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Home My WebLink About11082022 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of October 20, and October 25, 2022 2. OPENING OF BIDS A. Main Street Improvements between Dean St. and Sherwood St. – Project No. 122- 045 1. Funding: PR-00019724 B. Sale of City-Owned Property 1. Location: 205 S. Illinois St. 3. AWARD BIDS AND APPROVE CONTRACTS A. Campeau Street Streetscape – Project No. 121-073 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $2,315,275.24 3. Funding: PR-00019420 B. 2022 Contractor Paving Round III – Project No. 122-048 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $2,267,500 3. Funding: PR-00017693 4. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Drewry’s Brewery Fence Replacement – Project No. 119-031B 1. Company: Ritschard Bros., Inc. 2. Amount: $118,260 3. Funding: PR-00020167 5. CHANGE ORDERS A. Seitz Park Reconstruction, Phase I – Project No. 117-093A 1. Company: Ziolkowski Construction, Inc. 2. Change Order No.: 7 3. Increase Amount: $990,000; Additional 398 Days 4. Percent of Increase: 12.32% 5. Revised Contract Amount/Completion Date: $9,025,679.78; August 7, 2023 6. Funding: PO-00006342 B. Sibley Center Exterior Renovations – Project No. 121-021 1. Company: Slatile Roofing & Sheet Metal 2. Change Order No.: 1 3. Increase Amount: $10,940 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 4. Percent of Increase: 5.02% 5. Revised Contract Amount: $228,940 6. Funding: PO-0016552 C. Riverside Drive Bank Stabilization – Project No. 118-005B 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 3. Increase Amount: $17,118.70; Additional Eighteen (18) Days 4. Percent of Increase: 2.1% 5. Revised Contract Amount/Completion Date: $833,423.70; November 1, 2022 6. Funding: PO-00014105 D. Morris Performing Arts Center – Main Level Slab Replacement – Project No. 121-029A - REVISED 1. Company: Larson-Danielson Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $91,451.49 4. Percent of Increase: 10.5% 5. Revised Contract Amount: $966,507.32 6. Funding: PO-00014138 6. PROJECT COMPLETION AFFIDAVITS A. VPA Athletic Court Renovations Phase II – Project No. 121-033 1. Company: Milestone Contractors North, Inc. 2. Final Contract Amount: $105,044.84 3. Funding: PR-00008729 B. Hope Avenue Homes Sewer Extension – Project No. DP20-054 1. Company: South Bend Heritage Foundation 2. Final Contract Amount: $68,750 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Nexus Center Roof Replacement – Project No. 121-064A 1. Funding: PR-00020455 B. LaSalle Avenue Streetscape Project – Project No. 122-013 1. Title Sheet 2. Funding: PR-00020064 C. Sewer and Manhole Rehabilitation – Project No. 122-019 1. Funding: PR-00020477 D. Martin Luther King Jr. Center Demolition – Project No. 121-066 1. Title Sheet 2. Funding: PR-00020461 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 8. RESOLUTIONS A. Resolution No. 48-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Policy for Establishing Temporary Parklet Installation within City Right-Of-Way 1. Description: Establish Process for the Installation of Temporary Parklets B. Resolution No. 50-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in German Township 1. Description: Adoption of a Fiscal Plan for the Cleveland-Shellbark Annexation Area C. Resolution No. 53-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Establishing the 2023 Prime Borrowing Rate Calculation Installment Payment Amount for Water/Sewer Installation Charge 1. Description: Establishing Prime Borrowing Rate for 2023, per Section 17-85 of the South Bend Municipal Code D. Resolution No. 54-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: The City Desires to Transfer the Property Adjacent to the Salvation Army Building at 114 Monroe to RDC for Possible Redevelopment E. Resolution No. 55-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Adopting a Policy for Snow Route Designation and Posting 1. Description: To Establish Snow Routes in the City of South Bend 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Ratify Contracted Emergency Work – G.E. Marshall, Inc. 1. Description: Street Collapse & Cave-In at 1241 McCartney Street due to 18- Inch Vitrified Clay Sewer Collapse 2. Amount: Increase $15,805.63; Final Total: $45,805.63 3. Funding: PO-0016785 B. Ratify Contracted Emergency Work – Selge Construction Co., Inc. 1. Description: Brick Manhole Structure at N. Notre Dame Ave. & Howard St. due to 18-Inch Vitrified Clay Sewer Collapse 2. Amount: Increase $23,261.47; Final Total: $73,261.47 3. Funding: PO-0018540 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 C. Temporary Easement – Northern Indiana Public Service Co., LLC 1. Description: NIPSCO Temporary Easement at Property Owned by Civil City of South Bend at Phillips St. Clair Park/Byers Softball Field for Staging Equipment, Material & Construction Activities D. Professional Services Agreement – Frost Engineering & Consulting Company 1. Description: Provide Condition Assessment of Kennedy Water Park Pool Site Project No. 122-058 2. Amount: $28,000 (Hourly) 3. Funding: PR-00019862 E. Amendment No. 1 to Professional Services Agreement – WBK Engineering 1. Description: Added Design and Construction Administration Support for 2022 VPA Athletic Court Repairs 2. Amount: $7,687.72; New Adjusted Total: $88,499.92 3. Funding: PO-0014109 F. Professional Services Agreement – Forum Architects 1. Description: To Develop Plans and Specs for MarMain Apartments Roof Replacement 2. Amount: $39,875 3. Funding: PR-00020413 G. Amendment No. 3 to Professional Services Agreement – Lawson-Fisher Associates 1. Description: Updated Plans and Specs for Repairs to West Gate at Century Center 2. Amount: $15,200; New Adjusted Total: $65,900 3. Funding: PR-00020475 H. Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Design of Public Infrastructure for YSB and SB Thrive Subdivision 2. Amount: $85,500 3. Funding: PR-00010329 I. Ratify Quoted Emergency Work – Premium Concrete Services 1. Description: Emergency Road Repair at Cleveland Rd. Restoration 2. Amount: Increase $52,865 3. Funding: PO-0019914 10. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: DTSB Tree Lighting Ceremony a) Date/Times: December 2, 2022; 3:00 p.m. to 11:00 p.m. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 b) Location: E. Washington St. Between Dr. MLK Jr. Blvd./N. Michigan St. 2. Event: DTSB Holiday Light Parade a) Date/Times: December 9. 2022 (Rain Date December 16, 2022); 6:00 p.m. to 8:00 p.m. b) Location: Notre Dame Ave. Between E. Washington/E. Wayne St, Jefferson Blvd. Between Eddy St./Niles Ave, Niles Ave. Between E. Jefferson Blvd./E. Washington St. 11. TRAFFIC CONTROL DEVICES A. New Installation – Eight (8) Honorary Street Signs 1. Locations: Sample St. & Fellows St., Dean Johnson Blvd. & Fellows St., Broadway St. & Fellows St., Haney Ave. & Fellows St., Indiana Ave. & Fellows St., Dubail St. & Fellows St., Calvert St. & Fellows St., Ewing Ave. & Fellows St. a) Harold Brazier Blvd. b) Favorable With Concerns From T&L B. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 241 N. Chicago Street b) 430 S. Meade Street c) 1401 W. Dubail Street d) 1111 Twyckenham Drive e) 1010 N. Brookfield St. 12. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18031 Abington Ct. – Water/Sewer B. 52752 E. Cypress Cr. – Water C. 52500 Emmons Rd. – Sewer 13. RATIFY BONDS A. Contractor Bonds 1. All Terrain Construction & Concrete LLC, Approved effective October 25, 2022 2. Neway Construction LLC, Released effective October 20, 2022 B. Excavation Bonds 1. Uniti Dark Fiber, LLC, Approved effective October 4, 2022 C. Long Term Occupancy Bonds CITY OF SOUTH BEND BOARD OF PUBLIC WORKS REGULAR MEETING AGENDA November 8, 2022 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWHybrid 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 1. Kwest Group, LLC, Approved effective November 15, 2022 to February 1, 2023 D. Occupancy Bonds 1. All Terrain Construction & Concrete LLC, Approved effective October 25, 2022 2. Neway Construction LLC, Released effective October 20, 2022 3. Woodard & Curran, Inc., Released effective November 10, 2022 4. Uniti Dark Fiber, LLC, Approved effective October 4, 2022 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-46090, GBLN-46088 a) Date: 10/21/2022 b) Amount: $668,233.48 2. Claim Nos.: GBLN-46321, GBLN-46369 a) Date: 10/25/2022 b) Amount: $2,562,659.57 3. Claim Nos.: GBLN-46452, GBLN-46544 a) Date: 10/27/2022 b) Amount: $200,360.72 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.