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Home My WebLink AboutRatify Contracted Emergency Work - EPO Notre Dame Ave. & Howard St. Repair - Selge Construction Co., Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 8, 2022 Mr. Robert Kuhns Selge Construction Co., Inc. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com RE: Ratify Contracted Emergency Work Dear Mr. Kuhns: At its November 8, 2022 meeting, the Board of Public Works approved the above referenced ratified contract for a brick manhole structure at N. Notre Dame Ave. & Howard St. due to an 18-inch vitrified clay sewer collapse in an increased amount of $23,261.47 with a final total of $73,261.47. Enclosed please find a copy of the ratified contract for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Emergency Repair – Notre Dame and Howard Street Sewer Repair (PO-0018540) Agenda Request – Ratify Emergency Repair Contract DATE: October 18, 2022 The Department of Public Works Division of Engineering, Utility and Street/Sewer teams contacted Selge Construction Company to assist with emergency repairs following observance of a cavity and undermining at a manhole at the intersection of N. Notre Dame Avenue and Howard Street. Description of Collapse and Repair The break in the 18-inch vitrified clay sewer pipe (c.1914) was on the bottom of the pipe 8-feet south of the brick manhole structure and 2-feet north of the water main on Howard Street. Once it was identified that the repair could not be completed without removing a section of 6-inch water main, relocating an overhead electrical wire, and adjusting the excavating to avoid an active gas main, the excavation plan was modified plans to facilitate the repair. To void the brick manhole being compromised during excavation work, City Engineering made the decision to replace the structure, a broken section of clay pipe, and reconnect storm and sewer leads. Sewer pipe reaches from the north and west as well as storm pipes at each quadrant of the intersection were reconnected. A section of 6-inch water main was removed and reinstalled. Water Works supplied a isolation valve to accommodate the work and avoid customer impact. NIPSCO identified the active and abandoned gas lines along Notre Dame Avenue. AEP also relocated a section of lighting cable that carried from the northeast corner of the intersection to the southwest corner of the intersection to allow safe usage of excavation equipment. During construction a section of abandoned railroad tracks and ties had to be removed to accommodate trench box installation. The abandoned ties, containing creosote, were taken to a landfill in accordance with required rules and regulations. Asphalt pavement patching was completed by the contractor since City crews were not available to assist with the patching and repair. City’s repair estimate was $50,000. Final repair cost for the work was $73,261.47. For questions, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. 2833 S. 11th St.Niles, MI 49120 (269) 684-0846Fax: (269) 684-0842Phone: 227 W. Jefferson Blvd South Bend, IN 46601-1830 City of South Bend 12Verbal ( ) - 10/30/2022 To tal Cost 9/30/2022 10650 Description 2022 INMISC PO Number Due Date Invoice Invoice #Invoice Date Bill To : Reference Te rms Customer #Phone # Quantity Net Due 30 Unit Unit Price RE: CITY OF SOUTH BEND 73,261.47 Notre Dame and Howard Av enue Emergency Repair1.00 LS 73,261.47 73,261.47Total Due $ 73,261.47Subtotal $1. Checks made payable to: 2. All invoices are to be paid within 30 days of receipt. A 1.5% monthly late fee will be added to all overdue balances until paid. If additional means are necessary to recover overdue funds, buyer agrees to pay Selge all costs of collection. 3. All payments are non-refundable. 4. For questions regarding your invoice, please call Selge Construction at 269-684-0842 Selge Construction Co. Inc. 2833 S. 11th St, Niles, MI 49120 Thank you for your business! 0.00Sales Tax (if applicable) $ November 8, 2022 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: PO Number PO-0018540 Line Number 1 Original Dollar Amount $50,000 (City's repair estimate) New Dollar Amount (For liquidation request, enter $0)$73,261.47 (Increase of $23,261.47 reflects final costs time and materials ) Reason Code (if changed)Service - Emergency Repair Financial Dimensions (fund-dept- division-subdivision-main account)641-06-602-509-439001 Project Code (if applicable)EPO - Emergency Service Description of change (include budget impact) Adjustment of PO value reflects the final costs for time and materials to complete the emergency repair work at Notre Dame Avenue and Howard Street. PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. PO CHANGE FORM for PO-0018540 2022.10.18 1 of 5 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 10-18-2022 Name: Jacob M. Klosinski Department of Public Works – Engineering Division BPW Date: 11-08-2022 Phone Extension:9496 Required Prior to Submittal to Board BPW Attorney X Attorney Name Michael Schmidt Dept. Attorney Attorney Name Michael Schmidt Purchasing Michael Schmidt Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ratify Contracted Emergency Work Ease./Encroach Required Information Company or Vendor Name Selge Construction Company, Inc. (V-00001471) New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Emergency Repair – Notre Dame Avenue and Howard Street San. Sewer Project Number Funding Source 641-06-602-509-439001 Account No. PO-0018540 Amount Original Estimate $50,000.00. Final Cost: $73,261.47 Terms of Contract Lump Sum (T&M) Special Contract Provisions None Purpose/Description City Engineering and Streets/Sewers, contracted Selge Construction to provide emergency repairs at Notre Dame Avenue and Howard Street after undermining and a sewer collapse were identified by City Sewer crews. See Memorandum for description of services and repair work. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % (%) New Amount $ Total Percent of Change: Increase Decrease % (%) Time Extension Amount: New Completion Date: