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HomeMy WebLinkAboutAmendment No 1 to PSA - 2022 VPA Athletic Courts Phase II Proj No. 121-033A - WBK Engineering  ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 8, 2022 Mr. Greg Chismark P.E. WBK Engineering, LLC 116 W. Main St., Suite 201 St. Charles, IL 60174 gchismark@wbkengineering.com RE: Amendment No. 1 to Professional Services Agreement Dear Mr. Chismark: At its November 8, 2022 meeting, the Board of Public Works approved the above referenced amendment for added design, construction, and administration support for 2022 VPA Athletic Court Repairs, Project No. 121-033A, in the amount of $7,687.72 with a new adjusted total amount of $88,499.92. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated , . AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 1 1. Background Data: a. Effective Date of Owner-Engineer Agreement: 1/11/2022 b. Owner: Board of Public Works, City of South Bend c. Engineer: WBK Engineering, LLC d. Project: VPA Athletic Courts Phase 2 - 2022 2. Description of Modifications: [NOTE TO USER: Include the following paragraphs that are appropriate and delete those not applicable to this amendment. Refer to paragraph numbers used in the Agreement or a previous amendment for clarity with respect to the modifications to be made. Use paragraph numbers in this document for ease of reference herein and in future correspondence or amendments.] a. Engineer shall perform or furnish the following Additional Services as identified and outline in Exhibit K1 attached hereto and made a part hereof. b. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: c. The responsibilities of Owner are modified as follows: d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional compensation: The total compensation for services and reimbursable expenses is estimated to be $7,687.72 e. The schedule for rendering services is modified as follows: Prepare bid and construction documents for construction by June of 2023. Construction support shall commence in 2022 and continue through 2023 as the actual construction schedule dictates. f. Other portions of the Agreement (including previous amendments, if any) are modified as follows: Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. Attachments K1Scope of Services and K2 Manhour Estimate 5. Agreement Summary (Reference only) a.Original Agreement amount:$80,812.20 b. Net change for prior amendments:$0 c. This amendment amount:$7,687.72 d. Adjusted Agreement amount:$88, 499.92 The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is __________________. OWNER: ENGINEER: By: By: Greg Chismark P.E. Title: Title: President Date Signed: Date Signed: 10-28-2022 November 8, 2022 Exhibit K1 – Supplemental Scope of Services City of South Bend VPA Athletic Courts – Supplemental Services 2022 / 2023 10-28-2022 The City of South Bend is interested in rehabilitating numerous athletic courts in various locations throughout the City. Those courts are listed hereafter for reference in Exhibit A. The City has awarded a contract within six parks / court locations to be constructed in calendar year 2022. The City desires assistance during the construction phase in 2022 and also to rebid the remaining eight park / court locations in 2023. Leeper Park is to be included in 2023 but was not bid in 2022. Detailed tasks associated with accomplishing the City’s desired objectives with all courts is provided hereafter. Also attached is a manhour estimate and indirect costs estimate. Task 1 – 2022 Construction Support (six park / courts) This task includes review of shop drawings materials certifications and catalog cuts to ensure compliance with the plans and specifications for construction of six courts in 2022. Reviews will be coordinated to facilitate the contractor’s construction schedule. Formal review and documentation will be provided to the City for each submittal. Also included is field support on concerns or interpretations through formal RFI and phone conversations with City staff. No filed visits are anticipated. A total of 24 hours is anticipated to include any sketches or formal responses as requested by the City for the project record. The manhour estimate is a budgetary figure based on current knowledge and conditions at each location. Support for processing change orders and project close out are also included in the scope on a limited basis. Assumptions: • No additional survey, field verification or field visits are included. • No hazardous materials anticipated, and no evaluation or remediation included. • No significant utility improvements are necessary. • No additional Geotech / pavement cores are necessary. • Construction support is based on the manhours in the attached manhour estimate and scope noted herein. • Construction material testing is not included. WORK HOUR ESTIMATE FOR CONSULTING SERVICES South Bend VPA Counrts 2022/2023 Description Engineer VI Engineer III HOURLY RATE 1 2022 Construction Support 1.1 Shop Drawings / Catalog Cut Review 2 16 1.2 Field Support 4 20 1.3 Change Orders 2 4 1.4 Closeout 2 4 SUB-TOTAL 54.0 10.0 44.0 7,687.72$ PERCENT 19%81% TOTALS 54.0 10.0 44.0 PERCENT 19%81%7,687.72$ Printed on 10/28/20221:55 PM 1 of 1 EXHIBIT A HOURS BY TASK BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 10/31/2022 Name Zach Hurst Department DPW BPW Date 11/08/2022 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name WBK Engineering New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2022 VPA Athletic Courts Project Number 121-033A Funding Source ARP Appropriation Account No. PO-0020479 Amount $7,687.72 Terms of Contract Amendment No. 1 Purpose/Description Amendment covers added design and construction administration support for 2022 court repairs. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: