently, $106,000 will be dedicated these types of operations. He further noted that Mikki Dobski-Schidler will give further details once she reviews her budget. He noted that as a result two events coordinators will be transfered to the Park Budget which are currently not helped. He also noted that the Community Affairs Office will be in the Park Administration Building. Golf course improvements are being paid by golf fees. Prior development fees will also help pay for the Belleville Softball Complex. Mr. Bill Carleton then reviewed the Budget in further detail. He reviewed the sources of revenue and various charts. He noted that golf revenue constitutes 16% of all total revenue. Administrative fees are based on a percentage to cover services of the Controller, Legal, and Engineering offices. In response to a question raised by Cathy Roemer it was noted that salaries are based for non-bargaining at 3% and teamsters at $.34 an hour increases. In response to a question raised by Council Member Luecke regarding park police, it was noted that since Joe Radecki has retired that many of the things that he did with regard to safety, OSHA,park inspection, security,etc. will be divided with Capt. Grabner providing security and a person equivalent to a Foreman V doing fleet coordination OSHA and safety inspections. The park police office will headquartered at Pinhook. Committee Report Personnel and Finance Committee September 5, 1996 Page 2 The Committee then reviewed the Park Maintenance Division Budget. It was noted that this was the largest division with 24 different programs. Approximately $75,000 was received from the Silver Hawks to maintain the stadium. Council Member Pfeifer voiced concern with regard to the maintenance of the East Race. She noted that there are several areas where trash,leaves, etc. and high usage areas are not being addressed. She suggested that people on the "honors program" at the County Jail may be utilized. Mr. St. Clair noted the State correction facility has been in contact with them with regard to using inmates. However, security would be a concern which would have be paid by the City if such a program was pursued. He also noted that Kennedy Pool would have to be completely replaced and he sees a bond issue is the only way of funding such a program. He conservatively estimated that a small aquatic center would cost between$3 to$3.5 million. The aquatic facility in Lake County cost$10 million. Council Member Luecke noted that with the Coveleski Bond having only one payment due in 1997 the City may want to consider packaging the Bond so that there would not be a tax rate increase. Council Member Coleman also voiced support for Council Member Luecke's suggestion and suggested perhaps a feasibility study would also be worth pursuing. Council Member Broden the Chairperson of the Parks Committee of the Council stated that he would assist in such projects. In response to a question raised by Council Member Pfeifer it was noted that the Youth Police Program was well attended this year. Council Member Luecke questioned capital improvements for the East Race and was advised that Lawson Fischer reviews this on a routine basis and for approximately the last four years a non-reverting fund has been established for capital improvements which has a balance between$50,000 and$60,000. Mr. Chad Kilmer, Director of Golf, then reviewed the Golf Division. He noted that the Budget reflects one position which has been eliminated from the prior year. New irrigation systems were installed at Studebaker and Elbel courses with the system at Erskine being upgraded. A new corporate pass which can be purchased for 3 years for$1,800 is a new concept with 25 being sold so far. Council Member Kelly suggested marketing this since he believes it's a great idea. Council Member Coleman suggested marketing the Mother's in conjunction with the Corporate pass. In response to his questions it was noted that alcohol has had a limited impact which has been positive. He stated that he would like the golf courses to take a hard line with regard to infractions. In response to a question raised by Council Member Pfeifer it was noted that the policy before was not to allow alcohol on any of the golf courses and now it is restricted which has resulted in revenue and better control. Susan O'Connor then reviewed the Recreation Division. She highlighted copies of the State law addressing self supported funds. Mr. Rinard noted that maintenance activities are primarily paid for by tax dollars with activity fees creating self supporting programs thereafter. It was noted that Jenny Mather will be drafting a resolution to create the fund. She noted that monies were incumbered for travel in 1996 therefore although it looks like an allowance for travel that this is an cost which reflects actual expenses. She noted that they had 17 playgrounds with activities throughout the City. Mr.Johnny Martinez then Committee Report Personnel and Finance Committee September 5, 1996 Page 3 reviewed the operations at the Potawatomi Zoo. He noted that they have 16 full time employees. The Zoo gift shop is a new attraction which had formerly managed by the Concessions. In response to a question raised by Council Member Pfeifer, Mr. Martinez highlighted the intern program which has proven very beneficial to the City. In response to a question raised by Council Member Luecke it was noted that there are now good working relationships with the Zoological Society which is primarily fund raising in nature currently. Mr. Mathew Moyers, Concessions Manager,then reviewed the Concessions Division. He noted that this is the second year that this Division has had a budget. He reviewed the 5 basic programs. It was noted that all consolidated programs are run inhouse with no outside vendors. Mr. St. Clair stated that one of the overall goals is to continue to dedicate monies and resources to capital improvements throughout the entire park system. Council Member Luecke and other council members thanked the Park Department and their staff for a fine presentation and fine programs throughout our City. There was informal discussion to establish the Council Meeting to be held on September 30 at 4:30 p.m. when a final vote would be taken. There being no further business to come before the Committee the meeting was adjourned at 5:10 p.m. Respectfully submitted, Council Member Steve Luecke,Chairperson Personnel and Finance Committee Attachments