HomeMy WebLinkAbout2022-09 - Monthly Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Financial Report
Page(s) Contents
2Fund Guide
3 Narrative
4 - 5 Report of Changes in Cash Balance
6 - 8 Projected Cash Balance
9 - 12 Cash Reserves Summary
13 - 18 Revenue & Expense Summaries
19 - 24 Revenue by Type
25 - 28 Expenditures by Activity
29 - 30 Outstanding Debt
31 - 37 Employee Headcount
Fund Summaries
38 - 59 General Fund
60 - 84 Public Works Funds
85 - 103 Public Safety Funds
104 - 122 Venues, Parks & Arts Funds
123 - 135 Department of Community Investment Funds
136 - 142 Internal Service Funds
143 - 156 Administrative Funds
157 - 171 Redevelopment Commission Controlled Funds
Distribution
Mayor
Chief of Staff
Deputy Chief of Staff
Common Council
Department Heads
Directors of Department Finance
September 30, 2022
Controller's Office
1
Page # General Fund Page # Venues, Parks & Arts Funds
38 101 General Fund 104 201 Parks & Recreation
105 273 Morris PAC / Palais Royale Marketing
General Fund Departments/Divisions 106 274 Morris PAC Self-Promotion
40 Mayor 107 312 2017 Parks Bond Debt Service
41 Community Initiatives 108 401 Coveleski Stadium Capital
42 Community Police Review Office 109 413 Professional Sports Convention Develop. Area
43 City Clerk 110 416 Morris Performing Arts Center Capital
44 Common Council 111 450 Palais Royale Historic Preservation
45 Controller's Office 112 453 Zoo Bond Capital
46 Human Resources 113 471 2017 Parks Bond Capital
47 Diversity & Inclusion 114 601 Parking Garages
48 Human Rights 115 602 Morris Performing Arts Center Operations
49 Legal Department 116 Morris PAC Historical Budget Summary
50 Engineering 117 670 Century Center
51 Office of Sustainability 118 671 Century Center Capital
52 AmeriCorps Grant Program 119 672 Century Center Energy Conservation Debt Svc
53 Police Department 120 730 City Cemetery
54 Police Crime Lab 121 731 Bowman Cemetery
55 Fire Department 122 757 2015 Parks Bond Debt Service
56 Emergency Medical Services
57 Fire Training Center Dept of Community Investment Funds
58 Morris Performing Arts Center 123 209 Studebaker-Oliver Revitalizing Grants
59 Palais Royale Ballroom 124 210 Economic Development State Grants
125 211 Dept of Community Investment Operating
Public Works Funds 126 212 Dept of Community Investment Grants
60 202 Motor Vehicle Highway 127 219 Unsafe Building
61 266 MVH Restricted 128 221 Rental Units Regulation
62 Motor Vehicle Highway Combined Budget Summary 129 230 Code Enforcement
63 251 Local Road & Street 130 410 Urban Development Action Grant
64 257 LOIT Special Distribution 131 600 Consolidated Building
65 265 Local Road & Bridge Grant 132 754 Industrial Revolving Fund
66 412 Major Moves Construction 133 756 2015 Smart Streets Bond Debt Service
67 455 2021 Infrastructure Bond Capital 134 759 2017 Eddy Street Commons Bond Capital
68 610 Solid Waste Operations 135 760 2017 Eddy Street Commons Bond Debt Service
69 611 Solid Waste Capital
70 620 Water Works Operations Internal Service Funds
71 622 Water Works Capital 136 222 Central Services
72 624 Water Works Customer Deposit 137 224 Central Services Capital
73 625 Water Works Sinking (Debt Service)138 226 Liability Insurance
74 626 Water Works Bond Reserve 139 279 IT / Innovation / 311 Call Center
75 629 Water Works Operations & Maint. Reserve 140 711 Self-Funded Employee Benefits
76 640 Sewer Repair Insurance 141 713 Unemployment Compensation
77 641 Sewage Works Operations 142 714 Parental Leave
78 642 Sewage Works Capital
79 643 Sewage Works Operations & Maint. Reserve Administrative Funds
80 649 Sewage Sinking (Debt Service)143 102 Rainy Day
81 653 Sewage Debt Service Reserve 144 217 Gift, Donation, Bequest
82 654 Sewage Works Customer Deposit 145 227 Loss Recovery
83 655 Project ReLeaf 146 258 Human Rights Federal Grants
84 667 Storm Sewer 147 263 American Rescue Plan
148 American Rescue Plan Budget Summary
Public Safety Funds 149 264 COVID-19 Response
85 216 Police State Seizures 150 404 Local Income Tax - Certified Shares
86 218 Police Curfew Violations 151 406 Cumulative Capital Development
87 220 Law Enforcement Continuing Education 152 407 Cumulative Capital Improvement
88 249 Local Income Tax - Public Safety 153 408 Local Income Tax - Economic Development
89 278 Take Home Vehicle Police 154 750 Equipment/Vehicle Leasing
90 280 Police Block Grants 155 752 South Bend Redevelopment Authority
91 287 Fire Department Capital 156 755 South Bend Building Corporation
92 288 Emergency Medical Services Operating
93 289 Haz-Mat Redevelopment Commission Controlled Funds
94 291 Indiana River Rescue 157 324 TIF - River West Development Area
95 292 Police Grants 158 422 TIF - West Washington
96 294 Regional Police Academy 159 429 TIF - River East Development Area (NE Dev)
97 295 COPS MORE Grant 160 430 TIF - Southside Development Area #1
98 299 Police Federal Drug Enforcement 161 435 TIF - Douglas Road
99 350 2018 Fire Station #9 Bond Debt Service 162 436 TIF - River East Residential Area (NE Res)
100 451 2018 Fire Station #9 Capital 163 315 Redevelopment Bond - Airport Taxable
101 701 Fire Pension 164 328 Redevelopment Bond - Palais Royale
102 702 Police Pension 165 351 2018 TIF Park Bond Debt Service Reserve
103 705 Police K-9 Unit 166 352 2019 South Shore Double Tracking Bond Debt Svc
167 353 2020 TIF Library Bond Debt Service Reserve
168 433 Redevelopment General
169 439 Certified Technology Park
170 452 2018 TIF Park Bond Capital
171 454 Airport Urban Enterprise Zone
2
September 2022
Monthly Financial Report
The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for
each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash
balances, outstanding debt, and current staffing levels.
Report of Changes in Cash Balance (4 - 5)
This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual
revenues, and subtracting actual expenditures.
Projected Cash Balance (6 - 8)
The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated
revenue, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected and
all budgeted expenditures are spent.
Cash Reserves Summary (9 - 12)
The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash
reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of
Managers).
Cash Reserve Requirements
Cash reserve requirements are typically based on fund type.
- Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures.
- Some funds have a set dollar amount as the reserve requirement, such as the Century Center Capital Fund 671.
- Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero.
- Debt service reserve funds are required to hold all reserves until the respective debt has been paid in full. The amount is often defined
in bond covenants.
Changes in Cash Balance
Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash,
redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and
the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax
increment financing (TIF) funds.
Negative Cash Balances
Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash
balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall.
Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet.
Revenue & Expense Summaries (13 - 18)
These summaries show the total revenue and expense by fund.
Revenue by Type (19 - 24)
This report shows the City's revenue collected by month and the total estimated revenue for the current year.
Expenditures by Activity (25 - 28)
This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year.
Outstanding Debt (29 - 30)
This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying
the debt, and the principal and interest payments due during the current year.
Employee Headcount (31 - 37)
This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken
down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees.
Fund Summaries (38 - 171)
The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an
explanation of revenues, expenditures, and spending on major capital projects.
We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any
questions regarding this report, please contact the Department of Administration & Finance by calling 311.
3
City of South Bend
Report of Changes in Cash Balance
January 1, 2022 through September 30, 2022
Beginning 2022 2022 Plus/(Minus)Ending Variance
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below)
1/1/2022 Revenue Expenditures Adjustments (Deficit) 9/30/2022 Requirement Reserve Req.
City Controlled Funds
101 General Fund 54,208,073 47,268,780 57,385,950 301,941 (9,815,230) 44,392,843 39,972,103 4,420,740
Special Revenue Funds
102 Rainy Day 10,910,077 89,357 - (24,728) 64,629 10,974,706 8,717,131 2,257,575
201 Parks & Recreation 5,865,858 11,416,550 13,233,841 88,224 (1,729,067) 4,136,791 4,955,940 (819,149)
202 Motor Vehicle Highway 4,772,416 7,701,787 6,651,469 26,723 1,077,041 5,849,456 2,964,038 2,885,419
209 Studebaker-Oliver Revitalizing Grants 692,248 5,622 7,951 (1,552) (3,881) 688,367 - -
210 Economic Development State Grants 26,876 126,873 143,951 (15) (17,092) 9,783 - -
211 Dept of Community Investment Operating 394,125 2,762,393 2,932,657 5,083 (165,180) 228,945 - -
212 Dept of Community Investment Grants 409,818 1,481,218 1,664,550 (236,821) (420,154) (10,336) - -
216 Police State Seizures 173,825 6,253 - (405) 5,848 179,673 11,125 168,548
217 Gift, Donation, Bequest 978,522 250,541 207,407 9,770 52,903 1,031,425 - -
218 Police Curfew Violations 13,880 178 14,059 - (13,880) - - -
219 Unsafe Building 764,981 44,352 10,990 (1,795) 31,567 796,548 - -
220 Law Enforcement Continuing Education 378,981 714,356 480,264 14,267 248,359 627,340 137,142 490,198
221 Rental Units Regulation 87,416 97,993 65,227 (521) 32,244 119,660 - -
227 Loss Recovery 414,099 3,392 - (939) 2,453 416,552 - -
230 Code Enforcement 497,492 2,939,066 2,917,345 5,889 27,609 525,101 - -
249 Local Income Tax - Public Safety 3,844,465 7,009,861 9,760,800 (2,986) (2,753,926) 1,090,539 - -
251 Local Road & Street 2,349,376 1,632,983 1,769,061 (8,987) (145,065) 2,204,312 - -
257 LOIT Special Distribution 245,630 2,012 - (557) 1,455 247,085 - -
258 Human Rights Federal Grants 426,544 6,765 175,164 (603) (169,002) 257,542 - -
263 American Rescue Plan 29,536,642 29,839,431 2,194,340 (128,638) 27,516,453 57,053,095 - -
264 COVID-19 Response - 421,660 421,660 (7,201) (7,201) (7,201) - -
265 Local Road & Bridge Grant 704,875 2,359,767 594,751 13,404 1,778,420 2,483,295 - -
266 MVH Restricted 2,042,332 3,319,184 3,165,010 8,705 162,878 2,205,210 - -
273 Morris PAC / Palais Royale Marketing 74,809 43 74,852 - (74,809) - - -
274 Morris PAC Self-Promotion 264,010 150 264,160 - (264,010) - - -
280 Police Block Grants 4,162 2 4,165 - (4,162) - - -
289 Haz-Mat 28,102 3,230 200 (3,063) (34) 28,069 2,500 25,569
291 Indiana River Rescue 360,311 85,637 82,669 (4,152) (1,184) 359,127 27,340 331,788
292 Police Grants 26,716 - 26,716 - (26,716) - - -
294 Regional Police Academy 146,328 83 146,411 - (146,328) - - -
295 COPS MORE Grant 45,349 30 24,566 - (24,536) 20,813 - -
299 Police Federal Drug Enforcement 60,237 90,326 44,144 - 46,182 106,420 19,625 86,795
404 Local Income Tax - Certified Shares 18,631,245 9,799,206 11,442,990 13,884 (1,629,900) 17,001,345 8,798,204 8,203,141
408 Local Income Tax - Economic Development 24,795,353 9,977,422 8,046,537 155,614 2,086,499 26,881,853 14,972,339 11,909,514
410 Urban Development Action Grant 27,182 387,373 18,000 (892) 368,482 395,664 - -
655 Project ReLeaf 282,057 380,323 310,121 8,155 78,357 360,414 112,427 247,987
705 Police K-9 Unit 2,435 1 2,436 - (2,435) - - -
730 City Cemetery 30,218 248 - (68) 179 30,397 - -
731 Bowman Cemetery 475,369 3,893 - (1,077) 2,816 478,185 400,000 78,185
754 Industrial Revolving Fund 3,700,843 5,035,660 3,586,472 (359,946) 1,089,242 4,790,084 - -
Total Special Revenue Funds 114,485,206 97,995,223 70,484,937 (435,231) 27,075,055 141,560,260 41,117,810 25,865,570
Debt Service Funds
312 2017 Parks Bond Debt Service 184,163 664,820 1,169,365 - (504,545) (320,382) - -
350 2018 Fire Station #9 Bond Debt Service - 344,156 344,156 - - - - -
672 Century Center Energy Conservation Debt Svc 196,702 330,795 200,952 (592) 129,251 325,952 - -
752 South Bend Redevelopment Authority 242,425 2,859,513 3,020,015 - (160,502) 81,923 81,923 -
755 South Bend Building Corporation 224,375 2,736,820 2,747,016 - (10,196) 214,179 214,179 -
756 2015 Smart Streets Bond Debt Service 1,742,699 1,715,070 1,711,344 - 3,726 1,746,425 1,746,425 -
757 2015 Parks Bond Debt Service 587,763 280,046 372,556 - (92,510) 495,253 495,253 -
760 2017 Eddy Street Commons Bond Debt Service 3,668,611 1,926,517 1,926,375 - 142 3,668,753 2,500,000 1,168,753
Total Debt Service Funds 6,846,739 10,857,737 11,491,780 (592) (634,635) 6,212,104 5,037,780 1,168,753
Capital Funds
287 Fire Department Capital 2,758,339 2,883,276 2,115,657 (3,879) 763,740 3,522,079 - -
401 Coveleski Stadium Capital 814 274 16,937 - (16,663) (15,849) - -
406 Cumulative Capital Development 286,746 287,328 319,772 (580) (33,025) 253,721 - -
407 Cumulative Capital Improvement 651,096 100,888 193,330 (1,271) (93,712) 557,384 - -
412 Major Moves Construction 1,889,193 542,986 502,754 37,683 77,915 1,967,109 - -
413 Professional Sports Convention Development Area 775,632 1,231,948 1,100,817 19,861 150,992 926,623 - -
416 Morris Performing Arts Center Capital 1,912,926 6,509,952 2,737,082 298,752 4,071,622 5,984,548 - -
450 Palais Royale Historic Preservation 93,481 8,670 - (230) 8,440 101,922 - -
451 2018 Fire Station #9 Bond Capital 316,090 2,589 - (716) 1,872 317,962 - -
453 Zoo Bond Capital - 5,891,940 545,836 - 5,346,104 5,346,104 - -
455 2021 Infrastructure Bond Capital 3,836,482 23,458 1,357,059 63,925 (1,269,676) 2,566,805 - -
471 2017 Parks Bond Capital 4,259,726 29,902 1,355,892 (7,004) (1,332,994) 2,926,731 - -
750 Equipment/Vehicle Leasing 347,697 - 347,697 - (347,697) - - -
759 2017 Eddy Street Commons Bond Capital 25,763 25,565 - (25,564) 1 25,764 - -
Total Capital Funds 17,153,985 17,538,776 10,592,833 380,976 7,326,919 24,480,904 - -
4
City of South Bend
Report of Changes in Cash Balance
January 1, 2022 through September 30, 2022
Beginning 2022 2022 Plus/(Minus)Ending Variance
Cash Balance Year to Date Year to Date Accrual Surplus Cash Balance Cash Reserve Above/(Below)
1/1/2022 Revenue Expenditures Adjustments (Deficit) 9/30/2022 Requirement Reserve Req.
Enterprise Funds
600 Consolidated Building 2,102,372 1,274,039 1,433,461 (4,279) (163,701) 1,938,671 511,713 1,426,957
601 Parking Garages 907,380 654,354 731,798 4,846 (72,598) 834,782 353,374 481,409
602 Morris Performing Arts Center Operations - 1,561,335 822,122 (825) 738,388 738,388 168,358 570,031
610 Solid Waste Operations 906,471 5,501,235 6,495,980 28,268 (966,477) (60,007) 710,676 (770,683)
611 Solid Waste Capital 779,163 2,508,530 1,535,010 (372) 973,149 1,752,312 - -
620 Water Works Operations 6,550,457 16,214,089 18,265,349 (112,690) (2,163,949) 4,386,508 1,265,680 3,120,828
622 Water Works Capital 9,672,979 3,335,390 1,305,881 (10,254) 2,019,256 11,692,235 - -
624 Water Works Customer Deposit 1,279,314 5,257 - 43,172 48,430 1,327,744 1,327,744 -
625 Water Works Sinking (Debt Service)- 2,003,470 195,723 (3,905) 1,803,842 1,803,842 - -
626 Water Works Bond Reserve 1,422,804 5,679 - (3,135) 2,543 1,425,347 1,425,347 -
629 Water Works Operations & Maintenance Reserve 2,912,652 26,992 - (6,609) 20,383 2,933,035 3,111,318 (178,283)
640 Sewer Repair Insurance 2,003,861 589,809 680,837 9,571 (81,457) 1,922,403 248,267 1,674,136
641 Sewage Works Operations 13,825,371 31,427,065 32,946,987 430,361 (1,089,561) 12,735,810 2,325,575 10,410,235
642 Sewage Works Capital 14,359,708 3,183,326 2,883,575 29,068 328,819 14,688,527 - -
643 Sewage Works Operations & Maintenance Reserve 5,550,801 22,173 - (12,529) 9,644 5,560,445 5,290,960 269,486
649 Sewage Sinking (Debt Service)- 8,365,815 634,491 (16,722) 7,714,602 7,714,602 - -
653 Sewage Debt Service Reserve 3,749,760 14,978 - (8,464) 6,515 3,756,275 3,756,275 -
654 Sewage Works Customer Deposit 903,840 4,379 - 216,848 221,227 1,125,067 1,125,067 -
667 Storm Sewer 1,604,154 877,868 840,075 321,458 359,250 1,963,404 - -
670 Century Center Operations 194,350 3,354,735 2,594,593 (184,803) 575,339 769,689 1,023,739 (254,051)
671 Century Center Capital 983,710 81 - - 81 983,791 800,000 183,791
Total Enterprise Funds 69,709,146 80,930,599 71,365,882 719,007 10,283,724 79,992,871 23,444,094 79,992,871
Internal Service Funds
222 Central Services 658,666 7,203,826 7,612,647 233,539 (175,282) 483,384 887,373 (403,989)
226 Liability Insurance 6,100,867 2,611,332 3,595,267 1,215,653 231,718 6,332,585 3,251,539 3,081,046
278 Police Take Home Vehicle 698,546 38,880 - (1,654) 37,226 735,772 750,000 (14,228)
279 IT / Innovation / 311 Call Center 3,482,865 7,712,938 7,206,632 555,012 1,061,318 4,544,183 - -
711 Self-Funded Employee Benefits 10,786,414 12,807,270 12,524,933 (23,414) 258,923 11,045,338 4,599,966 6,445,372
713 Unemployment Compensation - 75,761 26,517 26,348 75,591 75,591 20,000 55,591
714 Parental Leave 226,711 198,276 64,546 (791) 132,939 359,650 20,308 339,342
Total Internal Service Funds 21,954,068 30,648,284 31,030,542 2,004,693 1,622,435 23,576,503 9,529,185 9,503,134
Fiduciary Funds
701 Fire Pension 420,180 4,066,214 3,100,641 12,000 977,573 1,397,753 459,189 938,564
702 Police Pension 560,923 6,012,943 4,485,503 - 1,527,440 2,088,362 605,774 1,482,588
718 State Tax Withholding Fund 795,612 - - 130,323 130,323 925,935 925,935 -
725 Morris / Palais Box Office 791,599 - - 547,361 547,361 1,338,960 1,338,960 -
726 Police Distributions Payable 1,641,403 - - (636,315) (636,315) 1,005,088 1,005,088 -
Total Fiduciary Funds 4,209,716 10,079,157 7,586,144 53,370 2,546,383 6,756,099 4,334,946 2,421,152
Total City Controlled Funds 288,566,933 295,318,555 259,938,068 3,024,163 38,404,650 326,971,584 123,435,919 123,372,220
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 33,713,041 10,598,207 13,119,611 392,562 (2,128,843) 31,584,198 - -
422 TIF - West Washington 1,235,031 161,793 44,448 (3,040) 114,304 1,349,335 - -
429 TIF - River East Development Area (NE Dev)9,506,445 2,528,630 926,655 49,029 1,651,004 11,157,449 - -
430 TIF - Southside Development Area #1 14,473,182 1,632,448 1,435,099 (11,478) 185,871 14,659,053 - -
435 TIF - Douglas Road 257,579 196,107 210,455 (547) (14,895) 242,684 - -
436 TIF - River East Residential Area (NE Res)5,429,968 3,577,902 4,892,703 (9,252) (1,324,053) 4,105,915 - -
Total Tax Increment Financing Funds 64,615,246 18,695,086 20,628,970 417,273 (1,516,612) 63,098,635 - -
Redevelopment Funds
433 Redevelopment General 3,187,994 1,023,926 788,892 (6,982) 228,052 3,416,046 297,821 3,118,226
439 Certified Technology Park 11,145 91 - (25) 66 11,211 - -
452 2018 TIF Park Bond Capital 2,433,236 19,823 23,208 (5,463) (8,847) 2,424,389 - -
454 Airport Urban Enterprise Zone 410,393 3,361 - (930) 2,431 412,824 - -
Total Redevelopment Funds 6,042,769 1,047,202 812,100 (13,400) 221,702 6,264,471 297,821 3,118,226
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 4,156 - (2,348) 1,808 1,042,270 1,042,270 -
328 SBCDA 2003 Debt Reserve 1,739,495 6,948 - (3,926) 3,022 1,742,517 1,742,517 -
351 2018 TIF Park Bond Debt Service 1,035,750 8,483 - (2,348) 6,136 1,041,885 1,041,885 -
352 2019 South Shore Double Tracking Debt Service 9,443 1,035,003 1,029,750 - 5,253 14,696 14,696 -
353 2020 TIF Library Bond Debt Service Reserve 326,944 12 16 - (4) 326,940 326,940 -
Total Debt Service Funds 4,152,094 1,054,603 1,029,766 (8,622) 16,214 4,168,308 4,168,308 -
Total Redevelopment Commission Funds 74,810,109 20,796,891 22,470,836 395,250 (1,278,695) 73,531,413 4,466,129 3,118,226
Grand Total 363,377,042 316,115,445 282,408,904 3,419,414 37,125,955 400,502,997 127,902,047 126,490,446
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
5
Beginning 2022 2022 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2022 Revenue Expenditures Adjustments (Deficit) 12/31/2022
City Controlled Funds
101 General Fund 54,208,073 73,217,720 114,206,009 - (40,988,289) 13,219,785
Special Revenue Funds
102 Rainy Day 10,910,077 99,340 - - 99,340 11,009,417
201 Parks & Recreation 5,865,858 17,505,813 19,823,760 - (2,317,947) 3,547,911
202 Motor Vehicle Highway 4,772,416 9,922,075 11,856,151 - (1,934,076) 2,838,339
209 Studebaker-Oliver Revitalizing Grants 692,248 5,942 262,443 - (256,501) 435,747
210 Economic Development State Grants 26,876 577,360 604,236 - (26,876) -
211 Dept of Community Investment Operating 394,125 5,365,416 5,759,541 - (394,125) -
212 Dept of Community Investment Grants 409,818 9,033,557 12,791,925 - (3,758,368) (3,348,550)
216 Police State Seizures 173,825 5,896 44,500 - (38,604) 135,221
217 Gift, Donation, Bequest 978,522 246,270 740,289 - (494,019) 484,503
218 Police Curfew Violations 13,880 8 18,799 4,911 (13,880) -
219 Unsafe Building 764,981 70,871 23,000 - 47,871 812,852
220 Law Enforcement Continuing Education 378,981 827,245 548,568 - 278,677 657,658
221 Rental Units Regulation 87,416 404,123 450,794 - (46,671) 40,745
227 Loss Recovery 414,099 3,769 - - 3,769 417,868
230 Code Enforcement 497,492 4,880,820 5,129,435 - (248,615) 248,877
249 Local Income Tax - Public Safety 3,844,465 9,178,554 12,689,047 - (3,510,493) 333,972
251 Local Road & Street 2,349,376 2,783,569 3,656,900 - (873,331) 1,476,045
257 LOIT Special Distribution 245,630 843 56,950 - (56,107) 189,523
258 Human Rights Federal Grants 426,544 155,250 248,783 - (93,533) 333,012
263 American Rescue Plan 29,536,642 29,545,024 13,510,000 - 16,035,024 45,571,666
264 COVID-19 Response - 1,166,853 1,166,853 - - -
265 Local Road & Bridge Grant 704,875 2,002,427 2,923,443 - (921,016) (216,141)
266 MVH Restricted 2,042,332 3,946,792 5,545,313 - (1,598,521) 443,812
273 Morris PAC / Palais Royale Marketing 74,809 43 100,000 25,148 (74,809) -
274 Morris PAC Self-Promotion 264,010 150 410,000 145,840 (264,010) -
280 Police Block Grants 4,162 2 4,338 174 (4,162) -
289 Haz-Mat 28,102 10,256 10,000 - 256 28,358
291 Indiana River Rescue 360,311 92,991 109,359 - (16,368) 343,943
292 Police Grants 26,716 - 26,716 - (26,716) -
294 Regional Police Academy 146,328 83 175,000 28,589 (146,328) -
295 COPS MORE Grant 45,349 30 145,808 100,429 (45,349) -
299 Police Federal Drug Enforcement 60,237 89,724 78,500 - 11,224 71,461
404 Local Income Tax - Certified Shares 18,631,245 12,096,973 17,596,408 - (5,499,435) 13,131,810
408 Local Income Tax - Economic Development 24,795,353 13,315,608 29,944,678 - (16,629,070) 8,166,284
410 Urban Development Action Grant 27,182 55,275 356,253 - (300,978) (273,796)
655 Project ReLeaf 282,057 490,012 449,708 - 40,304 322,361
705 Police K-9 Unit 2,435 1 2,520 84 (2,435) -
730 City Cemetery 30,218 273 - - 273 30,491
731 Bowman Cemetery 475,369 4,328 - - 4,328 479,697
754 Industrial Revolving Fund 3,700,843 4,804,698 4,918,709 - (114,011) 3,586,831
Total Special Revenue Funds 114,485,206 128,688,264 152,178,725 305,175 (23,185,286) 91,299,917
Debt Service Funds
312 2017 Parks Bond Debt Service 184,163 1,150,804 1,169,368 - (18,564) 165,599
350 2018 Fire Station #9 Bond Debt Service - 344,157 344,157 - - -
672 Century Center Energy Conservation Debt Svc 196,702 404,367 402,368 - 1,999 198,701
752 South Bend Redevelopment Authority 242,425 3,058,250 3,044,328 - 13,922 256,347
755 South Bend Building Corporation 224,375 2,769,500 2,751,956 - 17,544 241,919
756 2015 Smart Streets Bond Debt Service 1,742,699 1,716,000 1,711,694 - 4,306 1,747,005
757 2015 Parks Bond Debt Service 587,763 375,106 372,557 - 2,549 590,312
760 2017 Eddy Street Commons Bond Debt Service 3,668,611 1,928,125 1,926,375 - 1,750 3,670,361
Total Debt Service Funds 6,846,739 11,746,309 11,722,804 - 23,505 6,870,244
City of South Bend
Based on 2022 Amended Budget as of September 30, 2022
Projected Cash Balance
6
Beginning 2022 2022 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2022 Revenue Expenditures Adjustments (Deficit) 12/31/2022
City of South Bend
Based on 2022 Amended Budget as of September 30, 2022
Projected Cash Balance
Capital Funds
287 Fire Department Capital 2,758,339 4,276,873 6,798,339 - (2,521,466) 236,873
401 Coveleski Stadium Capital 814 25,109 25,715 - (606) 208
406 Cumulative Capital Development 286,746 514,423 512,428 - 1,995 288,741
407 Cumulative Capital Improvement 651,096 243,166 489,341 - (246,175) 404,921
412 Major Moves Construction 1,889,193 499,578 1,789,238 - (1,289,660) 599,533
413 Professional Sports Convention Development Area 775,632 1,503,000 3,917,170 - (2,414,170) (1,638,538)
416 Morris Performing Arts Center Capital 1,912,926 6,508,701 8,475,984 - (1,967,283) (54,357)
450 Palais Royale Historic Preservation 93,481 8,320 35,000 - (26,680) 66,801
451 2018 Fire Station #9 Bond Capital 316,090 1,250 - - 1,250 317,340
453 Zoo Bond Capital - 5,891,800 5,891,800 - - -
455 2021 Infrastructure Bond Capital 3,836,482 12,000 3,815,260 - (3,803,260) 33,222
471 2017 Parks Bond Capital 4,259,726 14,801 4,264,527 - (4,249,726) 10,000
750 Equipment/Vehicle Leasing 347,697 - 347,697 - (347,697) -
759 2017 Eddy Street Commons Bond Capital 25,763 - - - - 25,763
Total Capital Funds 17,153,985 19,499,021 36,362,499 - (16,863,478) 290,507
Enterprise Funds
600 Consolidated Building 2,102,372 1,603,384 2,046,854 - (443,470) 1,658,902
601 Parking Garages 907,380 965,795 1,413,495 - (447,700) 459,680
602 Morris Performing Arts Center Operations - 2,203,607 1,683,579 - 520,028 520,028
610 Solid Waste Operations 906,471 6,727,723 7,106,763 - (379,040) 527,431
611 Solid Waste Capital 779,163 2,684,437 3,463,022 - (778,585) 578
620 Water Works Operations 6,550,457 21,870,448 25,313,606 - (3,443,158) 3,107,299
622 Water Works Capital 9,672,979 4,213,704 12,735,287 - (8,521,583) 1,151,396
624 Water Works Customer Deposit 1,279,314 - - - - 1,279,314
625 Water Works Sinking (Debt Service)- 2,662,430 2,662,430 - - -
626 Water Works Bond Reserve 1,422,804 22 - - 22 1,422,826
629 Water Works Operations & Maintenance Reserve 2,912,652 15,296 - - 15,296 2,927,948
640 Sewer Repair Insurance 2,003,861 723,687 993,069 - (269,382) 1,734,479
641 Sewage Works Operations 13,825,371 39,446,578 46,511,498 - (7,064,920) 6,760,451
642 Sewage Works Capital 14,359,708 4,255,647 14,614,348 - (10,358,701) 4,001,007
643 Sewage Works Operations & Maintenance Reserve 5,550,801 - - - - 5,550,801
649 Sewage Sinking (Debt Service)- 11,107,089 11,107,089 - - -
653 Sewage Debt Service Reserve 3,749,760 36,647 - - 36,647 3,786,407
654 Sewage Works Customer Deposit 903,840 - - - - 903,840
667 Storm Sewer 1,604,154 1,238,842 2,271,456 - (1,032,614) 571,540
670 Century Center Operations 194,350 4,125,935 4,094,958 - 30,977 225,327
671 Century Center Capital 983,710 1,000 35,000 - (34,000) 949,710
Total Enterprise Funds 69,709,146 103,882,271 136,052,453 - (32,170,182) 37,538,964
Internal Service Funds
222 Central Services 658,666 8,878,405 8,873,729 - 4,676 663,341
226 Liability Insurance 6,100,867 3,429,594 6,503,078 - (3,073,484) 3,027,383
278 Police Take Home Vehicle 698,546 26,154 50,000 - (23,846) 674,700
279 IT / Innovation / 311 Call Center 3,482,865 10,122,770 11,054,062 - (931,292) 2,551,573
711 Self-Funded Employee Benefits 10,786,414 16,625,249 18,399,864 - (1,774,615) 9,011,799
713 Unemployment Compensation - 105,726 80,000 - 25,726 25,726
714 Parental Leave 226,711 258,703 253,846 - 4,857 231,568
Total Internal Service Funds 21,954,068 39,446,601 45,214,579 - (5,767,978) 16,186,090
Fiduciary Funds
701 Fire Pension 420,180 4,066,011 4,591,888 - (525,877) (105,697)
702 Police Pension 560,923 6,021,412 6,057,740 - (36,328) 524,595
Total Fiduciary Funds 981,103 10,087,423 10,649,628 - (562,205) 418,898
Total City Controlled Funds 285,338,320 386,567,609 506,386,696 305,175 (119,513,912) 165,824,405
7
Beginning 2022 2022 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2022 Revenue Expenditures Adjustments (Deficit) 12/31/2022
City of South Bend
Based on 2022 Amended Budget as of September 30, 2022
Projected Cash Balance
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 33,713,041 18,289,932 25,863,485 - (7,573,553) 26,139,488
422 TIF - West Washington 1,235,031 293,562 228,561 - 65,001 1,300,032
429 TIF - River East Development Area (NE Dev)9,506,445 3,850,354 8,178,801 - (4,328,447) 5,177,998
430 TIF - Southside Development Area #1 14,473,182 1,885,035 10,198,505 - (8,313,470) 6,159,712
435 TIF - Douglas Road 257,579 169,511 284,630 - (115,119) 142,461
436 TIF - River East Residential Area (NE Res)5,429,968 6,032,047 4,921,704 - 1,110,343 6,540,311
Total Tax Increment Financing Funds 64,615,246 30,520,441 49,675,686 - (19,155,245) 45,460,002
Redevelopment Funds
433 Redevelopment General 3,187,994 1,556,128 1,191,283 - 364,845 3,552,839
439 Certified Technology Park 11,145 101 - - 101 11,246
452 2018 TIF Park Bond Capital 2,433,236 8,000 2,389,024 - (2,381,024) 52,212
454 Airport Urban Enterprise Zone 410,393 1,502 - - 1,502 411,895
Total Redevelopment Funds 6,042,769 1,565,731 3,580,307 - (2,014,576) 4,028,192
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 - - - - 1,040,462
328 SBCDA 2003 Debt Reserve 1,739,495 - - - - 1,739,495
351 2018 TIF Park Bond Debt Service 1,035,750 9,357 - - 9,357 1,045,107
352 2019 South Shore Double Tracking Debt Service 9,443 1,035,010 1,029,750 - 5,260 14,703
353 2020 TIF Library Bond Debt Service Reserve 326,944 10 - - 10 326,954
Total Debt Service Funds 4,152,094 1,044,377 1,029,750 - 14,627 4,166,721
Total Redevelopment Commission Funds 74,810,109 33,130,549 54,285,743 - (21,155,194) 53,654,915
Grand Total 360,148,428 419,698,158 560,672,439 305,175 (140,669,105) 219,479,321
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
8
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement101 General Fund44,392,843 5,296,889 39,095,955 39,972,103 (876,148) 34% Property tax distribution received in June & Dec35% of Annual expenditures201 Parks & Recreation4,136,791 1,660,938 2,475,853 4,955,940 (2,480,087) 12% Property tax distribution received in June & Dec25% of Annual expenditures222 Central Services483,384 20,723 462,660 887,373 (424,713) 5% Charges for services came in under budget10% of Annual expenditures278 Police Take Home Vehicle735,772 - 735,772 750,000 (14,228) 1472%One large claim in 2019, continuing to build cash reserves back upSet dollar amount of $750,000610 Solid Waste Operations(60,007) 362,946 (422,953) 710,676 (1,133,629) -6%Large dollar amount of encumbrances is for tipping fees to be invoiced throughout the year10% of Annual expenditures629Water Works Operations & Maintenance Reserve2,933,035 - 2,933,035 3,111,318 (178,283) 16% Transfer from operating fund to be completed in October.16.67% of annual operating expenses in Fund 620, net of transfers670 Century Center Operations769,689 26,289 743,400 1,023,739 (280,340) 18% Operations continue to rebound from shutdown25% of Annual expendituresUnder Reserve Requirement Total53,391,507$ 7,367,785$ 46,023,722$ 51,411,150$ (5,387,428)$ Meets or Exceeds Requirement102 Rainy Day10,974,706 - 10,974,706 8,717,131 2,257,575 4%3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out202 Motor Vehicle Highway5,849,456 1,948,901 3,900,555 2,964,038 936,517 33%25% of Annual expenditures216 Police State Seizures179,673 - 179,673 11,125 168,548 404%25% of Annual expenditures220Law Enforcement Continuing Education 627,340 24,651 602,689 137,142 465,547 110%25% of Annual expenditures226 Liability Insurance6,332,585 2,552,134 3,780,451 3,251,539 528,913 58%50% of Annual expenditures289 Haz-Mat28,069 - 28,069 2,500 25,569 281%25% of Annual expenditures291 Indiana River Rescue359,127 1,925 357,203 27,340 329,863 327%25% of Annual expenditures299 Police Federal Drug Enforcement106,420 15,835 90,585 19,625 70,960 115%25% of Annual expenditures315 Airport 2003 Debt Reserve1,042,270 - 1,042,270 1,042,270 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve1,742,517 - 1,742,517 1,742,517 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Service1,041,885 - 1,041,885 1,041,885 - 100% 100% debt service reserve per bond covenants3522019 South Shore Double Tracking Debt Service14,696 - 14,696 14,696 - 100%100% debt service reserve per bond covenants3532020 TIF Library Bond Debt Service Reserve326,940 - 326,940 326,940 - 100%100% debt service reserve per bond covenants404 Local Income Tax - Certified Shares17,001,345 1,693,577 15,307,768 8,798,204 6,509,565 87%50% of Annual expenditures408Local Income Tax - Economic Development26,881,853 3,644,619 23,237,233 14,972,339 8,264,895 78%50% of Annual expenditures433 Redevelopment General3,416,046 199,641 3,216,405 297,821 2,918,585 270%25% of Annual expenditures600 Consolidated Building1,938,671 823 1,937,848 511,713 1,426,135 95%25% of Annual expenditures601 Parking Garages834,782 183,385 651,398 353,374 298,024 46%25% of Annual expenditures602 Morris Performing Arts Center Operations 738,388 22,825 715,563 168,358 547,205 43%10% of Annual expenditures620 Water Works Operations4,386,508 691,204 3,695,304 1,265,680 2,429,624 15%5% of Annual expendituresSeptember 30, 20229
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicySeptember 30, 2022624 Water Works Customer Deposit1,327,744 - 1,327,744 1,327,744 - 100%100% cash reserves for customer deposits626 Water Works Bond Reserve1,425,347 - 1,425,347 1,425,347 - 100%100% cash reserves per bond covenants640 Sewer Repair Insurance1,922,403 - 1,922,403 248,267 1,674,136 194%25% of Annual expenditures641 Sewage Works Operations12,735,810 2,875,234 9,860,576 2,325,575 7,535,001 21%5% of Annual expenditures643Sewage Works Operations & Maintenance Reserve5,560,445 - 5,560,445 5,290,960 269,486 18% 16.67% of annual operating expenses in Fund 641, net of transfers653 Sewage Debt Service Reserve3,756,275 - 3,756,275 3,756,275 - 100%100% cash reserves per bond covenants654 Sewage Works Customer Deposit1,125,067 - 1,125,067 1,125,067 - 100%100% cash reserves for customer deposits655 Project ReLeaf360,414 - 360,414 112,427 247,987 80%25% of Annual expenditures671 Century Center Capital983,791 - 983,791 800,000 183,791 2811%$800,000 Minimum per Board of Managers701 Fire Pension1,397,753 - 1,397,753 459,189 938,564 30% Slightly under reserve requirement10% of Annual expenditures702 Police Pension2,088,362 - 2,088,362 605,774 1,482,588 34% Slightly under reserve requirement10% of Annual expenditures711 Self-Funded Employee Benefits11,045,338 744,792 10,300,546 4,599,966 5,700,580 56%25% of Annual expenditures713 Unemployment Compensation75,591 - 75,591 20,000 55,591 94%25% of Annual expenditures714 Parental Leave359,650 - 359,650 20,308 339,342 142%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund925,935 - 925,935 925,935 - 100%100% cash reserves - trust & agency funds725 Morris / Palais Box Office1,338,960 - 1,338,960 1,338,960 - 100%100% cash reserves - trust & agency funds726 Police Distributions Payable1,005,088 - 1,005,088 1,005,088 - 100%100% cash reserves - trust & agency funds730 City Cemetery30,397 - 30,397 - 30,397 100%25% of Annual expenditures731 Bowman Cemetery478,185 - 478,185 400,000 78,185 100%$400,000 minimum752 South Bend Redevelopment Authority81,923 - 81,923 81,923 - 100%100% cash reserves per bond covenants755 South Bend Building Corporation214,179 - 214,179 214,179 - 100%100% cash reserves per bond covenants756 2015 Smart Streets Bond Debt Service1,746,425 - 1,746,425 1,746,425 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service495,253 - 495,253 495,253 - 100%100% cash reserves per bond covenants7602017 Eddy Street Commons Bond Debt Service3,668,753 - 3,668,753 2,500,000 1,168,753 190%$2,500,000 minimumMeets or Exceeds Requirement Total 137,972,367$ 14,599,544$ 123,372,823$ 76,490,898$ 46,881,926$ 10
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicySeptember 30, 2022No Reserve Requirement209 Studebaker-Oliver Revitalizing Grants 688,367 50,443 637,925 - 637,925 100%No reserve requirement - Grant fund - spend down to zero210 Economic Development State Grants 9,783 119,254 (109,471) - (109,471) 100% Reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero211 Dept of Community Investment Operating 228,945 387,709 (158,765) - (158,765) 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement212 Dept of Community Investment Grants(10,336) 3,468,611 (3,478,947) - (3,478,947) 100% Reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest 1,031,425 297,207 734,218 - 734,218 100% No reserve requirement219 Unsafe Building 796,548 9,010 787,538 - 787,538 100% No reserve requirement221 Rental Units Regulation 119,660 99,686 19,974 - 19,974 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement227 Loss Recovery 416,552 - 416,552 - 416,552 100% No reserve requirement230 Code Enforcement 525,101 179,247 345,853 - 345,853 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement249 Local Income Tax - Public Safety 1,090,539 - 1,090,539 - 1,090,539 100% No reserve requirement251 Local Road & Street 2,204,312 1,404,763 799,549 - 799,549 100% No reserve requirement257 LOIT Special Distribution 247,085 56,950 190,135 - 190,135 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights Federal Grants 257,542 8,333 249,209 - 249,209 100%No reserve requirement - Grant fund - spend down to zero263 American Rescue Plan57,053,095 1,078,540 55,974,555 - 55,974,555 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response(7,201) 623,490 (630,691) - (630,691) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant2,483,295 138,182 2,345,113 - 2,345,113 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero266 MVH Restricted2,205,210 1,056,053 1,149,157 - 1,149,157 100%No reserve requirement279 IT / Innovation / 311 Call Center4,544,183 901,183 3,643,000 - 3,643,000 100% Reimbursed through interfund allocationNo reserve requirement287 Fire Department Capital3,522,079 1,665,073 1,857,006 - 1,857,006 100%No reserve requirement - Capital fund - spend down to zero295 COPS MORE Grant20,813 20,808 4 - 4 100%No reserve requirement312 2017 Parks Bond Debt Service(320,382) - (320,382) - (320,382) 100% Property tax distribution received in June & DecNo reserve requirement324 TIF - River West Development Area31,584,198 4,358,662 27,225,536 - 27,225,536 100% Property tax distribution received in June & DecNo reserve requirement350 2018 Fire Station #9 Bond Debt Service- - - - - 100% Receives transfers from Fund 287 for debt services pmts No reserve requirement401 Coveleski Stadium Capital(15,849) - (15,849) - (15,849) 100% Revenue based on stadium attendence is received in the fallNo reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development253,721 - 253,721 - 253,721 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement557,384 233,808 323,576 - 323,576 100%No reserve requirement - Capital fund - spend down to zero410 Urban Development Action Grant395,664 - 395,664 - 395,664 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction1,967,109 886,499 1,080,610 - 1,080,610 100%No reserve requirement - Capital fund - spend down to zero11
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicySeptember 30, 2022413Professional Sports Convention Development Area926,623 1,486,180 (559,557) - (559,557) 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital 5,984,548 4,715,862 1,268,687 - 1,268,687 100% No reserve requirement422 TIF - West Washington 1,349,335 118,251 1,231,084 - 1,231,084 100% Property tax distribution received in June & Dec No reserve requirement429TIF - River East Development Area (NE Dev)11,157,449 2,199,914 8,957,535 - 8,957,535 100% Property tax distribution received in June & Dec No reserve requirement430 TIF - Southside Development Area #1 14,659,053 1,175,159 13,483,894 - 13,483,894 100% Property tax distribution received in June & Dec No reserve requirement435 TIF - Douglas Road 242,684 - 242,684 - 242,684 100% Property tax distribution received in June & Dec No reserve requirement436 TIF - River East Residential Area (NE Res) 4,105,915 - 4,105,915 - 4,105,915 100% Property tax distribution received in June & Dec No reserve requirement439 Certified Technology Park 11,211 - 11,211 - 11,211 100% No reserve requirement450 Palais Royale Historic Preservation 101,922 - 101,922 - 101,922 100% No reserve requirement451 2018 Fire Station #9 Bond Capital 317,962 - 317,962 - 317,962 100%No reserve requirement - Bond capital fund - spend down to zero453 Zoo Bond Capital 5,346,104 - 5,346,104 - 5,346,104 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital 2,424,389 2,194,506 229,883 - 229,883 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone 412,824 - 412,824 - 412,824 100% No reserve requirement455 2021 Infrastructure Bond Capital 2,566,805 724,631 1,842,175 - 1,842,175 100%No reserve requirement - Bond capital fund - spend down to zero471 2017 Parks Bond Capital 2,926,731 1,685,427 1,241,304 - 1,241,304 100%No reserve requirement - Bond capital fund - spend down to zero611 Solid Waste Capital 1,752,312 1,294,726 457,586 - 457,586 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero622 Water Works Capital 11,692,235 5,960,774 5,731,461 - 5,731,461 100% Receives transfers from Fund 620 as neededNo reserve requirement - Capital fund - spend down to zero625 Water Works Sinking (Debt Service) 1,803,842 - 1,803,842 - 1,803,842 100% Receives transfers from Fund 620 as neededNo reserve requirement642 Sewage Works Capital14,688,527 2,268,871 12,419,656 - 12,419,656 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero649 Sewage Sinking (Debt Service)7,714,602 - 7,714,602 - 7,714,602 100% Receives transfers from Fund 641 as neededNo reserve requirement667 Storm Sewer1,963,404 977,781 985,623 - 985,623 100%No reserve requirement - Capital fund - spend down to zero672Century Center Energy Conservation Debt Svc325,952 - 325,952 - 325,952 100%No reserve requirement754 Industrial Revolving Fund4,790,084 40,825 4,749,259 - 4,749,259 100%No City reserve requirement; there are program requirements759 2017 Eddy Street Commons Bond Capital25,764 - 25,764 - 25,764 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total209,139,122$ 41,886,420$ 167,252,702$ -$ 167,252,701$ Total Funds400,502,997$ 63,853,749$ 336,649,247$ 127,902,047$ 208,747,199$ 12
City of South Bend
Monthly Fund Financials
Revenue Summary
September 30, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
City Controlled Funds
101 General Fund 73,217,720 2,349,473 47,268,780 48,695,852 25,948,940 65%
Special Revenue Funds
102 Rainy Day 99,340 24,729 89,357 55,864 9,983 90%
201 Parks & Recreation 17,505,813 408,118 11,416,550 10,760,385 6,089,263 65%
202 Motor Vehicle Highway 9,922,075 761,378 7,701,787 6,383,664 2,220,288 78%
209 Studebaker-Oliver Revitalizing Grants 5,942 1,552 5,622 3,789 320 95%
210 Economic Development State Grants 577,360 (22) 126,873 52,902 450,487 22%
211 Dept of Community Investment Operating 5,365,416 341,591 2,762,393 977,574 2,603,023 51%
212 Dept of Community Investment Grants 9,033,557 497,895 1,481,218 1,545,692 7,552,339 16%
216 Police State Seizures 5,896 405 6,253 29,201 (357) 106%
217 Gift, Donation, Bequest 246,270 41,150 250,541 474,439 (4,271) 102%
218 Police Curfew Violations 8 - 178 71 (170) 2231%
219 Unsafe Building 70,871 2,109 44,352 33,269 26,519 63%
220 Law Enforcement Continuing Education 827,245 15,797 714,356 233,430 112,889 86%
221 Rental Units Regulation 404,123 5,021 97,993 4,232 306,130 24%
227 Loss Recovery 3,769 939 3,392 2,203 377 90%
230 Code Enforcement 4,880,820 115,021 2,939,066 2,094,387 1,941,754 60%
249 Local Income Tax - Public Safety 9,178,554 728,411 7,009,861 7,140,116 2,168,693 76%
251 Local Road & Street 2,783,569 168,828 1,632,983 1,919,985 1,150,586 59%
257 LOIT Special Distribution 843 557 2,012 2,784 (1,169) 239%
258 Human Rights Federal Grants 155,250 603 6,765 53,987 148,485 4%
263 American Rescue Plan 29,545,024 128,642 29,839,431 29,514,368 (294,407) 101%
264 COVID-19 Response 1,166,853 90,554 421,660 1,323,391 745,193 36%
265 Local Road & Bridge Grant 2,002,427 1,654,314 2,359,767 1,586,601 (357,340) 118%
266 MVH Restricted 3,946,792 264,517 3,319,184 2,383,182 627,608 84%
273 Morris PAC / Palais Royale Marketing 43 - 43 5,629 - 99%
274 Morris PAC Self-Promotion 150 - 150 12,175 - 100%
280 Police Block Grants 2 - 2 21 - 119%
289 Haz-Mat 10,256 3,063 3,230 144 7,026 31%
291 Indiana River Rescue 92,991 19,194 85,637 51,384 7,354 92%
294 Regional Police Academy 83 - 83 20,334 - 100%
295 COPS MORE Grant 30 - 30 107,063 - 100%
299 Police Federal Drug Enforcement 89,724 180 90,326 58,063 (602) 101%
404 Local Income Tax - Certified Shares 12,096,973 835,552 9,799,206 12,167,709 2,297,767 81%
408 Local Income Tax - Economic Development 13,315,608 1,065,697 9,977,422 10,970,198 3,338,186 75%
410 Urban Development Action Grant 55,275 892 387,373 14,110 (332,098) 701%
655 Project ReLeaf 490,012 38,839 380,323 355,191 109,689 78%
705 Police K-9 Unit 1 - 1 12 - 139%
730 City Cemetery 273 68 248 155 25 91%
731 Bowman Cemetery 4,328 1,077 3,893 2,434 435 90%
754 Industrial Revolving Fund 4,804,698 58,095 5,035,660 2,441,738 (230,962) 105%
Total Special Revenue Funds 128,688,264 7,274,766 97,995,223 92,781,877 30,693,043 76%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,150,804 - 664,820 655,479 485,984 58%
350 2018 Fire Station #9 Bond Debt Service 344,157 - 344,156 345,306 1 100%
672 Century Center Energy Conservation Debt Svc 404,367 40,368 330,795 316,086 73,572 82%
752 South Bend Redevelopment Authority 3,058,250 1,043 2,859,513 2,668,562 198,737 94%
755 South Bend Building Corporation 2,769,500 101 2,736,820 11,424,075 32,680 99%
756 2015 Smart Streets Bond Debt Service 1,716,000 7 1,715,070 1,716,070 930 100%
757 2015 Parks Bond Debt Service 375,106 31,447 280,046 282,457 95,060 75%
760 2017 Eddy Street Commons Bond Debt Service 1,928,125 17 1,926,517 1,916,118 1,608 100%
Total Debt Service Funds 11,746,309 72,983 10,857,737 19,324,153 888,572 92%
13
City of South Bend
Monthly Fund Financials
Revenue Summary
September 30, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Capital Funds
287 Fire Department Capital 4,276,873 183,800 2,883,276 1,647,899 1,393,597 67%
401 Coveleski Stadium Capital 25,109 - 274 55 24,835 1%
406 Cumulative Capital Development 514,423 580 287,328 282,444 227,095 56%
407 Cumulative Capital Improvement 243,166 1,271 100,888 105,483 142,278 41%
412 Major Moves Construction 499,578 24,832 542,986 553,101 (43,408) 109%
413 Professional Sports Convention Development Area 1,503,000 2,117 1,231,948 - 271,052 82%
416 Morris Performing Arts Center Capital 6,508,701 222 6,509,952 11,988 (1,251) 100%
450 Palais Royale Historic Preservation 8,320 230 8,670 8,994 (350) 104%
451 2018 Fire Station #9 Bond Capital 1,250 716 2,589 1,619 (1,339) 207%
453 Zoo Bond Capital 5,891,800 23 5,891,940 - (139) 100%
455 2021 Infrastructure Bond Capital 12,000 5,836 23,458 8,617,494 (11,458) 195%
471 2017 Parks Bond Capital 14,801 7,005 29,902 28,113 (15,101) 202%
750 Equipment/Vehicle Leasing - - - 13 - 0%
759 2017 Eddy Street Commons Bond Capital - 0 25,565 1 (25,565) 0%
Total Capital Funds 19,499,021 226,631 17,538,776 11,257,203 1,960,246 90%
Enterprise Funds
600 Consolidated Building 1,603,384 139,635 1,274,039 1,145,218 329,345 79%
601 Parking Garages 965,795 84,829 654,354 728,241 311,441 68%
602 Morris Performing Arts Center Operations 2,203,607 1,737 1,561,335 - 642,272 71%
610 Solid Waste Operations 6,727,723 614,699 5,501,235 6,147,840 1,226,488 82%
611 Solid Waste Capital 2,684,437 21,718 2,508,530 1,421,338 175,907 93%
620 Water Works Operations 21,870,448 2,036,475 16,214,089 16,375,370 5,656,359 74%
622 Water Works Capital 4,213,704 574,944 3,335,390 2,717,565 878,314 79%
624 Water Works Customer Deposit - 2,981 5,257 6,531 (5,257) 0%
625 Water Works Sinking (Debt Service)2,662,430 225,775 2,003,470 1,135,670 658,960 75%
626 Water Works Bond Reserve 22 3,188 5,679 7,142 (5,657) 25812%
629 Water Works Operations & Maintenance Reserve 15,296 6,609 26,992 14,971 (11,696) 176%
640 Sewer Repair Insurance 723,687 62,722 589,809 539,467 133,878 82%
641 Sewage Works Operations 39,446,578 3,513,170 31,427,065 30,577,810 8,019,513 80%
642 Sewage Works Capital 4,255,647 365,999 3,183,326 4,994,616 1,072,321 75%
643 Sewage Works Operations & Maintenance Reserve - 12,529 22,173 28,531 (22,173) 0%
649 Sewage Sinking (Debt Service)11,107,089 939,979 8,365,815 21,878,322 2,741,274 75%
653 Sewage Debt Service Reserve 36,647 8,464 14,978 1,509,481 21,669 41%
654 Sewage Works Customer Deposit - 2,504 4,379 3,794 (4,379) 0%
667 Storm Sewer 1,238,842 91,363 877,868 880,923 360,974 71%
670 Century Center Operations 4,125,935 366,977 3,354,735 1,639,859 771,200 81%
671 Century Center Capital 1,000 24 81 74 919 8%
Total Enterprise Funds 103,882,271 9,076,319 80,930,599 91,752,761 22,951,672 78%
Internal Service Funds
222 Central Services 8,878,405 847,987 7,203,826 5,525,607 1,674,579 81%
224 Central Services Capital - - - 76,156 - 0%
226 Liability Insurance 3,429,594 295,698 2,611,332 2,530,164 818,262 76%
278 Police Take Home Vehicle 26,154 7,074 38,880 9,155 (12,726) 149%
279 IT / Innovation / 311 Call Center 10,122,770 817,025 7,712,938 7,914,910 2,409,832 76%
711 Self-Funded Employee Benefits 16,625,249 1,387,247 12,807,270 12,940,511 3,817,979 77%
713 Unemployment Compensation 105,726 1,036 75,761 15,950 29,965 72%
714 Parental Leave 258,703 29,861 198,276 180,631 60,427 77%
Total Internal Service Funds 39,446,601 3,385,928 30,648,284 29,193,084 8,798,318 78%
Fiduciary Funds
701 Fire Pension 4,066,011 2,029,139 4,066,214 4,102,288 (203) 100%
702 Police Pension 6,021,412 3,001,420 6,012,943 5,956,013 8,469 100%
Total Fiduciary Funds 10,087,423 5,030,559 10,079,157 10,058,301 8,266 100%
Total City Controlled Funds 386,567,609 27,416,660 295,318,555 303,063,230 91,249,057 76%
14
City of South Bend
Monthly Fund Financials
Revenue Summary
September 30, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Budget
Balance
Percent of
Budget
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 18,289,932 75,137 10,598,207 11,961,303 7,691,725 58%
422 TIF - West Washington 293,562 3,040 161,793 219,388 131,769 55%
429 TIF - River East Development Area (NE Dev) 3,850,354 25,244 2,528,630 3,188,281 1,321,724 66%
430 TIF - Southside Development Area #1 1,885,035 33,236 1,632,448 1,538,330 252,587 87%
435 TIF - Douglas Road 169,511 547 196,107 91,997 (26,596) 116%
436 TIF - River East Residential Area (NE Res)6,032,047 9,253 3,577,902 3,509,395 2,454,145 59%
Total Tax Increment Financing Funds 30,520,441 146,456 18,695,086 20,508,693 11,825,354 61%
Redevelopment Funds
433 Redevelopment General 1,556,128 1,006,982 1,023,926 1,426,741 532,202 66%
439 Certified Technology Park 101 25 91 57 10 90%
452 2018 TIF Park Bond Capital 8,000 5,463 19,823 13,182 (11,823) 248%
454 Airport Urban Enterprise Zone 1,502 930 3,361 2,101 (1,859) 224%
Total Redevelopment Funds 1,565,731 1,013,400 1,047,202 1,442,081 518,530 67%
Debt Service Funds
315 Airport 2003 Debt Reserve - 2,349 4,156 5,348 (4,156) 0%
328 SBCDA 2003 Debt Reserve - 3,926 6,948 8,941 (6,948) 0%
351 2018 TIF Park Bond Debt Service 9,357 2,348 8,483 5,303 874 91%
352 2019 South Shore Double Tracking Debt Service 1,035,010 0 1,035,003 1,036,503 7 100%
353 2020 TIF Library Bond Debt Service Reserve 10 1 12 12 (2) 123%
Total Debt Service Funds 1,044,377 8,624 1,054,603 1,056,107 (10,225) 101%
Total Redevelopment Commission Funds 33,130,549 1,168,481 20,796,891 23,006,882 12,333,658 63%
Grand Total 419,698,158 28,585,141 316,115,445 326,070,112 103,582,715 75%
15
City of South Bend
Monthly Fund Financials
Expenditure Summary
September 30, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
City Controlled Funds
101 General Fund 114,206,009 8,339,480 57,385,950 52,638,571 5,296,889 51,523,169 55%
Special Revenue Funds
102 Rainy Day - - - - - - 0%
201 Parks & Recreation 19,823,760 1,747,710 13,233,841 11,377,406 1,660,938 4,928,981 75%
202 Motor Vehicle Highway 11,856,151 423,379 6,651,469 7,990,478 1,948,901 3,255,782 73%
209 Studebaker-Oliver Revitalizing Grants 262,443 763 7,951 59,633 50,443 204,049 22%
210 Economic Development State Grants 604,236 11,975 143,951 53,113 119,254 341,031 44%
211 Dept of Community Investment Operating 5,759,541 415,839 2,932,657 2,488,272 387,709 2,439,175 58%
212 Dept of Community Investment Grants 12,791,925 422,046 1,664,550 1,568,539 3,468,611 7,658,764 40%
216 Police State Seizures 44,500 - - 71,043 - 44,500 0%
217 Gift, Donation, Bequest 740,289 24,337 207,407 367,657 297,207 235,675 68%
218 Police Curfew Violations 18,799 - 14,059 - - 4,740 75%
219 Unsafe Building 23,000 - 10,990 97,986 9,010 3,000 87%
220 Law Enforcement Continuing Education 548,568 26,679 480,264 342,975 24,651 43,653 92%
221 Rental Units Regulation 450,794 6,748 65,227 126,200 99,686 285,880 37%
227 Loss Recovery - - - 69,630 - - 0%
230 Code Enforcement 5,129,435 406,570 2,917,345 2,559,182 179,247 2,032,842 60%
249 Local Income Tax - Public Safety 12,689,047 1,464,120 9,760,800 7,046,346 - 2,928,247 77%
251 Local Road & Street 3,656,900 713,869 1,769,061 2,936,741 1,404,763 483,076 87%
257 LOIT Special Distribution 56,950 - - 23,927 56,950 - 100%
258 Human Rights Federal Grants 248,783 30,458 175,164 175,859 8,333 65,286 74%
263 American Rescue Plan 13,510,000 - 2,194,340 - 1,078,540 10,237,120 24%
264 COVID-19 Response 1,166,853 52,661 421,660 2,948,363 623,490 121,703 90%
265 Local Road & Bridge Grant 2,923,443 17,818 594,751 2,482,521 138,182 2,190,510 25%
266 MVH Restricted 5,545,313 312,274 3,165,010 1,981,767 1,056,053 1,324,250 76%
273 Morris PAC / Palais Royale Marketing 100,000 - 74,852 4,992 - 25,148 75%
274 Morris PAC Self-Promotion 410,000 - 264,160 - - 145,840 64%
280 Police Block Grants 4,338 - 4,165 - - 173 96%
289 Haz-Mat 10,000 - 200 - - 9,800 2%
291 Indiana River Rescue 109,359 2,791 82,669 47,301 1,925 24,766 77%
292 Police Grants 26,716 - 26,716 - - 1 100%
294 Regional Police Academy 175,000 - 146,411 - - 28,589 84%
295 COPS MORE Grant 145,808 - 24,566 78,290 20,808 100,434 31%
299 Police Federal Drug Enforcement 78,500 - 44,144 81,148 15,835 18,521 76%
404 Local Income Tax - Certified Shares 17,596,408 825,946 11,442,990 7,601,388 1,693,577 4,459,841 75%
408 Local Income Tax - Economic Development 29,944,678 606,570 8,046,537 5,735,211 3,644,619 18,253,521 39%
410 Urban Development Action Grant 356,253 - 18,000 18,000 - 338,253 5%
655 Project ReLeaf 449,708 29,428 310,121 404,806 - 139,587 69%
705 Police K-9 Unit 2,520 - 2,436 - - 84 97%
730 City Cemetery - - - - - - 0%
731 Bowman Cemetery - - - - - - 0%
754 Industrial Revolving Fund 4,918,709 (881,611) 3,586,472 2,323,615 40,825 1,291,412 74%
Total Special Revenue Funds 152,178,725 6,660,368 70,484,937 61,062,387 18,029,559 63,664,234 58%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,169,368 - 1,169,365 1,189,190 - 3 100%
350 2018 Fire Station #9 Bond Debt Service 344,157 - 344,156 345,306 - 1 100%
672 Century Center Energy Conservation Debt Svc 402,368 - 200,952 203,185 - 201,416 50%
752 South Bend Redevelopment Authority 3,044,328 1,350 3,020,015 2,829,106 - 24,313 99%
755 South Bend Building Corporation 2,751,956 - 2,747,016 12,030,890 - 4,940 100%
756 2015 Smart Streets Bond Debt Service 1,711,694 - 1,711,344 1,712,469 - 350 100%
757 2015 Parks Bond Debt Service 372,557 - 372,556 374,381 - 1 100%
760 2017 Eddy Street Commons Bond Debt Service 1,926,375 - 1,926,375 1,710,875 - - 100%
Total Debt Service Funds 11,722,804 1,350 11,491,780 20,395,402 - 231,024 98%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
16
City of South Bend
Monthly Fund Financials
Expenditure Summary
September 30, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Capital Funds
287 Fire Department Capital 6,798,339 31,000 2,115,657 2,043,385 1,665,073 3,017,609 56%
401 Coveleski Stadium Capital 25,715 3,005 16,937 3,533 - 8,778 66%
406 Cumulative Capital Development 512,428 11,974 319,772 238,966 - 192,656 62%
407 Cumulative Capital Improvement 489,341 20,465 193,330 196,610 233,808 62,203 87%
412 Major Moves Construction 1,789,238 358,796 502,754 76,401 886,499 399,985 78%
413 Professional Sports Convention Development Area 3,917,170 61,977 1,100,817 - 1,486,180 1,330,172 66%
416 Morris Performing Arts Center Capital 8,475,984 702,146 2,737,082 123,880 4,715,862 1,023,040 88%
450 Palais Royale Historic Preservation 35,000 - - - - 35,000 0%
451 2018 Fire Station #9 Bond Capital - - - - - - 0%
453 Zoo Bond Capital 5,891,800 94,188 545,836 - - 5,345,965 9%
455 2021 Infrastructure Bond Capital 3,815,260 142,332 1,357,059 1,716,664 724,631 1,733,570 55%
471 2017 Parks Bond Capital 4,264,527 567,130 1,355,892 1,458,602 1,685,427 1,223,207 71%
750 Equipment/Vehicle Leasing 347,697 - 347,697 - - - 100%
759 2017 Eddy Street Commons Bond Capital - - - - - - 0%
Total Capital Funds 36,362,499 1,993,014 10,592,833 5,858,041 11,397,481 14,372,185 60%
Enterprise Funds
600 Consolidated Building 2,046,854 180,193 1,433,461 1,148,210 823 612,570 70%
601 Parking Garages 1,413,495 63,734 731,798 373,408 183,385 498,312 65%
602 Morris Performing Arts Center Operations 1,683,579 106,541 822,122 - 22,825 838,632 50%
610 Solid Waste Operations 7,106,763 653,432 6,495,980 4,964,990 362,946 247,837 97%
611 Solid Waste Capital 3,463,022 - 1,535,010 1,030,310 1,294,726 633,286 82%
620 Water Works Operations 25,313,606 1,828,783 18,265,349 14,946,109 691,204 6,357,054 75%
622 Water Works Capital 12,735,287 359,313 1,305,881 1,097,278 5,960,774 5,468,632 57%
624 Water Works Customer Deposit - - - 6,531 - - 0%
625 Water Works Sinking (Debt Service)2,662,430 - 195,723 211,071 - 2,466,707 7%
626 Water Works Bond Reserve - - - 7,140 - - 0%
629 Water Works Operations & Maintenance Reserve - - - 14,971 - - 0%
640 Sewer Repair Insurance 993,069 74,120 680,837 547,086 - 312,232 69%
641 Sewage Works Operations 46,511,498 3,394,714 32,946,987 29,771,434 2,875,234 10,689,277 77%
642 Sewage Works Capital 14,614,348 308,319 2,883,575 4,557,213 2,268,871 9,461,902 35%
643 Sewage Works Operations & Maintenance Reserve - - - 28,531 - - 0%
649 Sewage Sinking (Debt Service)11,107,089 795 634,491 2,428,980 - 10,472,598 6%
653 Sewage Debt Service Reserve - - - 1,749,971 - - 0%
654 Sewage Works Customer Deposit - - - 3,794 - - 0%
667 Storm Sewer 2,271,456 353,496 840,075 326,848 977,781 453,599 80%
670 Century Center Operations 4,094,958 382,690 2,594,593 2,066,193 26,289 1,474,076 64%
671 Century Center Capital 35,000 - - - - 35,000 0%
Total Enterprise Funds 136,052,453 7,706,130 71,365,882 65,280,067 14,664,857 50,021,714 63%
Internal Service Funds
222 Central Services 8,873,729 887,545 7,612,647 6,136,261 20,723 1,240,358 86%
224 Central Services Capital - - - 104,502 - - 0%
226 Liability Insurance 6,503,078 1,360,864 3,595,267 2,741,617 2,552,134 355,677 95%
278 Police Take Home Vehicle 50,000 - - 270 - 50,000 0%
279 IT / Innovation / 311 Call Center 11,054,062 1,006,041 7,206,632 6,549,688 901,183 2,946,248 73%
711 Self-Funded Employee Benefits 18,399,864 1,290,971 12,524,933 11,894,481 744,792 5,130,139 72%
713 Unemployment Compensation 80,000 - 26,517 60,650 - 53,483 33%
714 Parental Leave 253,846 1,652 64,546 130,645 - 189,300 25%
Total Internal Service Funds 45,214,579 4,547,074 31,030,542 27,618,115 4,218,832 9,965,205 78%
Fiduciary Funds
701 Fire Pension 4,591,888 354,631 3,100,641 3,092,846 - 1,491,247 68%
702 Police Pension 6,057,740 492,403 4,485,503 4,487,990 - 1,572,237 74%
Total Fiduciary Funds 10,649,628 847,034 7,586,144 7,580,837 - 3,063,484 71%
Total City Controlled Funds 506,386,696 30,094,449 259,938,068 240,433,421 53,607,617 192,841,015 62%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
17
City of South Bend
Monthly Fund Financials
Expenditure Summary
September 30, 2022
Current
Amended
Budget
Current
Month
Actual
Current
Year to Date
Actual
Prior
Year to Date
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area 25,863,485 576,523 13,119,611 12,954,648 4,358,662 8,385,212 68%
422 TIF - West Washington 228,561 - 44,448 22,383 118,251 65,862 71%
429 TIF - River East Development Area (NE Dev) 8,178,801 225,180 926,655 1,350,461 2,199,914 5,052,233 38%
430 TIF - Southside Development Area #1 10,198,505 179,591 1,435,099 820,154 1,175,159 7,588,247 26%
435 TIF - Douglas Road 284,630 - 210,455 106,170 - 74,175 74%
436 TIF - River East Residential Area (NE Res) 4,921,704 1,500 4,892,703 5,566,837 - 29,001 99%
Total Tax Increment Financing Funds 49,675,686 982,795 20,628,970 20,820,653 7,851,986 21,194,730 57%
Redevelopment Funds
433 Redevelopment General 1,191,283 1,750 788,892 673,999 199,641 202,750 83%
439 Certified Technology Park - - - - - - 0%
452 2018 TIF Park Bond Capital 2,389,024 - 23,208 138,268 2,194,506 171,311 93%
454 Airport Urban Enterprise Zone - - - - - - 0%
Total Redevelopment Funds 3,580,307 1,750 812,100 812,267 2,394,147 374,061 90%
Debt Service Funds
315 Airport 2003 Debt Reserve - - - 5,348 - - 0%
328 SBCDA 2003 Debt Reserve - - - 8,941 - - 0%
351 2018 TIF Park Bond Debt Service - - - - - - 0%
352 2019 South Shore Double Tracking Debt Service 1,029,750 - 1,029,750 1,027,750 - - 100%
353 2020 TIF Library Bond Debt Service Reserve - - 16 - - (16) 0%
Total Debt Service Funds 1,029,750 - 1,029,766 1,042,039 - (16) 100%
Total Redevelopment Commission Funds 54,285,743 984,545 22,470,836 22,674,959 10,246,133 21,568,774 60%
Grand Total 560,672,439 31,078,993 282,408,904 263,108,381 63,853,749 214,409,789 62%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
18
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - 31,357,007 - - - - - - 31,357,007 57,130,137 55% TIF Districts- - - - - 17,705,769 - - - - - - 17,705,769 29,771,076 59%Sub Total- - - - - 49,062,776 - - - - - - 49,062,776 86,901,213 56%Local Income Tax LIT Certified Shares744,465 744,465 744,465 744,465 744,465 744,465 744,465 744,465 744,465 - - - 6,700,189 8,933,585 75% LIT for Economic Development 1,005,450 1,005,450 1,005,450 1,005,450 1,005,450 1,005,450 1,005,450 1,005,450 1,005,450 - - - 9,049,054 12,065,405 75% LIT for Public Safety725,425 725,425 725,425 725,425 725,425 725,425 725,425 725,425 725,425 - - - 6,528,824 8,705,099 75% LIT for Redevelopment8 8 8 8 8 8 8 8 - - - - 61 92 67% LIT Additional - Supplemental Distrib- - - - 1,760,616 - - - - - - - 1,760,616 1,760,616 100% Sub Total2,475,348 2,475,348 2,475,348 2,475,348 4,235,964 2,475,348 2,475,348 2,475,348 2,475,341 - - - 24,038,744 31,464,797 76%Total Taxes2,475,348 2,475,348 2,475,348 2,475,348 4,235,964 51,538,124 2,475,348 2,475,348 2,475,341 - - - 73,101,520 118,366,010 62%Intergovernmental RevenueState Shared Revenue Auto Excise Tax- - - - - 1,818,522 - - - - - - 1,818,522 3,831,277 47% Commercial Vehicle Tax- - - - - 477,747 - - - - - - 477,747 822,505 58% Liquor Excise Tax22,556 - - - - 37,389 - - - - - - 59,945 90,000 67% Liquor Gallonage Tax71,052 - - 58,872 - - 54,718 - - - - - 184,642 239,165 77% Cigarette Tax- - - - - 122,361 - - - - - - 122,361 272,798 45% Gasoline Tax557,915 545,448 549,715 554,658 596,187 531,168 585,356 302,627 511,388 - - - 4,734,462 5,829,152 81% Wheel Tax135,309 114,163 157,569 176,831 202,639 - 379,337 211,340 173,972 - - - 1,551,160 2,100,000 74% PSCDA Tax265,657 224,381 103,144 272,388 183,129 175,887 - - - - - - 1,224,586 1,500,000 82% State Pension Subsidy- - - - - 5,041,940 - - 5,030,559 - - - 10,072,499 10,076,880 100% Sub Total1,052,488 883,992 810,428 1,062,749 981,954 8,205,015 1,019,411 513,967 5,715,918 - - - 20,245,924 24,761,777 82% Local Government Shared Revenue Hotel Motel Tax1,258,937 - - 200,000 - - 637,500 - - - - - 2,096,437 2,274,437 92% Grants Federal Grants397,089 527,201 2,683,009 527,979 880,693 29,590,849 460,000 1,188,857 1,612,409 - - - 37,868,086 46,266,163 82% State Grants- 75,432 - 15,196 - - 105,977 - 7,410 - - - 204,015 647,105 32% Sub Total397,089 602,634 2,683,009 543,175 880,693 29,590,849 565,977 1,188,857 1,619,819 - - - 38,072,101 46,913,268 81% Other Intergovernmental Staffing Agreements with County- 30,000 - - - - - - - - - - 30,000 30,000 100% Local Government Grants- - - - - - - - - - - - - 55,000 0% Federal Seized Drug- - 70,027 - - - - 758 - - - - 70,785 70,027 101% State Seized Drug- - - 741 - 4,061 - - - - - - 4,802 5,000 96%Sub Total- 30,000 70,027 741 - 4,061 - 758 - - - - 105,587 160,027 66%Total Intergovernmental Revenue 2,708,515 1,516,626 3,563,464 1,806,665 1,862,647 37,799,925 2,222,888 1,703,582 7,335,737 - - - 60,520,049 74,109,509 82%Licenses & PermitsBusiness Business Licenses15,490 25,501 16,589 16,519 7,868 7,535 5,295 3,058 2,842 - - - 100,696 104,025 97% Taxi Cab Licensing21 - 220 1,020 401 - 180 55 84 - - - 1,981 2,300 86% Sub Total15,511 25,501 16,809 17,539 8,269 7,535 5,475 3,113 2,926 - - - 102,677 106,325 97% Nonbusiness Lawn Parking180 45 560 132 965 100 235 1,856 4,991 - - - 9,064 10,000 91% Engineering3,975 3,955 5,860 9,835 19,460 7,250 10,110 19,620 5,565 - - - 85,630 156,100 55% Right-of-Way Closures- 100 350 100 175 325 400 375 125 - - - 1,950 1,500 130% Park Food Sales Permit- 25 26 53 26 30 26 26 83 - - - 295 250 118% Fire Dept-Building Plan Review874 2,229 2,633 1,565 2,535 1,976 2,940 1,904 3,846 - - - 20,502 24,000 85% Building Department98,526 86,698 141,787 131,717 169,850 156,395 170,393 160,879 134,488 - - - 1,250,733 1,585,100 79% SBARC - Pet Licenses1,490 2,300 3,235 2,625 4,435 2,215 2,150 2,605 1,345 - - - 22,400 37,000 61%Sub Total105,045 95,352 154,451 146,026 197,446 168,291 186,254 187,265 150,443 - - - 1,390,574 1,813,950 77%Total Licenses & Permits120,555 120,853 171,260 163,566 205,715 175,826 191,729 190,378 153,369 - - - 1,493,251 1,920,275 78%Period Ending: September 30, 202219
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: September 30, 2022Charges for ServicesGeneral Government Plan Commission Charges800 100 300 250 100 100 100 200 450 - - - 2,400 4,100 59% Copies of Public Records129 - 26 - - - - - - - - - 154 1,200 13% Historic Preserv Certificate of Approval 40 20 220 240 260 360 160 140 180 - - - 1,620 2,000 81% IT Services- - - - - - - - - - - - - - NA Sub Total969 120 546 490 360 460 260 340 630 - - - 4,174 7,300 57%Public Safety Accident Report Copies7,467 3,554 12,126 7,083 6,681 8,634 6,173 7,839 7,824 - - - 67,380 81,000 83% Traffic Signal Maintenance8,511 10,921 - 11,855 3,322 1,201 15,250 13,180 9,178 - - - 73,417 249,455 29% EMS Special Event Coverage- 4,740 49,122 6,248 - 13,057 22,469 - - - - - 95,636 150,000 64% Regional Academy Tuition5,400 2,600 850 1,025 - 850 - 25 - - - - 10,750 20,000 54% River Rescue School Tuition19,405 (2,800) - 10,700 25,900 11,200 - - 18,400 - - - 82,805 90,000 92% Fire Training Center Tuition505 3,915 1,515 - - - - - - - - - 5,935 50,000 12% Emergency Medical Service261,028 254,111 364,083 292,212 274,418 295,062 291,290 353,735 344,391 - - - 2,730,329 3,000,000 91% Medicaid Reimbursements- - - - 578,790 - - - - - - - 578,790 443,000 131% EMS for County164,337 164,337 164,337 - - 493,011 328,674 - 164,337 - - - 1,479,033 1,892,852 78% Hazmat Charges- - - - - - - - 3,000 - - - 3,000 10,000 30% Police Special Event Coverage- - - - - - 23,894 - - - - - 23,894 15,000 159% Crime Lab Services925 1,706 875 900 1,063 838 275 - - - - - 6,581 10,000 66% EMS Late Payment Interest- 3,703 1,192 837 1,096 - 2,080 292 - - - - 9,201 15,000 61% Misc Revenue- - - - - - - - - - - - - 500 0% Sub Total467,578 446,786 594,100 330,860 891,269 823,852 690,106 375,070 547,130 - - - 5,166,751 6,026,807 86% Culture & Recreation Morris Performing Arts Center22,058 24,638 191,643 66,611 - 176,950 69,090 - - - - - 550,990 985,000 56% Palais Royale Ballroom4,720 20,484 11,463 17,143 10,114 12,517 14,271 9,052 12 - - - 99,777 144,190 69% Parks & Recreation232,465 209,399 220,174 171,252 304,691 490,627 428,163 566,452 311,341 - - - 2,934,565 3,108,794 94% Lease of Coveleski Stadium- - 274 - - - - - - - - - 274 25,000 1% Century Center68,058 136,585 196,809 199,327 229,382 194,571 132,031 5,417 360,566 - - - 1,522,745 2,643,452 58% Sub Total327,302 391,106 620,363 454,333 544,187 874,664 643,555 580,921 671,919 - - - 5,108,351 6,906,436 74% Highways & Streets Sale of Signs/Materials883 - - 1,270 - 2,879 - - - - - - 5,033 5,500 92% Special Events- - - - - - 10,255 1,940 - - - - 12,195 1,500 813% Sub Total883 - - 1,270 - 2,879 10,255 1,940 - - - - 17,228 7,000 246% Sanitation Trash Collection/Residential467,840 498,325 497,781 498,620 500,078 502,489 501,408 502,999 502,410 - - - 4,471,950 5,504,876 81% Trash Collection/Commercial9,998 10,506 10,511 10,530 10,596 10,667 10,701 10,804 10,764 - - - 95,078 124,680 76% Trash Collection/Apt 2 Units3,996 4,233 4,260 4,246 4,215 4,234 4,246 4,238 4,247 - - - 37,913 51,950 73% Trash Collection/Apt 3 Units1,879 1,979 1,993 1,949 1,949 1,963 1,919 1,919 1,919 - - - 17,468 23,897 73% Trash Collection/Apt 4 Units2,313 2,440 2,478 2,570 2,526 2,554 2,554 2,590 2,516 - - - 22,543 29,092 77% Trash Collection/Seniors- - - - - - - - - - - - - 46,755 0% Trash Collection/Special Pickup1,580 1,700 2,080 2,940 2,515 2,620 4,150 4,200 3,880 - - - 25,665 32,000 80% Trash Collection/Yard Waste Pickup40 10 90 60 140 280 120 10 - - - - 750 250 300% Misc/Additional Trash Totes(67) (90) (148) (189) (601) (489) (669) (507) (306) - - - (3,066) - NA Misc/Return Trip Customer Error1,130 880 1,390 1,080 880 910 1,150 1,050 910 - - - 9,380 10,000 94% Misc/Contamination Fee- - - - 740 1,015 1,660 810 695 - - - 4,920 500 984% Misc/Tote Replacement Fee350 598 450 650 791 1,005 1,295 722 528 - - - 6,387 3,000 213% Misc/Trash Start Fee3,320 2,940 3,510 3,760 3,710 4,230 4,309 4,470 5,029 - - - 35,278 48,000 73% Misc/Yard Waste Totes108 64 33 71,345 72,146 73,455 73,914 74,680 74,681 - - - 440,425 523,200 84% Sub Total492,487 523,586 524,426 597,561 599,685 604,933 606,756 607,984 607,273 - - - 5,164,692 6,398,200 81% 20
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: September 30, 2022Charges for Services Utilities - Water Metered Sales/Residential655,684 645,891 632,796 633,323 634,827 781,858 888,664 779,913 776,474 - - - 6,429,431 8,534,213 75% Metered Sales/Commercial188,023 185,869 194,028 193,806 196,396 215,885 225,828 217,758 220,961 - - - 1,838,554 2,708,998 68% Metered Sales/Industrial25,906 25,142 31,102 28,122 27,842 31,684 29,906 30,321 30,592 - - - 260,618 518,557 50% Metered Sales/Multi Family103,007 102,043 101,128 100,521 97,293 110,599 119,932 106,103 112,490 - - - 953,116 1,294,174 74% Bulk Sales/Olive St- - - - - - - - - - - - - 7,476 0% Metered Sales/Institution11,203 11,968 10,909 10,412 10,760 10,830 12,279 11,159 11,829 - - - 101,349 140,287 72% Public Fire Protection216,186 214,425 217,050 215,834 215,505 216,848 214,873 213,812 214,198 - - - 1,938,731 2,726,802 71% Private Fire Protection37,837 37,666 37,801 37,676 37,808 37,830 37,517 37,693 37,928 - - - 339,758 512,768 66% Sales to Public Authorities31,382 29,827 30,862 31,549 38,252 48,339 52,639 46,122 48,807 - - - 357,778 402,036 89% Irrigation Sales710 152 849 3,453 150,198 244,276 377,392 339,223 322,643 - - - 1,438,898 1,446,969 99% Other Water/Misc Service12,104 10,211 18,162 16,312 13,230 17,614 15,812 16,556 29,262 - - - 149,263 397,154 38% Backflow Prevention Insp.16,800 12,500 13,825 14,675 17,825 19,750 13,700 19,425 14,400 - - - 142,900 170,026 84% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property- - - - - - - - - - - - - - NA Revenue From Cut Off Fees375 - 375 375 375 375 225 375 - - - - 2,475 5,000 50% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 44,000 0% Water Leak Insurance85,216 93,374 88,566 88,540 88,644 89,059 88,879 89,216 89,142 - - - 800,637 1,111,911 72% System Development Fee3,856 436 3,001 4,031 4,283 4,711 3,352 13,854 209,395 - - - 246,917 210,000 118% Sub Total1,388,288 1,369,506 1,380,455 1,378,629 1,533,239 1,829,657 2,080,997 1,921,531 2,118,121 - - - 15,000,423 20,230,371 74% Utilities - Sewage Metered Sales/Residential1,747,223 1,720,245 1,722,884 1,729,106 1,727,829 1,775,503 1,779,743 1,759,675 1,754,434 - - - 15,716,642 20,052,148 78% Metered Sales/Commercial626,435 668,879 659,390 662,636 662,423 660,433 673,855 756,674 725,841 - - - 6,096,565 7,576,499 80% Metered Sales/Industrial526,602 724,506 444,049 524,943 449,322 427,068 489,586 425,377 466,800 - - - 4,478,254 5,401,760 83% Metered Sales/Multi Family251,249 305,370 260,575 258,684 250,905 256,041 256,181 250,312 283,783 - - - 2,373,099 3,152,406 75% Metered Sales/Institution27,331 28,021 27,276 26,441 26,877 27,165 29,783 28,057 29,768 - - - 250,720 299,645 84% Sales to Public Authority80,407 77,689 79,879 79,335 86,792 102,521 110,929 98,958 109,498 - - - 826,009 1,124,666 73% Wholesale Meter/New Carlisle- - - - - - - - - - - - - 255,691 0% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 340,283 0% Dumping Fees788 928 1,645 1,960 - 6,055 4,550 5,460 8,978 - - - 30,363 23,001 132% Laboratory Service Fees- - - - - - - 1,030 - - - - 1,030 1,560 66% Discharge Permit Fees500 1,250 2,500 - - 3,500 5,000 750 1,250 - - - 14,750 5,720 258% System Development Fee8,296 1,083 17,899 7,683 9,294 11,355 2,080 31,335 5,687 - - - 94,711 339,000 28% Sewer Repair Insurance47,219 51,667 49,076 49,112 49,214 49,464 49,376 49,543 49,582 - - - 444,252 579,500 77% Sewer Repair Deductible8,086 9,218 8,434 10,614 9,548 10,154 8,109 8,388 8,793 - - - 81,343 80,000 102% UAP Assistance Fee94,855 95,027 94,545 94,502 94,445 94,627 94,670 94,883 95,967 - - - 853,522 840,000 102% UAP Credit (Contra)(35,000) (35,950) (37,322) (38,572) (41,341) (46,324) (48,605) (50,334) (52,305) - - - (385,752) (840,000) 46% RINS Credits- - - - - - - - - - - - - - NA Disconnect Program Fee- - - - - - - - - - - - - - NA Sub Total3,383,990 3,647,933 3,330,829 3,406,446 3,325,309 3,377,561 3,455,257 3,460,107 3,488,074 - - - 30,875,507 39,231,879 79% Utilities - Other Storm Water Fees80,646 89,900 86,029 86,307 86,377 86,871 86,656 86,913 86,962 - - - 776,662 1,147,200 68% Clean Air/ReLeaf (Leaf Pickup)36,205 40,005 37,726 37,730 37,785 37,975 37,901 38,018 38,029 - - - 341,375 451,610 76% Sub Total116,851 129,904 123,755 124,038 124,162 124,847 124,557 124,930 124,992 - - - 1,118,037 1,598,810 70% Organic Resources Yard Waste Drop-Off28,266 1,215 4,626 12,613 6,400 7,950 6,188 7,371 6,868 - - - 81,497 95,501 85%Mulch/Compost Sales160 288 4,220 11,504 14,746 11,017 6,896 5,129 2,735 - - - 56,694 70,070 81% Sub Total28,426 1,504 8,846 24,117 21,146 18,966 13,084 12,500 9,603 - - - 138,191 165,571 83%21
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: September 30, 2022Charges for Services Animal Resource Center Pet Impound Reclaim Fee150 305 910 485 470 545 315 630 810 - - - 4,620 6,300 73% Pet Adoption Fees1,422 1,546 2,469 2,504 1,301 1,462 1,350 1,839 2,310 - - - 16,203 25,000 65% Pick Up Fees80 - - 80 120 40 80 40 155 - - - 595 500 119% Pet Micro Chipping160 320 400 400 500 420 420 440 340 - - - 3,400 3,600 94% Vet Expenses75 160 385 341 406 315 220 302 431 - - - 2,635 3,100 85% Pet Euthanasia- 20 - - - 60 - - 40 - - - 120 100 120% Animal Surrenders860 640 1,000 1,100 800 1,040 880 1,000 740 - - - 8,060 8,000 101% Cremation263 430 770 730 260 1,090 465 430 865 - - - 5,303 2,200 241% Rabies Specimen Prep30 60 - 30 60 30 30 150 60 - - - 450 500 90% Boarding- 240 30 60 10 480 - - 15 - - - 835 1,000 84% Sub Total3,040 3,721 5,964 5,730 3,927 5,482 3,760 4,831 5,766 - - - 42,221 50,300 84% Other DCI Staff Contracts8,297 9,352 134,589 21,140 30,475 - 76,179 50,805 20,000 - - - 350,837 1,438,326 24% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages70,942 69,500 79,946 49,726 64,296 76,650 27,306 99,319 75,093 - - - 612,778 913,300 67% Parking-Century Center12,745 6,720 27,565 12,140 3,655 7,825 3,740 - 6,050 - - - 80,440 100,000 80% Central Services-Internal Customers 651,692 617,253 792,125 764,995 643,214 801,835 793,237 866,628 736,690 - - - 6,667,669 8,166,626 82% Central Services-External Customers 35,872 34,872 32,507 31,021 36,237 29,161 38,443 32,053 45,765 - - - 315,931 469,375 67% Employee & Employer Assessments 1,379,185 1,360,234 1,370,480 1,356,714 1,409,967 1,370,751 1,337,643 1,384,593 1,383,594 - - - 12,353,161 16,464,886 75% Sub Total2,158,732 2,097,930 2,437,212 2,235,736 2,187,845 2,286,222 2,276,548 2,433,398 2,267,192 - - - 20,380,815 27,587,513 74%Total Charges for Services8,368,546 8,612,097 9,026,496 8,559,210 9,231,128 9,949,524 9,905,136 9,523,554 9,840,700 - - - 83,016,389 108,210,187 77%Fines, Forfeitures, & FeesGeneral Ordinance Violation- - - - - - - - - - - - - 5,500 0% Bad Checks Fines- - 24 - - - - 48 48 - - - 120 537 22% Court Fees- 1,640 50 - 1,972 - - 1,427 150 - - - 5,240 10,000 52% Plan Commission Application Fee2,300 1,250 1,150 975 1,800 1,200 2,000 2,300 2,650 - - - 15,625 23,250 67% Zoning Appeals Application Fee650 1,125 1,650 850 650 2,725 725 1,975 1,200 - - - 11,550 11,250 103% Zoning Admin Fees1,400 1,200 1,400 1,100 1,500 1,400 1,000 1,700 1,800 - - - 12,500 13,950 90% Zoning Admin Fines- - 100 - - - - 580 - - - - 680 - NA Tax Abatement Admin Fees- - 1,935 - - 1,212 250 1,329 - - - - 4,726 10,000 47% Test Filling Fees450 900 600 900 600 500 500 400 400 - - - 5,250 3,950 133% Econ Dev-CDBG Loan Late Fees- - - - - - - - - - - - - - NA Sub Total4,800 6,115 6,909 3,825 6,522 7,037 4,475 9,759 6,248 - - - 55,691 78,437 71%Code Enforcement Vacant Bldg Registration- 300 - 75 - - - - - - - - 375 12,900 3% Landlord Registration Fee- - - - - - - - - - - - - - NA Rental Unit Safety Fees750 250 750 850 - - 7,500 12,250 4,750 - - - 27,100 99,900 27% Demolition & Boarding358 771 301 1,452 300 551 1,665 25,370 314 - - - 31,080 45,000 69% Collections698 - 5 598 - - 878 - - - - - 2,179 10,155 21% Environmental Violations2,952 9,265 5,315 8,016 2,391 6,567 5,456 8,936 4,011 - - - 52,908 165,000 32% Ordinance Violation2,216 538 205 700 50 3,550 4,120 260 404 - - - 12,043 27,500 44% Animal Ordinance Violation3,564 208 1,210 (2,867) 4,151 225 3,541 2,553 2,108 - - - 14,692 25,000 59% Forfeitures-Civil Penalties- 1,000 - - - - 1,000 57,504 - - - - 59,504 117,500 51%Sub Total10,539 12,330 7,785 8,823 6,892 10,893 24,159 106,872 11,587 - - - 199,880 502,955 40%ParkingStreet Parking Fines2,270 1,770 4,495 4,020 4,250 5,050 3,404 4,906 5,075 - - - 35,239 52,500 67%22
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: September 30, 2022Fines, Forfeitures, & FeesPublic Safety False Alarms Fine16,638 8,585 5,123 5,074 2,800 6,784 6,143 9,854 5,610 - - - 66,610 80,000 83% Noise Ordinance103 170 179 170 - 200 210 1,750 353 - - - 3,135 1,000 314% Curfew Violation- - - - - 171 49 - - - - - 220 200 110% Impound Towing Fees715 828 697 580 433 930 720 900 480 - - - 6,283 10,000 63%Sub Total17,456 9,583 6,000 5,824 3,233 8,084 7,122 12,504 6,443 - - - 76,249 91,200 84%Total Fines, Forfeitures, & Fees35,065 29,799 25,189 22,492 20,897 31,064 39,160 134,041 29,353 - - - 367,059 725,092 51%Other IncomeMiscellaneous Revenue Miscellaneous Revenue746 76,520 6,636 12,847 24,711 19,353 4,446 2,273 21,510 - - - 169,042 543,720 31% Sale of Scrap Metal- 2,082 1,773 1,542 7,971 - 6,446 1,472 3,222 - - - 24,507 21,185 116% Bond Interest Rebate- - - 18,406 - - - - 39,772 - - - 58,178 80,242 73% Origination Fees4,840 31,243 - - - - - - 13,176 - - - 49,259 43,083 114% Loan Servicing Fees7,000 - 975 - 10,597 10,704 - - 2,468 - - - 31,743 15,975 199% Sub Total12,586 109,844 9,383 32,794 43,278 30,057 10,892 3,745 80,148 - - - 332,727 704,205 47% Bank Account Interest194,087 65,944 93,291 87,024 104,554 379,237 210,288 949,408 826,802 - - - 2,910,635 1,814,771 160% Rental of Property5,416 14,663 10,932 1,947 12,685 16,611 13,078 700 11,432 - - - 87,462 121,387 72% Donations584,444 183,567 92,351 808 68,476 519,435 2,410 690 2,038,845 - - - 3,491,025 3,926,988 89% 3rd Party Revenue Cable TV Franchise Fees- 163,168 - - 166,031 - 29,348 163,410 - - - - 521,958 700,000 75% Video Franchise Fees- 32,549 - - 30,792 - - - - - - - 63,341 135,000 47%Sub Total- 195,718 - - 196,823 - 29,348 163,410 - - - - 585,299 835,000 70%Total Other Income796,533 569,737 205,957 122,572 425,816 945,340 266,016 1,117,953 2,957,226 - - - 7,407,149 7,402,351 100%Reimbursements Miscellaneous Reimbursements5,303 131,228 63,936 18,650 7,818 42,081 (51,914) 231 574 - - - 217,906 223,365 98% Insurance Claim- - - - - 146 - - - - - - 146 20,146 1% IT Services5,377 5,377 5,377 5,377 5,377 5,377 5,377 5,377 5,377 - - - 48,394 64,525 75% Travel Reimbursement- - - - - - - - - - - - - 200 0% Lamppost Program- - - - - 200 2,850 5,950 - - - - 9,000 8,000 113% Energy Rebates- - - 83,452 - - - - - - - - 83,452 84,607 99% Repair Reimbursement- 75 75 150 - 5 75 150 75 - - - 605 20,000 3% Salary/Overtime Reimb6,230 8,645 12,188 3,117 8,302 13,122 22,931 3,790 3,604 - - - 81,928 387,000 21% Diesel Tax Rebate- - - - - 19,590 - - - - - - 19,590 50,000 39% Pharmacy Rebates133,067 198,064 20,416 70,512 13,650 30,910 126,371 32,217 32,984 - - - 658,192 475,000 139% Beck's Lake Reimbursement- - - - - 28,418 - - - - - - 28,418 28,418 100% Morris Advertising Reimbursement- - 600 300 - 1,000 - - - - - - 1,900 2,000 95% Sub Total149,977 343,389 102,591 181,557 35,147 140,848 105,690 47,715 42,613 - - - 1,149,528 1,363,261 84% Departmental Reimbursements- - 4,916 - - - - - - - - - 4,916 245,441 2%Total Reimbursements149,977 343,389 107,508 181,557 35,147 140,848 105,690 47,715 42,613 - - - 1,154,445 1,608,702 72%Other Sources Interfund Transfers & Fixed Cost Allocations Interfund Transfers In8,902,932 2,862,538 4,535,535 3,654,964 3,067,814 3,080,626 8,657,573 2,897,218 3,342,110 - - - 41,001,310 52,531,767 78% PILOT3,039,663 - - - - - 3,039,663 - - - - - 6,079,325 6,079,325 100% Administration Cost Allocation752,500 752,500 752,500 752,500 752,500 752,500 752,500 752,500 752,500 - - - 6,772,500 9,030,000 75% IT Cost Allocation801,684 801,684 801,684 801,684 801,684 801,684 801,684 801,684 801,684 - - - 7,215,153 9,620,204 75% Liability Insurance Allocation280,417 280,417 280,417 280,417 280,417 280,417 280,417 280,417 280,417 - - - 2,523,750 3,365,000 75% Payroll Cost Allocation216,811 216,811 216,811 216,811 216,811 196,138 203,592 203,592 203,592 - - - 1,890,969 2,601,735 73% Facilities Management Allocation13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 13,333 - - - 120,000 160,000 75% Utility Customer Service Mgmt Allocation109,977 109,977 109,977 109,977 109,977 109,977 109,977 109,977 109,977 - - - 989,795 1,319,726 75% Sub Total14,117,317 5,037,260 6,710,258 5,829,686 5,242,536 5,234,674 13,858,738 5,058,721 5,503,613 - - - 66,592,802 84,707,757 79%23
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: September 30, 2022Other SourcesSale of Assets Sale of Capital Assets- - - - - - - - 145,406 - - - 145,406 - NA Sale of Non-Capital Assets- - 23,500 - - - - - 87,184 - - - 110,684 23,500 471% Sale of Property17,925 - - 4,156 - - - - - - - - 22,081 - NA Other Damage Reimbursement- - - - - - - - - - - - - - NA Vehicle Damage Reimbursement- - - - - - - - - - - - - - NA Hydrant Damage Reimbursement- - - - - - - - - - - - - 500 0% Sub Total17,925 - 23,500 4,156 - - - - 232,590 - - - 278,171 24,000 1159% Issuance of Debt Capital Lease Proceeds- - - 166,343 - 8,042,233 - - - - - - 8,208,577 9,208,578 89% Bond Proceeds- - 12,110,000 - - - - - - - - - 12,110,000 12,110,000 100% Premium on Bonds- - 283,690 - - - - - - - - - 283,690 283,690 100% Sub Total- - 12,393,690 166,343 - 8,042,233 - - - - - - 20,602,267 21,602,268 95% Refunds Refunds240,646 287 1,188 10,760 6,203 12,103 18,305 48 2,180 - - - 291,721 217,197 134% Specific Stop Loss234 3,927 - - - - - 23,820 (18,815) - - - 9,167 10,000 92% Utility Receipts Tax Refund- - - 10,160 - - - - - - - - 10,160 10,160 100% Sub Total240,880 4,213 1,188 20,920 6,203 12,103 18,305 23,868 (16,635) - - - 311,048 237,357 131% Other Sale of Property Held for Resale- - - - - - - - - - - - - - NA Interfund Loan - Principal Income6,000 220,397 - 6,000 - - 6,000 225,126 - - - - 463,523 469,523 99% Interfund Loan - Interest Income- 26,267 - - - - - 21,538 - - - - 47,805 47,805 100% Other Loan - Principal Income26,498 10,533 97,475 50,764 26,916 20,387 33,011 330,690 123 - - - 596,397 92,604 644% Other Loan - Interest Income13,593 23,271 23,876 - 23,782 17,948 23,467 6,524 31,110 - - - 163,570 174,718 94% Sub Total46,091 280,467 121,351 56,764 50,698 38,335 62,477 583,878 31,233 - - - 1,271,295 784,650 162%Total Other Sources14,422,213 5,321,940 19,249,987 6,077,870 5,299,437 13,327,346 13,939,521 5,666,467 5,750,801 - - - 89,055,583 107,356,032 83%Revenue Total29,076,752 18,989,788 34,825,209 19,409,280 21,316,752 113,907,997 29,145,488 20,859,038 28,585,141 - - - 316,115,445 419,698,158 75%24
City of South BendExpenditures by ActivityYear to DateAmended%DivisionFundJanFebMarAprMayJunJulAugSepOctNovDecTotalBudget of BudgetGeneral FundGeneral GovernmentMayor 101 75,328 83,108 85,770 112,241 74,701 79,626 83,271 90,901 111,951 - - - 796,895 1,048,915 76%Community Initiatives101 28,850 228,309 78,411 84,036 178,404 42,430 93,657 30,367 106,007 - - - 870,471 1,526,626 57%Community Police Review Office 101 - - - - - - - - - - - - - 103,199 0%Clerk101 46,576 41,333 42,787 68,038 35,549 42,164 43,035 48,572 74,713 - - - 442,767 694,547 64%Common Council101 32,144 37,173 37,057 35,523 51,569 41,332 52,251 56,992 37,142 - - - 381,184 724,941 53%General City101 67,500 8,329 1,154,152 41,001 292,627 126,036 57,545 1,037,973 1,104,765 - - - 3,889,927 39,538,000 10%Controller' Office101 139,766 151,078 143,775 305,549 142,962 237,262 149,839 158,045 207,678 - - - 1,635,953 2,576,804 63%Human Resources101 43,818 44,184 51,536 53,960 34,563 44,474 55,101 50,632 74,408 - - - 452,676 949,827 48%Diversity & Inclusion101 38,739 36,167 38,464 41,421 45,452 32,920 15,653 58,423 21,494 - - - 328,733 740,743 44%Human Rights101 31,753 32,791 28,191 38,866 31,632 24,868 23,190 41,939 38,813 - - - 292,042 462,479 63%Legal101 101,032 110,529 106,648 150,076 115,841 119,100 123,459 127,007 151,713 - - - 1,105,405 1,695,716 65%Sub Total605,508 773,000 1,766,790 930,711 1,003,299 790,211 697,001 1,700,850 1,928,684 - - - 10,196,054 50,061,797 20%Public WorksEngineering101 229,205 230,682 222,892 299,976 231,648 238,206 231,981 252,710 297,742 - - - 2,235,041 3,582,616 62%Sub Total229,205 230,682 222,892 299,976 231,648 238,206 231,981 252,710 297,742 - - - 2,235,041 3,582,616 62%Public SafetyPolice101 2,437,107 2,264,379 2,350,301 2,936,898 2,263,068 2,450,506 2,377,981 2,381,426 3,176,916 - - - 22,638,582 31,263,638 72%Crime Lab101 48,512 52,110 50,720 70,598 47,686 46,419 53,877 62,230 87,679 - - - 519,830 869,889 60%Fire101 2,089,089 2,075,047 2,148,267 2,791,929 2,140,674 2,112,918 2,061,564 2,241,956 2,752,674 - - - 20,414,119 26,677,690 77%EMS101 56,097 64,095 52,178 65,731 31,047 51,891 33,319 63,734 79,305 - - - 497,397 708,828 70%Fire Training Center101 3,535 5,188 4,907 9,783 5,697 6,674 2,683 3,386 2,520 - - - 44,372 53,730 83%Sub Total4,634,340 4,460,818 4,606,374 5,874,938 4,488,172 4,668,407 4,529,424 4,752,733 6,099,093 - - - 44,114,300 59,573,774 74%Community InvestmentSustainability101 1,808 546 864 6,877 - 50,000 6,000 - 942 - - - 67,037 101,458 66%Sub Total1,808 546 864 6,877 - 50,000 6,000 - 942 - - - 67,037 101,458 66%Arts & CultureMorris Performing Arts Center101 606,600 6,248 18,653 1,332 1,332 500 500 - 2,676 - - - 637,841 656,962 97%Palais Royale Ballroom101 18,879 15,936 22,663 14,606 17,856 12,980 11,603 10,811 10,343 - - - 135,678 229,403 59%Sub Total625,479 22,184 41,316 15,938 19,188 13,480 12,103 10,811 13,019 - - - 773,518 886,365 87%Total General Fund6,096,339 5,487,230 6,638,236 7,128,441 5,742,307 5,760,304 5,476,509 6,717,104 8,339,480 - - - 57,385,950 114,206,009 50%Venues, Parks & ArtsParks & RecreationPark Administration201 84,642 86,965 89,965 110,763 89,854 67,166 84,488 90,873 100,775 - - - 805,493 1,133,336 71%Park Maintenance201 606,620 558,304 565,318 662,295 522,144 710,069 904,011 772,862 997,978 - - - 6,299,602 9,202,281 68%Golf Courses201 94,822 83,034 118,212 213,841 239,335 175,201 216,929 199,389 229,308 - - - 1,570,070 1,856,271 85%Recreational Experiences201 281,368 187,364 209,056 230,371 (30,817) 239,566 246,054 241,210 256,987 - - - 1,861,160 2,480,739 75%Community Programming201 19,885 16,938 19,915 18,438 461,164 98,794 100,231 103,762 19,771 - - - 858,898 1,627,786 53%Development & Promotions201 107,817 49,551 65,886 87,779 77,460 107,271 72,791 83,089 128,590 - - - 780,235 1,119,622 70%Park Projects & Capital201 46,375 41,431 9,639 80,550 34,374 105,297 - 20,817 14,149 - - - 352,631 1,696,920 21%Potawatomi Zoo201 350,150 150 150 150 350,150 150 150 150 150 - - - 701,352 701,803 100%Park Debt201 - 4,400 - - - - - - - - - - 4,400 5,000 88%Morris Palais Marketing273 74,852 - - - - - - - - - - - 74,852 100,000 75%Morris PAC Self-Promotion274 264,160 - - - - - - - - - - - 264,160 410,000 64%Coveleski Stadium Capital401 - 6,962 - - 2,017 450 4,504 - 3,005 - - - 16,937 25,715 66%Professional Sports Convention Dev. Area 413 - 664,810 263,005 63,210 11,408 7,605 3,803 25,000 61,977 - - - 1,100,817 3,917,170 28%Morris PAC Improvement416 17,030 - 416,519 37,250 23,525 185,794 1,197,655 157,163 702,146 - - - 2,737,082 8,475,984 32%Palais Historic Preservation450 - - - - - - - - - - - - - 35,000 0%Morris Performing Arts Center Operations 602 97,320 96,327 107,667 119,650 64,730 71,628 73,745 84,515 106,541 - - - 822,122 1,683,579 49%Sub Total2,045,042 1,796,235 1,865,332 1,624,298 1,845,343 1,768,991 2,904,361 1,778,831 2,621,379 - - - 18,249,812 34,471,207 53%Parking GaragesParking Enforcement60162 62 162 182 62 (279) 62 92 31 - - - 433 1,038 42%Parking General Operations601 66,240 29,086 39,179 32,988 27,535 14,525 23,892 28,725 52,434 - - - 314,604 579,121 54%Main Street Garage601 6,862 46,676 11,475 2,541 53,830 6,196 6,498 4,823 6,356 - - - 145,256 309,407 47%Leighton Plaza Garage601 8,705 45,413 13,786 6,454 47,656 5,716 6,343 6,055 3,078 - - - 143,206 271,422 53%Wayne Street Garage601 4,888 45,943 8,929 5,910 45,004 7,147 5,272 3,371 1,836 - - - 128,300 252,507 51%Sub Total86,757 167,179 73,529 48,074 174,087 33,306 42,066 43,066 63,734 - - - 731,798 1,413,495 52%Period Ending: September 30, 202225
City of South BendExpenditures by ActivityYear to DateAmended%DivisionFundJanFebMarAprMayJunJulAugSepOctNovDecTotalBudget of BudgetPeriod Ending: September 30, 2022Century CenterCentury Center Operations 670 227,604 299,954 342,643 367,940 304,774 316,147 262,360 90,481 382,690 - - - 2,594,593 4,094,958 63%Century Center Capital671 - - - - - - - - - - - - - 35,000 0%Century Center Energy Saving672 - - - 200,952 - - - - - - - - 200,952 402,368 50%Sub Total227,604 299,954 342,643 568,892 304,774 316,147 262,360 90,481 382,690 - - - 2,795,545 4,532,326 62%Total Venues, Parks & Arts2,359,402 2,263,369 2,281,504 2,241,264 2,324,204 2,118,444 3,208,786 1,912,377 3,067,803 - - - 21,777,155 40,417,028 54%Public SafetyPolice DepartmentPolice Seizures216 - - - - - - - - - - - - - 44,500 0%Curfew Violations218 13,888 - - - - - 171 - - - - - 14,059 18,799 75%Law Enforcement Education220 37,418 62,683 66,514 50,473 35,028 125,512 27,409 48,549 26,679 - - - 480,264 548,568 88%Public Safety Local Income Tax - Police 249 488,040 488,040 488,040 732,060 488,040 488,040 488,040 488,040 732,060 - - - 4,880,400 6,344,523 77%Police Take Home Vehicle278 - - - - - - - - - - - - - 50,000 0%Police Block Grant280 4,165 - - - - - - - - - - - 4,165 4,338 96%Police Grants292 26,716 - - - - - - - - - - - 26,716 26,716 100%Police Academy294 146,411 - - - - - - - - - - - 146,411 175,000 84%COPS MORE Grants295 24,566 - - - - - - - - - - - 24,566 145,808 17%Drug Enforcement299 - - - - 9,692 24,453 9,999 - - - - - 44,144 78,500 56%K-9 Unit705 2,436 - - - - - - - - - - - 2,436 2,520 97%Sub Total743,640 550,723 554,554 782,533 532,760 638,004 525,619 536,589 758,739 - - - 5,623,161 7,439,273 76%Fire DepartmentPublic Safety Local Income Tax - Fire 249 488,040 488,040 488,040 732,060 488,040 488,040 488,040 488,040 732,060 - - - 4,880,400 6,344,524 77%Fire Department Capital287 567,083 - - - 807,991 - 709,583 - 31,000 - - - 2,115,657 6,798,339 31%Haz-Mat289 - - - - - - - 200 - - - - 200 10,000 2%Indiana River Rescue291 6,946 22,300 7,181 3,339 14,005 10,816 15,278 13 2,791 - - - 82,669 109,359 76%Sub Total1,062,069 510,340 495,221 735,399 1,310,036 498,856 1,212,901 488,253 765,851 - - - 7,078,926 13,262,222 53%Total Public Safety1,805,709 1,061,063 1,049,776 1,517,931 1,842,796 1,136,860 1,738,520 1,024,841 1,524,590 - - - 12,702,087 20,701,495 61%Public WorksStreetsMotor Vehicle Highway202 1,398,252 764,390 781,157 955,629 616,439 344,763 914,864 452,597 423,379 - - - 6,651,469 11,856,151 56%Local Road & Street251 20,092 2,268 110,904 458,466 209,220 88,393 104,405 61,444 713,869 - - - 1,769,061 3,656,900 48%LOIT 2016 Special Distribution257 - - - - - - - - - - - - - 56,950 0%Local Road & Bridge Grant265 - 197,847 - 12,698 130,582 98,617 - 137,189 17,818 - - - 594,751 2,923,443 20%MVH Restricted Fund266 37,790 7,307 478,294 27,213 92,024 728,220 574,436 907,452 312,274 - - - 3,165,010 5,545,313 57%Major Moves412 - 867 43,822 - - 17,712 - 81,558 358,796 - - - 502,754 1,789,238 28%Project ReLeaf655 38,751 29,271 65,638 29,323 29,536 29,423 29,278 29,472 29,428 - - - 310,121 449,708 69%Sub Total1,494,885 1,001,950 1,479,815 1,483,328 1,077,802 1,307,128 1,622,982 1,669,712 1,855,564 - - - 12,993,166 26,277,703 49%Solid WasteSolid Waste Operations610 655,522 626,031 1,153,359 689,386 593,493 657,211 862,205 605,343 653,432 - - - 6,495,980 7,106,763 91%Solid Waste Capital611 203,562 - 758,270 76,259 128,665 - 368,254 - - - - - 1,535,010 3,463,022 44%Sub Total859,084 626,031 1,911,629 765,645 722,159 657,211 1,230,459 605,343 653,432 - - - 8,030,990 10,569,785 76%Water WorksWater Works Operations620 2,704,987 1,726,045 2,459,159 1,833,043 1,445,993 1,748,993 2,780,278 1,738,069 1,828,783 - - - 18,265,349 25,313,606 72%Water Works Capital622 76,443 54,469 116,951 54,685 257,304 13,600 334,920 38,196 359,313 - - - 1,305,881 12,735,287 10%Water Works Sinking (Debt Service) 625 - 500 - - - 194,623 - 600 - - - - 195,723 2,662,430 7%Sub Total2,781,430 1,781,014 2,576,110 1,887,727 1,703,298 1,957,216 3,115,197 1,776,865 2,188,096 - - - 19,766,952 40,711,323 49%Wastewater/Sewer/Organic ResourcesSewer Repair Insurance640 53,257 53,984 139,898 72,885 72,678 77,477 37,971 98,568 74,120 - - - 680,837 993,069 69%Sewer Division641 542,054 435,590 1,970,000 489,545 439,521 440,074 481,262 466,920 807,399 - - - 6,072,364 7,988,649 76%Concrete Crew641 46,554 43,557 38,540 47,380 46,674 38,089 36,441 44,690 42,846 - - - 384,771 558,385 69%Wastewater Operations641 4,632,060 2,192,494 2,272,603 2,408,207 2,253,710 2,410,609 4,475,990 2,272,056 2,441,873 - - - 25,359,600 36,415,625 70%Organic Resources641 165,677 74,217 100,962 140,757 83,538 125,490 158,487 178,527 102,597 - - - 1,130,252 1,548,840 73%Sewage Works Capital642 - - 726,313 1,441,592 21,374 8,786 121,909 255,282 308,319 - - - 2,883,575 14,614,348 20%Sewage Works Sinking (Debt Service) 649 1,100 - 28,000 750 603,846 - - - 795 - - - 634,491 11,107,089 6%Sub Total5,440,702 2,799,843 5,276,316 4,601,115 3,521,341 3,100,524 5,312,060 3,316,042 3,777,948 - - - 37,145,890 73,226,004 51%26
City of South BendExpenditures by ActivityYear to DateAmended%DivisionFundJanFebMarAprMayJunJulAugSepOctNovDecTotalBudget of BudgetPeriod Ending: September 30, 2022Storm Water FeesStorm Sewer Fund 667 2,385 10,083 86,430 878 108,249 117,215 89,427 71,912 353,496 - - - 840,075 2,271,456 37%Sub Total2,385 10,083 86,430 878 108,249 117,215 89,427 71,912 353,496 - - - 840,075 2,271,456 37%Total Public Works10,578,486 6,218,919 11,330,299 8,738,694 7,132,848 7,139,294 11,370,124 7,439,874 8,828,536 - - - 78,777,074 153,056,271 51%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 - - 2,717 2,064 150 2,258 - - 763 - - - 7,951 262,443 3%Economic Development State Grants 210 - 5,649 4,332 82,625 30,449 57,620 7,005 (55,705) 11,975 - - - 143,951 604,236 24%DCI Operating 211 254,919 275,336 284,453 424,061 319,298 283,392 312,636 362,723 415,839 - - - 2,932,657 5,759,541 51%DCI Grants212 74,337 82,586 194,358 238,384 111,485 269,112 130,622 141,620 422,046 - - - 1,664,550 12,791,925 13%Unsafe Building219 700 1,510 - 3,440 1,470 - 600 3,270 - - - - 10,990 23,000 48%Rental Units Regulation221 10,065 11,650 9,127 7,930 4,566 5,362 4,888 4,891 6,748 - - - 65,227 450,794 14%Neighborhood Services & Enforcement 230 234,472 186,104 198,925 239,355 194,183 165,482 464,678 209,002 306,495 - - - 2,198,697 3,933,606 56%Animal Resource Center230 67,272 68,101 76,129 107,834 72,720 72,413 83,481 70,623 100,075 - - - 718,649 1,195,829 60%UDAG410 6,000 - - 6,000 - - 6,000 - - - - - 18,000 356,253 5%Building Dept Operations600 173,560 143,680 146,873 185,990 147,383 143,107 158,223 154,451 180,193 - - - 1,433,461 2,046,854 70%Industrial Revolving Fund754 123,432 2,272,544 441,050 75,093 621,545 62,283 841,830 30,308 (881,611) - - - 3,586,472 4,918,709 73%Total Dept of Community Investment944,756 3,047,161 1,357,964 1,372,777 1,503,250 1,061,029 2,009,964 921,182 562,522 - - - 12,780,604 32,343,188 40%Capital & Debt Service Funds2017 Park Bond Debt Service312 572,683 - - - - - 596,683 - - - - - 1,169,365 1,169,368 100%2018 Fire Station #9 Debt Service 350 172,866 - - - - - 171,291 - - - - - 344,156 344,157 100%Local Income Tax - Certified Shares 404 1,470,173 1,635,497 801,893 688,487 1,221,008 1,397,020 2,215,614 1,187,350 825,946 - - - 11,442,990 17,596,408 65%Cumulative Capital Development 406 40,076 11,974 11,974 60,515 119,235 11,974 40,077 11,974 11,974 - - - 319,772 512,428 62%Cumulative Capital Improvement 407 19,946 19,945 19,945 25,947 19,945 25,945 20,446 20,745 20,465 - - - 193,330 489,341 40%Local Income Tax - Economic Develop. 408 889,690 734,084 1,029,366 797,333 779,490 1,044,863 1,351,156 813,985 606,570 - - - 8,046,537 29,944,678 27%2018 Fire Station #9 Bond Capital 451 - - - - - - - - - - - - - - NA 2022 Zoo Bond Capital453 - - 318,188 - - - - 133,460 94,188 - - - 545,836 5,891,800 9%2021 Infrastructure Bond Capital455 - 33,466 170,828 79,445 768,998 158,391 - 3,600 142,332 - - - 1,357,059 3,815,260 36%2017 Park Bond Capital471 - 111,492 68,518 35,501 44,948 63,959 108,332 356,012 567,130 - - - 1,355,892 4,264,527 32%Equipment / Vehicle Leasing750 - - 347,697 - - - - - - - - - 347,697 347,697 100%Redevelopment Authority Debt Service 752 - 1,231,178 - - 365,763 - - 1,421,724 1,350 - - - 3,020,015 3,044,328 99%South Bend Building Corporation 755 - 1,388,778 - - - - - 1,358,239 - - - - 2,747,016 2,751,956 100%2015 Smart Streets Bond Debt Service 756 - 853,784 - 1,650 - - - 855,909 - - - - 1,711,344 1,711,694 100%2015 Park Bond Debt Service757 - 187,141 - - - - - 185,416 - - - - 372,556 372,557 100%2017 Eddy St. Commons Bond Capital 759 - - - - - - - - - - - - - - NA 2017 Eddy St. Commons Bond Debt 760 - 962,625 - - - - - 963,750 - - - - 1,926,375 1,926,375 100%Total Capital & Debt Service3,165,433 7,169,965 2,768,409 1,688,878 3,319,386 2,702,153 4,503,598 7,312,164 2,269,954 - - - 34,899,940 74,182,574 47%Internal Service FundsCentral ServicesEquipment Services222 763,846 748,148 701,554 935,944 695,495 884,730 658,318 977,172 827,748 - - - 7,192,955 7,945,303 91%Radio Shop222 15,590 14,629 14,783 19,617 14,714 15,217 14,652 14,664 19,645 - - - 143,512 283,073 51%Building Maintenance222 12,506 11,754 7,862 5,180 6,163 17,217 18,402 17,227 23,024 - - - 119,334 221,091 54%Facilities Management222 14,890 6,925 6,557 6,557 6,557 14,019 14,019 14,019 17,128 - - - 100,670 181,838 55%Central Services Capital222 - 2,256 - 26,750 22,400 - - 4,770 - - - - 56,176 242,425 23%Subtotal806,831 783,711 730,755 994,048 745,329 931,183 705,392 1,027,852 887,545 - - - 7,612,647 8,873,729 86%Liability InsuranceBusiness Insurance226 38,439 24,555 - 597 8,979 35,516 1,038,175 29,323 1,367 - - - 1,176,951 1,431,000 82%Liability Insurance226 4,030 13,597 52,521 23,093 18,973 66,683 20,304 112,480 1,246,155 - - - 1,557,837 3,700,754 42%Workers Compensation226 218,111 1,581 253,259 (79,565) 12,250 903 182,831 157,289 113,342 - - - 860,000 1,268,000 68%Catastrophic Events226 364 115 - - - - - - - - - - 479 103,324 0%Subtotal260,944 39,848 305,780 (55,875) 40,201 103,102 1,241,310 299,092 1,360,864 - - - 3,595,267 6,503,078 55%IT / Innovation /311 Call Center 279 796,631 859,083 942,872 588,074 830,736 569,592 886,722 726,880 1,006,041 - - - 7,206,632 11,054,062 65%Self-Funded Employee Benefits711 1,355,367 1,263,751 1,489,383 1,246,889 1,114,825 1,691,892 1,294,547 1,777,308 1,290,971 - - - 12,524,933 18,399,864 68%Unemployment Compensation713 611 1,625 5,072 683 15,403 1,798 1,300 25 - - - - 26,517 80,000 33%Parental Leave714 6,041 9,818 7,200 6,645 4,664 2,647 7,124 18,756 1,652 - - - 64,546 253,846 25%Total Internal Service Funds3,226,425 2,957,837 3,481,062 2,780,464 2,751,159 3,300,214 4,136,395 3,849,913 4,547,074 - - - 31,030,542 45,164,579 69%27
City of South BendExpenditures by ActivityYear to DateAmended%DivisionFundJanFebMarAprMayJunJulAugSepOctNovDecTotalBudget of BudgetPeriod Ending: September 30, 2022OtherMiscellaneousGift, Donation, Bequest 217 16,100 51,404 16,192 26,520 12,895 21,740 26,657 11,564 24,337 - - - 207,407 740,289 28%Loss Recovery227 - - - - - - - - - - - - - - NA Human Rights Federal Grants258 14,958 15,083 19,199 20,837 14,972 20,774 19,588 19,295 30,458 - - - 175,164 248,783 70%American Rescue Plan263 1,859,986 28,704 5,240 65,650 68,700 44,550 - 121,510 - - - - 2,194,340 13,510,000 16%COVID-19 Response264 57,024 41,280 72,156 26,081 24,700 80,693 29,170 37,893 52,661 - - - 421,660 1,166,853 36%Sub Total1,948,068 136,471 112,787 139,088 121,267 167,757 75,415 190,261 107,456 - - - 2,998,571 15,665,925 19%Fiduciary FundsFire Pension701 344,630 342,637 340,526 340,863 348,534 338,342 348,205 342,273 354,631 - - - 3,100,641 4,591,888 68%Police Pension702 504,789 504,920 502,540 502,830 489,753 497,709 498,526 492,032 492,403 - - - 4,485,503 6,057,740 74%Sub Total849,419 847,558 843,066 843,693 838,287 836,050 846,731 834,306 847,034 - - - 7,586,144 10,649,628 71%Total Other2,797,487 984,029 955,854 982,781 959,554 1,003,808 922,146 1,024,567 954,490 - - - 10,584,715 26,315,553 40%Total Civil City30,974,038 29,189,572 29,863,104 26,451,229 25,575,504 24,222,105 33,366,041 30,202,024 30,094,449 - - - 259,938,068 506,386,696 51%Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Development Area 324 4,399,775 339,849 624,965 283,199 725,987 711,470 4,535,785 922,057 576,523 - - - 13,119,611 25,863,485 51%TIF West Washington422 - - - - - - - 44,448 - - - - 44,448 228,561 19%TIF River East Development Area 429 27,053 83,420 118,016 17,856 3,000 353,022 3,600 95,507 225,180 - - - 926,655 8,178,801 11%TIF Southside Development #1430 51,507 1,494 6,950 2,351 509,917 359,835 143,257 180,197 179,591 - - - 1,435,099 10,198,505 14%TIF Douglas Road435 178,553 - - - 1,308 - 30,594 - - - - - 210,455 284,630 74%TIF River East Residential Area436 2,195,625 246,664 - - - 1,500 2,200,750 246,664 1,500 - - - 4,892,703 4,921,704 99%Sub Total6,852,513 671,427 749,932 303,406 1,240,212 1,425,827 6,913,986 1,488,873 982,795 - - - 20,628,970 49,675,686 42%Redevelopment FundsRedevelopment General433 110,000 3,675 1,750 1,750 41,667 86,900 541,400 - 1,750 - - - 788,892 1,191,283 66%Certified Technology Park439 - - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital452 - - - - - 15,662 7,546 - - - - - 23,208 2,389,024 1%Airport Urban Enterprise Zone454 - - - - - - - - - - - - - - NA Sub Total110,000 3,675 1,750 1,750 41,667 102,562 548,946 - 1,750 - - - 812,100 3,580,307 23%Debt Service Funds2019 South Shore Double Tracking Res. 352 - 516,625 - - - - - 513,125 - - - - 1,029,750 1,029,750 100%2020 TIF Library Bond Debt Reserve 353 - 8 - - - - - 8 - - - - 16 - NA Sub Total- 516,633 - - - - - 513,133 - - - - 1,029,766 1,029,750 100%Total Redevelopment Funds6,962,513 1,191,735 751,682 305,156 1,281,879 1,528,389 7,462,932 2,002,006 984,545 - - - 22,470,836 54,285,743 41%Total Expenditures37,936,551 30,381,307 30,614,786 26,756,386 26,857,383 25,750,494 40,828,973 32,204,030 31,078,993 - - - 282,408,904 560,672,439 50%28
Civil City DebtCapital Leases158 2017 Vehicle/Equip Lease No. 1 2017 N/A 2022 Various Biannual 2,916,500 610,788 - 610,788 9,512 620,300 - 162 2017 Vehicle/Equip Lease No. 2 2017 N/A 2022 404 Biannual 1,632,000 339,059 - 339,059 4,951 344,011 - 167 2017 HP Computer Lease 15 2018 N/A 2022 279 Monthly 9,698 1,033 - 1,033 6 1,040 - 170 2018 HP Computer Lease 172018 N/A 2022 279 Monthly 9,092 1,481 - 1,481 21 1,502 - 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 1,861,369 - 1,231,772 40,539 1,272,311 629,597 173 2018 Canon Copier Leases 1 & 22018 N/A 2023 279 Monthly 297,967 103,126 - 63,768 3,708 67,476 39,358 174 2018 HP Computer Lease 182018 N/A 2022 279 Monthly 214,471 49,194 - 49,194 1,181 50,375 - 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 217,002 - 106,781 6,089 112,870 110,221 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 84,925 - 41,164 5,359 46,522 43,761 180 2018 HP Computer Lease 192018 N/A 2023 279 Monthly 36,860 11,894 - 11,894 377 12,272 - 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 1,704 - 1,704 123 1,827 - 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 755,651 - 297,131 15,545 312,676 458,520 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 32,180 - 32,180 1,609 33,789 - 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 21,695 - 10,654 788 11,442 11,041 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 1,543 - 1,543 13 1,556 - 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 72,569 - 35,399 3,628 39,028 37,169 187 2018 HP Computer Lease 212019 N/A 2023 279 Monthly 237,388 123,173 - 54,540 4,905 59,445 68,633 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 1,295 - 1,295 16 1,311 - 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 799 - 799 10 809 - 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 2,350 - 1,255 89 1,344 1,095 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 1,422 - 885 51 936 537 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 3,686 - 2,427 129 2,556 1,260 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 5,056 - 2,983 185 3,168 2,073 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 1,629 - 795 79 874 834 196 2019 HP Computer Lease 202019 N/A 2023 279 Monthly 24,205 13,031 - 5,604 554 6,159 7,426 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 97,347 - 97,347 1,947 99,294 - 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 1,940 - 1,940 49 1,989 - 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 2,923 - 2,923 57 2,980 - 201 2020 Dell Computer Equipment Lease 4 2020 N/A 2024 279 Annual 33,000 19,737 - 6,129 1,414 7,543 13,608 202 2020 HP Computer Lease 222020 N/A 2024 279 Monthly 39,800 22,899 - 8,976 877 9,853 13,923 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 62,126 - 12,814 1,313 14,126 49,312 204 2020 AT&T Lease 102020 N/A 2023 279 Monthly 18,103 7,872 - 6,258 250 6,508 1,614 205 2020 Dell Computer Equipment Lease 5 2020 N/A 2024 279 Annual 11,455 6,851 - 2,128 491 2,618 4,723 206 2020 HP Computer Lease 232020 N/A 2024 279 Monthly 29,652 18,635 - 6,616 567 7,184 12,019 207 2020 Dell Computer Equipment Lease 62020 N/A 2023 279 Annual 217,111 108,453 - 53,049 4,817 57,865 55,405 208 2020 Canon Copier Lease 72020 N/A 2023 279 Monthly 3,575 1,836 - 1,213 47 1,260 623 209 2020 Vehicle/Equip Lease #12020 N/A 2025 Various Biannual 6,156,108 4,946,981 - 1,216,287 51,546 1,267,832 3,730,694 211 2020 Canon Copier Lease 82020 N/A 2023 279 Monthly 5,625 3,312 - 2,068 92 2,160 1,244 213 2021 Canon Copier Lease 92021 N/A 2023 279 Monthly 2,566 1,845 - 1,025 103 1,128 820 214 2021 Network Solutions Cisco Infrastructure Lease2021 N/A 2025 279 Annual 900,000 682,171 - 164,926 15,260 180,186 517,245 216 2021 Dell Computer Equipment Lease 72021 N/A 2025 279 Annual 529,046 415,089 - 97,963 15,994 113,957 317,125 217 2021 Dell Computer Equipment Lease 82021 N/A 2024 279 Annual 214,222 157,550 - 50,517 6,155 56,672 107,032 218 2021 Vehicle/Equip Lease #12021 N/A 2026 Various Biannual 3,691,270 3,691,270 - 728,432 28,501 756,933 2,962,838 220 2022 IT Networking Equipment Lease2022 N/A 2026 279 Annual 166,343 - 166,343 39,571 527 40,098 126,773 223 2022 Canon Copier Lease 102022 N/A 2023 279 Monthly 8,251 - 8,251 3,731 364 4,095 4,520 224 2022 Dell Computer Equipment Lease 92022 N/A 2025 279 Annual 202,985 - 202,985 57,654 - 57,654 145,331 225 2022 Vehicle/Equip Lease2022 N/A 2027 Various Biannual 8,042,233 - 8,042,233 829,763 19,416 849,179 7,212,470 Total Civil City Capital Lease Debt34,578,360 14,566,490 8,419,813 6,297,458 249,254 6,546,713 16,688,844 2022Additions2022Principal2022InterestCity of South BendFiscal Year 2022Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.2022 TotalDebt PaymentsDebt at12/31/22PmtsAmountIssuedDebt at1/1/2229
2022Additions2022Principal2022InterestCity of South BendFiscal Year 2022Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.2022 TotalDebt PaymentsDebt at12/31/22PmtsAmountIssuedDebt at1/1/22Bonds25 2012 Water Works Refunding Revenue Bonds 2002 2012 2023 625 Biannual 5,975,000 425,000 - 425,000 8,500 433,500 - 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 755 Biannual 21,335,000 2,250,000 - 1,480,000 75,000 1,555,000 770,000 69 2009 Water Works Revenue Bonds, Series B 2009 2019 2030 625 Biannual 2,814,257 2,814,257 - 124,257 161,117 285,374 2,690,000 80 2020 Sewage Works Revenue Bonds Refunding 2010 2010 2020 2030 649 Biannual 4,830,000 4,290,000 - 405,000 171,600 576,600 3,885,000 99 2012 Water Works Revenue Bonds 2012 N/A 2033 625 Biannual 8,300,000 5,080,000 - 395,000 167,236 562,236 4,685,000 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 15,390,000 - 1,185,000 376,680 1,561,680 14,205,000 105 2013A Sewage Works Refunding Revenue Bonds 2013 N/A 2024 649 Biannual 14,765,000 2,110,000 - 690,000 40,934 730,934 1,420,000 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 755 Biannual 5,580,000 3,970,000 - 255,000 141,780 396,780 3,715,000 133 2014 St. Joseph County PSAP Revenue Bonds 2014 N/A 2034 408 Monthly 2,657,697 1,738,897 - 143,699 55,725 199,423 1,595,199 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 757 Biannual 5,605,000 4,310,000 - 230,000 142,556 372,556 4,080,000 145 2015 Sewage Works Refunding Bonds 2015 N/A 2025 649 Biannual 27,440,000 11,720,000 - 2,835,000 234,400 3,069,400 8,885,000 156 2016 Waterworks Refunding Bonds 2016 N/A 2027 625 Biannual 3,300,000 1,500,000 - 280,000 45,000 325,000 1,220,000 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 760 Biannual 25,000,000 24,305,000 - 720,000 1,206,375 1,926,375 23,585,000 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 11,345,000 - 830,000 339,365 1,169,365 10,515,000 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,400,000 - 210,000 134,156 344,156 4,190,000 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,000,000 - 190,000 142,100 332,100 2,810,000 215 2021 Bldg Corp LIT Lease Rental Revenue Bonds (Infrastructure) 2021 N/A 2036 755 Biannual 7,610,000 7,460,000 - 340,000 265,700 605,700 7,120,000 219 2021 Sewage Works Refunding Revenue Bonds (Ref 2009 & 2011) 2021 N/A 2031 649 Biannual 12,450,000 12,335,000 - 1,160,000 384,150 1,544,150 11,175,000 221 2022 Morris Performing Arts Center Revenue Bonds2022 N/A 2046 752 Biannual 6,395,000 - 6,395,000 105,000 80,046 185,046 6,290,000 222 2022 Economic Develop Revenue Bonds (Zoo Project)2022 N/A 2042 755 Biannual 5,715,000 - 5,715,000 120,000 69,476 189,476 5,595,000 Total Civil City Bond Debt207,331,953 118,443,154 12,110,000 12,122,955 4,241,897 16,364,852 118,430,199 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 356,253 - 24,000 - 24,000 332,253 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 836,359 - 104,686 16,206 120,892 731,674 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 716,123 - 340,838 31,598 372,436 375,285 Total Civil City Interfund Loan Debt8,200,579 1,908,735 - 469,523 47,805 517,328 1,439,212 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 220,712 - 24,682 7,438 32,120 196,030 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,079,026 - 297,175 105,192 402,367 2,781,851 Total Civil City Loan Payable Debt4,595,297 3,299,738 - 321,857 112,630 434,487 2,977,881 Total Civil City Debt254,706,190 138,218,117 20,529,813 19,211,794 4,651,586 23,863,380 139,536,136 Redevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 717,014 - 166,202 33,798 200,000 550,812 Total Redevelopment Capital Lease Debt2,510,278 717,014 - 166,202 33,798 200,000 550,812 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 5,265,000 - 1,670,000 248,847 1,918,847 3,595,000 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 3,000,000 - 950,000 141,794 1,091,794 2,050,000 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 23,015,000 - 1,585,000 882,856 2,467,856 21,430,000 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 1,585,000 - 340,000 46,425 386,425 1,245,000 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 20,600,000 - 1,060,000 649,694 1,709,694 19,540,000 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 9,570,000 - 705,000 281,850 986,850 8,865,000 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,065,000 - 685,000 344,750 1,029,750 6,380,000 210 2020 TIF Library Bonds2020 N/A 2037 324 Biannual 4,225,000 4,150,000 - 220,000 106,015 326,015 3,930,000 Total Redevelopment Revenue Bond Debt124,075,000 74,250,000 - 7,215,000 2,702,230 9,917,230 67,035,000 Total Redevelopment Commission Debt126,585,278 74,967,014 - 7,381,202 2,736,028 10,117,230 67,585,812 Total Debt381,291,468 213,185,131 20,529,813 26,592,996 7,387,614 33,980,610 207,121,948 30
City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 9 9 9 8 8 9 9 9 9 - - - Community Initiatives6 4 4 5 5 4 4 5 5 5 - - - Community Police Review Board 1 - - - - - - - - - - - - City Clerk5 3 4 5 3 5 5 5 5 5 - - - Common Council9 9 9 9 9 9 9 9 9 9 - - - Controller's Office21 17 17 17 17 18 18 18 16 15 - - - Human Resources8 5 5 4 2 5 5 5 6 6 - - - Diversity & Inclusion3 3 3 3 1 1 1 1 1 1 - - - Human Rights4 4 3 3 4 3 3 4 4 4 - - - Legal Department13 10 9 11 11 11 11 11 10 10 - - - Engineering25 23 23 23 22 22 23 23 22 23 - - - Police Department276 270 260 257 265 262 260 266 270 268 - - - Police Crime Lab7 6 6 6 5 5 6 7 8 8 - - - Fire Department265 251 243 247 249 249 249 245 249 249 - - - EMS4 4 4 4 4 4 4 4 4 4 - - - 655 618 599 603 605 606 607 612 618 616 - - - 201 - Parks & RecreationAdministration5 5 6 6 6 6 6 6 5 6 - - - Maintenance43 43 47 46 45 46 46 47 44 46 - - - Golf Courses9 7 7 7 7 7 8 8 8 8 - - - Recreational Experiences10 10 10 10 10 10 10 10 10 10 - - - Community Programming14 11 7 7 7 7 7 7 7 7 - - - Development & Promotions7 7 6 7 7 8 8 8 8 8 - - - 88 83 83 83 82 84 85 86 82 85 - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting51 52 50 52 50 48 47 48 50 48 - - - Curb & Sidewalk8 7 8 8 8 8 7 7 8 8 - - - 59 59 58 60 58 56 54 55 58 56 - - - 211 - Dept of Community Investment OperatingCommunity Investment37 28 28 28 27 28 30 29 29 29 - - - Historic Preservation2 2 2 2 2 2 2 2 2 2 - - - Office of Sustainability2 1 1 1 1 1 1 1 1 1 - - - 41 31 31 31 30 31 33 32 32 32 - - - September 30, 202231
City of South BendStaffing HeadcountSeptember 30, 2022Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec221 - Rental Units RegulationRental Unit Inspection5 2 1 1 1 1 1 1 1 1 - - - 222 - Central ServicesEquipment Services 31 26 26 26 24 24 23 24 25 26 - - - Radio Shop3 2 2 2 2 2 2 2 2 2 - - - Building Maintenance3 2 1 - - 3 3 3 3 3 - - - Facilities Management1 - - - - 1 1 1 1 1 - - - 38 30 29 28 26 30 29 30 31 32 - - - 230 - Code Enforcement FundNeighborhood Services20 20 20 19 19 17 16 15 16 19 - - - Animal Resource Center9 7 8 9 8 8 8 9 9 9 - - - 29 27 28 28 27 25 24 24 25 28 - - - 258 - Human Rights Federal GrantsEEOC1 1 1 1 1 1 1 1 1 - - - - HUD1 1 1 1 1 1 1 1 - - - - - 2 2 2 2 2 2 2 2 1 - - - - 279 - IT / Innovation / 311 Call Center311 Call Center8 8 8 8 8 8 8 8 8 8 - - - Innovation & Technology24 22 21 21 21 20 20 20 21 21 - - - 32 30 29 29 29 28 28 28 29 29 - - - 600 - Consolidated Building FundBuilding Department16 15 15 15 14 14 16 16 14 14 - - - 602 - Morris Performing Arts Center OperationsMorris Performing Arts Center9 9 8 6 5 6 6 6 6 6 - - - 610 - Solid WasteSolid Waste25 23 24 24 24 24 24 23 25 23 - - - 620 - Water WorksWater Works68 62 61 62 59 58 60 59 62 66 - - - 640 - Sewer InsuranceSewer Repair2 2 2 2 2 2 2 2 2 2 - - - 32
City of South BendStaffing HeadcountSeptember 30, 2022Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec641 - Sewage Works Sewers 35 36 34 33 32 35 34 34 37 36 - - - Concrete Crew4 5 4 4 4 4 3 4 3 4 - - - Wastewater44 39 42 42 41 39 39 40 43 41 - - - Organic Resources6 6 6 6 6 5 5 5 5 6 - - - 89 86 86 85 83 83 81 83 88 87 - - - 670 - Century CenterCentury Center7 5 5 5 5 4 4 4 4 4 - - - Total Full-Time Employees by Fund1,165 1,084 1,061 1,064 1,052 1,054 1,056 1,063 1,078 1,081 - - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 9 9 9 8 8 9 9 9 9 - - - Community Initiatives6 4 4 5 5 4 4 5 5 5 - - - City Clerk5 3 4 5 3 5 5 5 5 5 - - - Community Police Review Board 1 - - - - - - - - - - - - Common Council9 9 9 9 9 9 9 9 9 9 - - - Controller's Office21 17 17 17 17 18 18 18 16 15 - - - Human Resources8 5 5 4 2 5 5 5 6 6 - - - Diversity & Inclusion3 3 3 3 1 1 1 1 1 1 - - - Human Rights6 6 5 5 6 5 5 6 5 4 - - - Legal Department13 10 9 11 11 11 11 11 10 10 - - - Central Services38 30 29 28 26 30 29 30 31 32 - - - 118 96 94 96 88 96 96 99 97 96 - - - Public WorksEngineering25 23 23 23 22 22 23 23 22 23 - - - Streets & Sewers100 102 98 99 96 97 93 95 100 98 - - - Solid Waste25 23 24 24 24 24 24 23 25 23 - - - Wastewater44 39 42 42 41 39 39 40 43 41 - - - Organic Resources6 6 6 6 6 5 5 5 5 6 - - - Water Works68 62 61 62 59 58 60 59 62 66 - - - 268 255 254 256 248 245 244 245 257 257 - - - 33
City of South BendStaffing HeadcountSeptember 30, 2022Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 232 228 218 220 213 215 213 211 223 222 - - - Police - Civilians43 42 42 38 41 41 42 42 43 43 - - - Police - Police Recruit8 6 6 5 16 11 11 20 12 11 - - - Fire/EMS - Sworn Firefighters 256 248 240 239 241 241 241 237 241 246 - - - Fire/EMS - Civilians7 7 7 7 7 7 7 7 7 7 - - - Fire/EMS - Fire Recruits6 - - 5 5 5 5 5 5 - - - - 552 531 513 514 523 520 519 522 531 529 - - - Venues, Parks & ArtsParks & Recreation88 83 83 83 82 84 85 86 82 85 - - - Morris Performing Arts Center9 9 8 6 5 6 6 6 6 6 - - - Century Center7 5 5 5 5 4 4 4 4 4 - - - 104 97 96 94 92 94 95 96 92 95 - - - Department of Community InvestmentCommunity Investment39 30 30 30 29 30 32 31 31 31 - - - Office of Sustainability2 1 1 1 1 1 1 1 1 1 - - - Neighborhood Services25 22 21 20 20 18 17 16 17 20 - - - Animal Resource Center9 7 8 9 8 8 8 9 9 9 - - - Building Department16 15 15 15 14 14 16 16 14 14 - - - 91 75 75 75 72 71 74 73 72 75 - - - Department of Innovation & Technology32 30 29 29 29 28 28 28 29 29 - - - Total Full-Time Employees by Activity1,165 1,084 1,061 1,064 1,052 1,054 1,056 1,063 1,078 1,081 - - - 34
City of South BendStaffing HeadcountSeptember 30, 2022Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundCommmunity Initiatives- - - - - - - - 5 - - - Diversity & Inclusion- - - - - - - - 1 - - - Human Rights1 1 1 - - - 1 1 1 - - - Legal Department1 1 1 1 1 1 1 1 1 - - - Engineering1 1 1 1 1 1 1 1 1 - - - Police Department18 20 20 18 41 35 32 20 20 - - - Police Crime Lab1 1 1 1 1 1 1 1 1 - - - Fire Department1 1 1 1 1 1 1 1 1 - - - 23 25 25 22 45 39 37 25 31 - - - 201 - Parks & RecreationMaintenance13 9 9 15 18 21 23 25 28 - - - Golf Courses6 10 38 43 48 51 51 79 80 - - - Recreational Experiences18 18 20 22 26 23 26 30 35 - - - Development & Promotions1 1 2 2 1 1 1 1 1 - - - 38 38 69 82 93 96 101 135 144 - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting2 2 2 2 6 7 6 7 6 - - - 222 - Central ServicesEquipment Services1 1 1 1 1 1 1 1 1 - - - 230 - Code Enforcement FundNeighborhood Services1 1 1 1 1 1 1 1 1 - - - Animal Resource Center3 3 3 3 3 3 1 2 3 - - - 4 4 4 4 4 4 2 3 4 - - - 279 - IT / Innovation / 311 Call Center311 Call Center- - - - - - - - 1 - - - 602 - Morris Performing Arts Center OperationsMorris Performing Arts Center3 3 3 3 3 3 3 4 4 - - - 620 - Water WorksWater Works- - 1 2 1 1 1 1 1 - - - 641 - Sewage Works Sewers4 4 3 2 2 2 2 2 2 - - - 670 - Century CenterCentury Center3 3 3 3 3 2 2 3 3 - - - Total Part-Time Employees by Fund78 80 111 121 158 155 155 181 197 - - - 35
City of South BendStaffing HeadcountSeptember 30, 2022Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 2 2 5 - 4 4 4 2 2 - - - City Clerk 1 1 1 - - - - 1 1 - - - Common Council - - - - 1 1 1 7 7 - - - Diversity & Inclusion 2 2 2 1 1 - - - - - - - Legal Department - - - - 2 4 4 - - - - - Engineering - - - - 6 6 6 11 11 - - - Police Department - - - - 3 4 4 2 2 - - - 5 5 8 1 17 19 19 23 23 - - - 201 - Parks & RecreationMaintenance3 3 8 14 22 26 21 24 19 - - - Golf Courses- 2 5 7 7 5 7 15 14 - - - Recreational Experiences58 54 48 12 72 100 95 121 116 - - - 61 59 61 33 101 131 123 160 149 - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting- - - 1 3 4 4 2 2 - - - Curb & Sidewalk- - - - - - 1 - - - - - - - - 1 3 4 5 2 2 - - - 230 - Code Enforcement FundNeighborhood Services- - - - - - - 1 1 - - - Animal Resource Center- - - - - - - 1 - - - - - - - - - - - 2 1 - - - 279 - IT / Innovation / 311 Call Center311 Call Center- - - - - - - - 1 - - - Innovation & Technology- - - - - 2 2 - - - - - - - - - - 2 2 - 1 - - - 620 - Water WorksWater Works- - - - 1 2 3 1 - - - - 641 - Sewage Works Sewers1 1 1 2 2 6 6 3 3 - - - Wastewater1 - - - - - - 1 1 - - - 2 1 1 2 2 6 6 4 4 - - - 655 - Project ReLeaf Leaf Pickup- - - - - - - 6 6 - - - Total Paid Temporary, Seasonal, and Intern Staff68 65 70 37 124 164 158 198 186 - - - 36
City of South BendStaffing HeadcountSeptember 30, 2022Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff1,165 1,084 1,061 1,064 1,052 1,054 1,056 1,063 1,078 1,081 - - - Part Time Staff78 80 111 121 158 155 155 181 197 - - - Temporary / Seasonal68 65 70 37 124 164 158 198 186 - - - City Total1,165 1,230 1,206 1,245 1,210 1,336 1,375 1,376 1,457 1,464 - - - 37
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name General Fund Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 40,660,123 43,659,873 44,975,102 44,975,102 24,657,607 24,657,607 20,317,495 55%
Intergov./ Shared Revenues 4,837,992 4,251,806 4,000,122 4,000,122 2,087,958 2,087,958 1,912,164 52%
Intergov./ Grants 191,097 1,482,045 - - - - - -
Licenses & Permits 281,230 258,054 294,125 294,125 215,892 215,892 78,233 73%
Charges for Services 4,468,596 5,286,199 4,135,160 4,135,160 3,665,996 3,665,996 469,164 89%
Fines, Forfeitures, and Fees 5,298 6,235 8,525 8,525 3,611 3,611 4,914 42%
Interest Earnings 309,268 290,597 481,983 417,105 386,921 386,921 30,184 93%
Donations 1,357,432 1,769,377 1,365,000 1,365,000 1,358,100 1,358,100 6,900 99%
Other Income 1,706,245 1,238,059 1,333,520 1,398,836 905,055 905,055 493,781 65%
Interfund Allocation Reimb 8,563,135 9,896,054 10,544,420 10,544,420 7,908,315 7,908,315 2,636,105 75%
Interfund Transfers In 6,283,500 2,727,079 - - - - - -
PILOT 6,221,791 6,154,321 6,079,325 6,079,325 6,079,325 6,079,325 - 100%
Total Revenue 74,885,707 77,019,698 73,217,282 73,217,720 47,268,780 47,268,780 25,948,940 65%
Expenditures by Type
Personnel
Salaries & Wages 38,858,879 39,390,302 36,304,419 36,540,059 26,967,242 - 26,967,242 9,572,817 74%
Fringe Benefits 13,303,099 13,920,158 17,929,005 17,689,037 12,110,697 635 12,111,332 5,577,705 68%
Total Personnel 52,161,978 53,310,460 54,233,424 54,229,096 39,077,939 635 39,078,574 15,150,522 72%
Supplies 1,720,163 2,033,958 2,265,998 2,722,718 2,067,755 286,515 2,354,271 368,447 86%
Services & Charges
Professional Services 1,755,294 1,811,607 2,011,038 2,435,124 1,236,753 813,065 2,049,818 385,306 84%
Printing & Advertising 83,792 188,451 185,430 336,860 241,930 37,213 279,144 57,717 83%
Utilities 663,087 654,363 614,408 618,408 456,691 - 456,691 161,717 74%
Repairs & Maintenance 2,191,066 1,951,940 2,363,099 3,930,365 1,677,690 1,594,278 3,271,968 658,396 83%
Education & Training 152,685 186,351 296,460 427,302 161,037 76,893 237,930 189,372 56%
Travel 17,787 25,843 92,000 75,357 38,501 13,025 51,526 23,830 68%
Grants & Subsidies 48,635 390,075 36,645,000 25,267,427 1,957,793 729,499 2,687,291 22,580,136 11%
Other Services & Charges 491,973 597,714 575,273 7,254,891 1,288,913 693,620 1,982,533 5,272,358 27%
Debt Service Principal 149,934 145,798 - - - - - - -
Debt Service Interest & Fees 3,937 1,667 - - - - - - -
Total Services & Charges 5,558,190 5,953,810 42,782,708 40,345,733 7,059,308 3,957,594 11,016,902 29,328,832 27%
Operating Expenditures 59,440,332 61,298,229 99,282,130 97,297,548 48,205,002 4,244,745 52,449,746 44,847,801 54%
Capital - - - 4,605,500 172,078 1,052,144 1,224,223 3,381,277 27%
Bad Debt 8,070 649 300 1,300 830 - 830 470 64%
Interfund
Interfund Allocations 6,910,980 9,320,120 9,701,661 9,701,661 7,276,246 - 7,276,246 2,425,415 75%
Interfund Transfers Out 175,579 4,948,093 600,000 2,600,000 1,731,794 - 1,731,794 868,206 67%
Total Interfund 7,086,559 14,268,213 10,301,661 12,301,661 9,008,040 - 9,008,040 3,293,621 73%
Total Expenditures 66,534,960 75,567,091 109,584,091 114,206,009 57,385,950 5,296,889 62,682,839 51,523,169 55%
Net Surplus / (Deficit) 8,350,746 1,452,607 (36,366,809) (40,988,289) (10,117,170) (15,414,059)
Beginning Cash Balance 44,871,229 53,544,921 54,208,073
Cash Adjustments 322,946 (789,455) -
Ending Cash Balance 53,544,921 54,208,073 13,219,785 44,392,843
Cash Reserves Target 23,287,236 26,448,482 39,972,103
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service
obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commercial vehicle excise tax, business licensing revenue, EMS billing
revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility.
Cash Reserves Target
35% of Annual expenditures
38
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name General Fund Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Dept/Division
Mayor 1,037,853 990,182 1,048,882 1,048,915 796,895 578 797,474 251,441 76%
Community Initiatives 300,312 857,425 1,160,126 1,526,626 870,471 125,000 995,471 531,155 65%
Community Police Review Office - 27,206 103,199 103,199 - - - 103,199 0%
City Clerk 512,958 633,713 694,547 694,547 442,767 2,803 445,570 248,977 64%
Common Council 483,761 593,820 724,311 724,941 381,184 6,733 387,917 337,024 54%
General City 44,841 43,000 43,000 43,000 43,000 654,292 697,292 (654,292) 1622%
American Rescue Plan - 4,948,093 36,195,000 39,495,000 3,846,927 3,255,183 7,102,111 32,392,889 18%
Finance 2,217,244 2,111,012 2,535,491 2,576,804 1,635,953 47,067 1,683,020 893,784 65%
Human Resources 597,913 651,325 957,327 949,827 452,676 4,283 456,959 492,868 48%
Diversity & Inclusion 254,986 546,687 611,073 740,743 328,733 190,736 519,469 221,274 70%
Human Rights General 267,591 295,679 462,479 462,479 292,042 19,066 311,108 151,371 67%
Legal Dept 1,299,029 1,399,494 1,695,716 1,695,716 1,105,405 4,864 1,110,269 585,447 65%
Police General 27,639,992 30,031,479 31,101,209 31,263,638 22,638,582 491,681 23,130,264 8,133,374 74%
Crime Lab 552,838 628,676 868,577 869,889 519,830 3,019 522,850 347,039 60%
Fire General 26,056,166 26,373,821 26,165,969 26,677,690 20,414,119 308,477 20,722,596 5,955,093 78%
EMS 592,302 710,778 825,174 708,828 497,397 22,306 519,703 189,125 73%
Fire Training Center 30,175 32,253 148,000 53,730 44,372 1,873 46,244 7,486 86%
Morris PAC 1,003,966 1,106,303 600,000 656,962 637,841 5,464 643,305 13,657 98%
Palais Royale 221,414 149,547 208,649 229,403 135,678 14,337 150,014 79,388 65%
Engineering 2,879,656 3,123,492 3,435,362 3,582,616 2,235,041 104,141 2,339,182 1,243,433 65%
Sustainability 234,165 90,441 - 101,458 67,037 34,984 102,022 (564) 101%
AmeriCorps 307,799 222,663 - - - - - - -
Total Expenditures 66,534,960 75,567,091 109,584,091 114,206,009 57,385,950 5,296,889 62,682,839 51,523,168 55%
NOTE: For more detail, see department and division summary pages that follow.
39
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Department Name Mayor's Office Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 568,439 577,992 621,971 621,971 489,197 - 489,197 132,774 79%
Fringe Benefits 199,062 205,069 231,870 231,870 167,812 - 167,812 64,058 72%
Total Personnel 767,501 783,061 853,841 853,841 657,009 - 657,009 196,832 77%
Supplies 6,028 3,888 5,500 5,500 2,563 50 2,614 2,886 48%
Services & Charges
Professional Services 143,724 - 7,000 4,500 - - - 4,500 0%
Printing & Advertising 25,634 43,385 41,500 32,730 26,889 475 27,364 5,366 84%
Repairs & Maintenance 800 650 300 300 33 - 33 267 11%
Education & Training - 171 1,000 1,000 - - - 1,000 0%
Travel - - 3,500 3,975 474 - 474 3,501 12%
Other Services & Charges 740 1,110 500 11,328 8,121 53 8,174 3,154 72%
Total Services & Charges 170,898 45,316 53,800 53,833 35,517 528 36,045 17,788 67%
Operating Expenditures 944,428 832,264 913,141 913,174 695,089 578 695,668 217,506 76%
Interfund Allocations 93,425 157,918 135,741 135,741 101,806 - 101,806 33,935 75%
Total Expenditures 1,037,853 990,182 1,048,882 1,048,915 796,895 578 797,474 251,441 76%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer
of the city.
This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged
to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
Personnel - The personnel budget for the Mayor's Office includes wages and benefits for the Mayor and seven (7) full-time staff members, along with a small budget for interns. |
Supplies - The supplies budget includes office supplies and promotional supplies. | Services - Professional services include outside legal services. The Professional Services budget
was much higher in 2020 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought in to evaluate the South Bend Police
Department and provide suggestions for policy improvements.
40
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Community Initiatives Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 119,402 218,129 320,394 320,394 189,954 - 189,954 130,440 59%
Fringe Benefits 46,102 91,386 144,080 144,080 80,153 - 80,153 63,927 56%
Total Personnel 165,504 309,515 464,474 464,474 270,107 - 270,107 194,367 58%
Supplies - - - - - - - - -
Services & Charges
Professional Services 134,808 210,500 273,000 385,500 288,500 125,000 413,500 (28,000) 107%
Printing & Advertising - 1,410 25,000 24,880 895 - 895 23,986 4%
Education & Training - - 12,500 112,500 34,487 - 34,487 78,013 31%
Travel - - - - - - - - -
Grant & Subsidies - 336,000 350,000 504,000 250,000 - 250,000 254,000 50%
Other Services & Charges - - - 120 119 - 119 1 99%
Total Services & Charges 134,808 547,910 660,500 1,027,000 574,001 125,000 699,001 328,000 68%
Operating Expenditures 300,312 857,425 1,124,974 1,491,474 844,107 125,000 969,107 522,367 65%
Interfund Allocations - - 35,152 35,152 26,364 - 26,364 8,788 75%
Total Expenditures 300,312 857,425 1,160,126 1,526,626 870,471 125,000 995,471 531,155 65%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Personnel - The personnel budget includes the wages and benefits for six (6) full-time employees. In 2020, two new positions were added: GVI (Group Violence Intervention)
Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the Recreation Division of the Department of Venues, Parks & Arts
(Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II. In 2022, two full-time positions are being added: one
Administrative Assistant II and an additional Violence Prevention Coordinator. Also, GVI is being renamed Office of Violence Prevention (OVP). | Services - Professional Services
include $250,000 for S.A.V.E. (Stand Against Violence Everyday) through Goodwill, and $23,000 for the National Network for Safe Communities at John Jay College of Criminal
Justice provides strategic guidance, technical assistance, and other support for the City’s efforts to reduce gun violence. Grants & Subsidies includes $350,000 for community programs
and partnerships to be determined. In 2022, $25,000 will be added to Printing & Advertising for promotional activities such as community outreach and grantee events, and $12,500
will be added for training Community Initiatives staff.
This Community Initiatives Division was established within the Mayor's Office in 2020 to centralize the Administration's efforts to respond to the most pressing issues facing the
community. This division will focus on administering grants for violence-reduction activities as well as other areas of public safety and wellness.
This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to
other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
41
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Community Police Review Office Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 21,250 66,625 66,625 - - - 66,625 0%
Fringe Benefits - 5,956 26,574 26,574 - - - 26,574 0%
Total Personnel - 27,206 93,199 93,199 - - - 93,199 0%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - 10,000 10,000 - - - 10,000 0%
Repairs & Maintenance - - - - - - - - -
Total Services & Charges - - 10,000 10,000 - - - 10,000 0%
Total Expenditures - 27,206 103,199 103,199 - - - 103,199 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Community Police Review Board was established in 2020 (ordinance 10721-20) to provide additional perspectives to alleged police misconduct. The Community Police Review
Board is composed of nine (9) members appointed by the Common Council. No sworn law enforcement officer is eligible to serve as a member of the Review Board.
The purposes of the Community Police Review Board are to encourage aggrieved persons to take part in the process, to provide an additional just and efficient means to safely, fairly,
impartially and timely conduct investigations of alleged police misconduct, to reach an independent determination of whether the allegations are well founded applying a preponderance
of the evidence standard; to identify and address patterns of alleged police misconduct; and, based on information obtained through such investigations, to make police
recommendations to improve the South Bend Police Department and reduce incidents of alleged police misconduct.
This division is funded by property tax revenue collected in the General Fund.
This divisions budget supports the salary and benefits for the Director of the Community Police Review Office. The duties of the Director shall include: managing the Review Office,
including its staff; enhancing communications and good will between the police and residents; maintaining records, confidential or otherwise, of all complaints, proceedings thereon,
and dispostions thereof. The Director shall make quarterly reports to the Common Council and Mayor concerning matters of conduct and recurring issues that are processed by the
Review Office. The Director shall also provide periodic reports and an annual report.
42
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Department Name City Clerk Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 270,954 288,911 320,512 320,512 209,466 - 209,466 111,046 65%
Fringe Benefits 103,502 113,731 133,959 133,959 68,141 320 68,461 65,498 51%
Total Personnel 374,456 402,642 454,471 454,471 277,607 320 277,927 176,544 61%
Supplies 6,389 8,089 9,200 9,200 3,511 2,223 5,734 3,466 62%
Services & Charges
Professional Services 25,275 15,066 25,000 23,000 22,598 - 22,598 403 98%
Printing & Advertising 18,528 23,705 27,500 27,500 12,033 260 12,293 15,207 45%
Repairs & Maintenance 32,656 6,400 5,000 7,000 5,997 - 5,997 1,003 86%
Education & Training 1,393 14,250 6,000 4,000 796 - 796 3,204 20%
Travel 342 - 5,000 2,500 - - - 2,500 0%
Other Services & Charges 4,963 7,635 7,500 12,000 4,069 - 4,069 7,931 34%
Total Services & Charges 83,157 67,056 76,000 76,000 45,492 260 45,752 30,248 60%
Operating Expenditures 464,002 477,787 539,671 539,671 326,610 2,803 329,413 210,258 61%
Interfund Allocations 48,956 155,926 154,876 154,876 116,157 - 116,157 38,719 75%
Total Expenditures 512,958 633,713 694,547 694,547 442,767 2,803 445,570 248,977 64%
Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common
ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
Personnel - The personnel budget for the Clerk's Office includes wages and benefits for the City Clerk and four (4) full-time staff members, along with a small budget for interns. |
Supplies - The supplies budget includes office supplies and law books. | Services - Professional services include outside legal services. Printing and advertising includes $20,000 for
required legal notices in the newspaper to advertise public meetings and $6,500 to renew brochures, letterhead, resident information.
The Clerk's Office is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are
charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
43
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Department Name Common Council Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 187,249 182,138 260,858 260,858 150,596 - 150,596 110,262 58%
Fringe Benefits 84,521 95,359 164,916 164,916 77,596 - 77,596 87,320 47%
Total Personnel 271,770 277,497 425,774 425,774 228,193 - 228,193 197,582 54%
Supplies 2,716 1,894 2,500 2,500 2,393 - 2,393 107 96%
Services & Charges
Professional Services 117,174 193,211 214,308 209,841 97,427 6,000 103,427 106,414 49%
Printing & Advertising 7,973 35,048 6,200 10,497 5,347 667 6,015 4,482 57%
Repairs & Maintenance 34,153 24,584 3,000 6,500 5,203 - 5,203 1,297 80%
Education & Training 2,069 599 5,000 5,000 1,360 - 1,360 3,640 27%
Travel 1,479 1,334 10,000 10,000 3,513 - 3,513 6,487 35%
Other Services & Charges 4,091 4,714 14,000 11,300 5,102 66 5,168 6,132 46%
Total Services & Charges 166,939 259,491 252,508 253,138 117,951 6,733 124,685 128,452 49%
Operating Expenditures 441,425 538,882 680,782 681,412 348,537 6,733 355,271 326,141 52%
Interfund Allocations 42,336 54,938 43,529 43,529 32,647 - 32,647 10,882 75%
Total Expenditures 483,761 593,820 724,311 724,941 381,184 6,733 387,917 337,023 54%
Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Common Council is the fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment
of South Bend is always our highest priority.
Personnel - The Common Council's budget includes the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2022, the
annual council member's salary will be $20,762. There is also a budget of $44,000 for interns. In 2022, $30,000 will be added to the personnel budget for a part-time Legislative
Assistant. | Supplies - There is a small budget for office supplies. | Services - Professional services include $200k for legal services for the Council.
The Common Council is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are
charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
44
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Controller's Office Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,353,939 1,321,367 1,490,200 1,490,200 938,983 - 938,983 551,217 63%
Fringe Benefits 480,160 464,963 580,534 580,534 330,724 - 330,724 249,810 57%
Total Personnel 1,834,099 1,786,330 2,070,734 2,070,734 1,269,707 - 1,269,707 801,027 61%
Supplies 14,013 8,804 16,420 16,691 4,790 125 4,915 11,776 29%
Services & Charges
Professional Services 43,980 92,490 241,500 282,500 210,647 43,949 254,595 27,905 90%
Printing & Advertising 1,203 4,914 2,000 2,786 2,184 - 2,184 602 78%
Repairs & Maintenance 2,254 225 1,100 1,100 202 - 202 898 18%
Education & Training 1,994 4,235 5,760 5,186 904 650 1,554 3,632 30%
Travel 2,045 1,300 6,000 3,659 - 2,009 2,009 1,650 55%
Other Services & Charges 14,429 19,228 11,585 13,756 12,225 335 12,560 1,197 91%
Total Services & Charges 65,905 122,391 267,945 308,987 226,162 46,943 273,104 35,884 88%
Operating Expenditures 1,914,017 1,917,524 2,355,099 2,396,412 1,500,659 47,067 1,547,726 848,687 65%
Bad Debt - 55 - - - - - - -
Interfund Allocations 303,227 193,433 180,392 180,392 135,294 - 135,294 45,098 75%
Total Expenditures 2,217,244 2,111,012 2,535,491 2,576,804 1,635,953 47,067 1,683,020 893,785 65%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk
management. This budget accounts for the expenditures of the Controller's Office.
Personnel - Includes the wages and benefits for twenty-one (21) full-time employees which include accounts payable, payroll, purchasing, and accounting staff. | Supplies - Includes
office supplies. | Services - Professional services budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and the
annual financial audit. Education and training budgeted includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for
the cost of printing the budget book, annual comprehensive financial report (ACFR), and legal notices in the newspaper.
This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged
to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
45
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Human Resources Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 374,910 400,053 533,505 533,505 259,460 - 259,460 274,045 49%
Fringe Benefits 139,389 148,223 215,402 215,402 86,000 - 86,000 129,402 40%
Total Personnel 514,299 548,276 748,907 748,907 345,460 - 345,460 403,447 46%
Supplies 642 2,165 11,250 11,250 4,730 26 4,756 6,494 42%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising 999 287 7,060 6,760 347 59 406 6,354 6%
Repairs & Maintenance 100 150 - 450 450 - 450 - 100%
Education & Training 795 1,361 52,700 45,200 3,268 1,698 4,966 40,234 11%
Travel - - 6,000 6,000 2,394 2,500 4,894 1,106 82%
Other Services & Charges 1,760 1,609 7,000 6,850 2,719 - 2,719 4,131 40%
Total Services & Charges 3,655 3,407 72,760 65,260 9,178 4,257 13,435 51,825 21%
Operating Expenditures 518,596 553,847 832,917 825,417 359,368 4,283 363,651 461,766 44%
Interfund Allocations 79,317 97,478 124,410 124,410 93,308 - 93,308 31,103 75%
Total Expenditures 597,913 651,325 957,327 949,827 452,676 4,283 456,959 492,869 48%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Human Resources oversees the interviewing and hiring of City employees, manages employee benefits and training, and ensures the City adheres to employment laws, making the City a
great place to work. Human Resources continues to develop/implement innovative programs to build a positive workplace culture.
Personnel - The personnel budget includes the wages and benefits for eight (8) full-time employees. | Supplies - The supplies budget includes general office supplies and employee ID
badges. | Services - Printing services include the printing of employee handbooks. Other charges & services includes dues & memberships with professional associations, background
checks, and City sponsored events/job fairs.
This division is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged to
other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
46
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Diversity & Inclusion Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 165,515 206,014 233,671 233,671 123,352 - 123,352 110,319 53%
Fringe Benefits 50,278 64,933 82,633 82,633 31,761 - 31,761 50,872 38%
Total Personnel 215,793 270,948 316,304 316,304 155,112 - 155,112 161,191 49%
Supplies 74 1,486 1,500 1,500 307 - 307 1,193 20%
Services & Charges
Professional Services 14,260 194,734 80,000 244,794 106,129 138,208 244,337 457 100%
Printing & Advertising 2,025 1,581 6,000 3,000 1,871 - 1,871 1,129 62%
Repairs & Maintenance 50 - - - - - - - -
Education & Training 1,000 10,780 100,000 83,832 595 50,215 50,810 33,022 61%
Travel - - 20,000 4,544 1,862 2,313 4,174 370 92%
Other Services & Charges 2,843 3,755 5,000 4,500 1,155 - 1,155 3,345 26%
Total Services & Charges 20,177 210,850 211,000 340,670 111,612 190,736 302,348 38,323 89%
Operating Expenditures 236,044 483,283 528,804 658,474 267,031 190,736 457,767 200,707 70%
Interfund Allocations 18,942 63,404 82,269 82,269 61,702 - 61,702 20,567 75%
Total Expenditures 254,986 546,687 611,073 740,743 328,733 190,736 519,469 221,274 70%
Revenue
Charges for Services - - 35,000 35,000 - - 35,000 0%
Other Income 400 500 - - - - - -
Donations 50,000 - - - - - - -
Total Revenue 50,400 500 35,000 35,000 - - 35,000 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development
for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive.
This office is primarily funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are
charged to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures.
2020: Living Cities Inclusive Procurement grant $50,000
2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175)
Personnel - The personnel budget includes the wages and benefits for three (3) full-time employees, along with a budget for interns. | Supplies - There is a small budget for office
supplies. | Services - The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy,
Government Alliance on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities. Other services & charges covers memberships to the
following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS.
47
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Human Rights Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 134,381 135,895 245,062 245,062 161,079 - 161,079 83,983 66%
Fringe Benefits 49,745 55,005 99,688 99,688 57,730 - 57,730 41,958 58%
Total Personnel 184,125 190,901 344,750 344,750 218,809 - 218,809 125,941 63%
Supplies 765 969 2,000 2,000 2,001 - 2,001 (1) 100%
Services & Charges
Professional Services 819 3,538 3,070 3,070 - - - 3,070 0%
Printing & Advertising 347 407 1,500 1,805 907 - 907 898 50%
Repairs & Maintenance 9,716 8,151 9,200 9,200 3,597 5,377 8,974 226 98%
Education & Training 600 - 3,500 2,166 1,784 - 1,784 382 82%
Travel - - - - - - - - -
Other Services & Charges 44,073 45,538 51,140 52,169 29,454 13,689 43,143 9,026 83%
Total Services & Charges 55,555 57,634 68,410 68,410 35,743 19,066 54,809 13,602 80%
Operating Expenditures 240,446 249,504 415,160 415,160 256,553 19,066 275,619 139,542 66%
Interfund Allocations 27,145 46,175 47,319 47,319 35,489 - 35,489 11,830 75%
Total Expenditures 267,591 295,679 462,479 462,479 292,042 19,066 311,108 151,372 67%
Revenue
Other Income 30,069 30,049 30,000 30,000 30,562 30,562 (562) 102%
Total Revenue 30,069 30,049 30,000 30,000 30,562 30,562 (562) 102%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission (HRC) is to study and act upon problems which involve relationships between members of different ethnic groups, sexes,
sexual orientation or gender identity, nationalities, the disabled, and families with children. The HRC's duties lie in enforcing employment, fair housing, public accommodations, and
education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The HRC provides the keys to unlock
the doors of discrimination.
This division is funded by property tax revenue collected in the General Fund. This division also receives a small amount of revenue from an agreement with St. Joseph County:
In 2017, the South Bend Human Rights Commission (HRC) entered into an interlocal agreement with St. Joseph County. The continued partnership with St. Joseph County, to
investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls for the County to reimburse HRC to support the costs associated with the increased
caseload. Starting in 2019, as part of the interlocal agreement, St. Joseph County reimburses the City $30,000 a year to support the HRC.
Note: Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human
Rights Federal Grants Fund (#258).
Personnel - The personnel budget includes the wages and benefits for four (4) full-time employees, along with a budget for one part-time position. Human Rights also has two (2)
grant-funded positions budgeted in the Human Rights Federal Grants Fund (#258) that are not represented in this budget. | Supplies - There is a small budget for office supplies. |
Services - Includes office space rental and maintenance, education & training for staff members, and printing and mailing expenses.
In 2021, the Director of Human Rights position was added back. The Director of Human Rights serves on the senior leadership team of the Office of Diversity and Inclusion and
provide strategic leadership for the administration, operation, and functions of the HRC in accordance with the City of South Bend Human Rights Ordinance and St. Joseph County
Human Rights Ordinance. The director manages staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims in housing, employment,
public accommodations, and education.
48
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Department Name Legal Department Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 907,628 895,492 1,093,537 1,081,277 715,573 - 715,573 365,704 66%
Fringe Benefits 298,375 291,446 386,599 386,859 230,650 - 230,650 156,209 60%
Total Personnel 1,206,003 1,186,938 1,480,136 1,468,136 946,222 - 946,222 521,913 64%
Supplies 3,568 1,515 3,500 4,000 3,821 - 3,821 179 96%
Services & Charges
Professional Services 1,440 9,384 2,550 14,550 - - - 14,550 0%
Printing & Advertising 106 252 1,000 500 - - - 500 0%
Repairs & Maintenance 100 1,000 - - - - - - -
Education & Training 8,063 7,108 12,000 12,000 9,450 - 9,450 2,551 79%
Travel - - 5,500 3,223 1,295 - 1,295 1,928 40%
Other Services & Charges 16,829 18,408 19,500 21,777 15,970 4,864 20,834 943 96%
Total Services & Charges 26,538 36,152 40,550 52,050 26,715 4,864 31,578 20,472 61%
Operating Expenditures 1,236,109 1,224,605 1,524,186 1,524,186 976,758 4,864 981,621 542,564 64%
Bad Debt 100 - - - - - - - -
Interfund Allocations 62,820 174,889 171,530 171,530 128,647 - 128,647 42,883 75%
Total Expenditures 1,299,029 1,399,494 1,695,716 1,695,716 1,105,405 4,864 1,110,269 585,447 65%
Revenue
Charges for Services 135,710 91,343 93,170 93,170 46,814 46,814 46,357 50%
Interfund Allocation Reimb 56,529 - - - - - - -
Total Revenue 192,239 91,343 93,170 93,170 46,814 46,814 46,357 50%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff,
efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
This department is funded by the Admin Cost Allocation - an interfund allocation where the budgeted costs of the administrative departments in the General Fund (#101) are charged
to other City funds. The purpose of the allocation is to recover management oversight costs supported by General Fund expenditures. This department also collects revenue for legal
services provided to the South Bend Redevelopment Commission. The Interfund Allocation Reimbursement was a transfer from the Liability Insurance Fund (#226) to reimburse the
Legal Dept for 50% of personnel costs for Assistant City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation.
Personnel - The personnel budget includes the wages and benefits for twelve (12) full-time employees, one part-time employee, and $25k for interns. From 2020 to 2021, the
personnel budget increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund
(#101). This position is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters. |
Supplies - The supplies budget includes general office supplies. | Services - Education & training includes funding for professional development and continuing education for the
attorneys. Other charges & services includes dues & memberships with professional associations, postage, and subscriptions to legal research sources.
49
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Engineering Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,680,220 1,731,698 1,952,122 1,952,122 1,320,661 - 1,320,661 631,461 68%
Fringe Benefits 588,063 592,477 741,859 741,859 455,894 315 456,209 285,650 61%
Total Personnel 2,268,284 2,324,174 2,693,981 2,693,981 1,776,554 315 1,776,869 917,111 66%
Supplies 5,144 7,128 22,700 23,411 8,967 - 8,967 14,444 38%
Services & Charges
Professional Services 151,673 192,618 150,000 276,543 72,791 79,596 152,388 124,155 55%
Printing & Advertising 1,872 5,897 8,535 14,035 5,848 17 5,865 8,170 42%
Repairs & Maintenance 5,718 5,931 27,700 25,700 4,919 - 4,919 20,781 19%
Education & Training 1,500 1,157 21,000 41,000 8,702 20,043 28,745 12,255 70%
Travel 3,762 3,986 15,250 15,250 6,183 2,285 8,468 6,782 56%
Other Services & Charges 12,230 11,024 36,300 32,800 6,154 1,885 8,039 24,761 25%
Debt Service Principal 10,755 4,493 - - - - - - -
Debt Service Interest & Fees 194 51 - - - - - - -
Total Services & Charges 187,704 225,158 258,785 405,328 104,598 103,826 208,424 196,904 51%
Operating Expenditures 2,461,132 2,556,460 2,975,466 3,122,720 1,890,119 104,141 1,994,260 1,128,459 64%
Bad Debt 84 - - - - - - - -
Interfund Allocations 418,440 567,032 459,896 459,896 344,922 - 344,922 114,974 75%
Total Expenditures 2,879,656 3,123,492 3,435,362 3,582,616 2,235,041 104,141 2,339,182 1,243,433 65%
Revenue
Licenses & Permits 161,952 122,575 156,100 156,100 85,630 85,630 70,470 55%
Charges for Services 415,210 192,000 196,000 196,000 98,000 98,000 98,000 50%
Other Income 21,032 6,401 - - 12,317 12,317 (12,317) -
Interfund Allocation Reimb 1,436,881 1,449,233 1,514,420 1,514,420 1,135,815 1,135,815 378,605 75%
Total Revenue 2,035,075 1,770,209 1,866,520 1,866,520 1,331,763 1,331,763 534,758 71%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the
contracts, and inspecting construction. Engineering is a division of the Department of Public Works.
This division is funded by property tax revenue collected in the General Fund. It also receives revenue from permits issued and charges for engineering services. Engineering has an
Engineering Service Agreement (ESA) agreement with the Department of Community Investment (DCI). Interfund Allocation Reimbursement is the Payroll Cost Allocation, which
allocates a portion of wages and benefits for positions that serve other divisions within the Department of Public Works, especially Engineers. These positions are allocated out to the
following Public Works divisions: Streets (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), Sewage Works Operations Fund (#641).
Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees, one (1) part-time position, and seasonal interns. Personnel changes in 2021
include the addition of one (1) full-time Engineer II and the elimination of the budget for part-time engineers, leaving budget for one part-time clerical position. | Supplies - The
supplies budget includes office supplies and supplies for engineers to perform field work. | Services - Professional Services include consulting and design services for various Public
Works projects.
50
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Office of Sustainability Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 85,683 45,231 - - - - - - -
Fringe Benefits 27,950 14,506 - - - - - - -
Total Personnel 113,634 59,737 - - - - - - -
Supplies 23,361 534 - - - - - - -
Services & Charges
Professional Services 74,584 5,890 - 51,458 17,037 34,984 52,022 (564) 101%
Repairs & Maintenance - 285 - - - - - - -
Education & Training 86 150 - - - - - - -
Other Services & Charges 12,760 3,700 - - - - - - -
Total Services & Charges 87,431 10,025 - 51,458 17,037 34,984 52,022 (564) 101%
Operating Expenditures 224,425 70,295 - 51,458 17,037 34,984 52,022 (564) 101%
Capital - - - 50,000 50,000 - 50,000 - 100%
Interfund Allocations 9,740 20,146 - - - - - - -
Total Expenditures 234,165 90,441 - 101,458 67,037 34,984 102,022 (564) 101%
Revenue
Other Income 9,299 - - - - - - -
Total Revenue 9,299 - - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public.
This division was funded by property tax revenue collected in the General Fund.
The Office of Sustainability was a division of the Department of Public Works prior to 2021. In 2021, Sustainability was moved under the Department of Community Investment
(DCI) and will be accounted for in the DCI Fund (#211) beginning in 2022.
51
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name AmeriCorps Grant Program Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 225,247 166,836 - - - - - - -
Fringe Benefits 37,207 28,717 - - - - - - -
Total Personnel 262,454 195,554 - - - - - - -
Supplies 10,067 2,903 - - - - - - -
Services & Charges
Professional Services 31,982 22,862 - - - - - - -
Printing & Advertising 139 - - - - - - - -
Education & Training 676 - - - - - - - -
Travel 726 - - - - - - - -
Other Services & Charges 1,755 1,345 - - - - - - -
Total Services & Charges 35,278 24,207 - - - - - - -
Total Expenditures 307,799 222,663 - - - - - - -
Revenue
Intergov./ Grants 176,231 184,811 - - - - - -
Interfund Transfers In 105,000 120,000 - - - - - -
Total Revenue 281,231 304,811 - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by ten AmeriCorps members.
The AmeriCorps program was overseen by the Office of Sustainability. AmeriCorps is a network of national service programs, made up of three primary programs that each take a
different approach to improving lives and fostering civic engagement. Members commit their time to address critical community needs like increasing academic achievement, mentoring
youth, fighting poverty, and preparing for disasters.
This program was funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and transfers in from City departments that benefited from the AmeriCorps
program.
In 2021, the decision was made to discontinue participation in the AmeriCorps Grant Program as the program is duplicative of other initiatives throughout the City, specifically in the
Department of Community Investment (DCI). In 2022, the work the AmeriCorps Program was engaged in will be continued within DCI, primarily within the Engagement &
Economic Empowerment, Neighborhoods, and Sustainability teams accounted for in the DCI Fund (#211).
52
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Department Name Police Department Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 15,563,454 16,370,447 14,882,155 15,097,055 10,975,136 - 10,975,136 4,121,919 73%
Fringe Benefits 5,423,162 5,728,486 7,600,855 7,341,955 5,300,379 - 5,300,379 2,041,576 72%
Total Personnel 20,986,615 22,098,933 22,483,010 22,439,010 16,275,514 - 16,275,514 6,163,495 73%
Supplies 767,165 955,573 1,152,960 1,249,949 1,069,214 47,136 1,116,350 133,598 89%
Services & Charges
Professional Services 765,305 495,799 720,000 663,306 166,000 364,797 530,797 132,509 80%
Printing & Advertising 3,288 55,375 24,721 178,941 165,611 34,450 200,061 (21,120) 112%
Utilities 170,952 182,655 174,408 174,408 150,834 - 150,834 23,574 86%
Repairs & Maintenance 871,987 822,096 980,199 972,578 661,957 18,214 680,172 292,406 70%
Education & Training 426 56,136 - - - - - - -
Travel 1,648 2,618 250 350 451 - 451 (101) 129%
Grants & Subsidies 5,635 11,075 57,000 58,099 9,381 600 9,981 48,118 17%
Other Services & Charges 272,222 344,841 349,608 312,445 217,924 26,484 244,408 68,037 78%
Debt Service Principal 139,178 141,305 - - - - - - -
Debt Service Interest & Fees 3,742 1,615 - - - - - - -
Total Services & Charges 2,234,384 2,113,516 2,306,186 2,360,126 1,372,159 444,546 1,816,705 543,423 77%
Operating Expenditures 23,988,164 25,168,022 25,942,156 26,049,085 18,716,888 491,681 19,208,569 6,840,516 74%
Capital - - - 55,500 52,630 - 52,630 2,870 95%
Bad Debt 397 - 300 300 - - - 300 0%
Interfund Allocations 3,651,431 4,863,457 5,158,753 5,158,753 3,869,065 - 3,869,065 1,289,688 75%
Total Expenditures 27,639,992 30,031,479 31,101,209 31,263,638 22,638,582 491,681 23,130,264 8,133,374 74%
Revenue
Intergov./ Grants - 210,402 - - - - - -
Charges for Services 8,316 - - - - - - -
Other Income 655,931 338,317 456,500 456,792 129,885 129,885 326,907 28%
Donations - - 7,500 7,500 - - 7,500 0%
Interfund Transfers In 1,547,272 - - - - - - -
Total Revenue 2,211,518 548,719 464,000 464,292 129,885 129,885 334,407 28%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems
among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall
quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build
and sustain community-police relationships to advance a culture of trust and inclusion.
VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone.
This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other
units. Other income includes $320,000 from the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, $7,500 for firearms training of the
University of Notre Dame police officers, and $29,000 from the rental of property. In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic
Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the
COVID-19 Response Fund (#264). Additionally, in 2021, grant revenue was received from the Department of Justice to help offset public safety personnel overtime costs related to
the COVID-19 pandemic.
Personnel - The personnel budget includes the wages and benefits for 36 full-time civilians and 232 sworn officers, along with a budget for part-time employees and seasonal school
crossing guards. A portion of sworn police officer wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million.
The Department has not been at full staffing levels for sworn officers for some time due to a shortage of applicants, something many law enforcement agencies are experiencing. |
Supplies - The majority of the supplies budget is for fuel for patrol cars, budgeted at $635k for 2022. Taser purchases are budgeted at $110k per year until 2023. Other supplies
budgeted include uniforms, medical & safety supplies, small tools & equipment, building maintenance supplies, and general office supplies.| Services & Charges - Professional
services includes funding to support the St. Joseph County Special Victims Unit, an interlocal partnership between the St. Joseph County Police Department, Mishawaka Police
Department, South Bend Police Department, and St. Joseph County Prosecutor’s Office. Professional services also includes legal services. Utilities includes the water, electric, and
natural gas for the police station. Repairs & maintenance includes $880k for police vehicles, radios, and other equipment, and $85k for building R&M. Other services & charges
includes $210k for telecommunications and data expenses for cell phones, pagers, and body cameras. | Grants & Subsidies - funding for the Police Athletic League (PAL) Program.
| Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021. In recent years, the purchase of new patrol cars through capital leases has been
funded by the Local Income Tax Certified Shares Fund (#404).
53
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Police Crime Lab Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 395,207 346,190 475,637 475,637 272,746 - 272,746 202,891 57%
Fringe Benefits 142,250 118,776 184,461 184,461 92,650 - 92,650 91,811 50%
Total Personnel 537,456 464,966 660,098 660,098 365,396 - 365,396 294,702 55%
Supplies 15,373 15,138 17,000 18,312 10,825 3,019 13,844 4,468 76%
Services & Charges
Professional Services 8 - - - - - - - -
Printing & Advertising - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges 8 - - - - - - - -
Operating Expenditures 552,838 480,105 677,098 678,410 376,221 3,019 379,240 299,170 56%
Interfund Allocations - 148,571 191,479 191,479 143,609 - 143,609 47,870 75%
Total Expenditures 552,838 628,676 868,577 869,889 519,830 3,019 522,850 347,040 60%
Revenue
Charges for Services 7,756 26,169 10,000 10,000 6,581 6,581 3,419 66%
Total Revenue 7,756 26,169 10,000 10,000 6,581 6,581 3,419 66%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division was created to track expenditures related to South Bend Police Department Crime Lab.
Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity
determination, expert testimony, facial recognition.
This division is funded by property tax revenue collected in the General Fund. The Crime Lab offers services to other agencies for a charge. Revenue for services continues to grow but
is budgeted conservatively as this program is still new.
Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians. | Supplies - The supplies budget includes operating supplies for the Crime Lab
such as gloves, special cartridges, ballistic powder, and other specialized supplies. | Interfund Allocations - Starting in 2021, the Crime Lab will be charged for the Information
Technology (IT) Allocation and the Administrative Cost Allocation.
54
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Department Name Fire Department Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 16,374,216 15,905,583 13,651,366 13,636,366 11,045,254 - 11,045,254 2,591,112 81%
Fringe Benefits 5,397,609 5,621,419 7,250,515 7,265,515 5,068,267 - 5,068,267 2,197,248 70%
Total Personnel 21,771,825 21,527,001 20,901,881 20,901,881 16,113,521 - 16,113,521 4,788,360 77%
Supplies 591,801 592,256 678,568 1,002,787 682,983 217,888 900,872 101,915 90%
Services & Charges
Professional Services 233,686 351,832 204,000 202,809 221,804 12,400 234,204 (31,395) 115%
Printing & Advertising 2,063 2,040 22,214 7,452 3,180 654 3,834 3,618 51%
Utilities 293,257 271,750 315,000 315,000 214,285 - 214,285 100,715 68%
Repairs & Maintenance 1,159,796 992,999 1,032,000 1,193,647 861,795 66,873 928,668 264,979 78%
Education & Training 67,844 79,268 73,000 106,904 99,469 4,287 103,755 3,149 97%
Travel 6,318 12,979 20,500 22,197 21,394 3,918 25,312 (3,115) 114%
Other Services & Charges 39,047 50,324 38,500 44,707 35,459 2,457 37,916 6,791 85%
Total Services & Charges 1,802,010 1,761,191 1,705,214 1,892,715 1,457,385 90,589 1,547,974 344,742 82%
Operating Expenditures 24,165,636 23,880,448 23,285,663 23,797,384 18,253,890 308,477 18,562,367 5,235,017 78%
Interfund Allocations 1,890,530 2,493,373 2,880,306 2,880,306 2,160,230 - 2,160,230 720,077 75%
Total Expenditures 26,056,166 26,373,821 26,165,969 26,677,690 20,414,119 308,477 20,722,596 5,955,094 78%
Revenue
Charges for Services 337 340 1,500 1,500 240 240 1,260 16%
Intergov./ Grants 14,866 94,668 - - - - - -
Licenses & Permits 19,227 23,137 24,000 24,000 20,502 20,502 3,498 85%
Donations 420 - - - 100 100 (100) -
Other Income 6,033 20,678 1,000 1,146 18,943 18,943 (17,797) 1653%
Interfund Transfers In 3,474,135 607,079 - - - - - -
Total Revenue 3,515,018 745,902 26,500 26,646 39,785 39,785 (13,139) 149%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic
outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex
rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the
efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective
method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which
give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available
equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to
providing expert-level service with an all-hazards approach to public safety.
This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees. | In 2020, the Fire Department received
funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related to the COVID-19 pandemic. This
revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
Personnel - The personnel budget includes the wages and benefits for seven (7) full-time civilians and 256 sworn firefighters, along with a small budget of $6k for interns. A portion of
sworn firefighter wages are supported by the Local Income Tax Public Safety Fund (#249). For 2022, budgeted support is a little over $6 million. The South Bend Fire Department
conducts recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6
civilian recruit positions for 21 weeks. | Supplies - $390k is budgeted for operating supplies including personal protective equipment (PPE), training materials and equipment, and
more. $181k is budgeted for fuel for vehicles. | Services & Charges - Professional services includes elevator and boiler inspections; various testing including physicals for firefighters,
divers, and hazmat; and legal services. Utilities includes the water, electric, and natural gas for the eleven fire stations. Repairs & maintenance includes $770k for vehicles, $125k for
radios, $22k for other equipment, and $115k for buildings. | Capital - Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287). | Accounting
Changes - In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services
previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS
expenditures related to billing are accounted for in separate division in the General Fund.
55
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Emergency Medical Services Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 138,124 146,217 156,804 156,804 113,009 - 113,009 43,795 72%
Fringe Benefits 75,881 79,326 85,060 85,060 62,728 - 62,728 22,332 74%
Total Personnel 214,005 225,543 241,864 241,864 175,737 - 175,737 66,127 73%
Supplies 232,073 387,434 332,900 351,554 246,434 14,176 260,610 90,944 74%
Services & Charges
Professional Services 14,058 22,033 80,610 57,710 27,447 8,131 35,578 22,132 62%
Printing & Advertising 220 - 12,200 2,200 - - - 2,200 0%
Repairs & Maintenance 2,640 3,704 133,600 11,600 1,990 - 1,990 9,610 17%
Education & Training 66,239 7,912 4,000 4,000 199 - 199 3,802 5%
Other Services & Charges 47,260 63,559 20,000 38,900 44,760 - 44,760 (5,860) 115%
Total Services & Charges 130,417 97,208 250,410 114,410 74,396 8,131 82,526 31,884 72%
Operating Expenditures 576,495 710,184 825,174 707,828 496,567 22,306 518,873 188,955 73%
Bad Debt 5,648 594 - 1,000 830 - 830 170 83%
Interfund Allocations 10,159 - - - - - - - -
Total Expenditures 592,302 710,778 825,174 708,828 497,397 22,306 519,703 189,125 73%
Revenue
Charges for Services 3,491,328 4,195,362 3,608,000 3,608,000 3,413,955 3,413,955 194,045 95%
Fines, Forfeitures, and Fees - 11 - - 12 12 (12) -
Other Income 186 588 - - 1,418 1,418 (1,418) -
Total Revenue 3,491,515 4,195,961 3,608,000 3,608,000 3,415,384 3,415,384 192,615 95%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget.
The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments.
Personnel - The personnel budget includes the wages and benefits for four (4) full-time EMS billing personnel. | Supplies - $323k is budgeted for operating supplies for ambulances,
$7.4k for small tools & equipment, and $2k for office supplies. | Services & Charges - Professional services includes collection costs and cleaning services. Utilities includes the water,
electric, and natural gas for the eleven (11) fire stations. Repairs & maintenance includes funding for repairs & maintenance for ambulances and repairs to small equipment. Other
charges & services includes credit card processing fees and postage. | Accounting Changes - Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288).
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were
moved to the General Fund. Moving EMS revenue and expenditures into the General Fund simplified accounting. Ideally, the cost of firefighters assigned to EMS activities would be
tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire Department will estimate EMS personnel costs by number of positions
assigned, rather than specific firefighters.
56
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Fire Training Center Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Supplies 13,842 13,287 5,000 10,630 13,859 1,873 15,731 (5,101) 148%
Services & Charges
Professional Services - - - 1,100 1,929 - 1,929 (829) 175%
Utilities 5,729 18,331 33,000 37,000 24,338 - 24,338 12,662 66%
Repairs & Maintenance 10,605 635 110,000 5,000 4,246 - 4,246 754 85%
Total Services & Charges 16,334 18,966 143,000 43,100 30,513 - 30,513 12,587 71%
Operating Expenditures 30,175 32,253 148,000 53,730 44,372 1,873 46,244 7,486 86%
Total Expenditures 30,175 32,253 148,000 53,730 44,372 1,873 46,244 7,486 86%
Revenue
Charges for Services 1,050 - 50,000 50,000 5,935 5,935 44,065 12%
Total Revenue 1,050 - 50,000 50,000 5,935 5,935 44,065 12%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This division was established in 2020 to account for a portion of the costs of the Luther J Taylor Sr. Fire Training Center and associated revenue. Construction of the Training Center
was completed in 2014. Prior to that, the South Bend Fire Department would have to find locations for training opportunities, such as using vacant or abandoned houses. The Training
Center provided a much needed resource for the South Bend Fire Department as well as other agencies in the area. Firefighters can practice fighting fires in a controlled environment
under different scenarios such as apartment buildings, businesses, commercial kitchens, and cars. The Training Center also hosts the recruit academy, as well as classes for the South
Bend Fire Department and other agencies.
This division is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training Center.
Recruit Academy and other classes are offered to other agencies for a fee.
Expenditures are directly related to running the Training Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits
is also accounted for in the Fire Training Center budget.
From 2019 through 2021, capital improvements were made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can
be seen in the Fire Station #9 Bond Capital Fund (#451).
57
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Morris Performing Arts Center Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 285,767 430,859 - - - - - - -
Fringe Benefits 131,601 200,379 - - - - - - -
Total Personnel 417,368 631,239 - - - - - - -
Supplies 22,110 29,271 - 8,435 8,435 - 8,435 - 100%
Services & Charges
Professional Services 2,518 1,650 - 4,444 4,444 - 4,444 - 100%
Printing & Advertising 15,702 14,150 - 23,775 16,818 631 17,450 6,325 73%
Utilities 112,645 110,532 - - - - - - -
Repairs & Maintenance 34,268 61,776 - 9,523 5,816 3,707 9,523 - 100%
Education & Training - 3,224 - 4,514 25 - 25 4,489 1%
Travel 1,469 3,626 - 3,659 936 - 936 2,723 26%
Other Services & Charges 11,433 12,862 - 2,613 1,367 1,126 2,493 120 95%
Total Services & Charges 178,034 207,820 - 48,527 29,406 5,464 34,870 13,657 72%
Operating Expenditures 617,512 868,330 - 56,962 37,841 5,464 43,305 13,657 76%
Interfund
Interfund Allocations 210,875 237,973 - - - - - - -
Interfund Transfers Out 175,579 - 600,000 600,000 600,000 - 600,000 - 100%
Interfund Total 386,454 237,973 600,000 600,000 600,000 - 600,000 - 100%
Total Expenditures 1,003,966 1,106,303 600,000 656,962 637,841 5,464 643,305 13,657 98%
Revenue
Charges for Services 317,745 654,679 - - - - - -
Intergov./ Grants - 992,163 - - - - - -
Other Income 5,930 2,864 - 54,878 54,878 54,878 - 100%
Interfund Allocation Reimb 40,118 86,746 - - - - - -
Interfund Transfers In 55,367 - - - - - - -
Total Revenue 419,160 1,736,453 - 54,878 54,878 54,878 - 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of
life to the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a
division under the Department of Venues, Parks & Arts.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' revenues previously accounted for
in the General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602).
In 2021, the Morris received the Shuttered Venue Operators Grant (SVOG) from the US Small Business Association to help offset the costs from the COVID-19 closure during 2020.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The Morris' expenditures previously
accounted for in the General Fund #101) will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). $600,000 is budgeted to be transferred to the
new fund to establish the fund's beginning cash balance. The interfund transfer represents the net profit generated by the Morris in recent years, which reverted to the General Fund
(#101).
58
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Division Name Palais Royale Ballroom Fund Number 101
Fund Type General Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 28,543 - - - - - - - -
Fringe Benefits 28,243 - - - - - - - -
Total Personnel 56,786 - - - - - - - -
Supplies 5,031 1,626 5,000 5,000 2,921 - 2,921 2,079 58%
Services & Charges
Printing & Advertising 3,693 - - - - - - - -
Utilities 80,505 71,095 92,000 92,000 67,234 - 67,234 24,766 73%
Repairs & Maintenance 26,223 23,356 61,000 76,767 28,349 5,158 33,508 43,260 44%
Other Services & Charges 5,539 8,062 14,640 19,626 10,167 9,178 19,345 281 99%
Total Services & Charges 115,959 102,514 167,640 188,394 105,750 14,337 120,087 68,307 64%
Operating Expenditures 177,777 104,140 172,640 193,394 108,671 14,337 123,007 70,386 64%
Interfund
Interfund Allocations 43,637 45,407 36,009 36,009 27,007 - 27,007 9,002 75%
Interfund Total 43,637 45,407 36,009 36,009 27,007 - 27,007 9,002 75%
Total Expenditures 221,414 149,547 208,649 229,403 135,678 14,337 150,014 79,388 65%
Revenue
Charges for Services 88,843 122,575 136,190 136,190 91,917 91,917 44,273 67%
Other Income 4,966 - - - 4,299 4,299 (4,299) -
Total Revenue 93,809 122,575 136,190 136,190 96,216 96,216 39,974 71%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social
events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the
Department of Venues, Parks & Arts.
This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space and reimbursement from the caterer for utilities
and LaSalle Grill for refuse and recycle service.
As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris
Performing Arts Center budget and one position was eliminated (Administrative Assistant I). The remaining expenses budgeted are for utilities and minor repairs and maintenance of
the facility. All utilities are paid for by the City and will be reimbursed by the caterer.
59
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Motor Vehicle Highway Fund Number 202
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 2,985,157 3,204,129 3,050,000 3,050,000 2,414,510 2,414,510 635,490 79%
Intergov./ Grants - 123,272 - - - - - -
Licenses & Permits 300 1,975 1,500 1,500 1,950 1,950 (450) 130%
Charges for Services 290,475 224,847 262,300 256,455 90,645 90,645 165,810 35%
Interest Earnings 39,751 23,518 19,635 19,635 30,131 30,131 (10,496) 153%
Debt Proceeds 1,778,948 890,000 775,000 817,500 817,500 817,500 - 100%
Other Income 56,716 41,861 6,000 39,022 43,579 43,579 (4,557) 112%
Interfund Allocation Reimb 149,020 150,163 187,963 187,963 140,972 140,972 46,991 75%
Interfund Transfers In 4,937,750 3,500,000 5,550,000 5,550,000 4,162,500 4,162,500 1,387,500 75%
Total Revenue 10,238,117 8,159,765 9,852,398 9,922,075 7,701,787 7,701,787 2,220,288 78%
Expenditures by Activity
Streets / Traffic & Lighting 7,154,221 8,652,023 8,317,336 9,436,290 5,586,953 1,463,540 7,050,493 2,385,796 75%
Curb & Sidewalk Program 1,202,773 1,320,264 1,879,899 2,419,862 1,064,515 485,361 1,549,876 869,985 64%
Total Expenditures 8,356,994 9,972,287 10,197,235 11,856,151 6,651,469 1,948,901 8,600,370 3,255,781 73%
Expenditures by Type
Personnel
Salaries & Wages 2,715,345 2,826,835 3,330,520 3,330,520 2,172,185 - 2,172,185 1,158,335 65%
Fringe Benefits 1,138,382 1,168,166 1,423,392 1,423,392 904,559 - 904,559 518,833 64%
Total Personnel 3,853,726 3,995,001 4,753,912 4,753,912 3,076,744 - 3,076,744 1,677,168 65%
Supplies 1,065,253 898,714 720,794 859,521 673,843 43,117 716,960 142,561 83%
Services & Charges
Professional Services 255,097 389,410 700,000 1,239,963 438,829 485,361 924,190 315,773 75%
Printing & Advertising 194 771 2,950 3,142 477 - 477 2,665 15%
Utilities 44,364 41,299 51,856 51,856 35,842 - 35,842 16,014 69%
Repairs & Maintenance 699,746 637,358 692,525 636,132 448,609 1,668 450,277 185,855 71%
Education & Training 13,900 2,845 10,000 8,291 8,291 - 8,291 - 100%
Travel 2,210 - 5,000 8,000 5,135 - 5,135 2,865 64%
Other Services & Charges 161,862 102,368 149,210 146,819 1,613 346 1,958 144,861 1%
Debt Service Principal 590,097 874,648 953,898 954,165 777,249 - 777,249 176,916 81%
Debt Service Interest & Fees 28,674 39,036 52,508 52,241 31,663 - 31,663 20,578 61%
Total Services & Charges 1,796,145 2,087,736 2,617,947 3,100,609 1,747,709 487,375 2,235,083 865,527 72%
Operating Expenditures 6,715,125 6,981,451 8,092,653 8,714,041 5,498,296 530,491 6,028,787 2,685,256 69%
Capital 102,840 1,571,080 775,000 1,812,528 155,986 1,418,410 1,574,396 238,132 87%
Bad Debt 4,042 - - - - - - - -
Interfund Allocations 1,534,987 1,419,756 1,329,582 1,329,582 997,187 - 997,187 332,396 75%
Total Expenditures 8,356,994 9,972,287 10,197,235 11,856,151 6,651,469 1,948,901 8,600,370 3,255,784 73%
Net Surplus / (Deficit) 1,881,123 (1,812,522) (344,837) (1,934,076) 1,050,318 (898,583)
Beginning Cash Balance 4,743,203 6,607,820 4,772,416
Cash Adjustments (16,506) (22,883) -
Ending Cash Balance 6,607,820 4,772,416 2,838,339 5,849,456
Cash Reserves Target 2,089,248 2,493,072 2,964,038
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for a portion of the Streets & Sewers Division's, see operations listed below. Streets & Sewers is a division of the Department of Public Works.
Streets - Repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to plowing snow in the winter. In
2019, the crack-sealing program was revived in an effort to mitigate water infiltration through cracks in the street surface. Additionally, Streets maintains around 398 miles of alley surface.
Also operating under Streets is Unit 211, a 24/7 response vehicle that works with the South Bend Police and Fire Departments for emergencies. | Traffic & Lighting - Maintains traffic
signs, signals, and city-owned streetlights. Not only does this office provide traffic control in construction areas for Streets & Sewers, but Traffic & Lighting also works with the South
Bend Police Dept to provide traffic control for special events in the city, setting up traffic control for events. Additionally, it is responsible for street painting, i.e., line striping, crosswalks,
stop bars, etc. | Curb & Sidewalk - An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members
select the locations to be reviewed by Engineering for bidding as a public works project.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex formula,
developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles, remitted to the
County, and distributed monthly to the local units based on population and road miles. Tax revenues are not keeping pace with expenses. The City continues to use income tax revenue to
support the current level of street maintenance and repair, transferring funds from Local Income Tax Certified Shares Fund (#404).
Personnel - The personnel budget in this fund includes the wages and benefits of 59 full-time employees and part-time & seasonal workers as well. | Supplies - The supplies budget is for
the procurement of street paving materials and other materials needed to repair and replace street and traffic lights and signs. It also includes operational supplies for the Streets and Traffic
& Lighting operations such as fuel for vehicles, small tools & equipment, uniforms, and office supplies. Road salt is also budgeted in this fund at $350,000 for 2022. | Services - The repair
& maintenance budget includes R&M for vehicles, equipment, and buildings. The professional services budget includes funding for contracted paving of curbs & sidewalks. The utilities
budget includes 50% of the costs of electric, natural gas, and water for the Public Works Service Center. The other 50% is paid for by the Sewers subdivision which is budgeted in the
Sewage Works Operations Fund (#641). | Curb & Sidewalk Program - Seven (7) full-time personnel are budgeted along with a budget for part-time & seasonal workers. As the Common
Council wanted to expand the program, three (3) Concrete Finishers were added to the 2019 budget.
60
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name MVH Restricted Fund Number 266
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 2,985,157 3,204,129 3,050,000 3,050,000 2,414,510 2,414,510 635,490 79%
Interest Earnings 12,589 9,704 285 8,785 16,666 16,666 (7,881) 190%
Debt Proceeds - - 925,000 888,007 888,007 888,007 - 100%
Total Revenue 2,997,747 3,213,833 3,975,285 3,946,792 3,319,184 3,319,184 627,609 84%
Expenditures by Type
Personnel
Salaries & Wages 221,144 247,754 429,064 429,064 206,848 - 206,848 222,216 48%
Fringe Benefits 103,529 110,873 159,953 159,953 102,215 - 102,215 57,738 64%
Total Personnel 324,673 358,626 589,017 589,017 309,063 - 309,063 279,954 52%
Supplies 1,165,290 1,099,093 1,516,135 2,054,007 1,272,265 154,422 1,426,687 627,320 69%
Services & Charges
Professional Services - 249,700 - - - - - - -
Repairs & Maintenance 1,042,462 568,445 1,419,325 1,816,325 1,305,801 238,840 1,544,641 271,684 85%
Debt Service Principal - - 175,924 176,214 91,621 - 91,621 84,593 52%
Debt Service Interest & Fees - - 22,033 21,743 2,144 - 2,144 19,599 10%
Total Services & Charges 1,042,462 818,145 1,617,282 2,014,282 1,399,566 238,840 1,638,406 375,876 81%
Capital - 15,800 925,000 888,007 184,116 662,791 846,907 41,100 95%
Total Expenditures 2,532,426 2,291,664 4,647,434 5,545,313 3,165,010 1,056,053 4,221,063 1,324,250 76%
Net Surplus / (Deficit) 465,321 922,169 (672,149) (1,598,521) 154,174 (901,880)
Beginning Cash Balance 650,402 1,126,297 2,042,332
Cash Adjustments 10,574 (6,134) -
Ending Cash Balance 1,126,297 2,042,332 443,812 2,205,210
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The MVH Restricted Fund was established in 2019 due to a directive from the Indiana State Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the
distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted.
During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH.
In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH
Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for
construction, reconstruction, or preservation.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. Gas tax revenue is distributed monthly by the State and is based on a complex
formula, developed by the State, which takes into account population, road and street mileage and other factors. Wheel tax is collected by the Indiana Bureau of Motor Vehicles,
remitted to the County, and distributed monthly to the local units based on population and road miles. This fund also receives revenue from interest earned on the fund's cash balance.
Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction,
reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement.
Cash Reserves Target
No reserve requirement
61
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 5,970,315 6,408,258 6,100,000 6,100,000 4,829,020 4,829,020 1,270,980 79%
Intergov./ Grants - 123,272 - - - - - -
Licenses & Permits 300 1,975 1,500 1,500 1,950 1,950 (450) 130%
Charges for Services 290,475 224,847 262,300 256,455 90,645 90,645 165,810 35%
Interest Earnings 52,340 33,222 19,920 28,420 46,797 46,797 (18,377) 165%
Debt Proceeds 1,778,948 890,000 1,700,000 1,705,507 1,705,507 1,705,507 - 100%
Other Income 56,716 41,861 6,000 39,022 43,579 43,579 (4,557) 112%
Interfund Allocation Reimb 149,020 150,163 187,963 187,963 140,972 140,972 46,991 75%
Interfund Transfers In 4,937,750 3,500,000 5,550,000 5,550,000 4,162,500 4,162,500 1,387,500 75%
Total Revenue 13,235,863 11,373,598 13,827,683 13,868,867 11,020,971 11,020,971 2,847,897 79%
Expenditures by Fund
Motor Vehicle Highway (#202)8,356,994 9,972,287 10,197,235 11,856,151 6,651,469 1,948,901 8,600,370 3,255,782 73%
MVH Restricted (#266)2,532,426 2,291,664 4,647,434 5,545,313 3,165,010 1,056,053 4,221,063 1,324,250 76%
Total Expenditures 10,889,419 12,263,951 14,844,669 17,401,464 9,816,479 3,004,954 12,821,433 4,580,032 74%
Expenditures by Activity
Streets / Traffic & Lighting 9,686,646 10,943,687 12,964,770 14,981,602 8,751,963 2,519,593 11,271,557 3,710,046 75%
Curb & Sidewalk Program 1,202,773 1,320,264 1,879,899 2,419,862 1,064,515 485,361 1,549,876 869,985 64%
Total Expenditures 10,889,419 12,263,951 14,844,669 17,401,464 9,816,479 3,004,954 12,821,433 4,580,031 74%
Expenditures by Type
Personnel
Salaries & Wages 2,936,488 3,074,589 3,759,584 3,759,584 2,379,033 - 2,379,033 1,380,551 63%
Fringe Benefits 1,241,911 1,279,038 1,583,345 1,583,345 1,006,775 - 1,006,775 576,571 64%
Total Personnel 4,178,400 4,353,627 5,342,929 5,342,929 3,385,808 - 3,385,808 1,957,122 63%
Supplies 2,230,544 1,997,807 2,236,929 2,913,527 1,946,108 197,538 2,143,646 769,881 74%
Services & Charges
Professional Services 255,097 639,109 700,000 1,239,963 438,829 485,361 924,190 315,773 75%
Printing & Advertising 194 771 2,950 3,142 477 - 477 2,665 15%
Utilities 44,364 41,299 51,856 51,856 35,842 - 35,842 16,014 69%
Repairs & Maintenance 1,742,208 1,205,803 2,111,850 2,452,457 1,754,411 240,508 1,994,919 457,538 81%
Education & Training 13,900 2,845 10,000 8,291 8,291 - 8,291 - 100%
Travel 2,210 - 5,000 8,000 5,135 - 5,135 2,865 64%
Other Services & Charges 161,862 102,368 149,210 146,819 1,613 346 1,958 144,861 1%
Debt Service Principal 590,097 874,648 1,129,822 1,130,378 868,870 - 868,870 261,509 77%
Debt Service Interest & Fees 28,674 39,036 74,541 73,985 33,807 - 33,807 40,178 46%
Total Services & Charges 2,838,607 2,905,881 4,235,229 5,114,891 3,147,274 726,215 3,873,489 1,241,403 76%
Operating Expenditures 9,247,550 9,257,315 11,815,087 13,371,347 8,479,190 923,753 9,402,943 3,968,406 70%
Capital 102,840 1,586,880 1,700,000 2,700,535 340,102 2,081,201 2,421,303 279,232 90%
Bad Debt 4,042 - - - - - - - -
Interfund Allocations 1,534,987 1,419,756 1,329,582 1,329,582 997,187 - 997,187 332,396 75%
Total Expenditures 10,889,419 12,263,951 14,844,669 17,401,464 9,816,479 3,004,954 12,821,433 4,580,034 74%
Net Surplus / (Deficit) 2,346,444 (890,352) (1,016,986) (3,532,597) 1,204,492 (1,800,462)
Beginning Cash Balance 5,393,605 7,734,117 6,814,748
Cash Adjustments (5,932) (29,017) -
Ending Cash Balance 7,734,117 6,814,748 3,282,151 8,054,667
Motor Vehicle Highway Budget Summary - Fund 202 & 266
This summary shows the combined Motor Vehicle Highway (MVH) Fund and MVH Restricted Fund. These funds account for a portion of the Streets & Sewers Division's operations
including: Streets, Traffic & Lighting, and Curb & Sidewalk. Streets & Sewers is a division of the Department of Public Works.
For the purposes of reporting to the State of Indiana, these funds are combined; however, their accounting must be kept separate based on the directive put forth by the Indiana State
Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the
distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted.
During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH. In
no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH
Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for
construction, reconstruction, or preservation.
62
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Local Road & Street Fund Number 251
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,781,618 1,939,498 1,829,152 1,829,152 1,456,602 1,456,602 372,550 80%
Intergov./ Grants 101,082 670,528 947,000 936,490 145,348 145,348 791,142 16%
Interest Earnings 43,781 18,850 7,417 7,417 20,523 20,523 (13,106) 277%
Other Income 18,968 - - 10,510 10,510 10,510 - 100%
Interfund Transfers In - - - - - - - -
Total Revenue 1,945,448 2,628,875 2,783,569 2,783,569 1,632,983 1,632,983 1,150,586 59%
Expenditures by Type
Supplies 4,468 367,364 350,000 133,184 40,034 28,538 68,572 64,613 51%
Services & Charges
Professional Services 200,078 459,207 1,170,000 1,742,455 483,511 1,155,780 1,639,290 103,165 94%
Repairs & Maintenance 795,967 534,977 250,000 168,494 125,774 42,720 168,494 - 100%
Other Services & Charges 2,094 8,202 - - - - - - -
Total Services & Charges 998,139 1,002,386 1,420,000 1,910,949 609,285 1,198,499 1,807,784 103,165 95%
Capital 1,552,078 543,198 300,000 612,767 119,742 177,726 297,468 315,299 49%
Interfund Transfers Out 1,000,000 2,000,000 1,000,000 1,000,000 1,000,000 - 1,000,000 - 100%
Total Expenditures 3,554,685 3,912,948 3,070,000 3,656,900 1,769,061 1,404,763 3,173,823 483,077 87%
Net Surplus / (Deficit) (1,609,236) (1,284,072) (286,431) (873,331) (136,078) (1,540,840)
Beginning Cash Balance 5,233,148 3,632,884 2,349,376
Cash Adjustments 8,971 565 -
Ending Cash Balance 3,632,884 2,349,376 1,476,045 2,204,312
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-2-5, this fund "shall be used exclusively by the cities, towns, and counties for: engineering, land acquisition, construction, resurfacing, maintenance,
restoration, or rehabilitation of both local and arterial road and street systems; the payment of principal and interest on bonds sold primarily to finance road, street, or thoroughfare
projects; any local costs required to undertake a recreational or reservoir road project under IC 8-23-5; or the purchase, rental, or repair of highway equipment."
This fund receives gas taxes from the State of Indiana as its primary revenue source. Gas tax revenue is distributed monthly by the State and is based on a complex formula, developed
by the State, which takes into account population, road and street mileage and other factors. Gas tax is forecasted conservatively given the changes in the State's distribution formula.
This fund also receives revenue from interest earned on the fund's cash balance. Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation
(INDOT) and reimbursed through progress billing for state approved projects. In 2019, $2.5 million was transferred from the Local Income Tax Economic Development Fund (#408)
to cover the cost of 20% local match for the Bendix Drive Pavement Replacement Project.
Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There
is no cash reserve requirement as this is a capital fund so it is spent down on capital projects.
In 2021, the City issued an infrastructure bond to fund city-wide street improvements. As a result, some of the outsourced paving expenses typically budgeted for in this fund were
moved to the 2021 Infrastructure Bond Capital Fund (#455).
This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Road & Bridge Grant Fund
(#265). The transfer from this fund was suspended in 2021 and the matching portion was covered by the 2021 Infrastructure Bond Capital Fund (#455) and this fund transferred $2
million to the Motor Vehicle Highway Fund (#202). In 2022, this fund will resume the $1 million matching transfer to Fund #265.
Cash Reserves Target
No reserve requirement
63
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name LOIT Special Distribution Fund Number 257
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 144,097 - - - - - - -
Interest Earnings 1,257 1,469 543 843 2,012 2,012 (1,169) 239%
Other Income - 1,500 - - - - - -
Total Revenue 145,354 2,969 543 843 2,012 2,012 (1,169) 239%
Expenditures by Type
Services & Charges
Professional Services 17,856 3,762 - - - - - - -
Total Services & Charges 17,856 3,762 - - - - - - -
Capital 31,938 20,166 - 56,950 - 56,950 56,950 - 100%
Total Expenditures 49,793 23,927 - 56,950 - 56,950 56,950 - 100%
Net Surplus / (Deficit)95,560 (20,958) 543 (56,107) 2,012 (54,938)
Beginning Cash Balance 170,735 266,588 245,630
Cash Adjustments 293 - -
Ending Cash Balance 266,588 245,630 189,523 247,085
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2016, per the Indiana State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of
infrastructure expenditures. Per the state statute (Senate Enrolled Act 67), a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the
total distribution, was deposited in May 2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited
into the Rainy Day Fund (#102).
Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be
inactivated once all funds are spent.
The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the
Department of Public Works.
Cash Reserves Target
No reserve requirement - one-time distribution
- spend down to zero
64
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Local Road & Bridge Grant Fund Number 265
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 1,102,365 791,072 1,000,000 1,000,000 1,350,100 1,350,100 (350,100) 135%
Interest Earnings 7,642 4,832 1,049 2,427 9,667 9,667 (7,240) 398%
Other Income - - - - - - - -
Interfund Transfers In 1,522,365 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 - 100%
Total Revenue 2,632,372 1,795,904 2,001,049 2,002,427 2,359,767 2,359,767 (357,340) 118%
Expenditures by Type
Services & Charges
Repairs & Maintenance 1,691,081 2,482,521 2,000,000 2,923,443 594,751 138,182 732,933 2,190,510 25%
Other Services & Charges - - - - - - - - -
Total Services & Charges 1,691,081 2,482,521 2,000,000 2,923,443 594,751 138,182 732,933 2,190,510 25%
Capital - - - - - - - - -
Total Expenditures 1,691,081 2,482,521 2,000,000 2,923,443 594,751 138,182 732,933 2,190,510 25%
Net Surplus / (Deficit) 941,291 (686,618) 1,049 (921,016) 1,765,016 1,626,834
Beginning Cash Balance 449,431 1,391,493 704,875
Cash Adjustments 770 - -
Ending Cash Balance 1,391,493 704,875 (216,141) 2,483,295
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10486-16) to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures
on eligible projects, per the Indiana State Board of Accounts (SBOA).
Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure
projects that catalyze economic development, create jobs, and strengthen local transportation networks. The City is seeking $1 million in grant funding each year.
In February 2017, the City received its first Community Crossings matching grant from INDOT for $1 million.
The City's matching portion is covered by interfund transfers from other City funds. The transfers have come from the following funds: 2017 - $1 million - LOIT 2016 Special
Distribution Fund (#257) | 2018 - $670,000 - LOIT 2016 Special Distribution Fund (#257) | 2019 - $553,253 - Local Road & Street Fund (#251) | 2020 - $1 million - Local Road &
Street Fund (#251), $522,365 - Major Moves Construction Fund (#412) | 2021 - $1 million - 2021 Infrastructure Bonds Fund (#455) | 2022 - $1 million - Local Road & Street Fund
(#251)
Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Road & Street Fund (#251). The Community Crossings Matching Grant
project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public Works.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
65
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Major Moves Construction Fund Number 412
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 668 84,756 - - 32,517 32,517 (32,517) -
Interest Earnings 17,411 9,556 3,481 6,250 17,142 17,142 (10,892) 274%
Other Income 493,328 493,328 493,328 493,328 493,328 493,328 - 100%
Total Revenue 511,407 587,639 496,809 499,578 542,986 542,986 (43,409) 109%
Expenditures by Type
Supplies - - 350,000 350,000 337,799 - 337,799 12,201 97%
Services & Charges
Professional Services 108,890 57,027 - 489,238 94,650 402,235 496,885 (7,647) 102%
Repairs & Maintenance 44,201 - 450,000 450,000 - 450,000 450,000 - 100%
Total Services & Charges 153,090 57,027 450,000 939,238 94,650 852,235 946,885 (7,647) 101%
Capital 649,253 27,855 500,000 500,000 70,305 34,264 104,569 395,431 21%
Interfund Transfers Out 522,365 - - - - - - - -
Total Expenditures 1,324,708 84,882 1,300,000 1,789,238 502,754 886,499 1,389,253 399,985 78%
Net Surplus / (Deficit)(813,301) 502,758 (803,191) (1,289,660) 40,232 (846,267)
Beginning Cash Balance 2,195,972 1,386,436 1,889,193
Cash Adjustments 3,765 - -
Ending Cash Balance 1,386,436 1,889,193 599,533 1,967,109
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects
managed by the Engineering division of the Department of Public Works.
Per Indiana Code Section 8-14-16-5, “money in the fund may be expended only for the following purposes: (1) Construction of highways, roads, and bridges; (2) In a county that is a
member of the northwest Indiana regional development authority, or in a city or town located in such a county, any purpose for which the regional development authority may make
expenditures under IC 36-7.5; (3) Providing funding for economic development projects (as defined in IC 6-3.5-7-13.1(c)(1) or IC 6-3.5-7-13.1(c)(2)(A) through IC 6-3.5-7-
13.1(c)(2)(K)); (4) Matching federal grants for a purpose described in this section; (5) Providing funding for interlocal agreements under IC 36-1-7 for a purpose described in this
section; (6) Providing the county's, city's, or town's contribution to a regional development authority established under IC 36-7.6-2-3.”
This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid
off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance.
Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no
funding source remaining by 2029. At that time, this fund will be spent down to zero.
For 2021, $450,000 was budgeted for the Streets Division to use for street paving materials. In 2022, internal street paving materials decreased to $350,000. Budgeted for 2022 is
$450,000 for Contracted Paving - as part of the City's Rebuilding our Streets Initiative. Also funded in 2022 is $200,000 Flashing Beacon and $300,000 Guardrail Installation.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
66
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2021 Infrastructure Bond Capital Fund Number 455
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 21,221 - 12,000 23,458 23,458 (11,458) 195%
Interfund Transfers In - 8,601,026 - - - - - -
Total Revenue - 8,622,248 - 12,000 23,458 23,458 (11,458) 195%
Expenditures by Type
Capital - 3,785,766 - 3,815,260 1,357,059 724,631 2,081,690 1,733,570 55%
Interfund Transfers Out - 1,000,000 - - - - - - -
Total Expenditures - 4,785,766 - 3,815,260 1,357,059 724,631 2,081,690 1,733,570 55%
Net Surplus / (Deficit)- 3,836,482 - (3,803,260) (1,333,601) (2,058,231)
Beginning Cash Balance - - 3,836,482
Cash Adjustments - - -
Ending Cash Balance - 3,836,482 33,222 2,566,805
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established to track the expenditures of the proceeds from the LIT Lease Rental Revenue Bonds, Series 2021. The bonds were issued to fund street and neighborhood
infrastructure projects. The bonds were secured with local income tax funding and are being repaid by the Local Income Tax Economic Development Fund (#408). Payment of debt
service principal and interest to the bondholders is recorded in the Building Corporation Fund (#755).
The bonds were closed on May 12, 2021 with a par amount of $7,610,000 and a premium of $1,250,022, a total of $8,860,022. The bonds have a net interest rate of 3.4%. The bond
proceeds and cost of issuance were accounted for in the Building Corporation Fund (#755). The net amount of $8,601,026 was transferred from Fund #755 to this bond capital fund
to be used towards the approved capital projects.
The bonds proceeds will be spent towards improving the City's neighborhoods through street and infrastructure improvements. In 2021, $1,000,000 was transferred to the Local Road
& Bridge Grant Fund (#265) as the City's match portion for the Community Crossings state matching grant from the Indiana Department of Transportation (INDOT). In 2022, the
Local Road & Street Fund (#251) will resume the matching transfer.
67
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Solid Waste Operations Fund Number 610
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,656,106 6,092,214 6,398,200 6,398,200 5,164,692 5,164,692 1,233,508 81%
Interest Earnings 2,362 781 - 2,000 2,182 2,182 (182) 109%
Other Income 98,540 49,951 45,000 64,374 63,265 63,265 1,109 98%
Interfund Transfers In 250,000 1,796,371 - 263,149 263,687 263,687 (538) 100%
Total Revenue 6,007,008 7,939,316 6,443,200 6,727,723 5,493,825 5,493,825 1,233,897 82%
Expenditures by Type
Personnel
Salaries & Wages 1,151,775 1,116,262 1,294,255 1,294,255 935,207 - 935,207 359,048 72%
Fringe Benefits 491,924 450,803 625,177 625,177 369,161 - 369,161 256,016 59%
Total Personnel 1,643,699 1,567,066 1,919,432 1,919,432 1,304,368 - 1,304,368 615,064 68%
Supplies 328,387 314,035 448,120 459,050 373,567 930 374,497 84,553 82%
Services & Charges
Printing & Advertising 504 4,106 5,193 40,868 10,859 190 11,049 29,819 27%
Repairs & Maintenance 1,156,210 1,249,530 1,030,000 1,030,000 1,458,475 - 1,458,475 (428,475) 142%
Education & Training - 17,160 20,000 20,000 180 - 180 19,820 1%
Travel - - 9,900 9,900 - - - 9,900 0%
Other Services & Charges 1,163,619 1,126,780 1,206,884 1,253,578 865,469 361,826 1,227,294 26,284 98%
Debt Service Principal - 250,000 - - - - - - -
Total Services & Charges 2,320,333 2,647,575 2,271,977 2,354,346 2,334,983 362,016 2,696,999 (342,652) 115%
Operating Expenditures 4,292,419 4,528,676 4,639,529 4,732,828 4,012,918 362,946 4,375,864 356,965 92%
Bad Debt 35,467 24,584 62,273 62,273 644,978 - 644,978 (582,705) 1036%
Interfund
Interfund Allocations 958,978 1,185,129 1,187,501 1,187,501 890,626 - 890,626 296,875 75%
Interfund Transfers Out 979,213 867,967 1,124,161 1,124,161 947,458 - 947,458 176,703 84%
Total Interfund 1,938,191 2,053,096 2,311,662 2,311,662 1,838,084 - 1,838,084 473,578 80%
Total Expenditures 6,266,076 6,606,356 7,013,464 7,106,763 6,495,980 362,946 6,858,926 247,838 97%
Net Surplus / (Deficit) (259,069) 1,332,960 (570,264) (379,040) (1,002,155) (1,365,101)
Beginning Cash Balance 449,145 87,032 906,471
Cash Adjustments (103,044) (513,522) -
Ending Cash Balance 87,032 906,471 527,431 (60,007)
Cash Reserves Target 626,608 660,636 710,676
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides weekly trash collection service.
Additional services available to residents include trash extra bulky collection, weekly yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The most recent rate increases
were in 2008 (ordinance no. 9861-08), 2017 (ordinance no. 10400-15), and 2021 (ordinance no. 10797-21).
At the end of 2020, the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not
negative at year-end. The loan was repaid June 30, 2021.
Personnel - The personnel budget includes the wages and benefits for twenty-five (25) full-time employees and a small budget for one (1) part-time employee. Rates for drivers have
gone up significantly. | Supplies - The supplies budget includes fuel for the trash trucks, trash and yard waste totes, uniforms, and other small operating supplies. | Services - The
repair & maintenance budget includes R&M for the trash trucks. The majority of the budget for other charges & services is for landfill costs (approx. $1.2 million budgeted for 2022).
Landfill costs have continued to increase as the volume of trash collected rises year after year. However, the City does not charge residents based on the volume of trash picked up so
there is no additional revenue to help offset the increased costs. The City will continue to look for ways to be more efficient and/or raise more revenue. | Capital - Solid Waste's
capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The City
purchases new trash trucks through 5-year capital leases.
Cash Reserves Target
10% of Annual expenditures
68
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Solid Waste Capital Fund Number 611
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 946 34 - 550 1,346 1,346 (796) 245%
Debt Proceeds 375,000 758,270 1,430,000 1,559,726 1,559,726 1,559,726 - 100%
Interfund Transfers In 979,213 867,967 1,124,161 1,124,161 947,458 947,458 176,703 84%
Total Revenue 1,355,159 1,626,271 2,554,161 2,684,437 2,508,530 2,508,530 175,907 93%
Expenditures by Type
Services & Charges
Debt Service Principal 927,626 843,122 1,061,327 1,061,836 752,088 - 752,088 309,748 71%
Debt Service Interest & Fees 51,027 37,977 62,834 62,325 24,652 - 24,652 37,673 40%
Total Services & Charges 978,653 881,100 1,124,161 1,124,161 776,740 - 776,740 347,421 69%
Capital 53,416 354,135 1,430,000 2,338,861 758,270 1,294,726 2,052,996 285,865 88%
Total Expenditures 1,032,069 1,235,235 2,554,161 3,463,022 1,535,010 1,294,726 2,829,736 633,286 82%
Net Surplus / (Deficit) 323,090 391,036 - (778,585) 973,520 (321,206)
Beginning Cash Balance 64,925 388,126 779,163
Cash Adjustments 111 - -
Ending Cash Balance 388,126 779,163 578 1,752,312
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for capital expenditures and debt service related to the Solid Waste Division of the Department of Public Works. Some equipment is purchased
through capital leases which are paid off over 5 years.
This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed. Debt proceeds are from capital leases. The funds are held by an
escrow agent and expended upon the provision by the City of a proper claim form and invoice.
Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease
proceeds. The principal and interest expense budgeted is for capital lease payments for the trucks.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
69
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Water Works Operations Fund Number 620
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 19,530,007 19,423,624 20,020,371 20,020,371 14,753,506 14,753,506 5,266,865 74%
Interest Earnings 29,477 28,409 15,362 35,362 65,415 65,415 (30,053) 185%
Other Income 30,256 23,582 20,000 105,912 39,516 39,516 66,396 37%
Interfund Allocation Reimb 1,788,327 1,856,424 1,414,701 1,414,701 1,061,026 1,061,026 353,675 75%
Interfund Transfers In 83,727 656,984 - 294,102 294,627 294,627 (525) 100%
Total Revenue 21,461,793 21,989,022 21,470,434 21,870,448 16,214,089 16,214,089 5,656,358 74%
Expenditures by Type
Personnel
Salaries & Wages 3,387,258 3,192,897 3,894,196 3,894,196 2,647,062 - 2,647,062 1,247,134 68%
Fringe Benefits 1,442,985 1,353,254 1,764,581 1,764,581 1,133,732 - 1,133,732 630,849 64%
Total Personnel 4,830,243 4,546,151 5,658,777 5,658,777 3,780,795 - 3,780,795 1,877,983 67%
Supplies 1,266,625 1,039,704 1,531,847 2,287,196 1,214,409 137,496 1,351,905 935,291 59%
Services & Charges
Professional Services 850,848 749,968 656,560 1,288,208 633,591 208,622 842,213 445,995 65%
Printing & Advertising 2,209 2,029 10,359 8,119 2,067 - 2,067 6,052 25%
Utilities 752,924 774,893 825,700 825,700 663,399 - 663,399 162,301 80%
Repairs & Maintenance 388,841 465,164 446,700 599,744 261,711 76,320 338,031 261,713 56%
Education & Training 10,322 20,142 32,675 33,875 6,341 1,380 7,721 26,154 23%
Travel 2,754 - 18,750 8,750 - - - 8,750 0%
Other Services & Charges 2,998,135 2,896,198 3,079,422 3,693,275 2,069,553 267,387 2,336,940 1,356,335 63%
Debt Service Principal 401,882 296,671 201,048 201,048 201,048 - 201,048 - 100%
Debt Service Interest & Fees 15,525 8,064 3,132 3,132 3,131 - 3,131 1 100%
Total Services & Charges 5,423,441 5,213,129 5,274,346 6,661,850 3,840,842 553,708 4,394,550 2,267,301 66%
Operating Expenditures 11,520,310 10,798,983 12,464,970 14,607,823 8,836,046 691,204 9,527,250 5,080,575 65%
Bad Debt 99,420 51,503 100,000 100,000 1,056,261 - 1,056,261 (956,261) 1056%
Interfund
Interfund Allocations 2,184,334 2,267,793 2,342,714 2,342,714 1,757,036 - 1,757,036 585,678 75%
PILOT 1,629,442 1,611,201 1,613,639 1,613,639 1,613,639 - 1,613,639 - 100%
Interfund Transfers Out 5,166,931 4,951,702 6,649,430 6,649,430 5,002,367 - 5,002,367 1,647,063 75%
Total Interfund 8,980,707 8,830,696 10,605,783 10,605,783 8,373,042 - 8,373,042 2,232,741 79%
Total Expenditures 20,600,437 19,681,182 23,170,753 25,313,606 18,265,349 691,204 18,956,552 6,357,055 75%
Net Surplus / (Deficit) 861,356 2,307,840 (1,700,319) (3,443,158) (2,051,259) (2,742,463)
Beginning Cash Balance 4,204,418 4,840,727 6,550,457
Cash Adjustments (225,047) (598,110) -
Ending Cash Balance 4,840,727 6,550,457 3,107,299 4,386,508
Cash Reserves Target 1,030,022 984,059 1,265,680
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund was established to account for the revenues and operational expenses of the City-owned water utility. This fund also provides the monies for debt service obligations and capital
improvements through transfer of monies to other water utility funds. The water utility is run by the Water Works Division of the Department of Public Works. Water Works solely utilizes
groundwater to serve more than 112,000 customers. There are nine well fields which can produce water to be treated before making its way to homes and businesses via 550+ miles of
water main. Water Works staff regularly conducts thorough testing on the groundwater before, during and after treatment, as well as throughout the distribution system. Water being
distributed meets or exceeds all drinking water regulations.
The general source of the water utility's revenue comes from the water service that is provided to its customers. The last rate increase was approved in 2021 (ordinance no. 10797-21). The
purpose of the comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash
flow. The increases are based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. Changes to water rates are subject to approval of the Indiana
Utility Regulatory Commission (IURC). Charges for services revenue forecast assumptions remain conservative. Other Income consists of reimbursements and other miscellaneous type
sales. Interfund Allocation Reimbursement consists of the Utility Customer Service Allocation, which allocates the operational costs of the customer service department to benefiting
operations including Sewage Works (Fund #641), Solid Waste (Fund #610), and Project ReLeaf (Fund #655); and the Payroll Cost Allocation, which allocates a portion of wages and
benefits for positions that serve other divisions within the Department of Public Works. This fund also receives interest earnings from the other water utility funds (#624, 625, 626 and
629) for interest earned on cash balances in those funds that is subsequently transferred to this fund.
Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are
related to utility billing and collections. | Personnel - The personnel budget includes the wages and benefits for 68 full-time employees, and $86k for part-time and seasonal wages. |
Supplies - The supplies budget includes inventory such as replacement parts for water mains and hydrants, repair & maintenance materials, concrete supplies, water treatment chemicals,
laboratory supplies, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. | Services - The repair &
maintenance budget includes R&M for vehicles, equipment, buildings, and minor water infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for
the Water Works Division's facilities and distribution sites. Professional services include well cleaning, electrical services, large meter testing, evaluation studies, and more. Other charges &
services includes $1.1 million for various services associated with the utility's customer service billing and collections activities such as credit card processing fees, bill production and
mailing, and utility billing software charges. Other charges and services also includes $1.1 million for plumbing contractors for the Water Insurance Service Line Leak Program. | Debt
service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158). | Interfund
Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works Capital Fund
(#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629). | Payment in lieu of taxes (PILOT) is transferred to the
General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets. | Capital - Water Work's capital needs are tracked in a separate capital fund
(#622). Funds are transferred as needed to cover capital expenditures.
70
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Water Works Capital Fund Number 622
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 236,907 171,959 210,000 210,000 246,917 246,917 (36,917) 118%
Interest Earnings 51,626 50,372 2,173 32,000 91,139 91,139 (59,139) 285%
Other Income 9,568 11,040 - - 7,084 7,084 (7,084) -
Interfund Transfers In 3,862,000 3,373,000 3,987,000 3,971,704 2,990,250 2,990,250 981,454 75%
Total Revenue 4,160,101 3,606,371 4,199,173 4,213,704 3,335,390 3,335,390 878,314 79%
Expenditures by Type
Services & Charges
Professional Services 31,704 22,740 100,000 309,347 26,649 32,698 59,347 250,000 19%
Total Services & Charges 31,704 22,740 100,000 309,347 26,649 32,698 59,347 250,000 19%
Capital 726,784 1,511,591 8,887,000 12,425,940 1,279,232 5,928,075 7,207,308 5,218,632 58%
Bad Debt - (428) - - - - - - -
Total Expenditures 758,488 1,533,903 8,987,000 12,735,287 1,305,881 5,960,774 7,266,654 5,468,632 57%
Net Surplus / (Deficit) 3,401,613 2,072,468 (4,787,827) (8,521,583) 2,029,510 (3,931,264)
Beginning Cash Balance 4,187,432 7,652,044 9,672,979
Cash Adjustments 62,999 (51,533) -
Ending Cash Balance 7,652,044 9,672,979 1,151,396 11,692,235
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
2022 Adopted budget includes:
Equipment: $25,000
• (1) Trailer 20 ' Long for Dump Truck
Vehicles: $462,000
• (1) Tandem Axle Dump Truck - $275,000
• (2) Mini Cargo Vans - $66,000
• (1) Pickup Valve Truck - $65,000
• (2) Hybrid Vehicles - $56,000
Water Mains: $1,900,000
• New Main on Lathrop Street-Bendix Drive to
Portage Avenue - $888,000
• Water main, hydrant, and valve replacement -
$715,000
• New on Trail ROW-Dublin Street to Cripe
Street - $297,000
Water Meter Replacement - $4,000,000
System Renewal Projects- TBD - $2,500,000
Services for Capital Planning - $100,000
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established to account for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and
distribution mains, water meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures. This fund also receives revenue from a system
development fee: a one-time capital contribution charged to customers making a new connection to the water system.
71
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Water Works Customer Deposit Fund Number 624
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 11,222 7,493 - - 5,257 5,257 (5,257) -
Total Revenue 11,222 7,493 - - 5,257 5,257 (5,257) -
Expenditures
Interfund Transfers Out 16,448 7,493 - - - - - - -
Total Expenditures 16,448 7,493 - - - - - - -
Net Surplus / (Deficit)(5,227) - - - 5,257 5,257
Beginning Cash Balance 1,287,448 1,263,319 1,279,314
Cash Adjustments (18,903) 15,996 -
Ending Cash Balance 1,263,319 1,279,314 1,279,314 1,327,744
Cash Reserves Target 1,263,319 1,279,314 1,279,314
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 620 rather than transferring it.
Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation
methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
100% cash reserves for customer deposits
72
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Water Works Sinking (Debt Service) Fund Number 625
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 8,907 2,818 - - 6,649 6,649 (6,649) -
Interfund Transfers In 1,218,000 1,508,702 2,662,430 2,662,430 1,996,821 1,996,821 665,609 75%
Total Revenue 1,226,907 1,511,520 2,662,430 2,662,430 2,003,470 2,003,470 658,960 75%
Expenditures by Type
Services & Charges
Debt Service Principal 1,058,099 1,093,877 1,939,273 1,939,273 - - - 1,939,273 0%
Debt Service Interest & Fees 443,037 417,148 723,157 723,157 195,723 - 195,723 527,434 27%
Total Services & Charges 1,501,136 1,511,025 2,662,430 2,662,430 195,723 - 195,723 2,466,707 7%
Interfund Transfers Out 10,069 2,818 - - - - - - -
Total Expenditures 1,511,205 1,513,843 2,662,430 2,662,430 195,723 - 195,723 2,466,707 7%
Net Surplus / (Deficit) (284,298) (2,323) - - 1,807,747 1,807,747
Beginning Cash Balance 286,131 2,323 -
Cash Adjustments 491 - -
Ending Cash Balance 2,323 - - 1,803,842
Cash Reserves Target 2,323 - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Water Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover debt service obligations.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 620 rather than transferring it.
Current debt includes:
• 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
• 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
• 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
• 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
• 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
Historically, interest earned on this fund's cash balance was transferred to the Water Works Operations Fund (#620). In 2022, the City will change its interest earnings allocation
methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
No reserve requirement
73
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Water Works Bond Reserve Fund Number 626
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,438 8,191 - 22 5,679 5,679 (5,657) 25812%
Total Revenue 12,438 8,191 - 22 5,679 5,679 (5,657) 25812%
Expenditures
Interfund Transfers Out 20,000 8,188 - - - - - - -
Total Expenditures 20,000 8,188 - - - - - - -
Net Surplus / (Deficit)(7,562) 4 - 22 5,679 5,679
Beginning Cash Balance 1,427,971 1,422,800 1,422,804
Cash Adjustments 2,390 - -
Ending Cash Balance 1,422,800 1,422,804 1,422,826 1,425,347
Cash Reserves Target 1,422,800 1,422,804 1,422,826
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the
time of issuance. The debt service reserve amount is used towards the last debt service payment.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 620 rather than transferring it.
Historically, excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). In 2022, the City will change its interest earnings allocation
methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
100% cash reserves per bond covenants
74
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Water Works Operations & Maintenance Reserve Fund Number 629
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 25,426 17,168 - - 11,696 11,696 (11,696) -
Interfund Transfers In 16,931 - - 15,296 15,296 15,296 - 100%
Total Revenue 42,357 17,168 - 15,296 26,992 26,992 (11,696) 176%
Expenditures
Interfund Transfers Out 37,210 17,168 - - - - - - -
Total Expenditures 37,210 17,168 - - - - - - -
Net Surplus / (Deficit)5,147 - - 15,296 26,992 26,992
Beginning Cash Balance 2,902,529 2,912,652 2,912,652
Cash Adjustments 4,976 - -
Ending Cash Balance 2,912,652 2,912,652 2,927,948 2,933,035
Cash Reserves Target 2,572,765 2,455,404 3,111,318
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Water Works Operations Fund (#620). This serves as fiscal protection
against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the water utility's ability to meet financial commitments.
If this fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will transfer funds to increase the cash reserves.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 620 rather than transferring it.
Once this fund's cash balance met the reserve requirement, any excess interest earned was transferred to the Water Works Operations Fund (#620).
In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 620 rather than transferring it.
Cash Reserves Target
16.67% of annual operating expenses in Fund
620, net of transfers
75
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Sewer Repair Insurance Fund Number 640
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 672,463 697,338 659,500 659,500 525,596 525,596 133,905 80%
Interest Earnings 18,620 12,053 16,020 16,020 16,046 16,046 (26) 100%
Other Income - - - - - - - -
Interfund Transfers In - - - 48,167 48,167 48,167 - 100%
Total Revenue 691,083 709,391 675,520 723,687 589,809 589,809 133,879 82%
Expenditures by Type
Personnel
Salaries & Wages 116,128 119,441 128,227 128,227 89,992 - 89,992 38,235 70%
Fringe Benefits 51,106 52,566 55,297 55,297 42,023 - 42,023 13,274 76%
Total Personnel 167,234 172,007 183,524 183,524 132,016 - 132,016 51,509 72%
Supplies 26,545 34,659 65,500 65,500 36,839 - 36,839 28,661 56%
Services & Charges
Printing & Advertising - - 350 350 - - - 350 0%
Repairs & Maintenance 507,227 422,857 401,000 641,000 383,715 - 383,715 257,285 60%
Other Services & Charges 6,875 - - - - - - - -
Total Services & Charges 514,102 422,857 401,350 641,350 383,715 - 383,715 257,635 60%
Operating Expenditures 707,880 629,522 650,374 890,374 552,570 - 552,570 337,805 62%
Bad Debt 3,705 1,891 6,500 6,500 56,121 - 56,121 (49,621) 863%
Interfund Allocations 84,511 91,901 96,195 96,195 72,146 - 72,146 24,049 75%
Total Expenditures 796,097 723,314 753,069 993,069 680,837 - 680,837 312,233 69%
Net Surplus / (Deficit) (105,014) (13,923) (77,549) (269,382) (91,029) (91,029)
Beginning Cash Balance 2,173,605 2,052,857 2,003,861
Cash Adjustments (15,735) (35,074) -
Ending Cash Balance 2,052,857 2,003,861 1,734,479 1,922,403
Cash Reserves Target 199,024 180,829 248,267
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established in 1980 (ordinance 6811-80) to account for the repair and/or replacement of private sewer connections. The Sewer Insurance program is funded by a
monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the homeowner's responsibility. This program helps
residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete root infiltration, etc. that requires excavation work
- a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City pays the rest.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
Personnel - The personnel budget includes the wages and benefits for two (2) full-time employees. | Supplies - The supplies budget includes materials, uniforms, and other small
operating supplies. | Services - The repair & maintenance budget includes $400k for outside contracted work and $1,000 for R&M for equipment.
Cash Reserves Target
25% of Annual expenditures
76
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Sewage Works Operations Fund Number 641
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 36,969,565 38,772,010 38,398,950 38,398,950 30,393,392 30,393,392 8,005,558 79%
Interest Earnings 80,803 69,545 10,333 77,000 163,729 163,729 (86,729) 213%
Other Income 36,100 276,595 5,142 92,480 106,609 106,609 (14,129) 115%
Interfund Allocation Reimb 446,759 449,895 463,761 463,761 347,821 347,821 115,940 75%
Interfund Transfers In 77,322 1,697,758 - 414,387 415,513 415,513 (1,126) 100%
Total Revenue 37,610,549 41,265,804 38,878,186 39,446,578 31,427,065 31,427,065 8,019,514 80%
Expenditures by Division
Sewers 5,816,750 6,803,434 6,687,529 7,988,649 6,072,364 1,029,996 7,102,360 886,289 89%
Concrete Crew 416,511 466,063 556,545 558,385 384,771 241 385,012 173,373 69%
Wastewater 33,360,472 29,353,258 32,667,861 36,415,625 25,359,600 1,739,836 27,099,436 9,316,188 74%
Organic Resources 1,587,652 1,326,459 1,508,008 1,548,840 1,130,252 105,161 1,235,413 313,427 80%
Total Expenditures 41,181,385 37,949,214 41,419,943 46,511,498 32,946,987 2,875,234 35,822,221 10,689,277 77%
Expenditures by Type
Personnel
Salaries & Wages 4,716,820 4,777,198 5,469,187 5,469,187 3,736,061 - 3,736,061 1,733,126 68%
Fringe Benefits 1,973,822 1,956,552 2,367,307 2,367,307 1,540,265 - 1,540,265 827,042 65%
Total Personnel 6,690,642 6,733,749 7,836,494 7,836,494 5,276,326 - 5,276,326 2,560,168 67%
Supplies 1,666,866 1,569,805 2,038,904 2,730,949 1,684,836 216,289 1,901,126 829,823 70%
Services & Charges
Professional Services 849,692 399,309 210,000 1,815,767 460,520 1,245,409 1,705,929 109,837 94%
Printing & Advertising 849 1,623 6,749 6,749 963 - 963 5,786 14%
Utilities 1,101,420 1,160,652 1,322,556 1,322,556 959,219 - 959,219 363,337 73%
Repairs & Maintenance 1,455,801 1,677,510 2,115,850 2,939,159 1,301,211 111,115 1,412,326 1,526,832 48%
Education & Training 12,122 15,176 36,500 36,374 15,406 3,235 18,641 17,733 51%
Travel 6,202 356 38,000 39,500 7,980 583 8,563 30,937 22%
Other Services & Charges 2,439,052 3,157,093 2,079,655 4,022,106 1,232,649 1,282,297 2,514,945 1,507,160 63%
Debt Service Principal 514,260 294,414 188,483 188,483 188,482 - 188,482 1 100%
Debt Service Interest & Fees 16,278 7,815 2,936 2,936 2,935 - 2,935 1 100%
Total Services & Charges 6,395,675 6,713,948 6,000,729 10,373,629 4,169,366 2,642,639 6,812,006 3,561,624 66%
Operating Expenditures 14,753,183 15,017,502 15,876,127 20,941,072 11,130,529 2,858,929 13,989,458 6,951,615 67%
Capital - - - 26,610 20,610 16,305 36,915 (10,305) 139%
Bad Debt 158,420 83,831 225,000 225,000 1,690,319 - 1,690,319 (1,465,319) 751%
Interfund
Interfund Allocations 5,645,332 6,312,945 6,081,041 6,081,041 4,560,781 - 4,560,781 1,520,260 75%
PILOT 4,592,349 4,543,120 4,465,686 4,465,686 4,465,686 - 4,465,686 - 100%
Interfund Transfers Out 16,032,102 11,991,816 14,772,089 14,772,089 11,079,063 - 11,079,063 3,693,026 75%
Total Interfund 26,269,783 22,847,881 25,318,816 25,318,816 20,105,530 - 20,105,530 5,213,286 79%
Total Expenditures 41,181,385 37,949,214 41,419,943 46,511,498 32,946,987 2,875,234 35,822,221 10,689,277 77%
Net Surplus / (Deficit) (3,570,836) 3,316,590 (2,541,757) (7,064,920) (1,519,923) (4,395,156)
Beginning Cash Balance 15,409,455 11,466,153 13,825,371
Cash Adjustments (372,465) (957,372) -
Ending Cash Balance 11,466,153 13,825,371 6,760,451 12,735,810
Cash Reserves Target 2,059,069 1,897,461 2,325,575
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund was established to account for the operations of the following divisions of the Department of Public Works: Wastewater - Facilitates the collection, treatment, and disposal
of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge plant, the interceptor sewer system, the combined sewer overflow
(CSO) system and the remote sewage lift stations. | Sewers - Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the
sanitary and storm lines, Sewers also maintains around 10,000 catch basins, inlets, and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized
camera system that enables real-time viewing of the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect
the public. Sewers also mows and upkeeps the City’s retention ponds. | Organic Resources - Recycles collected yard waste, leaves, and brush for compost and mulch products.
This fund receives revenue from charges for utility services for the City's residents. The last rate increase was approved in 2021 (ordinance no. 10797-21). The purpose of the
comprehensive rate adjustment is to provide a multi-year plan that meets the operational and capital needs of the utilities, gradually adjusting rates to generate sufficient cash flow. The
increases are based on recommendations of a comprehensive utility long-term rate plan commissioned by the City. The ordinance also established the Utility Assistance Program
(UAP), to provide discounts to qualifying low-income customers. The program is funded by a monthly fee charged to all customers, starting out at $1.75 per month with the option to
increase it gradually over the years to support the program as needed. Interfund Allocation Reimbursement is the Payroll Cost Allocation, which allocates a portion of wages and
benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out to the following Public Works divisions: Streets (Fund
#202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew. This fund also receives interest earnings from the other sewage works funds (#643 & 654) for
interest earned on cash balances in those funds that is subsequently transferred to this fund.
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which
processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 89 full-time employees, and $243k for part-time and
seasonal wages. | Supplies - Includes supplies needed to operate the wastewater treatment plant, such as water treatment chemicals, laboratory supplies, repair & maintenance
materials, fuel for vehicles and equipment, hardware supplies such as small tools & equipment, office supplies, and other small operating supplies. Also includes supplies for sewer
repair & maintenance and the operations of Organic Resources. | Services - The repair & maintenance budget includes R&M for vehicles, equipment, buildings, and minor sewer
infrastructure repairs. The utilities budget includes the costs of electric, natural gas, and water for the wastewater treatment plant facilities, organic resources, and 50% of the utilities
costs for the Public Works Service Center (utilized by Sewers). The other 50% is paid for by the Streets division which is budgeted in the Motor Vehicle Highway Fund (#202).
Professional services include contract lab analysis and biomonitoring that cannot be completed in-house. Other charges & services includes contractual services for main line repairs
and engineering projects for storm/sanitary sewer system repair/rehab/stabilization. | Debt service principal and interest payments are for capital leases used to purchase vehicles
and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152, 158, & 164). | Interfund Transfers Out include transfers to the Sewage Works Sinking Fund
(#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642) to fund capital expenditures.| Payment in lieu of taxes (PILOT) is
transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Works' capital assets. | Capital - Sewage Works' capital needs are tracked in a
separate capital fund (#642). Funds are transferred as needed to cover capital expenditures.
77
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Sewage Works Capital Fund Number 642
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 547,367 539,730 339,000 339,000 94,711 94,711 244,289 28%
Interest Earnings 137,764 87,851 1,399 42,500 118,167 118,167 (75,667) 278%
Other Income 17,342 24,656 - - 19,550 19,550 (19,550) -
Interfund Transfers In 7,911,000 5,946,370 3,693,000 3,874,147 2,950,897 2,950,897 923,250 76%
Total Revenue 8,613,472 6,598,607 4,033,399 4,255,647 3,183,326 3,183,326 1,072,322 75%
Expenditures by Type
Services & Charges
Professional Services - - 2,400,000 2,400,000 15,525 38,250 53,775 2,346,225 98%
Total Services & Charges - - 2,400,000 2,400,000 15,525 38,250 53,775 2,346,225 2%
Capital 4,248,134 6,048,729 8,293,000 12,214,348 2,868,050 2,230,621 5,098,671 7,115,677 42%
Bad Debt - (1,031) - - - - - - -
Total Expenditures 4,248,134 6,047,698 10,693,000 14,614,348 2,883,575 2,268,871 5,152,446 9,461,902 35%
Net Surplus / (Deficit)4,365,338 550,908 (6,659,601) (10,358,701) 299,751 (1,969,121)
Beginning Cash Balance 9,417,064 13,821,218 14,359,708
Cash Adjustments 38,815 (12,418) -
Ending Cash Balance 13,821,218 14,359,708 4,001,007 14,688,527
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the purchase of capital equipment and to fund major renovations/restorations for the following divisions of the Department of Public Works:
Wastewater, Sewers, Organic Resources, and Concrete Crew.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures. This fund also receives revenue from a system
development fee: a one-time capital contribution charged to customers making a new connection to the water system. Additionally, this fund receives revenue from the selling of RINs
(renewable identification numbers) credits that are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are obligated to produce a
certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant digester to fuel its Solid
Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be used for transportation.
2022 adopted budget includes:
Capital Equipment
Wastewater:
• (1) Connect Van - $30,000
• (1) Utility Cart - $18,000
• (2) Portable Generators & Trailers - $120,000
Organic Resources:
• (3) Front End Loaders - $310,000
Sewers Division:
• (1) Excavator - $300,000
• (1) Sewer Camera Truck - $425,000
• (1) Truck-4WD/crew cab - $60,000
• (2) Compressors - $30,000
Capital Projects
Wastewater Treatment Plant (WWTP) Upgrades:
• WWTP Plant/Secondary Projects - $5.0 million
• WWTP Secondary Plant Improvements - $1.4 million
• LTCP/CSO Tank Design WWTP - $1.0 million
Sewers:
• Sewer Lining Projects - $2.0 million
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
78
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Sewage Works Operations & Maintenance Reserve Fund Number 643
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 48,416 32,719 - - 22,173 22,173 (22,173) -
Interfund Transfers In - - - - - - - -
Total Revenue 48,416 32,719 - - 22,173 22,173 (22,173) -
Expenditures
Interfund Transfers Out 71,004 32,719 - - - - - - -
Total Expenditures 71,004 32,719 - - - - - - -
Net Surplus / (Deficit)(22,588) - - - 22,173 22,173
Beginning Cash Balance 5,563,851 5,550,801 5,550,801
Cash Adjustments 9,538 - -
Ending Cash Balance 5,550,801 5,550,801 5,550,801 5,560,445
Cash Reserves Target 4,192,386 4,327,098 5,290,960
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to hold cash reserves equivalent to two months of budgeted operating expenses in the Sewage Works Operations Fund (#641). This serves as fiscal
protection against the risk of revenue shortfalls, emergencies, and other economic risks that may impact the sewage works' ability to meet financial commitments.
If this fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will transfer funds to increase the cash reserves.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 641 rather than transferring it.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641).
In 2022, the City will change its interest earnings allocation methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it.
Cash Reserves Target
16.67% of annual operating expenses in Fund
641, net of transfers
79
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Sewage Sinking (Debt Service) Fund Number 649
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 41,998 19,986 12,075 - 28,502 28,502 (28,502) -
Debt Proceeds 5,743,815 14,339,893 - - - - - -
Interfund Transfers In 8,110,581 7,845,090 11,079,089 11,107,089 8,337,313 8,337,313 2,769,776 75%
Total Revenue 13,896,394 22,204,969 11,091,164 11,107,089 8,365,815 8,365,815 2,741,274 75%
Expenditures by Type
Services & Charges
Debt Service Principal 11,716,557 20,236,844 8,699,185 8,699,185 - - - 8,699,185 0%
Debt Service Interest & Fees 1,948,613 1,779,749 2,379,904 2,407,904 634,491 - 634,491 1,773,413 26%
Total Services & Charges 13,665,170 22,016,593 11,079,089 11,107,089 634,491 - 634,491 10,472,598 6%
Interfund Transfers Out - 1,509,210 - - - - - - -
Total Expenditures 13,665,170 23,525,803 11,079,089 11,107,089 634,491 - 634,491 10,472,598 6%
Net Surplus / (Deficit)231,224 (1,320,833) 12,075 - 7,731,324 7,731,324
Beginning Cash Balance 1,087,745 1,320,833 -
Cash Adjustments 1,865 - -
Ending Cash Balance 1,320,833 - - 7,714,602
Cash Reserves Target 1,320,833 - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for the payment of debt service obligations for Sewage Works, including bond principal and interest payments and paying agent fees.
This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover debt service obligations. This fund also receives revenue from interest
earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641).
In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the
2011 Sewage Works Revenue Bonds (debt schedule #93). The par amount of the bonds were $12,450,000 with a premium of $1,889,893 a total of $14,339,893. The funds were
deposited into this fund to be used to pay off the 2009 and 2011 debt in December 2021.
Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the Sewage Works Operations Fund (#641).
Current debt includes:
• 2012 Sewage Works Revenue Bonds - final payment December 1, 2032, (debt schedule #101)
• 2013A Sewage Works Revenue Bonds - final payment December 1, 2024 , (debt schedule #105)
• 2015 Sewage Works Revenue Bonds, Refunding 2006 & 2007 - final payment December 1, 2025, (debt schedule #145)
• 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment December 1, 2030, (debt schedule #80)
• 2021 Sewage Works Revenue Bonds, Refunding 2009 & 2011 - final payment December 1, 2031 (debt schedule #219)
The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the
refunding were used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in
principal and interest over the remaining life of the bonds.
The 2021 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2009 and 2011 debt. The proceeds from the issuance of the refunding were
used to pay off of the original debt. The payoff was $15.1 million in principal and $323k in interest. The refunding saved the City approximately $3.5 million in principal and interest
over the remaining life of the bonds.
Cash Reserves Target
No reserve requirement
80
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Sewage Debt Service Reserve Fund Number 653
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 20,901 271 36,647 36,647 14,978 14,978 21,669 41%
Interfund Transfers In - 1,509,210 - - - - - -
Total Revenue 20,901 1,509,481 36,647 36,647 14,978 14,978 21,669 41%
Expenditures by Type
Interfund Transfers Out 322,566 1,749,971 - - - - - - -
Total Expenditures 322,566 1,749,971 - - - - - - -
Net Surplus / (Deficit)(301,665) (240,490) 36,647 36,647 14,978 14,978
Beginning Cash Balance 4,291,915 3,990,250 3,749,760
Cash Adjustments - - -
Ending Cash Balance 3,990,250 3,749,760 3,786,407 3,756,275
Cash Reserves Target 3,990,250 3,749,760 3,786,407
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 (ordinance 9966-09) to be the repository for the City's Sewage Works bond debt service reserves as required by bond documents. The required cash
balance is determined by the debt service financing arrangements at the time of issuance. The debt service reserve amount is used towards the last debt service payment.
This fund receives revenue from interest earned on the fund's cash balance. Starting in 2022, interest earned on the cash balance in this fund will be subsequently transferred to the
Sewage Works Operations Fund (#641).
A new debt service reserve requirement was established for the 2021 Sewage Works Refunding Revenue Bonds (debt schedule #219) in the amount of $1,509,210. This amount was
transferred from the Sewage Works Sinking Fund (#649) in 2021.
The debt service reserve amount is used towards the last debt service payment. Bond principal and interest payments are accounted for in the Sewage Works Sinking Fund (#649).
In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to
be used towards the refunding.
In 2021, the City issued the 2021 Sewage Works Refunding Revenue Bonds to refund the 2009 Sewage Works State Revolving Loan Fund (SRF) Loan (debt schedule #70) and the
2011 Sewage Works Revenue Bonds (debt schedule #93). The remaining debt service reserve ($1,749,971) for the 2009 and 2011 debt was transferred to the Sewage Works Debt
Service Fund #649 to be used towards the pay off of the debt in December 2021.
Cash Reserves Target
100% cash reserves per bond covenants
81
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Sewage Works Customer Deposit Fund Number 654
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,641 4,446 - - 4,379 4,379 (4,379) -
Total Revenue 4,641 4,446 - - 4,379 4,379 (4,379) -
Expenditures
Interfund Transfers Out 6,318 4,446 - - - - - - -
Total Expenditures 6,318 4,446 - - - - - - -
Net Surplus / (Deficit)(1,677) - - - 4,379 4,379
Beginning Cash Balance 413,157 649,073 903,840
Cash Adjustments 237,593 254,768 -
Ending Cash Balance 649,073 903,840 903,840 1,125,067
Cash Reserves Target 649,073 903,840 903,840
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into Fund 641 rather than transferring it.
Historically, interest earned on this fund's cash balance was transferred to the Sewage Works Operations Fund (#641). In 2022, the City will change its interest earnings allocation
methodology to deposit interest earned by this fund directly into Fund 641 rather than transferring it.
Cash Reserves Target
100% cash reserves for customer deposits
82
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Project ReLeaf Fund Number 655
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 446,136 466,321 451,610 451,610 341,375 341,375 110,235 76%
Interest Earnings 4,176 2,322 2,244 2,244 2,790 2,790 (546) 124%
Interfund Transfers In - - - 36,158 36,158 36,158 - 100%
Total Revenue 450,312 468,643 453,854 490,012 380,323 380,323 109,689 78%
Expenditures by Type
Personnel
Salaries & Wages 56,338 40,726 83,136 83,136 7,970 - 7,970 75,167 10%
Fringe Benefits 4,376 3,115 6,360 6,360 702 - 702 5,659 11%
Total Personnel 60,714 43,841 89,496 89,496 8,671 - 8,671 80,826 10%
Supplies 4,764 3,980 7,250 7,250 - - - 7,250 0%
Services & Charges
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Operating Expenditures 65,478 47,821 96,746 96,746 8,671 - 8,671 88,076 9%
Bad Debt 2,634 1,793 6,500 6,500 41,604 - 41,604 (35,104) 640%
Interfund
Interfund Allocations 42,385 37,736 46,462 46,462 34,847 - 34,847 11,615 75%
Interfund Transfers Out 300,000 500,000 300,000 300,000 225,000 - 225,000 75,000 75%
Total Interfund 342,385 537,736 346,462 346,462 259,847 - 259,847 86,615 75%
Total Expenditures 410,497 587,350 449,708 449,708 310,121 - 310,121 139,587 69%
Net Surplus / (Deficit) 39,815 (118,707) 4,146 40,304 70,202 70,202
Beginning Cash Balance 398,183 425,913 282,057
Cash Adjustments (12,085) (25,149) -
Ending Cash Balance 425,913 282,057 322,361 360,414
Cash Reserves Target 102,624 146,838 112,427
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This was established to account for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division.
This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up
program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the
practice of burning leaves. Burning leaves impacts air quality and can cause house/wildfires.
(Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05)
Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to
ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service.
This fund also receives revenue from interest earned on the fund's cash balance.
The personnel budget includes the wages and benefits for the seasonal employees who perform the leaf pick-up work during the fall and spring. Interfund Transfers Out are for
supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by other funds. Currently, the leaf pickup program does not fund itself and the City has been spending
down this fund's cash balance.
Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the
Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operations Fund (#641) for supervisory wages, supplies, fuel, vactor repairs,
and other expenses paid for by Fund 641. In 2022, the transfer will be made to Fund #202 going forward.
Cash Reserves Target
25% of Annual expenditures
83
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Storm Sewer Fund Number 667
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 1,037,898 1,064,337 1,147,200 1,147,200 776,662 776,662 370,538 68%
Intergov./ Grants - 68,000 - - - - - -
Interest Earnings 4,831 7,492 4,172 6,000 15,564 15,564 (9,564) 259%
Other Income - - - 12,000 12,000 12,000 - 100%
Interfund Transfers In - - - 73,642 73,642 73,642 - 100%
Total Revenue 1,042,729 1,139,829 1,151,372 1,238,842 877,868 877,868 360,974 71%
Expenditures by Type
Services & Charges
Professional Services 11,085 74,572 200,000 457,213 161,097 193,206 354,304 102,909 77%
Other Services & Charges - - - - - - - - -
Total Services & Charges 11,085 74,572 200,000 457,213 161,097 193,206 354,304 102,909 77%
Capital 90,050 436,855 824,000 1,814,243 597,728 784,575 1,382,303 431,940 76%
Bad Debt 3,186 175 - - 81,250 - 81,250 (81,250) -
Total Expenditures 104,322 511,602 1,024,000 2,271,456 840,075 977,781 1,817,857 453,599 80%
Net Surplus / (Deficit) 938,407 628,227 127,372 (1,032,614) 37,792 (939,989)
Beginning Cash Balance 124,406 1,032,916 1,604,154
Cash Adjustments (29,898) (56,988) -
Ending Cash Balance 1,032,916 1,604,154 571,540 1,963,404
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water
fee revenue and expense of that revenue on storm water projects.
- The storm sewer system consists of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control
facilities designed for the collection, control, transport or discharge of stormwater. A storm water utility fee is a fee that produces revenue dedicated to improving drainage, controlling
flooding, improving water quality and implementing regulations.
The original storm water fee structure was a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019. In
August 2021, the Common Council passed ordinance no. 10797-21 to change the rates. Effective January 1, 2022, the residential flat rate remains $2 per month however the non-
residential rate will change as follows: Tier 1-$5, Tier-2 $8, Tier 3-$10, Tier 4-$16, and Tier 5-$20. The ordinance allows for the storm water rates to increase incrementally from 2022
through 2025.
In 2021, the City received a $68,000 grant from the Indiana Department of Natural Resources - Lake and River Enhancement Program Division of Wildlife to be used towards the
Northshore Bank Stabilization Project.
The 2022 budget for stormwater projects include $200,000 for professional services and $824,000 identified for storm sewer projects, drainage projects, downspout disconnection plan
and misc. repairs. In 2021, projects included work on the South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
84
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Police State Seizures Fund Number 216
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,678 22,670 5,000 5,000 4,802 4,802 198 96%
Interest Earnings 1,895 993 896 896 1,451 1,451 (555) 162%
Other Income 18 - - - - - - -
Interfund Transfers In - 7,636 - - - - - -
Total Revenue 6,591 31,299 5,896 5,896 6,253 6,253 (357) 106%
Expenditures by Type
Services & Charges
Education & Training - - 10,000 10,000 - - - 10,000 0%
Other Services & Charges - - 12,000 12,000 - - - 12,000 0%
Total Services & Charges - - 22,000 22,000 - - - 22,000 0%
Capital 31,753 71,043 22,500 22,500 - - - 22,500 0%
Total Expenditures 31,753 71,043 44,500 44,500 - - - 44,500 0%
Net Surplus / (Deficit)(25,162) (39,744) (38,604) (38,604) 6,253 6,253
Beginning Cash Balance 238,323 213,569 173,825
Cash Adjustments 409 - -
Ending Cash Balance 213,569 173,825 135,221 179,673
Cash Reserves Target 7,938 17,761 11,125
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies' authorized sale of confiscated property.
This fund receives revenue from the state or local agencies' authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the
processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are typically budgeted for law enforcement training and various Police Department expenses. In recent years, the Police Department has used this fund to purchase one to
two vehicles each year. The Police Department has continued to spend down the cash balance in this fund in order to alleviate some of the burden on its operating budget in the
General Fund (#101).
Cash Reserves Target
25% of Annual expenditures
85
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Police Curfew Violations Fund Number 218
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 768 - - - 171 171 (171) -
Interest Earnings 115 82 - 8 8 8 - 99%
Total Revenue 883 82 - 8 178 178 (171) 2231%
Expenditures by Type
Interfund Transfers Out - - 18,799 18,799 14,059 - 14,059 4,740 75%
Total Expenditures - - 18,799 18,799 14,059 - 14,059 4,740 75%
Net Surplus / (Deficit)883 82 (18,799) (18,791) (13,880) (13,880)
Beginning Cash Balance 12,894 13,799 13,880
Cash Adjustments 22 - 4,911
Ending Cash Balance 13,799 13,880 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 8135-90) to account for monies received from Juvenile Positive Assistance.
This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash
balance.
In recent years, this fund has received very little revenue. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and
this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
86
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Law Enforcement Continuing Education Fund Number 220
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 41,980 - 252,783 306,193 306,193 (53,410) 121%
Charges for Services 148,550 115,024 115,000 115,000 101,784 101,784 13,216 89%
Fines, Forfeitures, and Fees 92,751 89,648 101,200 101,200 81,318 81,318 19,882 80%
Interest Earnings 3,849 2,229 4,889 3,005 4,824 4,824 (1,819) 161%
Donations 2,000 500 1,000 1,000 - - 1,000 0%
Other Income 11,555 2,970 - 1,884 1,884 1,884 - 100%
Interfund Transfers In - 73,512 352,373 352,373 218,353 218,353 134,020 62%
Total Revenue 258,705 325,862 574,462 827,245 714,356 714,356 112,889 86%
Expenditures by Type
Supplies 62,084 193,652 137,000 228,199 184,494 14,339 198,833 29,366 87%
Services & Charges
Professional Services 1,136 188 - 2,000 1,929 - 1,929 71 96%
Education & Training 81,558 131,259 90,000 165,375 154,509 240 154,749 10,626 94%
Travel 20,646 28,840 51,500 36,745 41,478 - 41,478 (4,734) 113%
Other Services & Charges 31,421 69,045 59,250 57,250 52,517 879 53,396 3,854 93%
Total Services & Charges 134,762 229,333 200,750 261,370 250,433 1,119 251,552 9,817 96%
Capital - - - 40,000 26,338 9,193 35,531 4,469 89%
Bad Debt 54 - - - - - - - -
Interfund Transfers Out - - - 19,000 19,000 - 19,000 - 100%
Total Expenditures 196,900 422,985 337,750 548,568 480,264 24,651 504,916 43,652 92%
Net Surplus / (Deficit) 61,806 (97,123) 236,712 278,677 234,092 209,441
Beginning Cash Balance 421,276 483,549 378,981
Cash Adjustments 467 (7,445) -
Ending Cash Balance 483,549 378,981 657,658 627,340
Cash Reserves Target 49,225 105,746 137,142
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 6974-81) to fund the continuing education for the officers of the South Bend Police Department.
This fund is funded by fees from accident reports and fines for false alarm and loud noise ordinance violations. Starting in 2022, this fund will receive the following revenue sources
previously accounted for in other police special revenue funds: state and federal grant revenue, charges for services from the enforcement courses offered to other police departments
who pay a fee to attend the training (formerly in Fund #294), impound towing fees (formerly Fund #295), and donations for the Police K-9 unit (formerly in Fund #705). This fund
also receives revenue from interest earned on the fund's cash balance. Previously, this fund received revenue from gun permit application fees; however, a change in State legislation
eliminated this revenue source. Effective July 1, 2021, the City of South Bend and other municipalities can no longer charge a fee for processing gun permit applications. This change
negatively impacts the South Bend Police Department as gun permit fees accounted for $45k-$60k in revenue in this fund annually.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. Starting in 2022, this fund will also account
for grant related activities or grant funded purchases previously accounted for in other police special revenue funds.
Cash Reserves Target
25% of Annual expenditures
87
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Local Income Tax - Public Safety Fund Number 249
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 9,703,297 9,391,746 8,826,957 9,168,554 6,992,279 6,992,279 2,176,275 76%
Interest Earnings 33,595 25,015 10,000 10,000 17,581 17,581 (7,581) 176%
Total Revenue 9,736,892 9,416,761 8,836,957 9,178,554 7,009,861 7,009,861 2,168,694 76%
Expenditures by Department
Police Department 4,619,654 4,737,560 6,344,523 6,344,523 4,880,400 - 4,880,400 1,464,123 77%
Fire Department 4,330,886 4,880,453 6,344,524 6,344,524 4,880,400 - 4,880,400 1,464,124 77%
Total Expenditures 8,950,540 9,618,013 12,689,047 12,689,047 9,760,800 - 9,760,800 2,928,247 77%
Expenditures by Type
Personnel
Salaries & Wages 6,703,431 7,651,358 12,689,047 12,689,047 9,760,800 - 9,760,800 2,928,247 77%
Fringe Benefits 2,247,109 1,966,655 - - - - - - -
Total Personnel 8,950,540 9,618,013 12,689,047 12,689,047 9,760,800 - 9,760,800 2,928,247 77%
Total Expenditures 8,950,540 9,618,013 12,689,047 12,689,047 9,760,800 - 9,760,800 2,928,247 77%
Net Surplus / (Deficit) 786,352 (201,253) (3,852,090) (3,510,493) (2,750,939) (2,750,939)
Beginning Cash Balance 3,253,787 4,045,717 3,844,465
Cash Adjustments 5,578 - -
Ending Cash Balance 4,045,717 3,844,465 333,972 1,090,539
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts. This fund can only be used to pay for Public
Safety personnel wages and benefits. (Resolution 3980-09, Indiana Code IC 6-3.6-6-8)
This fund receives the Public Safety portion of the City's Local Income Tax (LIT) revenue distribution. The City adopted a special income tax of one quarter of one percent (0.25%) to
be used solely for the salaries of public safety positions that were formerly paid by property taxes. Local income tax revenue distributions are determined annually by the Indiana Dept
of Local Government Finance (DLGF). Local income tax revenue is distributed by St. Joseph County monthly.
Because this fund can only be used to pay for public safety personnel, the City budgets for the salaries and benefits for as many sworn police officers and firefighters as this fund’s
revenue can support. This reduces the public safety personnel expenses in the General Fund (#101). This fund's cash balance has grown in recent years due to unanticipated
supplemental income tax distributions; therefore, the City plans to spend down the excess cash during 2022.
Cash Reserves Target
No reserve requirement
88
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Police Take Home Vehicle Fund Number 278
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,480 14,640 5,720 20,720 32,980 32,980 (12,260) 159%
Interest Earnings 5,998 4,038 5,434 5,434 5,900 5,900 (466) 109%
Total Revenue 11,478 18,678 11,154 26,154 38,880 38,880 (12,726) 149%
Expenditures by Type
Services & Charges
Other Services & Charges 8,690 270 50,000 50,000 - - - 50,000 0%
Total Services & Charges 8,690 270 50,000 50,000 - - - 50,000 0%
Interfund Transfers Out 49,087 - - - - - - - -
Total Expenditures 57,777 270 50,000 50,000 - - - 50,000 0%
Net Surplus / (Deficit)(46,299) 18,408 (38,846) (23,846) 38,880 38,880
Beginning Cash Balance 725,194 681,823 698,546
Cash Adjustments 2,928 (1,685) -
Ending Cash Balance 681,823 698,546 674,700 735,772
Cash Reserves Target 750,000 750,000 750,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of
Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of
suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the
fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
Cash Reserves Target
Set dollar amount of $750,000
This fund was established (ordinance 9919-09) to receive monies collected from South Bend Police Department Officers participating in the City's Take Home Vehicle Program. The
City shall use all monies deposited into this fund to pay the costs and expenses associated with claims arising from use of program vehicles occurring while officers are not on duty.
89
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Police Block Grants Fund Number 280
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 36 24 - 2 2 2 - 119%
Total Revenue 36 24 - 2 2 2 - 119%
Expenditures by Type
Interfund Transfers Out - - 4,338 4,338 4,165 - 4,165 173 96%
Total Expenditures - - 4,338 4,338 4,165 - 4,165 173 96%
Net Surplus / (Deficit) 36 24 (4,338) (4,336) (4,162) (4,162)
Beginning Cash Balance 4,095 4,138 4,162
Cash Adjustments 7 - 174
Ending Cash Balance 4,138 4,162 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue.
In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses
previously accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going
forward.
Cash Reserves Target
No reserve requirement
90
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Fire Department Capital Fund Number 287
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 75,000 - - - - -
Charges for Services 2,514,908 1,905,360 1,837,850 1,892,852 1,479,033 1,479,033 413,819 78%
Fines, Forfeitures, and Fees - 300 - - - - - -
Interest Earnings 9,151 8,474 9,023 9,023 13,669 13,669 (4,646) 151%
Debt Proceeds 1,660,000 210,000 2,310,000 2,355,000 1,355,000 1,355,000 1,000,000 58%
Other Income 8,244 1,334 - 19,998 35,574 35,574 (15,576) 178%
Interfund Transfers In - - - - - - - -
Total Revenue 4,192,303 2,125,468 4,231,873 4,276,873 2,883,276 2,883,276 1,393,597 67%
Expenditures by Type
Supplies - - - - - - - - -
Services & Charges
Debt Service Principal 343,971 662,651 1,132,508 1,132,950 669,930 - 669,930 463,020 59%
Debt Service Interest & Fees 31,114 36,120 82,708 82,266 25,310 - 25,310 56,956 31%
Total Services & Charges 375,085 698,771 1,215,216 1,215,216 695,240 - 695,240 519,976 57%
Capital 1,925,268 1,029,049 2,610,000 4,834,466 671,760 1,665,073 2,336,833 2,497,633 48%
Interfund Transfers Out 746,231 750,306 748,657 748,657 748,656 - 748,656 1 100%
Total Expenditures 3,046,584 2,478,126 4,573,873 6,798,339 2,115,657 1,665,073 3,780,730 3,017,610 56%
Net Surplus / (Deficit) 1,145,719 (352,658) (342,000) (2,521,466) 767,619 (897,454)
Beginning Cash Balance 1,962,214 3,111,296 2,758,339
Cash Adjustments 3,364 (300) -
Ending Cash Balance 3,111,296 2,758,339 236,873 3,522,079
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10339-14) to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major
construction projects. This fund is also used to repay debt issued for capital purchases and capital improvements, such as vehicle/equipment capital leases and bonds.
In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph County for the City providing EMS services. Revenue received from
various grants for equipment or other capital is deposited here. This fund also receives revenue from interest earned on the fund's cash balance.
Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span,
generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire
Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear. | Debt Service - The principal
and interest expense budgeted is for capital lease payments for vehicles and equipment purchased through 5-year capital leases.| Interfund Transfers Out includes transfers to debt
service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment February 1, 2033, debt schedule #116) and 2018
General Obligation Bonds-Fire Station #9 (final payment January 15, 2038, debt schedule #168).
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
91
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Emergency Medical Services Operating Fund Number 288
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 10,316 - - - - - - -
Other Income 797 - - - - - - -
Total Revenue 11,113 - - - - - - -
Expenditures by Type
Supplies 1,468 - - - - - - - -
Services & Charges
Professional Services 1,292 - - - - - - - -
Repairs & Maintenance 42,719 - - - - - - - -
Education & Training 4,778 - - - - - - - -
Other Services & Charges 50,224 - - - - - - - -
Total Services & Charges 99,013 - - - - - - - -
Bad Debt 4,722 - - - - - - - -
Interfund Transfers Out 1,716,684 607,079 - - - - - - -
Total Expenditures 1,821,886 607,079 - - - - - - -
Net Surplus / (Deficit)(1,810,773) (607,079) - - - -
Beginning Cash Balance 2,520,160 607,079 -
Cash Adjustments (102,309) - -
Ending Cash Balance 607,079 - - -
Cash Reserves Target - - -
Fund Purpose:
This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical
Services division and reflected a portion of the cost associated with operating ambulances.
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were
moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47
firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related
to billing are accounted for in separate division in the General Fund. The remaining cash balance in Fund 288 was transferred to the General Fund (#101) during 2021.
Cash Reserves Target
No reserve requirement
92
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Haz-Mat Fund Number 289
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - - 10,000 10,000 3,000 3,000 7,000 30%
Interest Earnings 243 165 256 256 230 230 26 90%
Other Income - - - - - - - -
Total Revenue 243 165 10,256 10,256 3,230 3,230 7,026 31%
Expenditures by Type
Supplies - - 10,000 10,000 200 - 200 9,800 2%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - 10,000 10,000 200 - 200 9,800 2%
Net Surplus / (Deficit)243 165 256 256 3,030 3,030
Beginning Cash Balance 27,647 27,937 28,102
Cash Adjustments 47 - -
Ending Cash Balance 27,937 28,102 28,358 28,069
Cash Reserves Target - - 2,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7748-87) to account for the monies generated by the South Bend Fire Department's response to hazardous materials incidents. The monies
accumulated in this fund may be expended for the replacement, repair, or purchase of Haz-Mat equipment, for training and supplies and to defray the expense of Haz-Mat related
activities. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department.
By ordinance, the South Bend Fire Department charges businesses for hazardous materials response. Funding is entirely dependent on the number of billable hazardous material
responses in any given calendar year. This fund also receives revenue from interest earned on the fund's cash balance.
In recent years, this fund has been used to purchase supplies for the Haz-Mat response team. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
93
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Indiana River Rescue Fund Number 291
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 54,600 94,550 90,000 90,000 82,805 82,805 7,195 92%
Interest Earnings 2,955 1,993 2,991 2,991 2,832 2,832 159 95%
Other Income - 1,300 - - - - - -
Total Revenue 57,555 97,843 92,991 92,991 85,637 85,637 7,354 92%
Expenditures by Type
Supplies 16,731 32,702 24,000 73,475 53,532 1,925 55,457 18,018 75%
Services & Charges
Professional Services - - -
Printing & Advertising - - 1,300 1,300 - - - 1,300 0%
Education & Training 425 13,608 9,000 22,000 20,766 - 20,766 1,234 94%
Travel 2,524 1,483 15,000 2,000 - - - 2,000 0%
Repairs & Maintenance - 4,210 43,000 10,584 7,796 - 7,796 2,788 74%
Other Services & Charges - 1,133 - - 575 - 575 (575) -
Total Services & Charges 2,949 20,433 68,300 35,884 29,137 - 29,137 6,747 81%
Capital - - - - - - - - -
Total Expenditures 19,679 53,135 92,300 109,359 82,669 1,925 84,594 24,765 77%
Net Surplus / (Deficit) 37,876 44,708 691 (16,368) 2,968 1,044
Beginning Cash Balance 293,325 330,404 360,311
Cash Adjustments (797) (14,800) -
Ending Cash Balance 330,404 360,311 343,943 359,127
Cash Reserves Target 4,920 13,284 27,340
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically
2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of
instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and its
unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It allows for realistic but controlled training
in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue." Class lectures will provide a background in theory and concepts that enables
students to go directly to the water. Students become familiar with such equipment as inflatable boats, outboards, rescue ropes, rope rescue systems & necessary personal gear. Many
of the teaching sites have actual accident histories.
This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the maintenance and repair of rescue equipment and supplies for river rescue training. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
94
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Police Grants Fund Number 292
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - -
Total Revenue - - - - - - - -
Expenditures by Type
Interfund Transfers Out - - 26,716 26,716 26,716 - 26,716 1 100%
Total Expenditures - - 26,716 26,716 26,716 - 26,716 1 100%
Net Surplus / (Deficit)- - (26,716) (26,716) (26,716) (26,716)
Beginning Cash Balance 26,716 26,716 26,716
Cash Adjustments - - -
Ending Cash Balance 26,716 26,716 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific federal grants for the Police Department.
Historically, this fund received grant revenue.
In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses
previously accounted for in this fund will be accounted for in Fund #220. Federal grant revenue and expenditures for the Police Department will be tracked in Fund #220 going
forward.
Cash Reserves Target
No reserve requirement
95
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Regional Police Academy Fund Number 294
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 9,350 19,625 - - - - - -
Interest Earnings 1,106 819 - 83 83 83 - 100%
Total Revenue 10,456 20,444 - 83 83 83 - 100%
Expenditures by Type
Supplies 214 - - - - - - - -
Services & Charges
Other Services & Charges 2,943 100 - - - - - - -
Total Services & Charges 2,943 100 - - - - - - -
Interfund Transfers Out - - 175,000 175,000 146,411 - 146,411 28,589 84%
Total Expenditures 3,157 100 175,000 175,000 146,411 - 146,411 28,589 84%
Net Surplus / (Deficit) 7,299 20,344 (175,000) (174,917) (146,328) (146,328)
Beginning Cash Balance 118,481 125,984 146,328
Cash Adjustments 203 - 28,589
Ending Cash Balance 125,984 146,328 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7104-82) to account for revenues and expenditures related to the advancement of present and future police officers and funds the cost of course
material and instructors at the South Bend Police Academy.
This fund received revenue from the enforcement courses offered to other police departments who pay a fee to attend the training.
Expenditures were for seminars, travel, lectures, and career days. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education Fund
(#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
96
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name COPS MORE Grant Fund Number 295
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 180,998 103,213 - - - - - -
Fines, Forfeitures, and Fees 6,919 7,312 - - - - - -
Interest Earnings 594 432 - 30 30 30 - 100%
Other Income 260 120 - - - - - -
Total Revenue 188,771 111,077 - 30 30 30 - 100%
Expenditures by Type
Supplies 86,905 16,331 - - - - - - -
Services & Charges
Other Services & Charges 12,317 6,214 - - - - - - -
Total Services & Charges 12,317 6,214 - - - - - - -
Capital 185,805 116,658 - 20,808 - 20,808 20,808 - 100%
Interfund Transfers Out - - 125,000 125,000 24,566 - 24,566 100,434 20%
Total Expenditures 285,026 139,203 125,000 145,808 24,566 20,808 45,375 100,434 31%
Net Surplus / (Deficit) (96,255) (28,126) (125,000) (145,778) (24,536) (45,345)
Beginning Cash Balance 169,439 73,474 45,349
Cash Adjustments 290 - 100,429
Ending Cash Balance 73,474 45,349 - 20,813
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established (7015-82) to track the Community Oriented Police Program but has been expanded to track other federal grants related to the Police Department.
In recent years, this fund has also been used to track donations and their associated expenditures.
This fund received revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the
Making Officer Redeployment Effective (MORE) program. This fund also received revenue from impound towing fees.
Expenditures included grant related activities and grant funded purchases. In 2022, the cash balance in this fund will be transferred into the Law Enforcement Continuing Education
Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
97
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Police Federal Drug Enforcement Fund Number 299
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - 57,919 25,000 70,027 70,785 70,785 (758) 101%
Interest Earnings 723 192 697 697 541 541 156 78%
Interfund Transfers In - - - 19,000 19,000 19,000 - 100%
Total Revenue 723 58,110 25,697 89,724 90,326 90,326 (602) 101%
Expenditures by Type
Supplies - - 6,000 46,000 34,145 - 34,145 11,855 74%
Services & Charges
Professional Services - - - 10,000 9,999 - 9,999 1 100%
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - 10,000 9,999 - 9,999 1 100%
Capital 31,000 - 22,500 22,500 - 15,835 15,835 6,665 70%
Interfund Transfers Out - 81,148 - - - - - - -
Total Expenditures 31,000 81,148 28,500 78,500 44,144 15,835 59,979 18,521 76%
Net Surplus / (Deficit) (30,277) (23,037) (2,803) 11,224 46,182 30,347
Beginning Cash Balance 113,552 83,275 60,237
Cash Adjustments - - -
Ending Cash Balance 83,275 60,237 71,461 106,420
Cash Reserves Target 7,750 20,287 19,625
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and
training.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives
revenue from interest earned on the fund's cash balance.
Expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
Cash Reserves Target
25% of Annual expenditures
98
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Transfers In 341,231 345,306 344,157 344,157 344,156 344,156 1 100%
Total Revenue 341,231 345,306 344,157 344,157 344,156 344,156 1 100%
Expenditures by Type
Services & Charges
Debt Service Principal 195,000 205,000 210,000 210,000 210,000 - 210,000 - 100%
Debt Service Interest & Fees 146,231 140,306 134,157 134,157 134,156 - 134,156 1 100%
Total Services & Charges 341,231 345,306 344,157 344,157 344,156 - 344,156 1 100%
Total Expenditures 341,231 345,306 344,157 344,157 344,156 - 344,156 1 100%
Net Surplus / (Deficit) - - - - - -
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series
2018 (debt schedule #168). The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire
Training Center. The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net
interest rate of 3.065%. The capital expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451).
This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments.
Debt service payments are due on January 15 and July 15. The final bond payment is due January 15, 2038.
Cash Reserves Target
No reserve requirement
99
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,981 1,857 - 1,250 2,589 2,589 (1,339) 207%
Total Revenue 2,981 1,857 - 1,250 2,589 2,589 (1,339) 207%
Expenditures by Type
Capital 89,311 - - - - - - - -
Total Expenditures 89,311 - - - - - - - -
Net Surplus / (Deficit)(86,330) 1,857 - 1,250 2,589 2,589
Beginning Cash Balance 399,877 314,233 316,090
Cash Adjustments 686 - -
Ending Cash Balance 314,233 316,090 317,340 317,962
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9
and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders is recorded in the
2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of
3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects.
Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2,
and accommodate up to seven assigned firefighters per day.
The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an
approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
100
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Fire Pension Fund Number 701
Fund Type Pension Trust Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,323,533 4,101,279 4,521,259 4,061,778 4,061,778 4,061,778 - 100%
Interest Earnings 2,205 1,809 11 311 514 514 (203) 165%
Other Income - - - 3,922 3,922 3,922 - 100%
Total Revenue 4,325,739 4,103,087 4,521,270 4,066,011 4,066,214 4,066,214 (203) 100%
Expenditures by Type
Personnel
Salaries & Wages 4,205,078 4,131,672 4,576,038 4,576,038 3,090,955 - 3,090,955 1,485,083 68%
Total Personnel 4,205,078 4,131,672 4,576,038 4,576,038 3,090,955 - 3,090,955 1,485,083 68%
Supplies - - 100 100 - - - 100 0%
Services & Charges
Professional Services 3,500 3,500 6,000 14,000 8,767 - 8,767 5,233 63%
Travel - - 350 350 - - - 350 0%
Other Services & Charges 679 1,296 1,400 1,400 919 - 919 481 66%
Total Services & Charges 4,179 4,796 7,750 15,750 9,686 - 9,686 6,064 61%
Total Expenditures 4,209,256 4,136,468 4,583,888 4,591,888 3,100,641 - 3,100,641 1,491,247 68%
Net Surplus / (Deficit) 116,482 (33,381) (62,618) (525,877) 965,573 965,573
Beginning Cash Balance 336,501 453,561 420,180
Cash Adjustments 577 - -
Ending Cash Balance 453,561 420,180 (105,697) 1,397,753
Cash Reserves Target 420,926 413,647 459,189
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the 1925 & 1937 pension plans for retired South Bend firefighters and receives reimbursement from the State of Indiana.
"Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget
year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this
fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget in the General Fund (#101).
Cash Reserves Target
10% of Annual expenditures
101
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Police Pension Fund Number 702
Fund Type Pension Trust Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,048,813 5,950,693 6,057,740 6,015,102 6,010,721 6,010,721 4,381 100%
Interest Earnings 3,126 2,305 4,310 4,310 695 695 3,615 16%
Other Income 6,284 4,119 2,000 2,000 1,527 1,527 473 76%
Total Revenue 6,058,223 5,957,118 6,064,050 6,021,412 6,012,943 6,012,943 8,469 100%
Expenditures by Type
Personnel
Salaries & Wages 6,186,554 5,958,435 6,049,340 6,049,340 4,481,262 - 4,481,262 1,568,078 74%
Total Personnel 6,186,554 5,958,435 6,049,340 6,049,340 4,481,262 - 4,481,262 1,568,078 74%
Supplies - - - - - - - - -
Services & Charges
Professional Services 3,500 3,500 6,500 6,500 3,500 - 3,500 3,000 54%
Travel - - 500 500 - - - 500 0%
Other Services & Charges 945 829 1,400 1,400 741 - 741 659 53%
Total Services & Charges 4,445 4,329 8,400 8,400 4,241 - 4,241 4,159 50%
Total Expenditures 6,190,998 5,962,764 6,057,740 6,057,740 4,485,503 - 4,485,503 1,572,237 74%
Net Surplus / (Deficit)(132,776) (5,646) 6,310 (36,328) 1,527,440 1,527,440
Beginning Cash Balance 698,148 566,569 560,923
Cash Adjustments 1,197 - -
Ending Cash Balance 566,569 560,923 524,595 2,088,362
Cash Reserves Target 619,100 596,276 605,774
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the 1925 & 1937 pension plans for retired South Bend police officers and receives reimbursement from the State of Indiana.
"Pension relief" payments from the Indiana Public Retirement System (INPRS) are an actuarial estimate of the current budget year's payments and an adjustment of the prior budget
year's estimate to the actual payments made during the prior year, including certain administrative costs. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired police officers or surviving spouses and for death benefits paid out. Retiree health insurance payments are not paid through this
fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Police Department budget in the General Fund (#101).
Cash Reserves Target
10% of Annual expenditures
102
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Police K-9 Unit Fund Number 705
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 21 14 - 1 1 1 - 139%
Donations - - - - - - - -
Total Revenue 21 14 - 1 1 1 - 139%
Expenditures by Type
Interfund Transfers Out - - 2,520 2,520 2,436 - 2,436 84 97%
Total Expenditures - - 2,520 2,520 2,436 - 2,436 84 97%
Net Surplus / (Deficit)21 14 (2,520) (2,519) (2,435) (2,435)
Beginning Cash Balance 2,395 2,420 2,435
Cash Adjustments 4 - 84
Ending Cash Balance 2,420 2,435 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7945-88) to account for donations for the Police K-9 unit and track expenditures of those funds.
This fund received donations for the Police K-9 unit. In recent years, there have been no donations.
The donations are to be spent on supplies or services directly related to the Police K-9 unit. In 2022, the cash balance in this fund will be transferred into the Law Enforcement
Continuing Education Fund (#220) and this fund will be discontinued. Revenues and expenses previously accounted for in this fund will be accounted for in Fund #220.
Cash Reserves Target
No reserve requirement
103
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Parks & Recreation Fund Number 201
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 9,566,845 10,271,000 10,580,413 10,580,413 5,801,008 5,801,008 4,779,405 55%
Intergov./ Shared Revenues 904,581 911,437 953,848 953,848 427,491 427,491 526,357 45%
Intergov./ Grants 648,098 200,000 - - - - - -
Licenses & Permits - 253 - 250 295 295 (45) 118%
Charges for Services 2,760,462 2,922,965 3,196,581 3,108,794 2,934,565 2,934,565 174,229 94%
Fines, Forfeitures, and Fees - 12 - - 24 24 (24) -
Interest Earnings 7,167 20,758 50,000 15,000 30,895 30,895 (15,895) 206%
Debt Proceeds - - 269,000 1,290,000 1,290,000 1,290,000 - 100%
Donations 1,061,421 912,899 1,000,000 1,061,000 640,829 640,829 420,171 60%
Other Income 127,858 132,135 314,941 377,287 202,027 202,027 175,260 54%
Interfund Transfers In 800,000 1,232,541 119,221 119,221 89,416 89,416 29,805 75%
Total Revenue 15,876,432 16,604,000 16,484,004 17,505,813 11,416,550 11,416,550 6,089,263 65%
Expenditures by Division
Park Administration 1,499,024 1,528,718 1,137,939 1,138,336 809,893 552 810,444 327,892 71%
Park Maintenance 6,962,316 6,987,490 7,542,027 9,202,281 6,299,602 537,686 6,837,288 2,364,993 74%
Golf Courses 1,501,398 1,700,799 1,831,495 1,856,271 1,570,070 64,664 1,634,735 221,537 88%
Recreational Experiences 2,773,309 2,683,314 2,444,112 2,480,739 1,861,160 24,040 1,885,200 595,539 76%
Community Programming - - 1,604,980 1,627,786 858,898 1,622 860,520 767,267 53%
Development & Promotions 882,516 911,174 921,648 1,119,622 780,235 72,267 852,501 267,121 76%
Park Projects & Capital 1,041,871 460,817 300,000 1,696,920 352,631 960,108 1,312,739 384,182 77%
Potawatomi Zoo 700,000 701,965 701,803 701,803 701,352 - 701,352 451 100%
Total Expenditures 15,360,434 14,974,277 16,484,004 19,823,760 13,233,841 1,660,938 14,894,779 4,928,982 75%
Expenditures by Type
Personnel
Salaries & Wages 6,015,996 5,799,795 6,516,670 6,573,570 4,762,991 - 4,762,991 1,810,579 72%
Fringe Benefits 2,133,462 2,037,827 2,319,980 2,333,053 1,603,181 - 1,603,181 729,872 69%
Total Personnel 8,149,458 7,837,623 8,836,650 8,906,623 6,366,173 - 6,366,173 2,540,451 71%
Supplies 1,173,909 1,372,042 1,514,568 1,548,573 1,268,158 92,510 1,360,667 187,906 88%
Services & Charges
Professional Services 192,616 114,458 324,780 197,717 147,984 39,178 187,162 10,555 95%
Printing & Advertising 102,375 155,635 258,800 410,334 301,527 75,778 377,305 33,029 92%
Utilities 790,831 930,114 781,304 780,304 745,019 - 745,019 35,285 95%
Repairs & Maintenance 515,084 636,277 584,034 578,559 483,936 22,613 506,548 72,011 88%
Education & Training 11,167 15,827 25,425 29,925 17,487 2,999 20,485 9,440 68%
Travel 3,355 5,123 33,400 30,425 10,467 8,533 19,000 11,425 62%
Grants & Subsidies 715,000 715,000 715,000 715,000 715,000 - 715,000 - 100%
Other Services & Charges 685,769 565,456 684,573 959,254 746,129 135,382 881,511 77,743 92%
Debt Service Principal 504,636 452,898 291,946 387,683 316,843 - 316,843 70,840 82%
Debt Service Interest & Fees 47,338 31,020 34,076 28,339 21,945 - 21,945 6,394 77%
Total Services & Charges 3,568,171 3,621,808 3,733,338 4,117,540 3,506,337 284,481 3,790,818 326,722 92%
Operating Expenditures 12,891,538 12,831,473 14,084,556 14,572,736 11,140,667 376,991 11,517,658 3,055,079 79%
Capital 1,030,272 474,790 569,000 3,420,576 720,338 1,283,947 2,004,285 1,416,291 59%
Bad Debt 5,606 - - - - - - - -
Interfund
Interfund Allocations 1,421,220 1,668,015 1,830,448 1,830,448 1,372,836 - 1,372,836 457,612 75%
Interfund Transfers Out 11,799 - - - - - - - -
Total Interfund 1,433,019 1,668,015 1,830,448 1,830,448 1,372,836 - 1,372,836 457,612 75%
Total Expenditures 15,360,434 14,974,277 16,484,004 19,823,760 13,233,841 1,660,938 14,894,779 4,928,982 75%
Net Surplus / (Deficit) 515,998 1,629,723 - (2,317,947) (1,817,291) (3,478,229)
Beginning Cash Balance 3,649,543 4,156,004 5,865,858
Cash Adjustments (9,538) 80,130 -
Ending Cash Balance 4,156,004 5,865,858 3,547,911 4,136,791
Cash Reserves Target 3,840,108 3,743,569 4,955,940
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operation of the Parks & Recreation side of the Department of Venues, Parks & Arts (VPA). Its purpose is to provide quality spaces, places, and experiences
within the City. There are several operational divisions within the department: Administration, Maintenance, Golf Courses, Recreational Experiences, Community Programming, and
Development & Promotions.
This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is
derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a
donation of $450,000 from the Pokagon Band of the Potawatomi. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars was completed in 2020.
Interfund transfers from the Local Income Tax Certified Shares Fund (#404) help subsidize operations.
Personnel - From 2021 to 2022, several personnel accounting changes will be made to better assign personnel costs to the divisions for which the employees serve (see the Personnel
Summary for more details). | Accounting Changes - Prior to 2022, the Recreation Division's budget accounted for the activities of recreational experiences and community
programming. In 2022, the activities of community programming will be split out into a separate division budget. Community programming includes the costs for running the City-
owned community centers managed by VPA. The Recreation Division will be renamed Recreational Experiences and its budget will include the costs for operating the O'Brien Fitness
Center, Howard Park, along with VPA's athletics and aquatics activities. | Capital - In 2019 and 2020, capital expenditures reflect the use of the Regional Cities, Leighton Foundation,
and Pokagon Band funds for the Howard Park renovation project. The decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and
the use of the noted grants and donations.
Cash Reserves Target
25% of Annual expenditures
104
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Morris PAC / Palais Royale Marketing Fund Number 273
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 3,535 4,983 - - - - - -
Interest Earnings 648 453 - 43 43 43 - 99%
Donations - 500 - - - - - -
Total Revenue 4,183 5,936 - 43 43 43 - 99%
Expenditures by Type
Services & Charges
Printing & Advertising 832 7,648 - - - - - - -
Total Services & Charges 832 7,648 - - - - - - -
Interfund Transfers Out - - 100,000 100,000 74,852 - 74,852 25,148 75%
Total Expenditures 832 7,648 100,000 100,000 74,852 - 74,852 25,148 75%
Net Surplus / (Deficit) 3,351 (1,712) (100,000) (99,957) (74,809) (74,809)
Beginning Cash Balance 73,045 76,521 74,809
Cash Adjustments 125 - 25,148
Ending Cash Balance 76,521 74,809 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9768-07) as a separate, non-reverting fund to receive monies from solicitation of funds for commercial promotion sponsorships such as
commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to the Morris Performing Arts Center and Palais Royale. All sums so collected and
deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts Center and Palais Royale.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously
accounted for in this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred
to the new fund.
Revenue for this fund was collected through donations and sponsorships. This fund also received revenue from interest earned on the fund's cash balance.
Expenditures were for advertisements and promotional services. The City advertised on the local area digital billboards, but also secured sponsorships to help fund the advertising
displayed on them.
Cash Reserves Target
No reserve requirement
105
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Morris PAC Self-Promotion Fund Number 274
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 37,554 37,223 - - - - - -
Interest Earnings 1,818 1,355 - 150 150 150 - 100%
Total Revenue 39,372 38,578 - 150 150 150 - 100%
Expenditures by Type
Services & Charges
Printing & Advertising 1,100 - - - - - - - -
Total Services & Charges 1,100 - - - - - - - -
Interfund Transfers Out - - 410,000 410,000 264,160 - 264,160 145,840 64%
Total Expenditures 1,100 - 410,000 410,000 264,160 - 264,160 145,840 64%
Net Surplus / (Deficit) 38,272 38,578 (410,000) (409,850) (264,010) (264,010)
Beginning Cash Balance 186,839 225,432 264,010
Cash Adjustments 320 - 145,840
Ending Cash Balance 225,432 264,010 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10569-17) to account for the revenue and expenditures related to events and activities that the Morris Performing Arts Center self-promotes or
self-sponsors.
In 2022, the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The revenue and expenditures previously
accounted for in this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602) and the remaining cash balance in this fund will be transferred
to the new fund.
This fund received revenue from a ticket surcharge. The ticket surcharge fee is $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris PAC
Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also received revenue from interest earned on the fund's cash balance.
Expenditures were for marketing and advertising for the Morris Performing Arts Center.
Cash Reserves Target
No reserve requirement
106
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2017 Parks Bond Debt Service Fund Number 312
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,087,915 1,116,956 1,100,842 1,100,842 632,556 632,556 468,286 57%
Intergov./ Shared Revenues 63,774 68,319 48,786 48,786 32,012 32,012 16,774 66%
Interest Earnings (244) 500 1,176 1,176 253 253 923 21%
Total Revenue 1,151,444 1,185,775 1,150,804 1,150,804 664,820 664,820 485,983 58%
Expenditures by Type
Services & Charges
Debt Service Principal 785,000 825,000 830,000 830,000 830,000 - 830,000 - 100%
Debt Service Interest & Fees 387,965 364,190 339,368 339,368 339,365 - 339,365 3 100%
Total Services & Charges 1,172,965 1,189,190 1,169,368 1,169,368 1,169,365 - 1,169,365 3 100%
Total Expenditures 1,172,965 1,189,190 1,169,368 1,169,368 1,169,365 - 1,169,365 3 100%
Net Surplus / (Deficit) (21,521) (3,415) (18,564) (18,564) (504,545) (504,545)
Beginning Cash Balance 208,740 187,578 184,163
Cash Adjustments 358 - -
Ending Cash Balance 187,578 184,163 165,599 (320,382)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10580-18) to collect a separate property tax levy that is used to pay for the semi-annual payment of debt service principal and interest to the
bondholders of the 2017 Park District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds
after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects.
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame
debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax.
The bonds are to be repaid over 15 with with debt service payments due on January 15 and July 15 and the final payment due January 15, 2033. Property taxes are assumed to come in
to cover the debt service payments through the life of the bond.
Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471).
Cash Reserves Target
No reserve requirement
107
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Coveleski Stadium Capital Fund Number 401
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - - 25,000 25,000 274 274 24,727 1%
Interest Earnings 144 58 109 109 1 1 108 1%
Total Revenue 144 58 25,109 25,109 274 274 24,835 1%
Expenditures by Type
Services & Charges
Repairs & Maintenance 15,099 10,183 25,000 25,715 16,937 - 16,937 8,778 66%
Total Services & Charges 15,099 10,183 25,000 25,715 16,937 - 16,937 8,778 66%
Capital - - - - - - - - -
Total Expenditures 15,099 10,183 25,000 25,715 16,937 - 16,937 8,778 66%
Net Surplus / (Deficit) (14,955) (10,125) 109 (606) (16,663) (16,663)
Beginning Cash Balance 25,850 11,685 814
Cash Adjustments 790 (746) -
Ending Cash Balance 11,685 814 208 (15,849)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7492-85) to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend. The fund is
administered by the Department of Venues, Parks & Arts.
Revenues are in the form of compensation received by the City based on stadium attendance.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
108
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Professional Sports Convention Development Area Fund Number 413
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - 775,414 1,500,000 1,500,000 1,224,586 1,224,586 275,414 82%
Interest Earnings - 218 - 3,000 7,362 7,362 (4,362) 245%
Total Revenue - 775,632 1,500,000 1,503,000 1,231,948 1,231,948 271,052 82%
Expenditures by Type
Capital - - 1,500,000 3,917,170 1,100,817 1,486,180 2,586,998 1,330,172 66%
Total Expenditures - - 1,500,000 3,917,170 1,100,817 1,486,180 2,586,998 1,330,172 66%
Net Surplus / (Deficit)- 775,632 - (2,414,170) 131,131 (1,355,049)
Beginning Cash Balance - - 775,632
Cash Adjustments - - -
Ending Cash Balance - 775,632 (1,638,538) 926,623
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established in 2021 (Resolution 4917-21) to account for the reinstatement of the Professional Sports Convention Development Area (PSCDA) in downtown South
Bend. The PSCDA was originally established in 1997 (Resolution 2519-97) to fund debt service and improvements at the College Football Hall of Fame. The City received PSCDA tax
revenue for the original area from January 1998 through December 2017. The original PSCDA included the College Football Hall of Fame, Century Center, Four Winds Field at
Stanley Coveleski Stadium, Morris Performing Arts Center, Palais Royale Ballroom, and the Studebaker National Museum. The revised PSCDA expanded the tax area, adding the Aloft
Hotel, the Courtyard by Marriott South Bend, Downtown, the Doubletree Hotel, Howard Park including its Community Center and the Howard Park Public House, and the campus
of Indiana University South Bend.
The Indiana Department of Revenue collects a portion of state sales tax and income taxes (covered taxes) generated in the professional sports convention development area (PSCDA).
The taxes are remitted on a monthly basis to St. Joseph County which remits it to the City of South Bend. The maximum amount of covered taxes that may be captured in the PSCDA
is $2 million per year per IC 36-7-31.8-10(e). The allocation provisions shall expire July 1, 2041. Because this is a new source of tax revenue, the City is budgeting conservatively at $1.5
million per year.
The PSCDA tax revenue shall be used for capital improvements or financing of capital improvements for any facility that is owned by the City and is used as one of the following: a
professional sports franchise for practice or competitive sporting events, a facility used principally for convention or tourism related events, a museum, a facility used for public
attractions of national significance, a performing arts venue (IC 36-7-31.38-8 (a)(2)).
Initially, the City plans to use the PSCDA to fund capital improvements at Four Winds Field at Coveleski Stadium in downtown South Bend, a baseball stadium for the South Bend
Cubs minor league baseball team.
109
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Morris Performing Arts Center Capital Fund Number 416
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - - 500,000 - - - - -
Charges for Services 37,554 37,223 85,000 - - - - -
Interest Earnings 3,981 1,057 6,811 6,811 8,062 8,062 (1,251) 118%
Debt Proceeds - - - 6,501,890 6,501,890 6,501,890 - 100%
Interfund Transfers In 175,579 1,800,000 - - - - - -
Total Revenue 217,114 1,838,280 591,811 6,508,701 6,509,952 6,509,952 (1,251) 100%
Expenditures by Type
Supplies - 14,811 25,000 25,000 - - - 25,000 0%
Services & Charges
Professional Services - - - 34,910 25,230 4,770 30,000 4,910 86%
Printing & Advertising - 90 - - - - - - -
Repairs & Maintenance 90,471 - 25,000 25,000 - - - 25,000 0%
Debt Service Interest & Fees - - - 359,274 359,274 - 359,274 - 100%
Total Services & Charges 90,471 90 25,000 419,184 384,504 4,770 389,274 29,910 93%
Capital 346,394 113,550 - 8,031,800 2,352,578 4,711,092 7,063,670 968,130 88%
Total Expenditures 436,865 128,451 50,000 8,475,984 2,737,082 4,715,862 7,452,943 1,023,040 88%
Net Surplus / (Deficit) (219,751) 1,709,829 541,811 (1,967,283) 3,772,870 (942,992)
Beginning Cash Balance 422,125 203,098 1,912,926
Cash Adjustments 724 - -
Ending Cash Balance 203,098 1,912,926 (54,357) 5,984,548
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 7292-84) to receive monies to be used solely for the purpose of renovating, remodeling, or otherwise improving the facilities of the Morris
Performing Arts Center (MPAC).
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical
equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
In 2022, the City issued bonds to fund capital improvement projects at the Morris. The South Bend Redevelopment Authority Lease Rental Revenue Bonds of 2022 were closed on
March 2, 2022 with a par amount of $6,395,000 and a premium of $106,890. The net proceeds after bond issuance costs were $6.1 million. The bonds have a net interest rate of
3.064%. The bonds are backed by hotel/motel tax revenue. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The bonds
will be repaid over a period of 25 years with the first debt service payment due on August 1, 2022 and the final payment due on February 1, 2046. Debt service payments are tracked in
the South Bend Redevelopment Authority Debt Service Fund (#752).
Prior to 2022, this fund received revenue from a ticket surcharge fee of $1.00 per ticket sold at the Morris Performing Arts Center for qualified events (ordinance 9094-00). In 2022,
the Morris Performing Arts Center's operations will be moved into an enterprise fund due to the nature of the Morris' activities. The ticket surcharge revenue previously deposited into
this fund will be moved to the newly created Morris Performing Arts Center Operations Fund (#602). This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair.
The Morris is celebrating its 100 year anniversary in 2022 and is planning for major renovations consisting of certain energy savings improvements, renovations to the floor and seating,
and other improvements. Funding will be provided by donations to be raised by the Venues, Parks & Arts Foundation. Additionally, the City issued revenue bonds to help fund the
capital improvements.
Cash Reserves Target
No reserve requirement
110
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Palais Royale Historic Preservation Fund Number 450
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 6,477 12,078 8,000 8,000 7,860 7,860 140 98%
Interest Earnings 617 493 247 320 810 810 (490) 253%
Total Revenue 7,094 12,571 8,247 8,320 8,670 8,670 (350) 104%
Expenditures by Type
Services & Charges
Repairs & Maintenance 34,160 - 35,000 35,000 - - - 35,000 0%
Total Services & Charges 34,160 - 35,000 35,000 - - - 35,000 0%
Capital - - - - - - - - -
Total Expenditures 34,160 - 35,000 35,000 - - - 35,000 0%
Net Surplus / (Deficit)(27,066) 12,571 (26,753) (26,680) 8,670 8,670
Beginning Cash Balance 107,792 80,911 93,481
Cash Adjustments 185 - -
Ending Cash Balance 80,911 93,481 66,801 101,922
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9706-06) for the sole purpose of assisting with the continued historic preservation, maintenance and repair of the Palais Royale building and
related facilities.
This fund receives a 2% percent historic preservation charge assessed on all services provided in connection with the use and rental of Palais Royale facilities from functions held at the
Palais (excluding fund raising events presented by not-for-profits). This fund also receives revenue from interest earned on the fund's cash balance.
Repairs/improvements needed include wall repairs (interior and exterior), including painting, light fixtures, etc.
Cash Reserves Target
No reserve requirement
111
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Zoo Bond Capital Fund Number 453
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 293 - - - 139 139 (139) -
Debt Proceeds - - - 5,891,800 5,891,800 5,891,800 - 100%
Total Revenue 293 - - 5,891,800 5,891,940 5,891,940 (139) 100%
Expenditures by Type
Services & Charges
Debt Service Interest & Fees - - - 318,188 318,188 - 318,188 - 100%
Total Services & Charges - - - 318,188 318,188 - 318,188 - 100%
Capital 121,222 - - 5,573,613 227,648 - 227,648 5,345,965 4%
Total Expenditures 121,222 - - 5,891,800 545,836 - 545,836 5,345,965 9%
Net Surplus / (Deficit)(120,929) - - - 5,346,104 5,346,104
Beginning Cash Balance 120,929 - -
Cash Adjustments - - -
Ending Cash Balance - - - 5,346,104
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund accounts for the expenditures of the bond proceeds from the Economic Development Lease Rental Revenue Bonds, Series 2022. The bonds were issued to fund a variety of
projects in furtherance of the Potawatomi Zoo's 30-year master plan. The Hotel/Motel Tax Board pledged 0.50% of hotel/motel tax revenue towards the repayment of the bonds. The
bonds will be repaid over a period of 20 years with the first debt service payment due on August 1, 2022 and the final payment due on February 1, 2042. Debt service payments are
tracked in the South Bend Building Corporation Debt Service Fund (#755).
Previously this fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund capital
improvements at the Zoo, including a modernized visitor center and various deferred maintenance improvements throughout the Zoo. The 2018 bond capital proceeds were fully spent
in 2020.
The 2022 Zoo bonds were closed on March 2, 2022 with a par amount of $5,715,000 and a premium of $176,800. The net proceeds after bond issuance costs were $5,550,000. The
bonds have a net interest rate of 2.718%.
The 2018 Zoo bonds were closed on November 1, 2018 with a par amount of $3,440,000 and a premium of $346,189. The net proceeds after bond issuance costs were $3,702,814.
The bonds have a net interest rate of 3.78%.
The 2022 bonds were issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn
Avenue, including the following: (i) the renovation, construction and equipping of a new lion habitat to include new rock facade, new fencing and a new visitor viewing area; (ii) the
construction, equipping and furnishing of a new concession and dining facility in the North American portion of the Zoo, permitting visitors to view a newly constructed black bear
habitat which will permit the introduction of a new species for the Zoo; (iii) replacement of the existing corporate and family picnic area with a new covered pavilion along with a new
kitchen area and new fencing, pathways and storage areas; (iv) renovation of the North American animal habitats to meet modern Zoo standards including without limitation the
construction and equipping of a new holding barn in the center and the installation of new fencing and habitat esthetics; and (v) the construction and equipping of a new tiger habitat
to meet current accreditation standards for zoos which will include the construction of a new, modern habitat within a portion of Potawatomi Park land not currently being utilized by
the Zoo.
112
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2017 Parks Bond Capital Fund Number 471
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 72,162 31,461 - 14,801 29,902 29,902 (15,101) 202%
Total Revenue 72,162 31,461 - 14,801 29,902 29,902 (15,101) 202%
Expenditures by Series
Supported by Interest Earned - - - 500,000 - - - 500,000 0%
Series A - Howard Park 73,054 - - - - - - - -
Series B - St. Louis Street 6,643 - - 27,752 16,339 2,000 18,339 9,413 66%
Series C - Colfax-Seitz - 821,301 - 191,031 187,099 - 187,099 3,932 98%
Series D - Howard-Farmers 1,071,889 104,566 - 3,500 - - - 3,500 0%
Series E - Miami-Twyckenham 685,828 97,564 - 33,483 8,218 - 8,218 25,265 25%
Series F - Seitz Park - - - 1,088,451 1,085,400 - 1,085,400 3,051 100%
Series G - East Race 22,320 2,230 - 1,277,354 13,770 1,277,354 1,291,124 (13,770) 101%
Series H - Pinhook Park 454,571 471,842 - 125,741 1,800 40,660 42,460 83,281 34%
Series I - Other Park Improv.109,488 66,543 - 65,844 7,364 1,074 8,438 57,406 13%
Series J - Pinhook Connect 755,805 127,248 - 41,811 778 - 778 41,033 2%
Series K - Future Projects 47,423 3,917 - 909,560 35,125 364,339 399,464 510,096 44%
Total Expenditures 3,227,021 1,695,211 - 4,264,527 1,355,892 1,685,427 3,041,320 1,223,207 71%
Expenditures by Type
Services & Charges
Professional Services - - - 6,464 - - - 6,464 0%
Total Services & Charges - - - 6,464 - - - 6,464 0%
Capital 3,227,021 1,695,211 - 4,258,063 1,355,892 1,685,427 3,041,320 1,216,743 71%
Total Expenditures 3,227,021 1,695,211 - 4,264,527 1,355,892 1,685,427 3,041,320 1,223,207 71%
Net Surplus / (Deficit)(3,154,859) (1,663,750) - (4,249,726) (1,325,990) (3,011,418)
Beginning Cash Balance 9,062,798 5,926,118 4,259,726
Cash Adjustments 18,179 (2,642) -
Ending Cash Balance 5,926,118 4,259,726 10,000 2,926,731
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Park District Bonds, Series A-K. The bonds were issued to fund certain
improvements in connection with the MY SB Parks & Trails initiative.
The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January 15, 2033. Debt service payments are
tracked in the 2017 Parks Bond Debt Service Fund (#312).
The par amount of the bonds was $14,075,000. The bond closing date was December 20, 2017. Net proceeds after bond issuance costs were deposited into this fund in the amount of
$13,856,100. This fund also receives revenue from interest earned on the fund's cash balance.
These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series
C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to
Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade
and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security,
lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships,
and build-outs
113
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Parking Garages Fund Number 601
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 844,835 905,346 913,300 913,300 612,778 612,778 300,522 67%
Fines, Forfeitures, and Fees 38,862 45,810 50,000 50,000 31,664 31,664 18,336 63%
Interest Earnings 8,089 4,803 2,495 2,495 6,509 6,509 (4,014) 261%
Other Income 2,468 71 - - 3,404 3,404 (3,404) -
Total Revenue 894,253 956,029 965,795 965,795 654,354 654,354 311,440 68%
Expenditures by Subdivisions
Parking Enforcement 71,212 3,992 738 1,038 433 - 433 606 42%
Parking General Operations 40,118 435,881 527,193 579,121 314,604 476 315,080 264,041 54%
Main Street Garage 638,343 109,357 213,469 309,407 145,256 73,183 218,439 90,968 71%
Leighton Plaza Garage 478,042 108,032 202,274 271,422 143,206 51,453 194,660 76,763 72%
Wayne Street Garage 307,837 67,306 148,444 252,507 128,300 58,272 186,572 65,934 74%
Eddy St Commons Garage 10,511 - - - - - - - -
Total Expenditures 1,546,063 724,568 1,092,118 1,413,495 731,798 183,385 915,183 498,312 65%
Expenditures by Type
Personnel
Other Personnel Costs - 172,990 295,100 295,100 205,933 - 205,933 89,167 30%
Total Personnel - 172,990 295,100 295,100 205,933 - 205,933 89,167 30%
Supplies - 21,389 30,000 31,699 16,756 836 17,593 14,107 55%
Services & Charges
Professional Services 490,335 164,606 104,900 116,114 15,393 - 15,393 100,721 13%
Utilities 100,720 101,784 131,000 131,000 79,326 - 79,326 51,674 61%
Repairs & Maintenance 237,452 63,496 156,000 176,783 44,458 24,863 69,322 107,461 39%
Other Services & Charges 16,358 24,276 22,200 22,237 9,946 - 9,946 12,291 45%
Total Services & Charges 844,864 354,162 414,100 446,134 149,124 24,863 173,987 272,147 39%
Operating Expenditures 844,864 548,541 739,200 772,933 371,813 25,700 397,513 375,421 51%
Capital 576,152 14,248 190,000 477,644 275,068 157,685 432,753 44,892 91%
Bad Debt 730 41 - - - - - - -
Interfund Allocations 124,317 161,738 162,918 162,918 84,918 - 84,918 78,000 52%
Total Expenditures 1,546,063 724,568 1,092,118 1,413,495 731,798 183,385 915,183 498,313 65%
Net Surplus / (Deficit)(651,810) 231,462 (126,323) (447,700) (77,444) (260,828)
Beginning Cash Balance 1,326,253 674,268 907,380
Cash Adjustments (175) 1,650 -
Ending Cash Balance 674,268 907,380 459,680 834,782
Cash Reserves Target 386,516 181,142 353,374
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established (ordinance 5089-69) to account for the maintenance and operation of off-street parking facilities. This fund accounts for the revenues and expenditures from
the various parking garages owned by the City of South Bend. There are currently 1,484 stalls.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Revenue dropped in 2020 due to the COVID-19 pandemic and
less monthly parkers as people worked from home. This fund also receives revenue from street parking fines. Effective January 2017, the Common Council approved an increase in
parking garage rates and parking enforcement fines. It was the first increase in 13 years.
Starting in 2021, parking garage operations are under outside contract with ASM Global. Wages and benefits for parking garage employees and supplies for the garages will be paid for
by the City directly rather than through a management fee. | Personnel - Includes the wages and benefits for parking garage employees who are hired and managed by ASM Global. |
Supplies - Includes building R&M supplies, uniforms, small tools & equipment, cleaning supplies, and office supplies. | Services - The professional services budget is for the
management contract with ASM. The utilities budget includes the cost of electric and water for the parking garages. Other services & charges includes elevator permits and credit card
processing fees. | Capital - There are many capital improvement needs. The forecast shows a smaller capital budget than in prior years due to revenue remaining fairly flat. | Interfund
Allocation - This fund reimburses the Morris Performing Arts Center Division (Fund #602) for 100% of costs of wages and benefits for the Manager-Facility Operations position.
114
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Morris Performing Arts Center Operations Fund Number 602
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - - 987,000 985,000 550,990 550,990 434,010 56%
Interest Earnings - - 4,657 4,657 6,339 6,339 (1,682) 136%
Other Income - - 12,500 14,500 35,178 35,178 (20,678) 243%
Interfund Allocation Reimb - - 89,450 89,450 29,817 29,817 59,633 33%
Interfund Transfers In - - 1,110,000 1,110,000 939,012 939,012 170,988 85%
Total Revenue - - 2,203,607 2,203,607 1,561,335 1,561,335 642,271 71%
Expenditures by Subdivisions
Morris Performing Arts Center - - 1,613,579 1,613,579 822,122 22,825 844,947 768,632 52%
Events Promotion - - 70,000 70,000 - - - 70,000 0%
Total Expenditures - - 1,683,579 1,683,579 822,122 22,825 844,947 838,632 50%
Expenditures by Type
Personnel
Salaries & Wages - - 500,702 500,702 311,006 - 311,006 189,696 62%
Fringe Benefits - - 228,225 228,225 127,253 - 127,253 100,972 56%
Total Personnel - - 728,927 728,927 438,260 - 438,260 290,668 60%
Supplies - - 25,000 25,000 15,016 334 15,349 9,651 61%
Services & Charges
Professional Services - - 200,000 200,500 23,934 10,500 34,434 166,066 17%
Printing & Advertising - - 200,000 200,000 29,594 512 30,105 169,895 15%
Utilities - - 139,100 139,100 101,958 - 101,958 37,142 73%
Repairs & Maintenance - - 98,500 92,800 20,894 3,796 24,690 68,110 27%
Education & Training - - 4,500 4,500 2,413 1,000 3,413 1,087 76%
Travel - - 4,500 9,700 5,775 3,884 9,659 41 100%
Other Services & Charges - - 20,350 20,350 10,314 2,800 13,114 7,236 64%
Total Services & Charges - - 666,950 666,950 194,882 22,492 217,373 449,577 33%
Operating Expenditures - - 1,420,877 1,420,877 648,157 22,825 670,982 749,896 47%
Interfund
Interfund Allocations - - 262,702 262,702 173,965 - 173,965 88,737 66%
Total Interfund - - 262,702 262,702 173,965 - 173,965 88,737 66%
Total Expenditures - - 1,683,579 1,683,579 822,122 22,825 844,947 838,633 50%
Net Surplus / (Deficit)- - 520,028 520,028 739,213 716,388
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - 520,028 738,388
Cash Reserves Target - - 168,358
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
10% of Annual expenditures
In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into this newly created enterprise fund. This fund will account for the
operating costs of the Morris Performing Arts Center in downtown South Bend, the premier performing arts center in this region of the country. It provides improved quality of life to
the City's residents, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center (Morris PAC) is a division
under the Department of Venues, Parks & Arts.
This Morris receives revenue from charges for services including facility rental, concessions, ticket handling fees, and more. This fund also receives revenue from a ticket surcharge fee
of $3.50 per ticket sold. Prior to 2022, the ticket surcharge fee was split across three funds: $1.50 was deposited into the General Fund (#101), $1.00 was deposited into the Morris Self-
Promotion Fund (#274), and $1.00 was deposited into the Morris Capital Fund (#416). The Morris receives an Interfund Allocation Reimbursement from the Parking Garage Fund
(#601) f 100% f f d b fi f h M F ili O i
Personnel - The personnel budget includes the wages and benefits for nine (9) full-time employees, and $24k for part-time wages. | Supplies - The supplies budget includes uniforms,
cleaning supplies, repair & maintenance materials, small tools & equipment, and office supplies. | Services - The repair & maintenance budget includes HVAC and elevator
maintenance, along with other general building maintenance expenses. The utilities budget includes the costs of electric, natural gas, and water for the Morris. The printing &
advertising budget is for the promotion of events at the Morris. Professional services and printing & advertising are budgeted higher in 2022 than usual as the Morris is getting ready to
celebrate its 100 year anniversary in 2022. | Capital - The Morris Performing Arts Center's capital needs are accounted for in the Morris Capital Fund (#416).
115
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Historical Revenue by Fund
General Fund (#101)419,160 1,736,453 - 54,878 54,878 54,878 - 100%
Morris Marketing (#273) 4,183 5,936 - 43 43 43 - 99%
Morris Self-Promotion (#274)39,372 38,578 - 150 150 150 - 100%
Morris Operations Fund (#602)- - 2,203,607 2,203,607 1,561,335 1,561,335 642,272 71%
Total Revenue 462,715 1,780,967 2,203,607 2,258,678 1,616,406 1,616,406 642,272 72%
Revenue
Intergov./ Grants - 992,163 - - - - - -
Charges for Services 358,834 696,886 987,000 985,000 550,990 550,990 434,010 56%
Interest Earnings 2,466 1,808 4,657 4,850 6,532 6,532 (1,682) 135%
Donations - 500 - - - - - -
Other Income 5,930 2,864 12,500 69,378 90,056 90,056 (20,678) 130%
Interfund Allocation Reimb 40,118 86,746 89,450 89,450 29,817 29,817 59,633 33%
Interfund Transfers In 55,367 - 1,110,000 1,110,000 939,012 939,012 170,988 85%
Total Revenue 462,715 1,780,967 2,203,607 2,258,678 1,616,406 1,616,406 642,271 72%
Expenditures by Fund
General Fund (#101)1,003,966 1,106,303 600,000 656,962 637,841 5,464 643,305 13,657 98%
Morris Marketing (#273)832 7,648 100,000 100,000 74,852 - 74,852 25,148 75%
Morris Self-Promotion (#274)1,100 - 410,000 410,000 264,160 - 264,160 145,840 64%
Morris Operations Fund (#602)- - 1,683,579 1,683,579 822,122 22,825 844,947 838,632 50%
Total Expenditures 1,005,898 1,113,951 2,793,579 2,850,541 1,798,975 28,289 1,827,264 1,023,277 64%
Expenditures by Type
Personnel
Salaries & Wages 285,767 430,859 500,702 500,702 311,006 - 311,006 189,696 62%
Fringe Benefits 131,601 200,379 228,225 228,225 127,253 - 127,253 100,972 56%
Total Personnel 417,368 631,239 728,927 728,927 438,260 - 438,260 290,667 60%
Supplies 22,110 29,271 25,000 33,435 23,451 334 23,784 9,651 71%
Services & Charges
Professional Services 2,518 1,650 200,000 204,944 28,378 10,500 38,878 166,066 19%
Printing & Advertising 17,634 21,798 200,000 223,775 46,412 1,143 47,555 176,220 21%
Utilities 112,645 110,532 139,100 139,100 101,958 - 101,958 37,142 73%
Repairs & Maintenance 34,268 61,776 98,500 102,323 26,710 7,503 34,213 68,110 33%
Education & Training - 3,224 4,500 9,014 2,438 1,000 3,438 5,576 38%
Travel 1,469 3,626 4,500 13,359 6,711 3,884 10,595 2,764 79%
Other Services & Charges 11,433 12,862 20,350 22,963 11,681 3,926 15,607 7,356 68%
Total Services & Charges 179,966 215,468 666,950 715,477 224,287 27,956 252,243 463,234 35%
Operating Expenditures 619,444 875,978 1,420,877 1,477,839 685,998 28,289 714,287 763,552 48%
Interfund
Interfund Allocations 210,875 237,973 262,702 262,702 173,965 - 173,965 88,737 66%
Interfund Transfers Out 175,579 - 1,110,000 1,110,000 939,012 - 939,012 170,988 85%
Total Interfund 386,454 237,973 1,372,702 1,372,702 1,112,977 - 1,112,977 259,725 81%
Total Expenditures 1,005,898 1,113,951 2,793,579 2,850,541 1,798,975 28,289 1,827,264 1,023,277 64%
Net Surplus / (Deficit) (543,183) 667,016 (589,972) (591,863) (182,569) (210,858)
Morris Performing Arts Center Historical Budget Summary - Fund 101, 273, 274, & 602
In 2022, the operations of the Morris Performing Arts Center will be moved from the General Fund (#101) into the newly created Morris Operations enterprise fund (#602). Also, the
revenue and expenditures formerly accounted for in the Morris Marketing Fund (#273) and the Morris Self-Promotion Fund (#274) will be moved into the new fund.
116
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Century Center Operations Fund Number 670
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 956,250 637,500 1,275,000 1,275,000 1,675,000 1,675,000 (400,000) 131%
Charges for Services 924,923 1,401,480 2,778,000 2,743,452 1,603,185 1,603,185 1,140,267 58%
Interest Earnings 7 54 - - 0 0 - -
Other Income 5,936 5,177 3,750 38,298 47,723 47,723 (9,425) 125%
Interfund Allocation Reimb 68,478 67,477 69,185 69,185 28,827 28,827 40,358 42%
Total Revenue 1,955,594 2,111,688 4,125,935 4,125,935 3,354,735 3,354,735 771,200 81%
Expenditures by Subdivisions
City Operations 1,149,345 1,246,312 1,543,246 1,559,473 917,118 26,289 943,407 616,066 60%
Food & Beverage Operations 1,444,541 1,702,069 2,535,485 2,535,485 1,677,475 - 1,677,475 858,010 66%
Total Expenditures 2,593,886 2,948,380 4,078,731 4,094,958 2,594,593 26,289 2,620,882 1,474,076 64%
Expenditures by Type
Personnel
Salaries & Wages 368,842 350,615 469,511 469,511 264,155 - 264,155 205,356 56%
Fringe Benefits 138,803 124,970 185,425 185,425 90,219 - 90,219 95,206 49%
Other Personnel Costs 757,895 730,187 718,000 718,000 719,543 - 719,543 (1,543) 100%
Total Personnel 1,265,540 1,205,772 1,372,936 1,372,936 1,073,917 - 1,073,917 299,019 78%
Supplies 317,548 551,277 1,136,200 1,136,301 568,626 783 569,409 566,892 50%
Services & Charges
Professional Services 35,698 107,162 122,108 157,108 103,223 - 103,223 53,885 66%
Printing & Advertising 277 543 - - - - - - -
Utilities 276,273 348,609 392,296 392,296 270,892 - 270,892 121,404 69%
Repairs & Maintenance 74,654 71,901 115,000 128,088 57,063 23,375 80,437 47,650 63%
Education & Training 1,724 428 2,500 2,500 - - - 2,500 0%
Travel - 574 - - - - - - -
Insurance 47,272 48,906 58,188 58,188 32,560 - 32,560 25,628 56%
Other Services & Charges 311,417 268,797 537,589 505,627 259,443 2,131 261,574 244,053 52%
Total Services & Charges 747,314 846,920 1,227,681 1,243,806 723,181 25,506 748,687 495,120 60%
Operating Expenditures 2,330,403 2,603,968 3,736,817 3,753,044 2,365,724 26,289 2,392,013 1,361,031 64%
Interfund
Interfund Allocations 169,544 247,195 241,226 241,226 179,738 - 179,738 61,488 75%
Interfund Transfers Out 93,939 97,217 100,688 100,688 49,131 - 49,131 51,557 49%
Total Interfund 263,483 344,412 341,914 341,914 228,869 - 228,869 113,045 67%
Total Expenditures 2,593,886 2,948,380 4,078,731 4,094,958 2,594,593 26,289 2,620,882 1,474,076 64%
Net Surplus / (Deficit) (638,292) (836,692) 47,204 30,977 760,142 733,853
Beginning Cash Balance 1,537,206 1,016,748 194,350
Cash Adjustments 117,834 14,294 -
Ending Cash Balance 1,016,748 194,350 225,327 769,689
Cash Reserves Target 648,472 737,095 1,023,739
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The City has a contract with ASM Global (a company that specializes in venue management) for the food & beverage operations at the Century Center. The repair and maintenance
operations are handled by the City. | Personnel - The City's portion of the personnel budget includes the wages and benefits for seven (7) full-time employees, and $48k for part-
time wages. These employees are hired and managed by the City. Other Personnel Costs represents the wages and benefits for ASM Global employees working for the Century
Center. | Supplies - The City's portion of the budget includes supplies needed to maintain the Century Center such as cleaning supplies, repair & maintenance materials, office
supplies, and other small operating supplies. ASM Global's portion of the supplies budget ($1.1 million) includes supplies needed to operate the Century Center for events, such as
food & beverage inventory. | Services - The repair & maintenance budget includes HVAC and elevator maintenance, along with other general building maintenance expenses. The
utilities budget includes the costs of electric, natural gas, and water for the Century Center. | Interfund Transfers Out include transfers to the Century Center Energy Conservation
Debt Service Fund (#672) to fund debt service payments.| Capital - See the Century Center Capital Fund (#671).
Cash Reserves Target
25% of Annual expenditures
This fund was established to account for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks &
Arts. The Century Center is located along the St. Joseph River in Downtown South Bend. It plays host to conventions and trade shows, conferences and meetings, weddings and
receptions, plays, and concerts.
This fund receives Hotel/Motel tax, remitted to the City by St. Joseph County, and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may
change in years going forward. Due to the COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for
the foreseeable future as a result of less events due to the pandemic.
117
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Century Center Capital Fund Number 671
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 1,931 98 1,000 1,000 81 81 919 8%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 1,931 98 1,000 1,000 81 81 919 8%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - 35,000 35,000 - - - 35,000 0%
Total Expenditures - - 35,000 35,000 - - - 35,000 0%
Net Surplus / (Deficit)1,931 98 (34,000) (34,000) 81 81
Beginning Cash Balance 981,681 983,612 983,710
Cash Adjustments - - -
Ending Cash Balance 983,612 983,710 949,710 983,791
Cash Reserves Target 800,000 800,000 800,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 1989 for the purpose of providing preventative maintenance and improvement to the Century Center.
This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers may transfer the annual net profit from the Century Center
Operations Fund (#670) into this fund; however, the City does not anticipate transfers in the next few years because revenue is expected to drop significantly for the foreseeable future
as a result of less events due to the COVID-19 pandemic.
The Century Center's capital needs are being met by an allocation from the St. Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid
directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget.
Cash Reserves Target
$800,000 Minimum per Board of Managers
118
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Century Center Energy Conservation Debt Svc Fund Number 672
Fund Type Debt Service Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 221,437 221,437 221,437 221,437 221,437 221,437 - 100%
Interest Earnings 2,552 1,574 2,000 2,000 2,049 2,049 (49) 102%
Other Income 97,225 89,480 80,242 80,242 58,178 58,178 22,064 73%
Interfund Transfers In 93,939 97,217 100,688 100,688 49,131 49,131 51,557 49%
Total Revenue 415,154 409,708 404,367 404,367 330,795 330,795 73,572 82%
Expenditures by Type
Services & Charges
Debt Service Principal 285,614 291,274 297,175 297,175 147,069 - 147,069 150,106 49%
Debt Service Interest & Fees 125,482 115,437 105,193 105,193 53,883 - 53,883 51,310 51%
Total Expenditures 411,096 406,711 402,368 402,368 200,952 - 200,952 201,416 50%
Net Surplus / (Deficit) 4,058 2,997 1,999 1,999 129,843 129,843
Beginning Cash Balance 189,409 193,705 196,702
Cash Adjustments 238 - -
Ending Cash Balance 193,705 196,702 198,701 325,952
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements
at the Century Center including a new solar panel roof and other energy efficiency projects.
This fund receives revenue, to fund the repayment of the debt, from the following sources: a pledge of Hotel/Motel tax revenue from St. Joseph County in the amount of $221,437 per
year starting in 2018; interfund transfers from Century Center Operations Fund (#670); and a federally subsidized interest rebate of approximately 80% of interest paid. This fund also
receives revenue from interest earned on the fund's cash balance.
The bonds will be paid off over a 15-year period with the final payment due on May 1, 2031.
Cash Reserves Target
No reserve requirement
119
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name City Cemetery Fund Number 730
Fund Type Special Revenue Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 259 178 273 273 248 248 25 91%
Other Income - - - - - - - -
Total Revenue 259 178 273 273 248 248 25 91%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)259 178 273 273 248 248
Beginning Cash Balance 29,730 30,041 30,218
Cash Adjustments 51 - -
Ending Cash Balance 30,041 30,218 30,491 30,397
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10638-18) to provide perpetual care and maintenance for the South Bend City Cemetery.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses are for maintaining the City Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
25% of Annual expenditures
120
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Bowman Cemetery Fund Number 731
Fund Type Special Revenue Fund Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,082 2,793 4,328 4,328 3,893 3,893 435 90%
Other Income - - - - - - - -
Total Revenue 4,082 2,793 4,328 4,328 3,893 3,893 435 90%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)4,082 2,793 4,328 4,328 3,893 3,893
Beginning Cash Balance 467,692 472,576 475,369
Cash Adjustments 802 - -
Ending Cash Balance 472,576 475,369 479,697 478,185
Cash Reserves Target 400,000 400,000 400,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s
ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to
account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2022. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
$400,000 minimum
121
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2015 Parks Bond Debt Service Fund Number 757
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 807 47 1,000 1,000 493 493 507 49%
Interfund Transfers In 375,939 375,986 374,106 374,106 279,553 279,553 94,553 75%
Total Revenue 376,746 376,033 375,106 375,106 280,046 280,046 95,060 75%
Expenditures by Type
Services & Charges
Debt Service Principal 225,000 225,000 230,000 230,000 230,000 - 230,000 - 100%
Debt Service Interest & Fees 156,131 149,381 142,557 142,557 142,556 - 142,556 1 100%
Total Expenditures 381,131 374,381 372,557 372,557 372,556 - 372,556 1 100%
Net Surplus / (Deficit) (4,385) 1,652 2,549 2,549 (92,510) (92,510)
Beginning Cash Balance 590,497 586,111 587,763
Cash Adjustments - - -
Ending Cash Balance 586,111 587,763 590,312 495,253
Cash Reserves Target 586,111 587,763 590,312
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the bonds were $5,605,000. The
debt service reserve will be used towards the last debt service payment. The accounting records are maintained in trustee bank accounts. | Capital expenditures of this bond were
tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019.
The Local Income Tax Economic Development Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This fund
also receives revenue from interest earned on the cash balance at the trustee bank.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final
payment due on August 1, 2035.
Cash Reserves Target
100% cash reserves per bond covenants
122
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - -
Interest Earnings 7,035 4,318 5,942 5,942 5,622 5,622 320 95%
Other Income 100,000 - - - - - - -
Total Revenue 107,035 4,318 5,942 5,942 5,622 5,622 320 95%
Expenditures by Type
Services & Charges
Professional Services 274,931 75,182 50,000 262,443 7,951 50,443 58,393 204,049 22%
Total Services & Charges 274,931 75,182 50,000 262,443 7,951 50,443 58,393 204,049 22%
Capital - - - - - - - - -
Total Expenditures 274,931 75,182 50,000 262,443 7,951 50,443 58,393 204,049 22%
Net Surplus / (Deficit) (167,896) (70,864) (44,058) (256,501) (2,329) (52,772)
Beginning Cash Balance 929,415 763,112 692,248
Cash Adjustments 1,593 - -
Ending Cash Balance 763,112 692,248 435,747 688,367
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9214-01) to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will
vary from year to year.
The EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A
brownfield site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or
contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites
included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup
activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased
approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup
reporting, and community involvement activities.
This fund received grant monies in the past and currently only receives revenue from interest earned on the fund's cash balance.
Other income was derived from repayment from the River West TIF Fund (#324), with the last payment received in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields. The City also participates in the Indiana
Department of Environmental Management's voluntary remediation program, and will continue using this fund in 2022 for those costs.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
123
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Economic Development State Grants Fund Number 210
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 41,015 - 577,322 126,822 126,822 450,500 22%
Interest Earnings 712 160 18 38 51 51 (13) 135%
Other Income 90,013 36,005 - - - - - -
Total Revenue 90,725 77,180 18 577,360 126,873 126,873 450,487 22%
Expenditures by Type
Supplies - - - 9,000 - 9,000 9,000 - 100%
Services & Charges
Professional Services 56,352 438 - 90,850 (46,845) 60,633 13,788 77,063 15%
Repairs & Maintenance - - - 400,000 169,951 42,236 212,187 187,813 53%
Debt Service Principal 69,632 35,604 - - - - - - -
Debt Service Interest & Fees 2,379 401 - - - - - - -
Grants & Subsidies - 41,015 - 92,986 20,845 7,386 28,231 64,755 30%
Other Services & Charges - - - 11,400 - - - 11,400 0%
Total Services & Charges 128,362 77,457 - 595,236 143,951 110,254 254,205 341,031 43%
Total Expenditures 128,362 77,457 - 604,236 143,951 119,254 263,205 341,031 44%
Net Surplus / (Deficit) (37,637) (277) 18 (26,876) (17,077) (136,332)
Beginning Cash Balance 64,775 27,154 26,876
Cash Adjustments 16 - -
Ending Cash Balance 27,154 26,876 - 9,783
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
This fund receives grant monies and revenue from interest earned on the fund's cash balance.
Past expenditures include demolition of vacant and abandoned houses/lots, equipment for the Ignition Park/ND Turbo project, and debt service payments to the Indiana
Development Finance Authority for a loan for the Indiana Brownfields Program with final payment in 2021. Current expenses are related to the State Lead Grant program.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
124
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Dept of Community Investment Operating Fund Number 211
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 10,650 9,200 5,000 5,000 - - 5,000 0%
Charges for Services 861,309 1,453,279 1,049,655 1,066,156 205,977 205,977 860,179 19%
Fines, Forfeitures, and Fees 46,076 57,904 58,450 58,450 45,081 45,081 13,369 77%
Interest Earnings 8,876 6,023 10,000 9,353 2,100 2,100 7,253 22%
Other Income 2,598 573 - 647 2,750 2,750 (2,103) 425%
Interfund Allocation Reimb 174,531 145,765 181,981 181,981 136,486 136,486 45,495 75%
Interfund Transfers In 2,268,899 500,000 4,179,829 4,043,829 2,370,000 2,370,000 1,673,829 59%
Total Revenue 3,372,939 2,172,743 5,484,915 5,365,416 2,762,393 2,762,393 2,603,022 51%
Expenditures by Type
Personnel
Salaries & Wages 1,529,047 1,779,295 2,743,056 2,743,056 1,586,772 - 1,586,772 1,156,284 58%
Fringe Benefits 568,983 649,973 1,097,667 1,097,667 577,209 - 577,209 520,459 53%
Total Personnel 2,098,029 2,429,268 3,840,723 3,840,723 2,163,980 - 2,163,980 1,676,743 56%
Supplies 13,503 20,424 45,870 49,922 20,736 2,042 22,777 27,144 46%
Services & Charges
Professional Services 224,609 196,969 809,200 1,071,194 212,797 371,614 584,412 486,782 55%
Printing & Advertising 7,560 4,758 23,675 23,675 4,812 78 4,890 18,785 21%
Education & Training 4,576 14,288 30,500 38,905 4,694 10,328 15,022 23,883 39%
Travel 4,502 268 33,762 33,012 5,285 3,647 8,932 24,080 27%
Repairs & Maintenance 12,447 2,822 3,100 3,100 767 - 767 2,333 25%
Other Services & Charges 11,746 24,660 32,225 33,150 20,190 - 20,190 12,960 61%
Total Services & Charges 265,440 243,765 932,462 1,203,036 248,546 385,668 634,213 568,823 53%
Operating Expenditures 2,376,973 2,693,456 4,819,055 5,093,681 2,433,262 387,709 2,820,971 2,272,710 55%
Bad Debt 26 - - - - - - - -
Interfund
Interfund Allocations 357,941 652,726 665,860 665,860 499,395 - 499,395 166,465 75%
Interfund Transfers Out 35,000 50,000 - - - - - - -
Total Interfund 392,941 702,726 665,860 665,860 499,395 - 499,395 166,465 75%
Total Expenditures 2,769,940 3,396,182 5,484,915 5,759,541 2,932,657 387,709 3,320,366 2,439,175 58%
Net Surplus / (Deficit) 603,000 (1,223,439) - (394,125) (170,263) (557,973)
Beginning Cash Balance 1,012,307 1,629,498 394,125
Cash Adjustments 14,191 (11,934) -
Ending Cash Balance 1,629,498 394,125 - 228,945
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10060-10) to account for the activities of the Department of Community Investment (DCI). DCI's mission is to spur investment in a stronger South
Bend by attracting & retaining growing businesses, connecting residents to economic opportunities, and planning for vibrant neighborhoods.
This fund is mainly supported by interfund transfers from the Local Income Tax Economic Development Fund (#408). Therefore, there is no cash reserve requirement in this fund as it
is supported by interfund transfers and does not need to carry a cash balance. This fund also receives revenue from federal grants and staff contracts. Starting in 2020, the wages and
benefits for two Zoning staff are allocated back to the Building Department (Fund #600). This revenue is represented as an interfund allocation reimbursement transferred from Fund
#600.
In 2021, two new positions were added to the Business Development team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and
Economic Security Act (CARES Act). These positions will handle all loan applications and processing through closing. The positions are fully funded by grant revenue. Since 2019 there
have been transition efforts to consolidate the Building and Code Enforcement departments, as well as the division of Sustainability, into DCI. In 2022, those consolidation efforts will be
finalized and result in a reorganization of staff and reporting structures. In addition, several new or expanded initiatives will be added to DCI to facilitate the goals of the American Rescue
Plan. Within the new structure there are five teams: (1) Engagement and Economic Empowerment; (2) Growth and Opportunity: formerly Business Development; (3) Neighborhoods:
includes South Bend Animal Resource Center, Neighborhood Services & Enforcement (formerly the Department of Code Enforcement), Neighborhood Grants, and Neighborhood
Health and Housing; (4) Planning: includes Building, Historic Preservation, Planning, and Zoning; (5) Sustainability. | Note: In 2022, the Sustainability Division will be moved from the
General Fund (#101) into this fund as it will now be part of the Department of Community Investment.
Cash Reserves Target
No reserve requirement
125
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Dept of Community Investment Grants Fund Number 212
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 2,392,383 2,563,504 2,832,655 8,912,970 1,433,187 1,433,187 7,479,783 16%
Fines, Forfeitures, and Fees 121 500 - - - - - -
Other Income 186,664 341,376 119,687 120,587 48,031 48,031 72,556 40%
Total Revenue 2,579,168 2,905,379 2,952,342 9,033,557 1,481,218 1,481,218 7,552,339 16%
Expenditures by Type
Services & Charges
Professional Services 40,488 10,343 - 249,170 18,915 114,515 133,430 115,740 54%
Grants & Subsidies 2,529,492 2,801,228 2,832,655 12,542,755 1,645,635 3,354,096 4,999,731 7,543,024 40%
Total Services & Charges 2,569,980 2,811,571 2,832,655 12,791,925 1,664,550 3,468,611 5,133,161 7,658,764 40%
Total Expenditures 2,569,980 2,811,571 2,832,655 12,791,925 1,664,550 3,468,611 5,133,161 7,658,764 40%
Net Surplus / (Deficit) 9,188 93,809 119,687 (3,758,368) (183,332) (3,651,943)
Beginning Cash Balance 305,248 313,907 409,818
Cash Adjustments (528) 2,102 -
Ending Cash Balance 313,907 409,818 (3,348,550) (10,336)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances:
Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted
for in the COVID-19 Response Fund (#264).
This fund accounts for the receipt and subsequent expenditure of grants received from the U.S. Department of Housing and Urban Development related to community improvement
projects. This fund accounts for various grants including:
Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable
living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the
elimination of slum and blight.
Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the
shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are
the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be
used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent
of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose
incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed
120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs"
objectives.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
126
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Unsafe Building Fund Number 219
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 51,581 34,066 62,900 62,900 37,605 37,605 25,295 60%
Interest Earnings 7,420 4,812 7,971 7,604 6,381 6,381 1,223 84%
Other Income 18 - - 367 366 366 1 100%
Total Revenue 59,018 38,879 70,871 70,871 44,352 44,352 26,519 63%
Expenditures by Type
Supplies 5,458 - - - - - - - -
Services & Charges
Professional Services 27,070 25,970 23,000 23,000 10,990 9,010 20,000 3,000 87%
Other Services & Charges 109,058 81,316 - - - - - - -
Total Services & Charges 136,128 107,286 23,000 23,000 10,990 9,010 20,000 3,000 87%
Operating Expenditures 141,586 107,286 23,000 23,000 10,990 9,010 20,000 3,000 87%
Bad Debt 165 - - - - - - - -
Total Expenditures 141,751 107,286 23,000 23,000 10,990 9,010 20,000 3,000 87%
Net Surplus / (Deficit) (82,733) (68,407) 47,871 47,871 33,362 24,352
Beginning Cash Balance 923,154 832,938 764,981
Cash Adjustments (7,482) 450 -
Ending Cash Balance 832,938 764,981 812,852 796,548
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement
The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for
board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Neighborhoods Division and
shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000
International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints, partners with
volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's neighborhoods.
Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The
Unsafe Building Fund is managed by the Neighborhoods Division which facilitates code enforcement activities.
This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited
performance bonds, special assessments, and civil penalties.
Budgeted expenditures includes emergency demolitions and expenses associated with monitoring unsafe building concerns.
127
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Rental Units Regulation Fund Number 221
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 107,800 6,880 100,000 99,900 27,100 27,100 72,800 27%
Interest Earnings 573 728 200 300 893 893 (593) 298%
Interfund Transfers In 245,626 50,000 303,923 303,923 70,000 70,000 233,923 23%
Total Revenue 353,999 57,608 404,123 404,123 97,993 97,993 306,130 24%
Expenditures by Type
Personnel
Salaries & Wages 119,900 106,421 236,047 236,047 43,175 - 43,175 192,872 18%
Fringe Benefits 59,277 52,625 114,076 114,076 21,068 - 21,068 93,008 18%
Total Personnel 179,177 159,046 350,123 350,123 64,243 - 64,243 285,880 18%
Supplies 332 236 - - - - - - -
Services & Charges
Professional Services 1,505 - 54,000 100,671 985 99,686 100,671 - 100%
Other Services & Charges 1,748 - - - - - - - -
Total Services & Charges 3,254 - 54,000 100,671 985 99,686 100,671 - 100%
Total Expenditures 182,762 159,283 404,123 450,794 65,227 99,686 164,914 285,880 37%
Net Surplus / (Deficit) 171,237 (101,674) - (46,671) 32,765 (66,921)
Beginning Cash Balance 17,823 189,090 87,416
Cash Adjustments 31 - -
Ending Cash Balance 189,090 87,416 40,745 119,660
Cash Reserves Target - - -
Fund Purpose:
RSVP Program:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-
19). Both of these programs are managed by the Neighborhoods Division of the Department of Community Investment (DCI).
Revenue generation for the Rental Safety Verification Program (RSVP) is derived from follow up re-inspection fees and assessments for noncompliance. First and second inspections
will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program is new,
revenue could vary greatly from current estimates. A transfer from the Local Income Tax Economic Development Fund (#408) will make up the difference.
Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Neighborhood Code Enforcement's
costs of the program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords.
This budget accounts for the operating costs of the Rental Safety Verification Program (RSVP) | Personnel - The personnel budget includes the wages and benefits for four (4) full-
time Code Inspectors assigned to the program. From 2019 to 2020, two additional Code Inspectors were added to expand the program for a total of four Code Inspectors. | Supplies
- The supplies needed for the RSVP program are minimal and will be paid out of the Code Enforcement Fund (#230) starting in 2022 since many of the supplies are shared within the
Neighborhoods Division. | Services - $54,000 is budgeted for a professional services agreement for temporary housing and security deposits to move tenants if their unit is
condemned and the owner doesn't have another unit for the tenant.
Cash Reserves Target
No reserve requirement
The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other
than the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which
are incorporated into Chapter 6-Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection
Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the
property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system,
including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and
the overall structure in which a rental unit is established.
Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division. The Rental
Units Regulation Fund is managed by the Neighborhoods Division which facilitates code enforcement activities.
128
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Code Enforcement Fund Number 230
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 30,425 43,555 37,000 37,000 22,400 22,400 14,600 61%
Charges for Services 43,360 47,624 50,300 50,300 42,221 42,221 8,079 84%
Fines, Forfeitures, and Fees 367,113 411,114 342,000 340,155 135,176 135,176 204,979 40%
Interest Earnings 2,492 941 - 450 1,297 1,297 (847) 288%
Debt Proceeds 80,000 235,000 385,000 500,000 500,000 500,000 - 100%
Other Income 15,396 2,998 500 1,985 52,972 52,972 (50,987) 2669%
Interfund Allocation Reimb 76,927 34,708 - - - - - -
Interfund Transfers In 3,619,593 2,290,000 3,950,930 3,950,930 2,185,000 2,185,000 1,765,930 55%
Total Revenue 4,235,305 3,065,940 4,765,730 4,880,820 2,939,066 2,939,066 1,941,754 60%
Expenditures by Subdivisions
Neighborhood Services 2,498,995 2,420,819 3,644,322 3,933,606 2,198,697 124,195 2,322,892 1,610,714 59%
Animal Resource Center 934,825 949,115 1,121,408 1,195,829 718,649 55,052 773,701 422,128 65%
Total Expenditures 3,433,820 3,369,933 4,765,730 5,129,435 2,917,345 179,247 3,096,593 2,032,842 60%
Expenditures by Type
Personnel
Salaries & Wages 1,415,442 1,410,684 1,463,721 1,463,721 1,010,053 - 1,010,053 453,668 69%
Fringe Benefits 588,698 575,669 677,513 677,513 407,528 - 407,528 269,985 60%
Total Personnel 2,004,140 1,986,353 2,141,234 2,141,234 1,417,581 - 1,417,581 723,653 66%
Supplies 113,969 110,837 153,450 165,115 111,968 9,853 121,821 43,294 74%
Services & Charges
Professional Services 40,574 67,185 102,300 115,300 48,417 4,054 52,471 62,829 46%
Printing & Advertising 10,559 11,260 22,201 24,241 13,637 111 13,748 10,493 57%
Utilities 31,984 32,310 41,389 41,389 28,260 - 28,260 13,129 68%
Repairs & Maintenance 239,861 137,334 404,900 404,900 134,745 1,631 136,375 268,525 34%
Education & Training 2,933 4,013 18,900 18,900 2,421 - 2,421 16,479 13%
Travel 3,826 777 16,800 16,600 - - - 16,600 0%
Other Services & Charges 119,803 112,003 495,160 482,360 93,778 414 94,192 388,168 20%
Debt Service Principal 47,510 90,535 203,054 203,217 165,052 - 165,052 38,165 81%
Debt Service Interest & Fees 2,954 4,350 13,726 13,563 5,037 - 5,037 8,525 37%
Total Services & Charges 500,003 459,767 1,318,430 1,320,470 491,348 6,209 497,557 822,913 38%
Operating Expenditures 2,618,112 2,556,956 3,613,114 3,626,819 2,020,897 16,061 2,036,959 1,589,860 56%
Capital - 49,478 385,000 735,000 320,736 163,186 483,922 251,078 66%
Bad Debt 861 15 - - - - - - -
Interfund Allocations 814,847 763,484 767,616 767,616 575,712 - 575,712 191,904 75%
Total Expenditures 3,433,820 3,369,933 4,765,730 5,129,435 2,917,345 179,247 3,096,593 2,032,842 60%
Net Surplus / (Deficit) 801,485 (303,993) - (248,615) 21,720 (157,527)
Beginning Cash Balance - 803,572 497,492
Cash Adjustments 2,088 (2,088) -
Ending Cash Balance 803,572 497,492 248,877 525,101
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the administrative costs for the Neighborhoods Division along with operational costs such as repair & maintenance of Code Inspector trucks and vehicles used by
the NEAT Crew, and the operational costs of running the Animal Resource Center (SBARC). | Personnel - The personnel budget includes the wages and benefits for twenty (20) full-time
Neighborhood Services employees and nine (9) full-time Animal Resource Center employees, along with a budget for part-time and seasonal/intern wages. | Supplies - Includes uniforms,
small tools & equipment for inspectors, fuel for inspectors' vehicles, medical/safety supplies, and operating supplies for SBARC such as animal feed and cleaning supplies. | Services -
Professional services include environmental testing, Code Hearing Officer, collection costs, and veterinary services for SBARC. Repair & maintenance includes vehicle R&M for inspectors'
vehicles, building R&M for SBARC, and a $225k agreement with the Park Maintenance Division for mowing of properties cited for grass and weeds. Other services & charges includes
$400k for landfill dumping fees for illegal dumps and neighborhood cleanups. Includes four (4) tire disposal amnesty days for neighborhood dumpster and disposal fees ($90k), and
trash/litter campaign monthly per six (6) Council districts cleanup ($200k). | Debt Service - The principal and interest expense budgeted is for capital lease payments for vehicles.
This fund was established in 2020 to account for the activity of the Neighborhoods Division of the Department of Community Investment (DCI). Operating under the Neighborhoods
Division is Neighborhood Code Enforcement (NCE), the South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). NCE upholds and
enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. SBARC runs the animal resource center (aka
animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. NEAT works in tandem with NCE to provide services for
environmental clean-ups to homeowners and/or businesses. These clean-ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter
and debris. Additional fines may be assessed for failure to comply upon notification.
Note: In 2021, the Department of Code Enforcement was brought under the Department of Community Investment (DCI) and was renamed the Neighborhoods Division.
Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles, and ordinance violations. The South Bend Animal Resource
Center (SBARC) collects revenues from fees for animal shelter activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. SBARC also collects fines it
assesses for animal welfare ordinance violations. These revenues do not cover the expenditures of these activities. The difference is covered by an interfund transfer from the Local Income
Tax Economic Development Fund (#408).
Cash Reserves Target
No reserve requirement
129
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Urban Development Action Grant Fund Number 410
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 361 172 265 265 1,796 1,796 (1,531) 678%
Other Income 18,442 18,278 21,996 55,010 385,577 385,577 (330,567) 701%
Total Revenue 18,803 18,449 22,261 55,275 387,373 387,373 (332,098) 701%
Expenditures by Type
Services & Charges
Debt Service Principal 40,000 24,000 24,000 356,253 18,000 - 18,000 338,253 5%
Total Expenditures 40,000 24,000 24,000 356,253 18,000 - 18,000 338,253 5%
Net Surplus / (Deficit) (21,197) (5,551) (1,739) (300,978) 369,373 369,373
Beginning Cash Balance 53,838 32,733 27,182
Cash Adjustments 92 - -
Ending Cash Balance 32,733 27,182 (273,796) 395,664
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool. This fund also receives revenue
from interest earned on the fund's cash balance.
Currently, this fund is used for the repayment of an interfund loan from the Local Income Tax-Certified Shares Fund (#404) in connection with a downtown hotel/parking garage
project. The final payment is due in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to Fund #404 and potentially
close this fund rather than following current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan
collections have been remitted at rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt
schedule.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
130
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Consolidated Building Fund Number 600
Fund Type Enterprise Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 1,304,739 1,515,351 1,585,100 1,585,100 1,250,733 1,250,733 334,367 79%
Fines, Forfeitures, and Fees 1,140 2,516 2,000 3,962 5,310 5,310 (1,348) 134%
Interest Earnings 17,782 12,194 16,284 13,041 16,091 16,091 (3,050) 123%
Other Income 422 1,044 - 1,281 1,905 1,905 (624) 149%
Total Revenue 1,324,083 1,531,105 1,603,384 1,603,384 1,274,039 1,274,039 329,345 79%
Expenditures by Type
Personnel
Salaries & Wages 763,648 739,269 870,751 870,751 591,824 - 591,824 278,927 68%
Fringe Benefits 305,840 319,458 392,308 392,308 260,410 770 261,180 131,128 67%
Total Personnel 1,069,488 1,058,727 1,263,059 1,263,059 852,234 770 853,004 410,055 68%
Supplies 14,538 15,666 19,861 19,914 19,951 53 20,004 (90) 100%
Services & Charges
Professional Services 2,411 - 8,000 8,000 - - - 8,000 0%
Printing & Advertising 336 716 4,200 4,200 161 - 161 4,039 4%
Education & Training 2,429 219 6,000 6,000 818 - 818 5,182 14%
Travel - - 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 14,257 28,086 15,000 15,000 20,504 - 20,504 (5,504) 137%
Other Services & Charges 9,408 18,348 34,310 34,310 21,489 - 21,489 12,821 63%
Debt Service Principal 41,198 43,020 23,594 23,594 18,988 - 18,988 4,606 80%
Debt Service Interest & Fees 2,184 1,316 567 567 409 - 409 158 72%
Total Services & Charges 72,223 91,705 97,671 97,671 62,368 - 62,368 35,302 64%
Operating Expenditures 1,156,248 1,166,098 1,380,591 1,380,644 934,553 823 935,376 445,267 68%
Capital - 49,478 - - - - - - -
Bad Debt 1,631 100 1,000 1,000 - - - 1,000 0%
Interfund Allocations 328,799 339,938 665,210 665,210 498,908 - 498,908 166,302 75%
Total Expenditures 1,486,678 1,555,614 2,046,801 2,046,854 1,433,461 823 1,434,283 612,569 70%
Net Surplus / (Deficit)(162,595) (24,509) (443,417) (443,470) (159,422) (160,244)
Beginning Cash Balance 2,285,733 2,127,056 2,102,372
Cash Adjustments 3,918 (175) -
Ending Cash Balance 2,127,056 2,102,372 1,658,902 1,938,671
Cash Reserves Target 371,670 388,904 511,713
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund was established (ordinance 8412-93) to receive monies and fees to pay expenses related to the operation of the St Joseph County/South Bend Building Department. The
fund is operated in accordance with the interlocal agreement between St Joseph County and the City of South Bend executed December 31, 1991 as amended. | The Building
Department regulates the “built environment” through enforcement of current building codes and zoning ordinances. The Building Department's purpose is to promote safe
occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all properties with a 5-digit address within St. Joseph County. | Note: From 2019
through 2021, the Building Department has transitioned to a team within the Department of Community Investment (DCI). In 2022, that transition is complete and Building is now
part of the DCI Planning team.
Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are
also issued and monitored. Prior to the COVID-19 pandemic, revenue was anticipated to increase based on trends. Due to the unknown nature of economic impacts of COVID-19,
permit revenue is budgeted at 2021 anticipated actual levels.
This fund accounts for the operational costs of running the Building Department. | Personnel - The personnel budget includes the wages and benefits for sixteen (16) full-time
employees. | Supplies - Includes fuel for inspectors' vehicles and office supplies. | Services - Repair & maintenance includes vehicle R&M for inspectors' vehicles. | Debt Service -
The principal and interest expense budgeted is for capital lease payments for vehicles. | Capital - Forecasted to purchase one new vehicle per year starting in 2023 in order to replace
aging fleet. | Interfund Allocations - In 2022, it is anticipated that a new permitting system will be sourced and implemented, resulting in a planned spend down of cash reserves. The
implementation and software costs for the new permitting system are budgeted in the IT Department's budget (Fund #279) and allocated back to this fund through the IT interfund
allocation.
131
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Industrial Revolving Fund Fund Number 754
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 2,658,410 - 4,543,626 4,667,492 4,667,492 (123,866) 103%
Interest Earnings - 380 2,000 2,002 17,867 17,867 (15,865) 892%
Other Income 266,643 300,472 172,000 259,070 350,300 350,300 (91,230) 135%
Total Revenue 266,643 2,959,263 174,000 4,804,698 5,035,660 5,035,660 (230,961) 105%
Expenditures by Type
Services & Charges
Professional Services 88,742 291,043 455,982 589,021 175,052 40,825 215,877 373,144 37%
Other Services & Charges 15,285 14,830 26,298 39,688 14,021 - 14,021 25,668 35%
Grants & Subsidies - 2,700,000 - 4,290,000 3,397,400 - 3,397,400 892,600 79%
Total Services & Charges 104,026 3,005,872 482,280 4,918,709 3,586,472 40,825 3,627,298 1,291,412 74%
Bad Debt - 184,827 - - - - - - -
Total Expenditures 104,026 3,190,699 482,280 4,918,709 3,586,472 40,825 3,627,298 1,291,412 74%
Net Surplus / (Deficit) 162,616 (231,436) (308,280) (114,011) 1,449,188 1,408,362
Beginning Cash Balance 2,078,333 2,406,914 3,700,843
Cash Adjustments 165,965 1,525,365 -
Ending Cash Balance 2,406,914 3,700,843 3,586,831 4,790,084
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department
for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances
that must be maintained.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank. In 2021and 2022,
revenue will be received from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent.
In 2020, the City was awarded a $6.9 million Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run
through July 2022.
Expenditures are for legal services and administrative & program fees.
Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the
CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be
reimbursed by the grant.
Cash Reserves Target
No City reserve requirement; there are
program requirements
132
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 869 91 1,000 1,000 70 70 930 7%
Interfund Transfers In 1,716,000 1,716,000 1,715,000 1,715,000 1,715,000 1,715,000 - 100%
Total Revenue 1,716,869 1,716,091 1,716,000 1,716,000 1,715,070 1,715,070 930 100%
Expenditures by Type
Services & Charges
Debt Service Principal 1,000,000 1,030,000 1,060,000 1,060,000 1,060,000 - 1,060,000 - 100%
Debt Service Interest & Fees 712,694 682,469 651,694 651,694 651,344 - 651,344 350 100%
Total Expenditures 1,712,694 1,712,469 1,711,694 1,711,694 1,711,344 - 1,711,344 350 100%
Net Surplus / (Deficit) 4,175 3,623 4,306 4,306 3,726 3,726
Beginning Cash Balance 1,734,901 1,739,076 1,742,699
Cash Adjustments - - -
Ending Cash Balance 1,739,076 1,742,699 1,747,005 1,746,425
Cash Reserves Target 1,739,076 1,742,699 1,747,005
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual principal and interest payments to bondholders for the 2015 Smart Streets Bond. It also accounts for the related debt service reserve cash balance
held at trustee bank. The bonds were closed on April 9, 2015 and the par amount was $25 million.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the River West TIF Fund (#324). This fund also receives
revenue from interest earned on the cash balance at the trustee bank.
The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The bonds are to be repaid over 21 years, with the final payment due
February 1, 2037 (debt schedule #135). The debt service reserve amount will be used towards the last debt service payment.
Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753). The capital proceeds were fully expended in 2019.
Cash Reserves Target
100% cash reserves per bond covenants
133
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 306,537 1 - - 25,565 25,565 (25,565) -
Total Revenue 306,537 1 - - 25,565 25,565 (25,565) -
Expenditures by Type
Capital 3,328,966 - - - - - - - -
Total Expenditures 3,328,966 - - - - - - - -
Net Surplus / (Deficit)(3,022,429) 1 - - 25,565 25,565
Beginning Cash Balance 3,048,190 25,762 25,763
Cash Adjustments - - -
Ending Cash Balance 25,762 25,763 25,763 25,764
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the expenditures of the bond proceeds from the 2017 Eddy Street Commons Phase II Bond. The funds will be spent on Phase II of the Eddy Street Commons,
a mixed-use development area just south of the University of Notre Dame.
Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). Currently, this fund only receives
revenue from interest earned on the cash balance at the trustee bank.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
In July 2007, the South Bend Common Council unanimously approved the rezoning of 25 acres of vacant land south of Notre Dame for the nearly $200 million Eddy Street Commons
project. Phase I - As part of the Phase I development deal, Kite Realty Group agreed to invest $161.9 million while South Bend city officials agreed to invest $36.7 million to help
with, among other costs, a parking garage and street and utility upgrades. Phase I included retail/restaurant/office space, apartment units, condo units, townhomes, a 1,276-vehicle
multi-level parking garage, a Fairfield Inn & Suites and an Embassy Suites. Phase II - Designed with input from the University, City of South Bend and nearby home and business
owners, Phase II consists of five main buildings: two graduate-style apartment buildings and a new Robinson Community Learning Center on the east side of Eddy Street and two
market-rate apartment buildings on the west side of Eddy Street. A stand-alone grocery store is proposed for the southwest corner of Howard and Indiana 23, where the Robinson
Center now sits. The Robinson Center, an off-campus educational initiative of the University, will move to a new one-story, 13,000-square-foot building across the street. Phase II is a
joint effort between the university and Kite Realty.
134
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 1,623 184 1,750 1,750 142 142 1,608 8%
Interfund Transfers In 1,390,625 1,915,979 1,926,375 1,926,375 1,926,375 1,926,375 - 100%
Total Revenue 1,392,248 1,916,164 1,928,125 1,928,125 1,926,517 1,926,517 1,608 100%
Expenditures by Type
Services & Charges
Debt Service Principal 145,000 475,000 720,000 720,000 720,000 - 720,000 - 100%
Debt Service Interest & Fees 1,245,625 1,235,875 1,206,375 1,206,375 1,206,375 - 1,206,375 - 100%
Total Expenditures 1,390,625 1,710,875 1,926,375 1,926,375 1,926,375 - 1,926,375 - 100%
Net Surplus / (Deficit)1,623 205,289 1,750 1,750 142 142
Beginning Cash Balance 3,461,700 3,463,323 3,668,611
Cash Adjustments - - -
Ending Cash Balance 3,463,323 3,668,611 3,670,361 3,668,753
Cash Reserves Target 2,500,000 2,500,000 2,500,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Eddy Street Commons Phase II Bonds.
This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. The bonds were closed on August 14, 2017 and the par amount
was $25 million. In December 2018, an additional $945,000 was added to the debt service reserve. In March 2021, an additional $205,104 was added to the debt service reserve.
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the North East Residential Area TIF Fund (#436). This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The principal and interest payments are set forth in the 20-year debt amortization schedule with the first payment made on February 15, 2018 and the final payment due February 15,
2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the
project are tracked in the Eddy Street Commons Capital Fund (#759).
Cash Reserves Target
$2,500,000 minimum
135
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Central Services Fund Number 222
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 2,511 2,711 2,300 2,300 1,981 1,981 319 86%
Charges for Services 6,882,174 7,279,944 8,636,001 8,636,001 6,983,600 6,983,600 1,652,401 81%
Interest Earnings 10,210 6,268 11,090 11,090 4,468 4,468 6,622 40%
Other Income 84,210 78,626 69,000 69,014 93,777 93,777 (24,763) 136%
Interfund Allocation Reimb 122,143 129,585 160,000 160,000 120,000 120,000 40,000 75%
Total Revenue 7,101,248 7,497,135 8,878,391 8,878,405 7,203,826 7,203,826 1,674,579 81%
Expenditures by Division
Equipment Services 6,717,971 7,695,353 7,943,058 7,945,303 7,192,955 5,928 7,198,882 746,420 91%
Print Shop 13,844 2,504 - - - - - - -
Radio Shop 229,304 207,641 283,073 283,073 143,512 2,751 146,263 136,810 52%
Building Maintenance 180,749 188,820 221,091 221,091 119,334 - 119,334 101,757 54%
Facilities Management 101,697 144,897 181,838 181,838 100,670 - 100,670 81,168 55%
Capital - - 190,000 242,425 56,176 12,045 68,221 174,204 28%
Total Expenditures 7,243,566 8,239,216 8,819,060 8,873,729 7,612,647 20,723 7,633,371 1,240,359 86%
Expenditures by Type
Personnel
Salaries & Wages 1,795,351 1,772,151 2,125,646 2,125,303 1,342,664 - 1,342,664 782,639 63%
Fringe Benefits 780,402 758,851 982,988 983,331 570,277 - 570,277 413,054 58%
Total Personnel 2,575,754 2,531,003 3,108,634 3,108,634 1,912,941 - 1,912,941 1,195,693 62%
Supplies 3,998,093 4,782,010 4,594,490 4,595,876 4,954,852 1,806 4,956,658 (360,782) 108%
Services & Charges
Professional Services 7,777 12,174 38,825 38,825 - - - 38,825 0%
Printing & Advertising 863 42 4,650 2,725 - - - 2,725 0%
Utilities 53,701 61,782 64,468 64,468 57,390 - 57,390 7,078 89%
Repairs & Maintenance 54,985 62,344 148,575 199,959 97,702 16,242 113,944 86,015 57%
Education & Training 9,389 8,696 12,050 12,150 2,873 2,412 5,285 6,865 43%
Travel - 51 1,850 1,850 61 55 116 1,734 6%
Other Services & Charges 13,132 12,504 16,850 17,575 11,701 209 11,910 5,665 68%
Debt Service Principal 15,596 2,483 8,069 8,069 4,012 - 4,012 4,057 50%
Debt Service Interest & Fees 463 22 423 423 234 - 234 189 55%
Total Services & Charges 155,905 160,096 295,760 346,044 173,973 18,917 192,890 153,153 56%
Operating Expenditures 6,729,752 7,473,109 7,998,884 8,050,553 7,041,765 20,723 7,062,489 988,064 88%
Capital - - 63,000 66,000 3,000 - 3,000 63,000 5%
Interfund
Interfund Allocations 306,521 683,462 757,176 757,176 567,882 - 567,882 189,294 75%
Interfund Transfers Out 207,293 82,645 - - - - - - -
Total Interfund 513,814 766,107 757,176 757,176 567,882 - 567,882 189,294 75%
Total Expenditures 7,243,566 8,239,216 8,819,060 8,873,729 7,612,647 20,723 7,633,371 1,240,358 86%
Net Surplus / (Deficit) (142,319) (742,081) 59,331 4,676 (408,821) (429,545)
Beginning Cash Balance 1,455,158 1,209,079 658,666
Cash Adjustments (103,760) 191,668 -
Ending Cash Balance 1,209,079 658,666 663,341 483,384
Cash Reserves Target 724,357 823,922 887,373
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which
processes leaves, brush, wood and other yard waste. | Personnel - The personnel budget includes the wages and benefits for 38 full-time employees, and $26k for part-time and seasonal
wages. | Supplies - Includes the costs of inventory parts that are used for the repair and maintenance of vehicles and equipment for City departments and external customers. Inventory
also includes gasoline purchased for use by City departments, which is then charged back to the departments based on usage. General supplies for Central Services includes cleaning
supplies, small tools & equipment, building maintenance supplies, uniforms, safety supplies, and office supplies. | Services - The repair & maintenance budget includes the cost of R&M
for equipment, such as fuel pumps, and general building maintenance for the Central Services' garages. The utilities budget includes the costs of electric, natural gas, and water for the
garages.| Debt Service - The principal and interest expense budgeted is for capital lease payments for a forklift purchased in 2019, be fully paid off in 2024. | Capital - Prior to 2022,
Central Services' capital expenditures were tracked in the Central Services Capital Fund (#224). However, the capital fund did not have any source of revenue other than the interfund
transfers it received from this fund. Therefore, Central Services' capital expenditures will be accounted for in this fund starting in 2022.
This fund was established to track the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local
county, state and federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of
Administration & Finance oversees the Central Services Division.
Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and local
township fire departments). Parts and labor for each work order are charged back to City departments or billed to the external customers. | Building Maintenance provides repair and
maintenance services to the City's facilities. This cost center is partially funded through internal labor rates. | Equipment Services also receives business licensing revenue from
performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the popularity of ride sharing services such as Uber and Lyft. | Facilities
Management is funded by an interfund allocation. | This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
10% of Annual expenditures
136
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Central Services Capital Fund Number 224
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 50 40 - - - - - -
Other Income 7,268 1,472 - - - - - -
Interfund Transfers In 207,293 82,645 - - - - - -
Total Revenue 214,611 84,157 - - - - - -
Expenditures by Type
Supplies 5,501 - - - - - - - -
Services & Charges
Repairs & Maintenance 15,267 17,143 - - - - - - -
Debt Service Principal - 7,888 - - - - - - -
Debt Service Interest & Fees - 603 - - - - - - -
Total Services & Charges 15,267 25,634 - - - - - - -
Capital 189,582 84,745 - - - - - - -
Total Expenditures 210,349 110,378 - - - - - - -
Net Surplus / (Deficit)4,262 (26,221) - - - -
Beginning Cash Balance 21,921 26,221 -
Cash Adjustments 38 - -
Ending Cash Balance 26,221 - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10339-14) to account for the capital expenditures of the Central Services Division.
This fund received transfers from the Central Services Operating Fund (#222) to cover expenditures as needed.
Historically, this fund accounted for the annual maintenance of the CNG stations and radio tower inspections and the debt service principal and interest budget is for the capital lease
payments. However, this fund did not have any source of revenue other than the interfund transfers. Therefore, Central Services' capital expenditures will be accounted for in the
Central Services Operating Fund (#222) starting in 2022 and this fund will be discontinued.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
137
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Liability Insurance Fund Number 226
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 54,492 36,491 31,847 31,847 52,637 52,637 (20,790) 165%
Other Income 1,626,433 84,555 2,000 32,747 34,945 34,945 (2,198) 107%
Interfund Allocation Reimb 2,914,500 3,265,000 3,365,000 3,365,000 2,523,750 2,523,750 841,250 75%
Interfund Transfers In 49,087 - - - - - - -
Total Revenue 4,644,513 3,386,046 3,398,847 3,429,594 2,611,332 2,611,332 818,262 76%
Expenditures by Division
Safety/Risk Management 151,479 30,947 - - - - - - -
Liability Insurance 761,414 1,188,510 1,230,000 1,431,000 1,176,951 276,605 1,453,556 (22,556) 102%
Business Insurance 622,434 452,651 1,865,000 3,700,754 1,557,837 2,262,684 3,820,521 (119,766) 103%
Workers' Compensation 1,211,428 1,531,310 1,268,000 1,268,000 860,000 - 860,000 408,000 68%
Catastrophic Events 910,806 24,884 - 103,324 479 12,845 13,324 90,000 13%
Total Expenditures 3,657,562 3,228,301 4,363,000 6,503,078 3,595,267 2,552,134 6,147,401 355,678 95%
Expenditures by Type
Personnel
Salaries & Wages 116,402 - - - - - - - -
Fringe Benefits 46,090 - - - - - - - -
Other Personnel Costs 17,308 14,052 42,000 42,000 22,761 - 22,761 19,239 54%
Total Personnel 179,800 14,052 42,000 42,000 22,761 - 22,761 19,239 54%
Supplies 1,988 2,187 - - - - - - -
Services & Charges
Professional Services 420,313 334,849 1,001,000 1,387,754 220,577 508,900 729,476 658,278 53%
Education & Training 6,285 2,000 - - - - - - -
Travel 356 - - - - - - - -
Repairs & Maintenance 2,119 4,286 - 1,828,784 1,207,228 1,753,784 2,961,011 (1,132,227) 162%
Insurance 1,840,034 2,432,482 2,170,000 2,170,000 1,915,312 1,438 1,916,750 253,250 88%
Other Services & Charges 218,415 391,938 1,150,000 971,216 228,912 275,167 504,079 467,137 52%
Total Services & Charges 2,487,522 3,165,555 4,321,000 6,357,754 3,572,028 2,539,289 6,111,317 246,438 96%
Capital 910,806 24,884 - 103,324 479 12,845 13,324 90,000 13%
Interfund
Interfund Allocations 77,446 21,624 - - - - - - -
Total Interfund 77,446 21,624 - - - - - - -
Total Expenditures 3,657,562 3,228,301 4,363,000 6,503,078 3,595,267 2,552,134 6,147,401 355,677 95%
Net Surplus / (Deficit) 986,951 157,746 (964,153) (3,073,484) (983,935) (3,536,069)
Beginning Cash Balance 4,961,426 5,956,858 6,100,867
Cash Adjustments 8,481 (13,737) -
Ending Cash Balance 5,956,858 6,100,867 3,027,383 6,332,585
Cash Reserves Target 1,828,781 1,614,150 3,251,539
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related
accidents and provides training once an issue has been identified. There is also a considerable amount of proactive training which happens throughout the City in an effort to stop any
workplace injuries.
Capital expenditures in 2019 and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage.
In 2021, all personnel costs previously budgeted in this fund were moved to the General Fund (#101).
-- One full-time Paralegal position was transferred to the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund because the
position focuses on liability and workers' comp related matters.
-- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position was
transferred to Human Resources. The Safety & Risk division's supplies and services budget will be fully transferred to Human Resources in 2022.
This fund was established in 1979 when the Common Council determined that the City should become self-insured for liability insurance (ordinance 6657-79). The purpose of this fund
is to set aside monies, assessed on all operations and departments of the City, for the payment of any premium for outside coverage, claims arising from retained risk and all incidental
costs associated with any claims including, but not limited to, investigative and legal fees. Currently, this fund handles operations relating to business insurance and claims--property,
liability, workers compensation, etc. This fund is managed by the Department of Administration & Finance.
This fund receives revenue from a fixed cost interfund allocation charged to other City funds. The amount charged to each fund is determined during the annual budget process. Various
methodologies are used to effectively and fairly allocate costs. Liability and worker's compensation costs are allocated based on two-year claims history for each department. Business
insurance costs are allocated based on net book value of departments' capital assets (per the City's Annual Comprehensive Financial Report). When this fund has sufficient reserves,
allocations to departments may decrease. Reimbursements from insurance claims are also received in this fund.
Cash Reserves Target
50% of Annual expenditures
138
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name IT / Innovation / 311 Call Center Fund Number 279
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Allocation Reimb 6,656,930 9,129,846 9,620,204 9,620,204 7,215,153 7,215,153 2,405,051 75%
Charges for Services 111,796 47,379 - - - - - -
Debt Proceeds - 900,928 - 166,345 166,343 166,343 2 100%
Other Income 53,757 111,836 64,525 142,733 115,986 115,986 26,747 81%
Donations - 15,000 - 181,988 181,987 181,987 1 100%
Interest Earnings 21,431 14,598 5,000 11,500 33,469 33,469 (21,969) 291%
Total Revenue 6,843,915 10,219,588 9,689,729 10,122,770 7,712,938 7,712,938 2,409,832 76%
Expenditures by Division
311 Call Center 551,515 567,939 683,948 683,955 469,389 197 469,585 214,369 69%
Innovation & Technology 7,324,325 8,264,034 9,015,101 10,370,108 6,737,243 900,987 7,638,229 2,731,878 74%
Total Expenditures 7,875,840 8,831,973 9,699,049 11,054,062 7,206,632 901,183 8,107,815 2,946,247 73%
Expenditures by Type
Personnel
Salaries & Wages 1,844,342 1,908,602 2,170,830 2,170,830 1,507,987 - 1,507,987 662,843 69%
Fringe Benefits 708,812 704,230 874,276 874,276 542,957 - 542,957 331,319 62%
Total Personnel 2,553,154 2,612,832 3,045,106 3,045,106 2,050,944 - 2,050,944 994,162 67%
Supplies 130,511 714,903 193,850 599,848 397,525 65,098 462,623 137,225 77%
Services & Charges
Professional Services 1,058,605 510,586 410,500 1,139,403 489,546 460,822 950,367 189,036 83%
Printing & Advertising 1,005 3,277 5,150 6,553 2,490 - 2,490 4,063 38%
Repairs & Maintenance 3,021,127 3,646,311 4,635,738 4,841,261 3,129,396 371,444 3,500,840 1,340,421 72%
Education & Training 9,162 33,654 57,900 43,857 25,396 190 25,586 18,271 58%
Travel 7,385 161 27,110 33,110 19,382 3,630 23,011 10,099 69%
Other Services & Charges 422,383 292,472 193,824 205,189 200,661 - 200,661 4,528 98%
Debt Service Principal 606,922 966,528 1,063,402 1,073,320 828,946 - 828,946 244,374 77%
Debt Service Interest & Fees 59,675 50,358 65,816 65,762 61,857 - 61,857 3,906 94%
Total Services & Charges 5,186,263 5,503,347 6,459,440 7,408,455 4,757,673 836,085 5,593,758 1,814,698 76%
Operating Expenditures 7,869,929 8,831,082 9,698,396 11,053,409 7,206,142 901,183 8,107,325 2,946,085 73%
Interfund Allocations 5,911 891 653 653 490 - 490 163 75%
Total Expenditures 7,875,840 8,831,973 9,699,049 11,054,062 7,206,632 901,183 8,107,815 2,946,248 73%
Net Surplus / (Deficit) (1,031,925) 1,387,615 (9,320) (931,292) 506,307 (394,877)
Beginning Cash Balance 3,108,342 2,125,192 3,482,865
Cash Adjustments 48,775 (29,942) -
Ending Cash Balance 2,125,192 3,482,865 2,551,573 4,544,183
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for the expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business
Analytics, Applications, and Civic Innovation. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through
technology, data, and strategic partnerships. The functions within the department include: The 311 Call Center handles resident telephone calls in an efficient and effective manner. It
provides residents with a "one-stop" shop to contact city departments with inquiries and service requests. | Services focuses on internal technology-related services for the employees of
the City of South Bend. Daily general operations and user experience fall under this division. | Applications oversees architecting, implementing, configuring, integrating, and
supporting all software applications and platforms. This includes the employee intranet, the 311 Service Portal, our CRM solution, GIS mapping, and many applications specialized for
departments and divisions. | Infrastructure oversees the Network Infrastructure within the City of South Bend, which is comprised of the hardware, software and security resources of
an entire network. The infrastructure team plans new deployments, maintains all technology infrastructure inclusive of servers, network devices, wireless network devices, cloud
environments, data center, and security; ensuring availability, capacity, and continuity. | Business Analytics acts as liaisons between City departments and the rest of the Dept of
Innovation and Technology team and provides additional resources to City departments for selected projects. Business Analytics team members provide services including business
needs assessments, process mapping and improvement, performance management, data and technology training, data analytics, and project management. | Civic Innovation works with
City and community partners to improve residents’ access to technology and digital literacy. The division connects residents and groups with the technology resources they need to
succeed by leveraging connections both internal and external connections.
Personnel - The personnel budget in this fund includes the wages and benefits of 24 full-time employees for Information Technology and 8 full-time employees for the 311 Call Center,
along with a budget for part-time help at the 311 Call Center. In 2022, two positions will be added: one additional Applications Developer and one additional 311 Customer Service
Liaison. See the personnel budget summary for details. | Supplies - The supplies budget includes miscellaneous computer supplies and accessories, along with devices that are not part
of the hardware refresh plan. | Services - The repairs & maintenance budget includes annual software subscription and renewal costs. The professional services budget includes software
support and special projects like the SBAcademy. SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other
innovations that will continue to make government more efficient. | Debt Service - The principal and interest expense budget is for lease payments for various hardware refresh plans.
A hardware refresh means replacing current hardware with the newest version of the equipment to combat performance and capacity issues. The City leases equipment, such as
computers and printers, over a period of 3-5 years. At the end of the lease, the City has the option to return the equipment to the vendor and get new equipment. The refresh program
ensures that City employees are equipped with the most current technology to better serve the City and its residents.
This fund receives revenue in the form of a fixed cost interfund allocation. The annual budget for this fund is allocated between the City departments based on various criteria including
number of 311 calls, number of devices, number of user licenses, departmental specific software renewal, and more. This fund does not need to carry high cash reserves because its
budget is fully allocated each year.
Cash Reserves Target
No reserve requirement
139
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Self-Funded Employee Benefits Fund Number 711
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 15,885,258 15,742,095 16,181,440 16,081,440 12,049,177 12,049,177 4,032,263 75%
Other Income 373,523 1,438,628 385,000 485,000 667,358 667,358 (182,358) 138%
Interest Earnings 89,646 62,791 58,809 58,809 90,735 90,735 (31,926) 154%
Total Revenue 16,348,427 17,243,514 16,625,249 16,625,249 12,807,270 12,807,270 3,817,979 77%
Expenditures by Subdivision
Health Insurance 14,472,911 15,509,012 17,121,703 17,129,426 12,136,201 49,830 12,186,031 4,943,395 71%
Workplace Wellness Clinic 996,006 1,003,588 1,169,308 1,169,308 329,700 668,914 998,615 170,693 85%
Employee Wellness 76,048 89,896 99,974 101,130 59,032 26,048 85,080 16,050 84%
Total Expenditures 15,544,965 16,602,496 18,390,985 18,399,864 12,524,933 744,792 13,269,725 5,130,138 72%
Expenditures by Type
Personnel
Other Personnel Costs 13,740,971 14,681,353 16,308,759 16,309,915 11,607,750 26,048 11,633,798 4,676,117 71%
Total Personnel 13,740,971 14,681,353 16,308,759 16,309,915 11,607,750 26,048 11,633,798 4,676,117 71%
Supplies 131,045 110,297 150,000 150,000 37,028 44,107 81,135 68,865 54%
Services & Charges
Professional Services 1,083,611 1,063,335 1,198,308 1,205,031 420,956 674,637 1,095,592 109,439 91%
Printing & Advertising - - 100 100 - - - 100 0%
Insurance 587,028 737,651 732,318 732,318 457,875 - 457,875 274,443 63%
Other Services & Charges 1,476 3,194 1,500 2,500 1,325 - 1,325 1,175 53%
Total Services & Charges 1,672,115 1,804,180 1,932,226 1,939,949 880,155 674,637 1,554,792 385,157 80%
Bad Debt 833 - - - - - - - -
Interfund Transfers Out - 6,667 - - - - - - -
Total Expenditures 15,544,965 16,602,496 18,390,985 18,399,864 12,524,933 744,792 13,269,725 5,130,139 72%
Net Surplus / (Deficit) 803,462 641,018 (1,765,736) (1,774,615) 282,337 (462,455)
Beginning Cash Balance 9,277,319 10,143,060 10,786,414
Cash Adjustments 62,279 2,336 -
Ending Cash Balance 10,143,060 10,786,414 9,011,799 11,045,338
Cash Reserves Target 3,886,241 4,150,624 4,599,966
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the
2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the
health insurance cost per employee charged to departments. Claims are forecasted to increase 5% year over year. The City will continue to closely monitor this fund to ensure the
premiums charged to employees and departments remains affordable while allowing the City to maintain excellent benefits for employees.
This fund was established in 1983 when the Common Council determined that the City should become self-insured for employee health insurance (ordinance 7161-83). The purpose of
this fund is to set aside monies assessed from City departments and monies collected from employees to be expended on insurance and claims relating to employees, including medical,
dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and vision claims directly, as opposed to paying an insurance company to pay the claims.
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on
an annual basis, as well as from employee and public safety retiree health insurance premiums.
Cash Reserves Target
25% of Annual expenditures
140
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Unemployment Compensation Fund Number 713
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 6,899 22,056 105,517 105,517 75,300 75,300 30,217 71%
Interest Earnings 1,187 69 209 209 461 461 (252) 221%
Other Income - 74,683 - - - - - -
Interfund Transfers In - 6,667 - - - - - -
Total Revenue 8,087 103,474 105,726 105,726 75,761 75,761 29,965 72%
Expenditures by Type
Personnel
Other Personnel Costs 157,449 75,914 80,000 80,000 26,517 - 26,517 53,483 33%
Total Expenditures 157,449 75,914 80,000 80,000 26,517 - 26,517 53,483 33%
Net Surplus / (Deficit) (149,363) 27,560 25,726 25,726 49,244 49,244
Beginning Cash Balance 180,911 31,859 -
Cash Adjustments 310 (59,419) -
Ending Cash Balance 31,859 - 25,726 75,591
Cash Reserves Target 39,362 18,979 20,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 (ordinance 10059-10) to account for the City’s payment of unemployment claims and outplacement services on behalf of all departments. Prior to
the establishment of this fund, claims were accounted for under individual departments’ operations.
This fund receives revenue from an allocation charged to departments through payroll as a percent of full-time wages. During the annual budget process, the Department of
Administration & Finance reviews the allocation percentage. When this fund’s cash reserves increase due to lower than anticipated claims, the allocation percentage will be decreased.
As cash reserves fall below levels sufficient to support anticipated claims, the allocation percentage will be increased. In November 2016, the charge was suspended due to the fund's
high cash reserves In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims.
All unemployment claims and outplacement services for all departments are paid through this fund. Claims had remained fairly low in recent years, but in 2020 claims increased
substantially due to the COVID-19 pandemic.
Cash Reserves Target
25% of Annual expenditures
141
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Parental Leave Fund Number 714
Fund Type Internal Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 244,090 248,401 257,209 257,209 195,704 195,704 61,505 76%
Interest Earnings 751 1,125 1,494 1,494 2,572 2,572 (1,078) 172%
Total Revenue 244,841 249,526 258,703 258,703 198,276 198,276 60,427 77%
Expenditures by Type
Personnel
Salaries & Wages 119,938 180,337 253,846 253,846 64,546 - 64,546 189,300 25%
Total Expenditures 119,938 180,337 253,846 253,846 64,546 - 64,546 189,300 25%
Net Surplus / (Deficit) 124,903 69,189 4,857 4,857 133,730 133,730
Beginning Cash Balance 32,563 157,521 226,711
Cash Adjustments 56 - -
Ending Cash Balance 157,521 226,711 231,568 359,650
Cash Reserves Target 9,595 14,427 20,308
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave
Program was developed based on the models of other progressive, best-in-class employers.
The program is funded by an allocation to departments charged through payroll as a percent of full-time wages. During the annual budget process, the Department of Administration &
Finance reviews the allocation percentage. This allocation will be increased or decreased based on the financial needs of the program and the performance of the fund. In 2022, the
allocation will be 0.35% of full-time wages.
The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly
wage.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
142
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Rainy Day Fund Number 102
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 94,111 64,091 99,340 99,340 89,357 89,357 9,983 90%
Total Revenue 94,111 64,091 99,340 99,340 89,357 89,357 9,983 90%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)94,111 64,091 99,340 99,340 89,357 89,357
Beginning Cash Balance 10,733,474 10,845,986 10,910,077
Cash Adjustments 18,401 - -
Ending Cash Balance 10,845,986 10,910,077 11,009,417 10,974,706
Cash Reserves Target 8,998,791 8,206,983 8,717,131
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9509-04) in order to set aside monies which can be used to meet unanticipated expenses that cannot be funded from existing appropriations, to
meet cash flow needs between biannual distribution of property tax receipts and other periodic distributions, for bridging a gap caused by an unexpected revenue shortfall or significant
delay in receiving revenue, and for any other City purpose or need consistent with or permitted by state law. This fund can be used for mid-year or year-end advances to other funds
that have cash shortages and the advances must be paid back within six months. The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of
the factors resulting in South Bend's good AA bond rating with Standard & Poor's.
The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers.
The City can elect to transfer unused or unencumbered funds to this fund per IC 36-1-8-5.1. Every so often, this fund receives certain "catch up" distributions of local income tax
monies from the State of Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana
General Assembly, or $1,405,850, was deposited into the Rainy Day Fund as allowed under the statute. On an ongoing basis, this fund receives revenue from interest earned on the
fund’s cash balance.
No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011.
3% of total expenditures in previous fiscal year
for Civil City Funds, less interfund transfers
Cash Reserves Target
143
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Gift, Donation, Bequest Fund Number 217
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 7,284 6,884 3,270 3,270 8,381 8,381 (5,111) 256%
Bloomberg Mayors Challenge 404,000 322,000 - - - - - -
Human Rights Scholarship Prog.8,370 - 18,000 18,000 - - 18,000 0%
Office of Sustainability 41,000 - - - - - - -
Historic Preservation 196 2,009 - - 50 50 (50) -
Home Energy Improvements 100,000 - - 90,000 90,000 90,000 - 100%
Code Enforcement Demolitions 55,000 - - - - - - -
Animal Resource Center Donations 49,603 47,599 35,000 35,000 52,109 52,109 (17,109) 149%
Pokagon Band Donation 100,000 100,000 - 100,000 100,000 100,000 - 100%
Total Revenue 765,453 478,492 56,270 246,270 250,541 250,541 (4,270) 102%
Expenditures by Project
Wayfinding Signage Project 56,258 33,500 - - - - - - -
Bloomberg Mayors Challenge 313,871 323,775 322,506 477,704 140,902 236,152 377,054 100,650 79%
Human Rights Scholarship Prog.6,655 - 14,000 14,000 - - - 14,000 0%
Historic Preservation Commiss.- - 1,000 1,000 - - - 1,000 0%
Bike Signage - - 2,500 2,500 - - - 2,500 0%
Electric Vehicle Charging Station - - 41,000 131,000 - 41,000 41,000 90,000 31%
Home Energy Improvements 61,608 118,377 - 11,460 - 11,460 11,460 - 100%
Animal Resource Center 14,902 2,910 50,000 50,000 22,080 395 22,475 27,525 45%
Code Enforcement Demolitions - 2,863 - 52,625 44,425 8,200 52,625 - 100%
Pokagon Band Donation - - - - - - - - -
Total Expenditures 453,294 481,425 431,006 740,289 207,407 297,207 504,615 235,675 68%
Expenditures by Type
Supplies - - 43,500 43,500 - 41,000 41,000 2,500 94%
Services & Charges
Professional Services 382,631 360,185 372,506 527,704 162,982 236,547 399,530 128,175 76%
Printing & Advertising 6,650 - 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 64,008 118,377 - 11,460 - 11,460 11,460 - 100%
Grants & Subsidies - - 9,000 99,000 - - - 99,000 0%
Other Services & Charges 5 2,863 - 52,625 44,425 8,200 52,625 - 100%
Total Services & Charges 453,294 481,425 387,506 696,789 207,407 256,207 463,615 233,175 67%
Total Expenditures 453,294 481,425 431,006 740,289 207,407 297,207 504,615 235,675 68%
Net Surplus / (Deficit) 312,160 (2,933) (374,736) (494,019) 43,133 (254,074)
Beginning Cash Balance 668,273 981,455 978,522
Cash Adjustments 1,022 - -
Ending Cash Balance 981,455 978,522 484,503 1,031,425
Cash Reserves Target - - -
Fund Purpose:
Explanation of Donation Sources and Uses:
This fund was established (ordinance 9870-08) to receive monies donated, given, and/or bequeathed to the City by private, non-governmental persons. Most donations, gifts, or
bequests have a specific purpose designated by the donor. By accounting for the monies in this separate fund, the City can better track the expense of the monies and ensure that
they are spent according to the designated purpose.
Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith
Westfall Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023.
Pokagon Band (2019-2022) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project
Home Energy Improvements - From 2019 through 2022, the City has received private grants from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to
be used for the South Bend Green Corps Senior Home Energy Improvements (2019: $125,000; 2020: $100,000; 2022: $70,000). The South Bend Green Corps Senior Home Energy
Improvements program assists seniors 65 years and older with home repairs. The City also received $20,000 from the Florence V. Carroll Charitable Trust to be used for Home
Energy Improvements, not restricted to seniors.
Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free
or subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing
resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage
the program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded
transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management,
participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are
allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3
major events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a
transportation-as-a-benefit program which will continue to scale across the South Bend region and other similar geographies.
Cash Reserves Target
No reserve requirement
144
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Loss Recovery Fund Number 227
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 5,076 2,515 3,769 3,769 3,392 3,392 377 90%
Total Revenue 5,076 2,515 3,769 3,769 3,392 3,392 377 90%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 130,370 69,630 - - - - - - -
Total Expenditures 130,370 69,630 - - - - - - -
Net Surplus / (Deficit)(125,295) (67,115) 3,769 3,769 3,392 3,392
Beginning Cash Balance 605,471 481,214 414,099
Cash Adjustments 1,038 - -
Ending Cash Balance 481,214 414,099 417,868 416,552
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 9890-08) to account for compensatory or exemplary damage payments from third parties arising from loss or damage to City tangible or
intangible property. The monies deposited into this fund shall be used for costs arising from the covered loss including repair or replacement of tangible property, administrative costs
of obtaining loss recovery, enhancement or improvement of City services related to the loss, with any excess to be applied to any reasonable purpose beneficial to the City.
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund
continues to receive, intermittently, monies from similar settlements. On an ongoing basis, this fund only receives revenue from interest earned on the fund's cash balance.
The fund has been used for capital projects related to environmental cleanup. In 2019, this fund was used to fund legal professional services related to environmental issues and
granular activated carbon reconditioning.
Cash Reserves Target
No reserve requirement
145
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Human Rights Federal Grants Fund Number 258
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 167,100 162,140 68,200 68,200 2,500 2,500 65,700 4%
Charges for Services 8,500 10,833 85,000 85,000 1,667 1,667 83,333 2%
Interest Earnings 1,540 2,417 - 1,600 2,598 2,598 (998) 162%
Other Income - - 2,050 450 - - 450 0%
Total Revenue 177,140 175,390 155,250 155,250 6,765 6,765 148,485 4%
Expenditures by Subdivision
General 19,061 9,928 3,000 2,760 2,760 - 2,760 - 100%
EEOC 100,391 98,139 124,371 129,278 90,912 8,333 99,245 30,032 77%
HUD 93,473 126,938 113,745 116,745 81,492 - 81,492 35,253 70%
Total Expenditures 212,926 235,005 241,116 248,783 175,164 8,333 183,497 65,285 74%
Expenditures by Type
Personnel
Salaries & Wages 124,770 125,084 128,156 128,156 108,072 - 108,072 20,084 84%
Fringe Benefits 38,541 38,636 52,160 52,160 29,411 - 29,411 22,749 56%
Total Personnel 163,311 163,721 180,316 180,316 137,483 - 137,483 42,833 76%
Supplies 1,724 3,864 2,000 2,000 512 - 512 1,488 26%
Services & Charges
Professional Services 24,667 18,333 27,800 31,467 16,692 8,333 25,026 6,441 80%
Printing & Advertising 16,215 11,878 6,000 13,325 9,323 - 9,323 4,002 70%
Education & Training 5,960 5,178 6,000 4,618 3,717 - 3,717 901 80%
Travel - - 17,800 15,732 7,295 - 7,295 8,437 46%
Other Services & Charges 1,049 32,032 1,200 1,325 141 - 141 1,184 11%
Total Services & Charges 47,891 67,420 58,800 66,467 37,169 8,333 45,502 20,965 68%
Interfund Transfers Out - - - - - - - - -
Total Expenditures 212,926 235,005 241,116 248,783 175,164 8,333 183,497 65,286 74%
Net Surplus / (Deficit) (35,786) (59,614) (85,866) (93,533) (168,399) (176,732)
Beginning Cash Balance 521,051 486,159 426,544
Cash Adjustments 893 - -
Ending Cash Balance 486,159 426,544 333,012 257,542
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund tracks the portion of the Human Rights division that is funded by the federal government.
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission
(EEOC). This fund also receives revenue from staff contracts.
Expenditures are for the wages and benefits of two (2) full-time employees (Manager-Employment and Manager-Housing) and for supplies and services for the Human Rights
Commission's activities related to fair housing and equal opportunity employment in St. Joseph County.
Other staff and general expenditures for the Human Rights Commission are accounted for in the General Fund #101.
146
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name American Rescue Plan Fund Number 263
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 29,455,024 29,455,024 29,455,024 29,455,024 29,455,024 1 100%
Interest Earnings - 81,618 - 90,000 384,408 384,408 (294,408) 427%
Total Revenue - 29,536,642 29,455,024 29,545,024 29,839,431 29,839,431 (294,407) 101%
Expenditures by Type
Personnel
Salaries & Wages - - - 1,910,000 1,889,660 - 1,889,660 20,340 99%
Total Personnel - - - 1,910,000 1,889,660 - 1,889,660 20,340 99%
Services & Charges
Grants & Subsidies - - - 500,000 - - - 500,000 0%
Other Services & Charges - - - - 1,270 - 1,270 (1,270) -
Total Services & Charges - - - 500,000 1,270 - 1,270 498,730 0%
Capital - - 10,100,000 11,100,000 303,410 1,078,540 1,381,950 9,718,050 12%
Total Expenditures - - 10,100,000 13,510,000 2,194,340 1,078,540 3,272,880 10,237,120 24%
Net Surplus / (Deficit)- 29,536,642 19,355,024 16,035,024 27,645,091 26,566,551
Beginning Cash Balance - - 29,536,642
Cash Adjustments - - -
Ending Cash Balance - 29,536,642 45,571,666 57,053,095
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
The City's total award amount is $58,910,047, with half of it received in 2021 and the other half to be received in 2022. This fund also receives revenue from interest earned on the
fund's cash balance.
ARP Premium Pay: In 2022, the Common Council appropriated $1.91 million for COVID premium pay to essential employees including police officers, firefighters, teamsters, and
certain non-bargainging employees for qualify for premium pay under the rules and regulations of the ARP Act. | Vacant Building Development Financing: $500,000 is budgeted
in this fund and $1.5 million in the General Fund #101 to support small-scale and mission-based developers enter into areas of the City where it is difficult to obtain traditional
financing. This fund will act as a credit enhancement (“loan loss reserve fund”) for these developers for targeted projects that revitalize large, vacant buildings and/or make a
commercial investment in the corridors. | Dream Center: The City is proposing to fund an $11.1 million renovation and upgrade to the Martin Luther King Jr. Center. The new
facility will be called the Dream Center at Martin Luther King Jr. Park. This new, world-class, intergenerational community center will be developed in conjunction with the community,
and community feedback will play a large role in deciding what facilities and programming are built at the Dream Center.
This fund was established in 2021 to track the receipt and expenditure of the funds from the American Rescue Plan Act.
On March 18, 2021, the Indiana State Board of Accounts issued State Examiner Directive 2021-1, which prescribes the accounting procedures for federal assistance received through
the ARP Act, and on May 17, 2021, the United States Department of the Treasury published an interim final rule to describe the requirements on implementing the Coronavirus State
Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the ARP Act. Both the state and the federal directives recommend the creation of a formal
spending plan for the ARP Funds.
In its guidance, the Department of the Treasury outlined four funding objectives for the ARP
Funds. In developing its own plan for spending, the City of South Bend further grouped these four
objectives into two main categories of spending:
Response & Relief
• Support urgent COVID-19 response efforts
• Support immediate economic stabilization for households and businesses
Equitable Recovery
• Replace lost revenue for eligible state, local, territorial, and Tribal governments
• Address systemic public health and economic challenges that have contributed to the inequal
impact of the pandemic
Spending allocated for “Response and Relief” is intended to provide direct, rapid relief to residents
and businesses who have experienced economic or health-related harms related to the pandemic.
Spending allocated for “Equitable Recovery” is intended to rebuild a more equitable economy and
community by addressing systemic challenges that have been present in our community for decades.
In Sections 602(c)(1) and 603(c)(1) of ARPA, Congress provided four eligible
uses of funds:
a) To respond to the public health emergency or its negative economic impacts,
including assistance to households, small businesses, and nonprofits, or aid to
impacted industries such as tourism, travel, and hospitality;
b) To respond to workers performing essential work during the COVID-19
public health emergency by providing premium pay to eligible workers;
c) For the provision of government services to the extent of the reduction in
revenue due to the COVID–19 public health emergency relative to revenues
collected in the most recent full fiscal year prior to the emergency; and
d) To make necessary investments in water, sewer, or broadband infrastructure
147
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
2022 2022 2022 2022 Total
2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Fund
General Fund (#101)4,948,093 36,195,000 39,495,000 3,846,927 3,255,183 7,102,111 32,392,889 18%
American Rescue Plan (#263)- 10,100,000 13,510,000 2,194,340 1,174,500 3,368,840 10,141,160 25%
Total Expenditures by Fund 4,948,093 46,295,000 53,005,000 6,041,267 4,429,683 10,470,951 42,534,049 20%
Expenditures by ARP Programs
Strong Neighborhoods
Home Repair Assistance Programs - 2,500,000 2,500,000 - - - 2,500,000 0%
Housing Financing - 2,500,000 2,500,000 - - - 2,500,000 0%
Home Buying Assistance - 1,000,000 1,000,000 - - - 1,000,000 0%
Additional Neighborhood Infrastructure - 2,500,000 2,500,000 89,882 634,154 724,036 1,775,964 29%
City-wide Comprehensive Plan - 500,000 500,000 110,450 175,000 285,450 214,550 57%
Plan Implementation - 300,000 300,000 17,000 - 17,000 283,000 6%
Land Bank Startup Costs - 250,000 250,000 - - - 250,000 0%
Demolitions (Vacant & Abandoned / Commercial)- 3,670,000 4,170,000 804,266 785,965 1,590,231 2,579,769 38%
Neighborhood Development Assistance - 150,000 150,000 - - - 150,000 0%
Vacant Building Development Financing - 1,500,000 2,000,000 - - - 2,000,000 0%
Neighborhood Recovery Grants - 200,000 200,000 - - - 200,000 0%
Neighborhood Main Streets (Bike Racks, Trash Cans, etc.)- 500,000 500,000 - - - 500,000 0%
Athletic Court Repair - 1,600,000 1,600,000 80,812 571 81,384 1,518,616 5%
Subtotal - 17,170,000 18,170,000 1,102,410 1,595,690 2,698,100 15,471,899 15%
Safe Community for Everyone
Homelessness Strategy Implementation - 200,000 200,000 - - - 200,000 0%
County Partnerships on Homelessness & Mental Health - 5,800,000 5,800,000 1,000,000 - 1,000,000 4,800,000 17%
Gun Violence Intervention - 500,000 500,000 2,990 - 2,990 497,010 1%
Public Safety Technology Upgrades - 1,500,000 1,500,000 17,243 - 17,243 1,482,757 1%
COVID Response 1,448,093 - - - - - - -
COVID Facilities Upgrades - 1,800,000 2,000,000 57,784 1,013,200 1,070,984 929,016 54%
ARP Premium Pay - - 1,910,000 1,889,660 - 1,889,660 20,340 99%
Subtotal 1,448,093 9,800,000 11,910,000 2,967,677 1,013,200 3,980,877 7,929,123 33%
Robust, Sustainable Infrastructure - Green Infrastructure
Greener Homes - 100,000 100,000 - - - 100,000 0%
Solarize, Switch & Save - 300,000 300,000 95,000 202,000 297,000 3,000 99%
Commercial Recycling Partnership for CBD’s - 75,000 75,000 - - - 75,000 0%
EV Plan & Deployment - 150,000 150,000 - 14,453 14,453 135,547 10%
Distributed Solar/Storage - 1,000,000 1,000,000 150,000 - 150,000 850,000 15%
Subtotal - 1,625,000 1,625,000 245,000 216,453 461,453 1,163,547 28%
Equitable Access to Opportunity
Small Business Assistance - 1,750,000 1,750,000 - - - 1,750,000 0%
Utility Relief 3,500,000 2,000,000 2,000,000 1,131,794 - 1,131,794 868,206 57%
Streamlined Assistance - 500,000 600,000 184,527 111,312 295,839 304,161 49%
Opportunity Fund - 1,000,000 1,000,000 - - - 1,000,000 0%
Immigration Support - 100,000 100,000 55,515 50,000 105,515 (5,515) 106%
Subtotal 3,500,000 5,350,000 5,450,000 1,371,836 161,312 1,533,148 3,916,852 28%
Youth and Workforce Development
Workforce Development - 250,000 250,000 38,000 218,200 256,200 (6,200) 102%
Dream Center - 10,100,000 11,100,000 304,680 1,174,500 1,479,180 9,620,820 13%
Pre-K Centers - 2,000,000 4,500,000 11,664 50,328 61,992 4,438,008 1%
Subtotal - 12,350,000 15,850,000 354,344 1,443,028 1,797,372 14,052,628 11%
Total Expenditures by Program 4,948,093 46,295,000 53,005,000 6,041,267 4,429,683 10,470,951 42,534,049 20%
American Rescue Plan:
Signed into law on March 11, 2021, the American Rescue Plan Act of 2021 (“ARP Act”) is a $1.9 trillion economic stimulus bill designed to facilitate recovery from the economic and health
effects of the COVID-19 pandemic and the resulting, ongoing recession. As a part of this legislation, Congress allocated $350 billion to state, local, territorial and Tribal governments to
respond to the pandemic, provide economic relief, and lay the foundation for a strong and equitable recovery.
The City of South Bend was one of almost 1,200 Metropolitan Cities across the country that received a direct infusion of resources as a result of this Act. The City’s allocation totaled
$58,910,047 (the “ARP Funds”).
American Rescue Plan Budget Summary - Fund 101 & 263
148
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name COVID-19 Response Fund Number 264
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 5,086,138 1,490,275 - 1,166,853 421,660 421,660 745,193 36%
Other Income - 5,000 - - - - - -
Interfund Transfers In 1,000,000 1,448,093 - - - - - -
Total Revenue 6,086,138 2,943,368 - 1,166,853 421,660 421,660 745,193 36%
Expenditures by Activity
Mayor's Office 11,344 - - - - - - - -
Common Couuncil 5,010 - - - - - - - -
Administration & Finance 34,700 1,000,100 - - - - - - -
Public Works 39,150 (96) - - - - - - -
Innovation & Technology 6,406 750 - - - - - - -
Police Department 1,631,779 28,830 - - - - - - -
Fire Department 1,816,511 1,180 - - - - - - -
Community Investment 2,355,704 1,959,874 - 1,166,853 421,660 623,490 1,045,150 121,703 90%
Venues, Parks & Arts 127,466 5,595 - - - - - - -
Code Enforcement 4,339 - - - - - - - -
Building Department 863 - - - - - - - -
Total Expenditures 6,033,275 2,996,232 - 1,166,853 421,660 623,490 1,045,150 121,703 90%
Expenditures by Type
Supplies 252,665 18,318 - - - - - - -
Services & Charges
Professional Services 7,058 - - - - - - - -
Printing & Advertising 19,717 - - - - - - - -
Repairs & Maintenance 2,016 - - - - - - - -
Grants & Subsidies 2,349,076 1,959,664 - 1,166,853 421,660 623,490 1,045,150 121,703 90%
Other Services & Charges 54,452 18,250 - - - - - - -
Total Services & Charges 2,432,318 1,977,914 - 1,166,853 421,660 623,490 1,045,150 121,703 90%
Interfund Transfers Out 3,348,292 1,000,000 - - - - - - -
Total Expenditures 6,033,275 2,996,232 - 1,166,853 421,660 623,490 1,045,150 121,703 90%
Net Surplus / (Deficit) 52,864 (52,864) - - - (623,490)
Beginning Cash Balance - 53,214 -
Cash Adjustments 350 (350) -
Ending Cash Balance 53,214 - - (7,201)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic.
This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD),
Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG).
Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and
lost wages.
In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions
Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at
community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional
homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required
to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund.
149
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Local Income Tax - Certified Shares Fund Number 404
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 13,764,809 13,334,937 9,021,120 9,591,298 7,357,902 7,357,902 2,233,396 77%
Interest Earnings 111,181 87,126 110,950 110,950 120,656 120,656 (9,706) 109%
Debt Proceeds 2,262,160 1,598,000 1,462,000 1,632,000 1,632,000 1,632,000 - 100%
Other Income 361,924 246,998 32,000 32,000 53,680 53,680 (21,680) 168%
Interfund Transfers In - 147,786 383,028 730,725 634,968 634,968 95,757 87%
Total Revenue 16,500,074 15,414,847 11,009,098 12,096,973 9,799,206 9,799,206 2,297,767 81%
Expenditures by Activity
General City 2,263,417 3,173,836 1,185,625 1,459,152 1,131,588 232,140 1,363,728 95,424 93%
Legal Dept 3,441 2,527 15,000 15,000 625 - 625 14,375 4%
Information Technology 1,579,347 28,098 80,000 151,500 17,325 60,531 77,856 73,644 51%
Police Department 2,136,734 1,826,705 2,952,548 6,173,350 3,862,337 194,897 4,057,233 2,116,117 66%
Vacant & Abandoned Houses 232,822 185,684 - 400,390 338,827 61,563 400,390 - 100%
Community Investment 357,659 25,880 - 798,629 12,244 781,330 793,574 5,055 99%
Parks & Recreation 1,778,605 1,596,732 956,850 1,480,749 982,595 331,943 1,314,538 166,211 89%
Morris Performing Arts Center - 1,800,000 - - - - - - -
Light Up South Bend 88,137 146,590 260,000 394,924 157,647 25,994 183,641 211,283 47%
Streets 2,899,656 - 3,750,000 3,755,179 2,812,500 5,179 2,817,679 937,500 75%
Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 1,125,000 - 1,125,000 375,000 75%
Traffic Signals & Street Lighting 1,501,835 1,401,657 1,467,536 1,467,536 1,002,303 - 1,002,303 465,233 68%
Total Expenditures 14,341,653 11,687,709 12,167,559 17,596,408 11,442,990 1,693,577 13,136,566 4,459,842 75%
Expenditures by Type
Supplies 92,245 145,595 200,000 334,924 107,876 25,699 133,575 201,349 40%
Services & Charges
Professional Services 1,681,956 35,065 155,000 358,073 72,949 164,906 237,855 120,218 66%
Printing & Advertising 500 24,785 - - - - - - -
Utilities 1,501,835 1,401,657 1,467,536 1,467,536 1,002,303 - 1,002,303 465,233 68%
Repairs & Maintenance 756,305 565,186 610,000 1,135,344 639,929 230,331 870,260 265,084 77%
Grants & Subsidies 397,553 340,711 341,129 1,016,129 272,097 767,043 1,039,140 (23,011) 102%
Other Services & Charges 1,292,054 1,086,776 1,102,449 1,648,525 1,479,082 204,371 1,683,453 (34,928) 102%
Debt Service Principal 1,364,172 1,631,258 1,379,062 1,379,594 1,269,734 - 1,269,734 109,861 92%
Debt Service Interest & Fees 59,809 53,009 71,486 70,954 40,171 - 40,171 30,782 57%
Total Services & Charges 7,054,183 5,138,446 5,126,662 7,076,156 4,776,265 1,366,651 6,142,916 933,239 87%
Capital 825,101 123,519 1,462,000 4,806,431 2,524,676 301,227 2,825,902 1,980,529 59%
Interfund
Interfund Allocations 8,633 9,753 9,676 9,676 7,257 - 7,257 2,419 75%
Interfund Transfers Out 6,361,491 6,270,396 5,369,221 5,369,221 4,026,916 - 4,026,916 1,342,305 75%
Total Interfund 6,370,124 6,280,149 5,378,897 5,378,897 4,034,173 - 4,034,173 1,344,724 75%
Total Expenditures 14,341,653 11,687,709 12,167,559 17,596,408 11,442,990 1,693,577 13,136,566 4,459,841 75%
Net Surplus / (Deficit) 2,158,421 3,727,138 (1,158,461) (5,499,435) (1,643,784) (3,337,360)
Beginning Cash Balance 12,724,697 14,902,237 18,631,245
Cash Adjustments 19,120 1,870 -
Ending Cash Balance 14,902,237 18,631,245 13,131,810 17,001,345
Cash Reserves Target 7,170,827 5,843,854 8,798,204
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the Mayor
and Council. | In 2022, the interfund transfer to the Motor Vehicle Highway Fund (#202) is $3.75 million for street paving & patching and $1.5 million for the curb & sidewalk
program. | The City replaced its 20+ year-old accounting software system. The implementation lasted 18 months, cost about $3 million, and went live on May 1, 2020. An ongoing
software support contract is budgeted at $80k a year. | In 2021, Dept of Community Investment (DCI) activities formerly paid out of this fund were moved into Fund #408 in order to
consolidate DCI expenditures. | The City continues to budget funding for the demolition of vacant & abandoned houses, budgeted in Fund #101 for 2022. | The Dept of Public Works
manages the Light Up South Bend program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost
Lighting Program is meant to improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were
chosen based on income, number of vacant lots, and need for lighting in the neighborhood. | This fund also provides operating subsidies to the Studebaker Museum and the South
Bend Museum of Art. | Police patrol cars are purchased through 5-year capital leases. The debt service principal and interest payments are paid by this fund.
This fund receives the Certified Shares portion of the City's Local Income Tax (LIT) revenue distribution. Local income tax revenue is determined annually by the Indiana Dept of Local
Government Finance (DLGF). In 2021, the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to
fund the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). As a result, the City's certified shares distribution will be reduced going forward, starting in
2022. Previously, the City paid for its portion of the operating costs for PSAP out of the Local Income Tax Economic Development Fund (#408). Other Income is principal from an
interfund loan (debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
50% of Annual expenditures
This fund was established to account for the receipt of the certified shares component of the local income tax. Funds are used to items such as debt service payments, certain organizations’
grants and operational subsidies, capital expenditures and other uses as deemed by the Mayor and Council.
150
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Cumulative Capital Development Fund Number 406
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 433,812 469,124 473,780 473,780 265,836 265,836 207,944 56%
Intergov./ Shared Revenues 40,795 41,568 38,648 38,648 19,615 19,615 19,033 51%
Interest Earnings 765 928 1,995 1,995 1,877 1,877 118 94%
Total Revenue 475,372 511,620 514,423 514,423 287,328 287,328 227,095 56%
Expenditures by Activity
Transfer to Fund 404 - - 143,687 143,687 107,765 - 107,765 35,922 75%
Police Department 516,510 394,767 368,741 368,741 212,007 - 212,007 156,734 57%
Park Capital 12,970 - - - - - - - -
Total Expenditures 529,479 394,767 512,428 512,428 319,772 - 319,772 192,656 62%
Expenditures by Type
Services & Charges
Debt Service Principal 484,511 370,109 353,115 353,115 202,120 - 202,120 150,995 57%
Debt Service Interest & Fees 31,998 24,658 15,626 15,626 9,887 - 9,887 5,739 63%
Total Services & Charges 516,510 394,767 368,741 368,741 212,007 - 212,007 156,734 57%
Capital 12,970 - - - - - - - -
Interfund Transfers Out - - 143,687 143,687 107,765 - 107,765 35,922 75%
Total Expenditures 529,479 394,767 512,428 512,428 319,772 - 319,772 192,656 62%
Net Surplus / (Deficit) (54,108) 116,853 1,995 1,995 (32,444) (32,444)
Beginning Cash Balance 223,617 169,893 286,746
Cash Adjustments 383 - -
Ending Cash Balance 169,893 286,746 288,741 253,721
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana
Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85).
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property
tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives
auto excise and commercial vehicle excise tax.
Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are
kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle, including the cost of outfitting the vehicle with the necessary equipment. Due
to declining cash reserves in this fund, the police vehicle capital lease-purchases for 2020 through 2023 will be funded by the Local Income Tax Certified Shares Fund (#404). This
fund will continue to pay off current leases over that time and will not take on any new debt until cash reserves can support it in 2024. In 2022, this fund will transfer $143,687 to Fund
#404 to help offset the debt service payments paid out of that fund.
2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park.
151
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Cumulative Capital Improvement Fund Number 407
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 219,253 207,761 214,341 214,341 96,141 96,141 118,200 45%
Interest Earnings 5,369 3,682 3,825 3,825 4,747 4,747 (922) 124%
Other Income 18,750 25,000 25,000 25,000 - - 25,000 0%
Total Revenue 243,373 236,443 243,166 243,166 100,888 100,888 142,278 41%
Expenditures by Activity
Transfer to Fund 404 - - 239,341 239,341 179,506 - 179,506 59,835 75%
Community Investment 6,770 - - - - - - - -
Park Vehicles & Equipment - 262,145 - - - - - - -
Venues, Parks & Arts Capital - - 250,000 250,000 13,824 233,808 247,632 2,368 99%
Streets Vehicles & Equipment 250,000 - - - - - - - -
Total Expenditures 256,770 262,145 489,341 489,341 193,330 233,808 427,138 62,203 87%
Expenditures by Type
Capital 6,770 - 250,000 250,000 13,824 233,808 247,632 2,368 99%
Interfund Transfers Out 250,000 262,145 239,341 239,341 179,506 - 179,506 59,835 75%
Total Expenditures 256,770 262,145 489,341 489,341 193,330 233,808 427,138 62,203 87%
Net Surplus / (Deficit) (13,397) (25,702) (246,175) (246,175) (92,442) (326,250)
Beginning Cash Balance 689,015 676,798 651,096
Cash Adjustments 1,181 - -
Ending Cash Balance 676,798 651,096 404,921 557,384
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund was established (ordinance 4832-66) in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements.
This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. In 2020, the revenue was only $18,750 as the City
gave a discount due to COVID-19. This fund also receives revenue from interest earned on the fund's cash balance.
In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues,
Parks & Arts. | In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division. | In 2021,
$262,145 was budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Park Maintenance Division of the
Department of Venues, Parks & Arts. | In 2022, $250,000 is budgeted for the Studebaker Museum roof project managed by the Department of Venues, Parks & Arts. Also
budgeted in 2022, $239,341 interfund transfer to the Local Income Tax Certified Shares Fund (#404) to help offset the debt service payments for police vehicle capital leases paid out
of that fund.
152
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Local Income Tax - Economic Development Fund Number 408
Fund Type Special Revenue Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 13,405,714 13,006,489 12,216,636 12,704,389 9,688,038 9,688,038 3,016,351 76%
Intergov./ Grants 12,500 - 50,000 50,000 - - 50,000 0%
Fines, Forfeitures, and Fees 354,660 - - - - - - -
Interest Earnings 163,880 128,951 136,795 136,795 214,452 214,452 (77,657) 157%
Donations - - - 75,000 67,950 67,950 7,050 91%
Other Income 153,272 151,545 349,424 349,424 6,983 6,983 342,441 2%
Interfund Transfers In - 1,000,000 - - - - - -
Total Revenue 14,090,026 14,286,985 12,752,855 13,315,608 9,977,422 9,977,422 3,338,185 75%
Expenditures by Activity
General City 1,076,233 - - 7,800,000 - 71,180 71,180 7,728,820 1%
PSAP 2,966,021 2,812,202 199,424 199,424 - - - 199,424 0%
Community Investment 3,829,468 2,274,806 6,643,295 11,112,682 4,143,952 2,988,952 7,132,904 3,979,777 64%
Neighborhoods 3,865,219 2,340,000 5,654,853 6,500,554 2,714,682 565,675 3,280,357 3,220,197 50%
Streets 35,749 - - 3,018,812 - 18,812 18,812 3,000,000 1%
2015 Park Bonds 376,689 376,736 375,106 375,106 280,303 - 280,303 94,803 75%
2018 Zoo Bonds 320,900 324,100 332,100 332,100 332,100 - 332,100 - 100%
2021 Infrastructure Bonds - 253,000 606,000 606,000 575,500 - 575,500 30,500 95%
Total Expenditures 12,470,279 8,380,845 13,810,778 29,944,678 8,046,537 3,644,619 11,691,156 18,253,521 39%
Expenditures by Type
Services & Charges
Professional Services 2,883,244 3,074,579 160,000 620,920 356,925 98,634 455,559 165,361 73%
Printing & Advertising 404 2,706 45,000 45,000 7,839 1,800 9,639 35,361 21%
Utilities 42,523 46,983 70,000 70,000 37,265 - 37,265 32,735 53%
Repairs & Maintenance 209,536 122,395 432,873 3,451,968 166,996 19,082 186,078 3,265,890 5%
Grants & Subsidies 1,220,570 1,028,845 2,220,000 6,960,103 1,458,014 3,427,313 4,885,327 2,074,775 70%
Other Services & Charges 1,603 - 635,593 635,593 39,013 - 39,013 596,580 6%
Debt Service Principal 301,441 314,344 333,699 333,699 190,000 - 190,000 143,699 57%
Debt Service Interest & Fees 219,669 209,777 198,825 198,825 142,850 - 142,850 55,975 72%
Total Services & Charges 4,878,989 4,799,629 4,095,990 12,316,107 2,398,902 3,546,829 5,945,731 6,370,376 48%
Capital 5,000 112,229 150,000 8,199,783 167,582 97,790 265,373 7,934,410 3%
Interfund Transfers Out 7,586,290 3,468,986 9,564,788 9,428,788 5,480,053 - 5,480,053 3,948,735 58%
Total Expenditures 12,470,279 8,380,845 13,810,778 29,944,678 8,046,537 3,644,619 11,691,156 18,253,521 39%
Net Surplus / (Deficit) 1,619,747 5,906,140 (1,057,923) (16,629,070) 1,930,885 (1,713,734)
Beginning Cash Balance 17,389,466 19,044,274 24,795,353
Cash Adjustments 35,061 (155,061) -
Ending Cash Balance 19,044,274 24,795,353 8,166,284 26,881,853
Cash Reserves Target 6,235,140 4,190,422 14,972,339
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
PSAP - Prior to 2022, this fund paid for the City's portion of the operating costs for the consolidated county-wide 911 call center called PSAP (Public Safety Answering Point). In 2021,
the St. Joseph County Council passed a resolution to amend the local income tax rate and dedicate a portion of the certified shares income tax to fund PSAP. As a result, the City's certified
shares distribution (received in Fund #404) will be reduced going forward, starting in 2022, and the budget for PSAP in this fund will be reduced to cover only the debt service payments
for the 2014 PSAP Bonds. | New Admin Building - In March 2022, the Common Council approved an additional appropriation for $7.8 million for the purchase and renovation of South
Bend Community School Corporation admininstration building. If the sale proceeds, the City of South Bend will move its offices from the County-City Building to the newly acquired
building. | Interfund Transfers - This fund provides operating subsidies for the Department of Community Investment (DCI). Subsidies are provided to the Community Investment
Division (Fund #211) and the Neighborhoods Division (Fund #221 & #230). DCI does not collect enough revenue to support its operations so the City makes up the difference with
income tax dollars. | Community Investment - Various community and economic development initiatives administered by DCI are accounted for in this fund. 2022 DCI budgeted
expenditures include: Business Development - $480k for workforce development, $250k for small business assistance, $100k for the South Bend Chamber of Commerce |
Neighborhoods - $550k for vacant & abandoned demolitions, $450k for the Homeless Strategy ($75k contract position, $275k weather amnesty, $25k County coordinator support, $100k
PSH leasing, $175k project support), $350k for the Home Repair Program, $50k for eviction prevention | Engagement - $255k for neighborhood organization support, $40k for
consulting fees to support development of Civic Engagement Toolkit and Public Engagement Plan | Planning - $150k for development of two neighborhood plans, $35k for West Side
Main Streets, $5k for public art - SB Mural Festival support, $10k for place making art grant |Property - $50k for appraisals, $100k for surveys, $226k for expenses related to
Redevelopment owned properties, $50k for an alley stabilization pilot program, $107k for mowing of vacant lots. | Debt Service - The fund is used to pay for debt service for the
following bonds: • 2015 Economic Development Income Tax Bonds (Park Projects), (Interfund Transfer to Fund #757) - final payment 8/1/35, (debt schedule #141) • 2018 Economic
Development Revenue Bonds (Potawatomi Zoo Project) - final payment 2/1/34, (debt schedule #175) • 2021 South Bend Building Corporation LIT Lease Rental Revenue Bonds
(Infrastructure Projects), (Interfund Transfer to Fund #755) - final payment 8/1/36, (debt schedule #215)
This fund was established to account for the receipt of the economic development component of the local income tax. Funds are used to items such as debt service payments, economic
development, capital expenditures benefiting economic development street operations and other uses as deemed by the Mayor and Council.
This fund receives the Economic Development portion of the City's Local Income Tax (LIT) revenue distribution. The City of South Bend receives an allocated share of the 0.4% income
tax on wages within St. Joseph County. Local income tax revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Income tax revenue is expected to
decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the Department of Community Investment. This
fund also receives revenue from interest earned on the fund's cash balance. The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were
assessed because the company A.J. Wright violated its development agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10
million. TJX, the parent company of A.J. Wright, has been paying the job penalty fines since 2011.
Cash Reserves Target
50% of Annual expenditures
153
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Equipment/Vehicle Leasing Fund Number 750
Fund Type Capital Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 682 17 - - - - - -
Total Revenue 682 17 - - - - - -
Expenditures by Type
Services & Charges
Debt Service Principal 355,128 - - - - - - - -
Debt Service Interest & Fees 12,324 - - - - - - - -
Total Services & Charges 367,452 - - - - - - - -
Capital 300,278 - - - - - - - -
Interfund Transfers Out 1,752 - - 347,697 347,697 - 347,697 - 100%
Total Expenditures 669,482 - - 347,697 347,697 - 347,697 - 100%
Net Surplus / (Deficit)(668,800) 17 - (347,697) (347,697) (347,697)
Beginning Cash Balance 1,016,476 347,680 347,697
Cash Adjustments 3 - -
Ending Cash Balance 347,680 347,697 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital lease fund -
spend down to zero
This fund was used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and
expended upon the provision by the City of a proper claim form and invoice. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service
principal and interest payments are budgeted in individual departments.
Starting in 2020, the City changed its accounting for capital leases. The balance of the lease proceeds held in escrow are now accounted for in the fund that is repaying the debt instead
of a single leasing fund.
Historically, this fund received revenue in the form of capital lease proceeds and interest earned on those proceeds while they were held in an escrow account.
The 2017 Vehicle/Equip Lease #2 is the only remaining lease still being accounted for in this fund. The remaining balance in the escrow will be used towards repayment of the debt
and therefore the balance of the escrow should be accounted for in the fund that is repaying the lease: Local Income Tax Certified Shares Fund (#404). In 2022, the remaining cash in
this fund was transferred to Fund #404 and this fund was discontinued.
154
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name South Bend Redevelopment Authority Fund Number 752
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,351 71 2,750 2,750 1,513 1,513 1,237 55%
Interfund Transfers In 2,870,500 2,866,000 2,865,000 3,055,500 2,858,000 2,858,000 197,500 94%
Total Revenue 2,872,851 2,866,071 2,867,750 3,058,250 2,859,513 2,859,513 198,737 94%
Expenditures by Type
Services & Charges
Debt Service Principal 1,790,000 1,850,000 1,925,000 2,030,000 2,030,000 - 2,030,000 - 100%
Debt Service Interest & Fees 1,073,013 1,006,069 934,282 1,014,328 990,015 - 990,015 24,313 98%
Total Expenditures 2,863,013 2,856,069 2,859,282 3,044,328 3,020,015 - 3,020,015 24,313 99%
Net Surplus / (Deficit)9,839 10,002 8,468 13,922 (160,502) (160,502)
Beginning Cash Balance 222,584 232,423 242,425
Cash Adjustments - - -
Ending Cash Balance 232,423 242,425 256,347 81,923
Cash Reserves Target 232,423 242,425 256,347
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the bi-annual debt service principal and interest payments for various debt issued by the South Bend Redevelopment Authority. The South Bend
Redevelopment Authority is a separate legal entity that is recorded in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the
debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
Current debt includes:
• 2013 Century Center Special Tax Bonds, Refunding 2008 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment 5/1/26, (debt schedule
#62)
• 2015 Eddy St Commons-Lease Rental Revenue Bonds, Refunding 2008 - debt payments funded by interfund transfers from River East Residential TIF Fund (#436), final payment
2/15/33, (debt schedule #54)
• 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Morris Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433),
final payment 2/1/46, (debt sched. #221)
Cash Reserves Target
100% cash reserves per bond covenants
155
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name South Bend Building Corporation Fund Number 755
Fund Type Debt Service Funds Control City Funds
2022 2022 2022 2022 Total
2020 2021 Adopted Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,478 58 3,000 3,000 820 820 2,180 27%
Debt Proceeds - 8,860,022 - - - - - -
Interfund Transfers In 2,645,000 2,564,000 2,575,500 2,766,500 2,736,000 2,736,000 30,500 99%
Total Revenue 2,648,478 11,424,080 2,578,500 2,769,500 2,736,820 2,736,820 32,680 99%
Expenditures by Type
Services & Charges
Debt Service Principal 2,250,000 2,150,000 2,075,000 2,195,000 2,195,000 - 2,195,000 - 100%
Debt Service Interest & Fees 379,968 635,015 487,480 556,956 552,016 - 552,016 4,940 99%
Total Services & Charges 2,629,968 2,785,015 2,562,480 2,751,956 2,747,016 - 2,747,016 4,940 100%
Interfund Transfers Out - 9,248,224 - - - - - - -
Total Expenditures 2,629,968 12,033,240 2,562,480 2,751,956 2,747,016 - 2,747,016 4,940 100%
Net Surplus / (Deficit) 18,510 (609,159) 16,020 17,544 (10,196) (10,196)
Beginning Cash Balance 815,025 833,535 224,375
Cash Adjustments - - -
Ending Cash Balance 833,535 224,375 241,919 214,179
Cash Reserves Target 833,535 224,375 241,919
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for bi-annual debt service principal and interest payments for various debt issued by the South Bend Building Corporation. The South Bend Building Corporation is
a separate legal entity, but is reported as a fund in the City's Annual Comprehensive Financial Report (ACFR).
This fund accounts for the trustee bank's receipt of debt service payments from the City, recorded as interfund transfers from the City funds that are funding the repayment of the
debt. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
In 2021, the City issued the LIT Lease Rental Revenue Bonds, Series 2021 (known as the 2021 LIT Infrastructure Bonds). The bonds were issued to fund street and neighborhood
infrastructure projects. The bonds were closed on May 12, 2021 with a par amount of $7,610,000 and a premium of $1,250,022, a total of $8,860,022. The bonds have a net interest rate
of 3.4%. The bond proceeds were deposited into this fund and transferred to the bond capital fund (#455).
Current debt includes:
• 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003 - debt payments funded by interfund transfers from River West TIF Fund (#324), final payment
2/1/23, (debt schedule #39)
• 2013 EMS/Fire Station/Tower Bonds - debt payments funded by interfund transfers from Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116)
• 2021 LIT Infrastructure Bonds - debt payments funded by interfund transfers from Local Income Tax Economic Development Fund (#408), final payment 8/15/37, (debt
schedule #215)
• 2022 Economic Development Revenue Bonds, Potawatomi Zoo Project - debt payments funded by interfund transfers from Redevelopment General Fund (#433), final payment
2/1/42, (debt schedule #222)
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve balance
of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the Sewage
Works Operating Fund (#641), the funds that repaid the debt.
In 2021, the cost of issuance for the 2021 LIT Infrastructure bonds was accounted for in this fund. The remaining bond proceeds, after cost of issuance was deducted, was $8,601,026.
That amount was transferred to the bond capital fund (#455) to be used towards the approved capital infrastructure projects.
Cash Reserves Target
100% cash reserves per bond covenants
156
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name TIF - River West Development Area Fund Number 324
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 16,814,400 18,120,969 17,704,130 17,704,130 9,878,014 9,878,014 7,826,116 56%
Intergov./ Shared Revenues 381,500 383,000 396,500 396,500 200,000 200,000 196,500 50%
Intergov./ Grants 13,844 868,707 - - 123,848 123,848 (123,848) -
Charges for Services - - - - - - - -
Interest Earnings 199,544 153,650 173,901 173,901 267,273 267,273 (93,372) 154%
Donations 2,250 - - - - - - -
Debt Proceeds 4,345,059 - - - - - - -
Other Income 252,995 22,900 - 15,393 129,055 129,055 (113,662) 838%
Interfund Transfers In 35,560 585,315 - 8 16 16 (8) 204%
Total Revenue 22,045,151 20,134,540 18,274,531 18,289,932 10,598,207 10,598,207 7,691,726 58%
Expenditures by Type
Services & Charges
Professional Services 1,082,200 714,611 425,000 1,081,566 414,496 126,911 541,406 540,160 50%
Debt Service Principal 3,750,570 3,883,193 3,711,202 3,711,202 3,627,075 - 3,627,075 84,127 98%
Debt Service Interest & Fees 1,329,981 958,715 813,204 813,204 797,030 - 797,030 16,174 98%
Other Services & Charges 619,953 - - 250,000 250,000 - 250,000 - 100%
Total Services & Charges 6,782,703 5,556,519 4,949,406 5,855,972 5,088,601 126,911 5,215,511 640,461 89%
Capital 12,152,391 4,873,092 - 15,297,513 3,518,511 4,231,752 7,750,262 7,547,251 51%
Interfund Transfers Out 5,085,022 5,013,303 4,710,000 4,710,000 4,512,500 - 4,512,500 197,500 96%
Total Expenditures 24,020,117 15,442,915 9,659,406 25,863,485 13,119,611 4,358,662 17,478,274 8,385,212 68%
Net Surplus / (Deficit) (1,974,965) 4,691,625 8,615,125 (7,573,553) (2,521,405) (6,880,067)
Beginning Cash Balance 30,950,203 29,039,261 33,713,041
Cash Adjustments 64,024 (17,845) -
Ending Cash Balance 29,039,261 33,713,041 26,139,488 31,584,198
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives
Hotel/Motel Tax (intergovernmental shared revenues).
In 2020, bond proceeds were receipted into the fund. See explanation of bond below.
In 2021, the final payment for the 2010 Public Works Service Center Refunding Bonds (Refunding 2001) was made on 2/1/21, (debt schedule #36). The debt service reserve
balance of $647,148 was disbursed by the trustee bank when the bonds were paid off. 87.7% was transferred to the River West TIF Fund (#324) and 12.3% was transferred to the
Sewage Works Operating Fund (#641), the funds that repaid the debt.
Various projects and development opportunities include: funds to better leverage state and federal grant opportunities, neighborhood revitalization and improvements, development
agreements aimed at increasing early childhood education capacity, and projects that were started in 2021 and will still be in process in 2022. TIF support will also be used for various
Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2022. Professional Services will cover mandatory
administrative costs related to TIF neutralization calculations.
In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of
$120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance.
This fund is also used to repay several bonds related to capital projects in the community. The repayment of the bonds is either accounted for in this fund (see Debt Service Principal
& Interest expense) or accounted for in separate debt service funds with the repayment being funded by interfund transfers from this fund to the debt service funds (see Interfund
Transfers Out). Current debt includes:
• 2006 Main/Colfax Garage - Transpo Lease - final payment 9/15/25, (debt schedule #13)
• 2011 South Bend Downtown Central Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #5)
• 2011 Airport Development Area TIF Refunding Bonds, Refunding 2003 - final payment 8/1/24, (debt schedule #6)
• 2012 Fire Station/Police Dept Renovations Refunding Bonds, Refunding 2003, (Interfund Transfer to Fund #755) - final payment 2/1/23, (debt schedule #39)
• 2013 Century Center Special Tax Bonds, Refunding 2008, (Interfund Transfer to Fund #752) - final payment 5/1/26, (debt schedule #62)
• 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Smart Streets Bonds), (Interfund Transfer to Fund #756) - final payment 2/1/37, (debt schedule #135)
• 2019 South Bend Redevelop. Authority Lease Rental Revenue Bonds (Double Tracking Project), (Interfund Transfer to Fund #352) - final payment 2/1/30, (debt schedule #200)
• 2018 Redevelopment District Bonds (Park Projects) - final payment 2/1/33, (debt schedule #169)
• 2020 Taxable Economic Development Tax Increment Revenue Bonds (Community Education Center Project) - final payment 2/1/37, (debt schedule #210)
Cash Reserves Target
No reserve requirement
157
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name TIF - West Washington Fund Number 422
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 237,261 348,856 283,927 283,927 151,044 151,044 132,883 53%
Interest Earnings 8,861 7,164 9,635 9,635 10,749 10,749 (1,114) 112%
Other Income 300 - - - - - - -
Total Revenue 246,422 356,020 293,562 293,562 161,793 161,793 131,769 55%
Expenditures by Type
Services & Charges
Professional Services 55 45,544 - 4,456 - 1,200 1,200 3,256 27%
Total Services & Charges 55 45,544 - 4,456 - 1,200 1,200 3,256 27%
Capital 152,666 202,738 - 224,105 44,448 117,051 161,499 62,606 72%
Total Expenditures 152,721 248,282 - 228,561 44,448 118,251 162,699 65,862 71%
Net Surplus / (Deficit) 93,701 107,738 293,562 65,001 117,345 (906)
Beginning Cash Balance 1,031,822 1,127,293 1,235,031
Cash Adjustments 1,769 - -
Ending Cash Balance 1,127,293 1,235,031 1,300,032 1,349,335
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
In 2022, this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory
administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
158
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name TIF - River East Development Area (NE Dev) Fund Number 429
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 2,997,091 4,328,968 3,822,890 3,822,890 2,424,936 2,424,936 1,397,954 63%
Interest Earnings 62,271 39,992 27,464 27,464 86,844 86,844 (59,380) 316%
Other Income - 74,327 - - 16,850 16,850 (16,850) -
Interfund Transfers In - 673,180 - - - - - -
Total Revenue 3,059,362 5,116,467 3,850,354 3,850,354 2,528,630 2,528,630 1,321,724 66%
Expenditures by Type
Services & Charges
Professional Services 82,784 67,611 - 749,824 347,070 497,935 845,005 (95,181) 113%
Insurance - 523 - 221 - - - 221 0%
Other Services & Charges - - - - - - - - -
Total Services & Charges 82,784 68,133 - 750,045 347,070 497,935 845,005 (94,960) 113%
Capital 5,418,511 1,336,457 - 7,428,757 579,585 1,701,979 2,281,564 5,147,193 31%
Total Expenditures 5,501,295 1,404,591 - 8,178,801 926,655 2,199,914 3,126,569 5,052,233 38%
Net Surplus / (Deficit)(2,441,932) 3,711,876 3,850,354 (4,328,447) 1,601,975 (597,939)
Beginning Cash Balance 8,215,417 5,864,278 9,506,445
Cash Adjustments 90,793 (69,709) -
Ending Cash Balance 5,864,278 9,506,445 5,177,998 11,157,449
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects
for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades), Robert Henry Neighborhood
improvements, streetscape projects, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2022. Professional
Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
159
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name TIF - Southside Development Area #1 Fund Number 430
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 3,081,721 2,981,728 1,815,749 1,815,749 1,512,733 1,512,733 303,016 83%
Interest Earnings 89,378 75,461 69,286 69,286 119,715 119,715 (50,429) 173%
Total Revenue 3,171,100 3,057,189 1,885,035 1,885,035 1,632,448 1,632,448 252,587 87%
Expenditures by Type
Services & Charges
Professional Services 140,498 162,661 - 731,102 116,357 327,052 443,409 287,693 61%
Total Services & Charges 140,498 162,661 - 731,102 116,357 327,052 443,409 287,693 61%
Capital 76,527 999,692 - 9,467,403 1,318,742 848,106 2,166,848 7,300,554 23%
Total Expenditures 217,025 1,162,353 - 10,198,505 1,435,099 1,175,159 2,610,257 7,588,247 26%
Net Surplus / (Deficit) 2,954,075 1,894,837 1,885,035 (8,313,470) 197,349 (977,809)
Beginning Cash Balance 9,607,799 12,586,134 14,473,182
Cash Adjustments 24,260 (7,789) -
Ending Cash Balance 12,586,134 14,473,182 6,159,712 14,659,053
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, $3 million for Fire Station #8, and various development
opportunities which may be presented to the Redevelopment Commission in 2022.
Cash Reserves Target
No reserve requirement
160
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name TIF - Douglas Road Fund Number 435
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes - 269,923 166,000 166,000 194,469 194,469 (28,469) 117%
Interest Earnings 1,154 687 3,511 3,511 1,638 1,638 1,873 47%
Total Revenue 1,154 270,610 169,511 169,511 196,107 196,107 (26,596) 116%
Expenditures by Type
Services & Charges
Professional Services 96,143 14,800 - 75,483 1,308 - 1,308 74,175 2%
Total Services & Charges 96,143 14,800 - 75,483 1,308 - 1,308 74,175 2%
Interfund Transfers Out - 91,370 - 209,147 209,147 - 209,147 - 100%
Total Expenditures 96,143 106,170 - 284,630 210,455 - 210,455 74,175 74%
Net Surplus / (Deficit) (94,989) 164,440 169,511 (115,119) (14,348) (14,348)
Beginning Cash Balance 187,806 93,140 257,579
Cash Adjustments 322 - -
Ending Cash Balance 93,140 257,579 142,461 242,684
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development
projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has
determined it will collect the increment.
This fund will help fund a portion of the Douglas Road utility relocation by repaying $300,517.13 to the Sewage Works Capital Fund (#642) for the City's share of the project. The
repayment was started in 2021 and is anticipated to go through 2022 based on TIF revenue collections.
Cash Reserves Target
No reserve requirement
161
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name TIF - River East Residential Area (NE Res) Fund Number 436
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 5,308,975 6,299,000 5,978,380 5,978,380 3,544,574 3,544,574 2,433,806 59%
Interest Earnings 15,060 19,471 53,667 53,667 33,329 33,329 20,338 62%
Total Revenue 5,324,035 6,318,471 6,032,047 6,032,047 3,577,902 3,577,902 2,454,144 59%
Expenditures by Type
Services & Charges
Professional Services - 13,350 30,000 30,000 1,500 - 1,500 28,500 5%
Debt Service Principal 409,383 427,037 445,524 445,524 445,523 - 445,523 1 100%
Debt Service Interest & Fees 85,445 67,791 49,805 49,805 49,305 - 49,305 500 99%
Total Services & Charges 494,828 508,178 525,329 525,329 496,328 - 496,328 29,001 94%
Interfund Transfers Out 3,864,125 5,058,659 4,396,375 4,396,375 4,396,375 - 4,396,375 - 100%
Total Expenditures 4,358,953 5,566,837 4,921,704 4,921,704 4,892,703 - 4,892,703 29,001 99%
Net Surplus / (Deficit) 965,082 751,634 1,110,343 1,110,343 (1,314,801) (1,314,801)
Beginning Cash Balance 3,706,897 4,678,334 5,429,968
Cash Adjustments 6,355 - -
Ending Cash Balance 4,678,334 5,429,968 6,540,311 4,105,915
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast
Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Professional Services will cover mandatory administrative costs related to TIF neutralization calculations. In 2021, in addition to debt service requirements, the fund was used for the
first time to fund various projects within or abutting and serving the TIF area. Those projects are anticipated to be ongoing in 2022. The development in the area has resulted in higher
net assessed values and therefore higher than anticipated TIF revenue collections.
This fund is used to repay bonds related to capital projects in the community. The repayment of the bonds is accounted for in separate debt service funds with the repayment being
funded by interfund transfers from this fund to the debt service funds (see Interfund Transfers Out). Also, this fund is repaying two interfund loans (see Debt Service Principal &
Interest expense). Principal and interest payments are made to the Major Moves Fund (#412). The loans will be paid off in 2024 and 2029.
Current debt includes:
• 2011/2013 Major Moves-Triangle Development Interfund Loan, (Repay Fund #412) - final payment 2/15/29, (debt schedule #84)
• 2011/2013 Major Moves-Eddy Street Commons Interfund Loan, (Repay Fund #412) - final payment 2/15/24, (debt schedule #85)
• 2015 South Bend Redevelopment Authority Lease Rental Revenue Bonds, Refunding 2008 (Eddy Street Commons Project), (Interfund Transfer to Fund #752) - final payment
2/15/33, (debt schedule #54)
• 2017 Taxable Economic Development Revenue Bonds (Eddy Street Phase II), (Interfund Transfer to Fund #760) - final payment 2/15/37, (debt schedule #163)
Cash Reserves Target
No reserve requirement
162
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 9,075 6,133 - - 4,156 4,156 (4,156) -
Total Revenue 9,075 6,133 - - 4,156 4,156 (4,156) -
Expenditures by Type
Interfund Transfers Out 13,309 6,133 - - - - - - -
Total Expenditures 13,309 6,133 - - - - - - -
Net Surplus / (Deficit)(4,234) - - - 4,156 4,156
Beginning Cash Balance 1,042,908 1,040,462 1,040,462
Cash Adjustments 1,788 - -
Ending Cash Balance 1,040,462 1,040,462 1,040,462 1,042,270
Cash Reserves Target 1,040,462 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt
schedule #6) for the airport taxable project.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into the River West TIF Fund (#324) rather than transferring it.
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
163
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 9,075 6,133 - - 4,156 4,156 (4,156) -
Total Revenue 9,075 6,133 - - 4,156 4,156 (4,156) -
Expenditures by Type
Interfund Transfers Out 13,309 6,133 - - - - - - -
Total Expenditures 13,309 6,133 - - - - - - -
Net Surplus / (Deficit)(4,234) - - - 4,156 4,156
Beginning Cash Balance 1,042,908 1,040,462 1,040,462
Cash Adjustments 1,788 - -
Ending Cash Balance 1,040,462 1,040,462 1,040,462 1,042,270
Cash Reserves Target 1,040,462 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project.
Historically, this fund received revenue from interest earned on the fund's cash balance. In 2022, the City will change its interest earnings allocation methodology to deposit interest
earned by this fund directly into the River West TIF Fund (#324) rather than transferring it.
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
164
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2018 TIF Park Bond Debt Service Fund Number 351
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 8,934 6,085 9,357 9,357 8,483 8,483 874 91%
Total Revenue 8,934 6,085 9,357 9,357 8,483 8,483 874 91%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)8,934 6,085 9,357 9,357 8,483 8,483
Beginning Cash Balance 1,018,984 1,029,665 1,035,750
Cash Adjustments 1,747 - -
Ending Cash Balance 1,029,665 1,035,750 1,045,107 1,041,885
Cash Reserves Target 1,029,665 1,035,750 1,045,107
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10590-18) to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for
the purpose of funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park
and recreation areas in or serving the River West Development Area.
- The Redevelopment District Bonds, Series 2018 were closed on April 25, 2018 with a par amount of $11,995,000 and a premium of $96,103. The bonds have a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into
the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects.
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used
to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is
due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2033.
Cash Reserves Target
100% debt service reserve per bond covenants
165
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 13 3 10 10 3 3 7 30%
Interfund Transfers In 488,171 1,036,500 1,035,000 1,035,000 1,035,000 1,035,000 - 100%
Total Revenue 488,184 1,036,503 1,035,010 1,035,010 1,035,003 1,035,003 7 100%
Expenditures by Type
Services & Charges
Debt Service Principal 270,000 650,000 685,000 685,000 685,000 - 685,000 - 100%
Debt Service Interest & Fees 247,313 377,750 344,750 344,750 344,750 - 344,750 - 100%
Total Services & Charges 517,313 1,027,750 1,029,750 1,029,750 1,029,750 - 1,029,750 - 100%
Total Expenditures 517,313 1,027,750 1,029,750 1,029,750 1,029,750 - 1,029,750 - 100%
Net Surplus / (Deficit)(29,129) 8,753 5,260 5,260 5,253 5,253
Beginning Cash Balance 29,819 690 9,443
Cash Adjustments - - -
Ending Cash Balance 690 9,443 14,703 14,696
Cash Reserves Target 690 9,443 14,703
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue
Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double
Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The bonds were closed on December 28, 2019 with a par
amount of $7,985,000 and a premium of $1,462,840.60. The bonds have a net interest rate of 5%.
This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest
earned on the cash balance held at the trustee bank.
At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance.
Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030.
166
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2 16 10 10 12 12 (2) 123%
Interfund Transfers In 326,938 - - - - - - -
Total Revenue 326,939 16 10 10 12 12 (2) 123%
Expenditures by Type
Interfund Transfers Out - 11 - - 16 - 16 (16) -
Total Expenditures - 11 - - 16 - 16 (16) -
Net Surplus / (Deficit)326,939 5 10 10 (4) (4)
Beginning Cash Balance - 326,939 326,944
Cash Adjustments - - -
Ending Cash Balance 326,939 326,944 326,954 326,940
Cash Reserves Target 326,939 326,944 326,954
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund was established to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project
(debt schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for
use as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing
demand for program space and allow for a more diverse range of programs and community events.
- The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%.
- The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards
cost of issuance.
- The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1.
At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2037.
167
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Redevelopment General Fund Number 433
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 24,117 3,543 7,000 556 525 525 31 94%
Hotel/Motel Taxes - - - 381,500 - - 381,500 0%
Interest Earnings 11,827 13,014 24,072 24,072 23,401 23,401 671 97%
Donations 1,449,512 1,411,877 1,000,000 1,000,000 1,000,000 1,000,000 - 100%
Other Income - 1,000 - - - - - -
Interfund Transfers In 150,000 - 150,000 150,000 - - 150,000 0%
Total Revenue 1,635,456 1,429,434 1,181,072 1,556,128 1,023,926 1,023,926 532,202 66%
Expenditures by Type
Services & Charges
Professional Services 1,657 91 4,500 4,500 - - - 4,500 0%
Grants & Subsidies 666,323 538,272 - 805,283 407,392 199,641 607,033 198,250 75%
Total Services & Charges 667,979 538,363 4,500 809,783 407,392 199,641 607,033 202,750 75%
Capital 2,214 - - - - - - - -
Interfund Transfers Out - 147,786 - 381,500 381,500 - 381,500 - 100%
Total Expenditures 670,193 686,149 4,500 1,191,283 788,892 199,641 988,533 202,750 83%
Net Surplus / (Deficit) 965,263 743,285 1,176,572 364,845 235,034 35,393
Beginning Cash Balance 1,476,915 2,444,710 3,187,994
Cash Adjustments 2,532 - -
Ending Cash Balance 2,444,710 3,187,994 3,552,839 3,416,046
Cash Reserves Target 167,548 171,537 297,821
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission
operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those
areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in
2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional
member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission.
Starting in 2022, this fund will begin receiving hotel/motel tax revenue, remitted to the City by St. Joseph County. --- In 2022, the City issued revenue bonds, backed by the
Hotel/Motel tax revenue, to fund capital improvements to the Morris Performing Arts Center and Potawatomi Zoo. The Morris bonds debt service payments are tracked in the South
Bend Redevelopment Authority Debt Service Fund (#752) and the Zoo bonds debt service payments are tracked in the South Bend Building Corporation Fund (#755). The
hotel/motel taxes received in this fund will be transferred to debt service funds for the repayment of the bonds.
Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State.
Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds
Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433).
This fund also receives revenue from interest earned on the fund's cash balance.
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment
activities determined by the Redevelopment Commission and the Department of Community Investment.
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and
to address poverty and unemployment in the City. In 2022, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based
amenities, and supporting the creation and growth of small businesses.
Interfund Transfers Out are budgeted for the transfer of hotel/motel tax revenues from this fund to the debt service funds repaying the Morris and Zoo bonds (issued 2022).
• 2022 South Bend Redevelopment Authority Lease Rental Revenue Bonds (Morris Project), (Interfund Transfer to Fund #752) - final payment 2/1/46, (debt schedule #221)
• 2022 Economic Development Lease Rental Revenue Bonds (Potawatomi Zoo Project), (Interfund Transfer to Fund #755) - final payment 2/1/42, (debt schedule #222)
Cash Reserves Target
25% of Annual expenditures
168
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Certified Technology Park Fund Number 439
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 96 65 101 101 91 91 10 90%
Total Revenue 96 65 101 101 91 91 10 90%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)96 65 101 101 91 91
Beginning Cash Balance 10,965 11,080 11,145
Cash Adjustments 19 - -
Ending Cash Balance 11,080 11,145 11,246 11,211
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established (ordinance 10148-12) to account for the collection of a special state tax distribution received at the end of 2011 and the use of those funds for improvements
at Innovation Park and Ignition Park, the city's dual-campus technology park.
From 2011 to 2014, this fund received $4,399,838 from a special state tax distribution for certified technology parks. Since then, this fund’s only source of revenue is interest earned on
the fund's cash balance.
2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to
democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-
location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data
training, cross-sector “Beta City” collaborations, and public programming about regional innovation.
Cash Reserves Target
No reserve requirement
169
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name 2018 TIF Park Bond Capital Fund Number 452
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 28,865 15,033 - 8,000 19,823 19,823 (11,823) 248%
Total Revenue 28,865 15,033 - 8,000 19,823 19,823 (11,823) 248%
Expenditures by Type
Services & Charges
Professional Services 86,969 - - 30,888 - - - 30,888 0%
Total Services & Charges 86,969 - - 30,888 - - - 30,888 0%
Capital 1,427,387 188,982 - 2,358,136 23,208 2,194,506 2,217,713 140,423 94%
Total Expenditures 1,514,357 188,982 - 2,389,024 23,208 2,194,506 2,217,713 171,311 93%
Net Surplus / (Deficit) (1,485,491) (173,950) - (2,381,024) (3,384) (2,197,890)
Beginning Cash Balance 4,085,672 2,614,468 2,433,236
Cash Adjustments 14,287 (7,283) -
Ending Cash Balance 2,614,468 2,433,236 52,212 2,424,389
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018. The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed-use riverfront trail and other infrastructure improvements to park and recreation areas in
or serving the River West Development Area.
The Redevelopment District Bonds, Series 2018 were closed on April 25, 2018 with a par amount of $11,995,000 and a premium of $96,103. The bonds have a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The
remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
170
City of South Bend, Indiana
Monthly Financial Report
September 30, 2022
Fund Name Airport Urban Enterprise Zone Fund Number 454
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2022 2022 2022 2022 Total
2020 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,540 2,411 2 1,502 3,361 3,361 (1,859) 224%
Total Revenue 3,540 2,411 2 1,502 3,361 3,361 (1,859) 224%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)3,540 2,411 2 1,502 3,361 3,361
Beginning Cash Balance 403,750 407,982 410,393
Cash Adjustments 692 - -
Ending Cash Balance 407,982 410,393 411,895 412,824
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2009 to receive property tax proceeds derived from parcels located in the Airport Economic Development Area that are also located in the Urban
Enterprise Zone, as provided and permitted by Indiana law (IC 36-7-14-39(g)). All sums of money collected are to be used for programs in job training, job enrichment, and basic skill
development that are designed to benefit residents and employers in the Urban Enterprise Zone and for other purposes permitted within IC 36-7-14-39 and other applicable Tax
Increment Finance State law.
In the past, a majority of this fund's revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013. Currently, this fund
only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
Cash Reserves Target
No reserve requirement
171