HomeMy WebLinkAboutChange Order No 1 - Airport Annexation Area Water Main Extension Proj No. 120-026 - G.E. Marshall, Inc.
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
October 25, 2022
Mr. Frank A. Marshall
G.E. Marshall, Inc.
1351 Joliet Rd.
Valparaiso, IN 46385
frank.marshall@gemarshall.com
RE: Change Order No. 1 (Final) – Airport Annexation Area Water Main Extension
Project No. 120-026
Dear Mr. Marshall:
At its October 25, 2022 meeting, the Board of Public Works approved the above
referenced Change Order be decreased by $75,740.30 with an additional sixty-five (65) days,
bringing the revised contract amount to $237,456.10 with a new completion date of July 31,
2022.
Enclosed is a copy of the Change Order for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
CITY OF SOUTH BEND
DEPARTMENT OF PUBLIC WORKS
PROJECT CHANGE ORDER
DATE: October 17, 2022
PROJECT NO: 120-026 / PROJ-00000012
PROJECT NAME: Airport Annexation Area Water Main Extension
CONTRACT DATE: 12/21/2021
CHANGE ORDER NO. 001 -FINAL
SUBJECT OF CHANGE ORDER: Adjust final unit price quantities and costs. Net Decrease.
All items completed substantially as planned.
See attached Comparison of Estimate for overruns and underruns.
The original contract sum $ 313,196.40
Net change by previously authorized change orders $0.00
The contract sum prior to this change order $313,196.40
By this Change Order, the project amount is Increased
Decreased $ 75,740.30
The new contract sum including this change order $237,456.10
This Change Order represents a total change of -24.18 %
Total change for entire project -24.18 %
Original contracted completion date/time May 27, 2022
Extension of date/time by previous change orders 0 Days
Date/time extension by this change order 65 Days (Ductile Iron Pipe Material Delay)
New completion date/time July 31, 2022 (Work completed on-time)
RECOMMENDED FOR APPROVAL
CONTRACTOR Construction Manager
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
Approved Date: Contractor Signature
Printed Name and Title
G.E. Marshall, Inc.
President
Company name
1351 Joliet Road
Member
Address
Valparaiso, Indiana 46385
Member
City, State, Zip Member
Member
October 25, 2022
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Members of the Board of Public Works
Michael Schmidt, Assistant City Attorney Public Works
Theresa Heffner, Clerk
FROM: Jacob M. Klosinski, P.E., Assistant City Engineer
SUBJECT: 120-026 Airport Annexation Area Water Main Extension
Agenda Request – Change Order No. 1
DATE: October 17, 2022
The Division of Engineering and Division of Utilities request the Board of Public Works approval of
Change Order No.1 (Net Deduct of $75,740.30) for Project No. 120-026 Airport Annexation Area
Water Main Extension. This change order reflects the final adjustment in quantities for unit price
items. Field changes in the alignment of the water main were made during construction in
conjunction with other utilities to avoid future utility conflicts which resulted in a reduction in the
amount of pavement restoration required during installation.
As a result of the adjusted alignment, MBE Utilization use of C. Lee Construction was impacted due
to the reduction in asphalt trucking. This did not impact the G.E. Marshall’s ability to meet or
exceed the minimum goals of the contract for MBE. The change in scope did not impact WBE
Utilization.
The following is a summary of the items impacting the change order unit price adjustments resulting
in the net decrease:
Item Original
Qty
Final
Qty
Unit Price Contract Price Final Price
01-HMA Type B Surface 66 Tons $185.66 $12,253.56 $2,599.24
02-HMA Type B Intermediate 110 Tons $116.04 $12,764.40 $0.00
03-HMA Type B Base 312 Tons $128.96 $40,235.52 $7,737.60
04-Asphalt Tack Coat 1590 SYS $0.12 $190.80 $21.00
05-Compacted Agg. No. 53 402 Tons $56.05 $22,532.10 $1,878.24
Subtotals $87,976.38 $12,236.08
Net Decrease
(Contract Price – Final Price)
($75,740.30)
Original Contract Price $313,196.40
Net Deduct for Change Order No. 1 (Final) ($ 75,740.30)
Percentage of Decrease for Change Order No. 1 (24.18%)
Final Contract Price: $237,456.10
Closeout documents will be submitted for approval at the 11/08/2022 Board of Public Works
Meeting. For questions regarding the subject agenda request, contact Jacob M. Klosinski (Ext.
9496) at the Division of Engineering.
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: 10-17-2022
Name: Jacob M. Klosinski Department of Public Works – Engineering Division
BPW Date: 10-25-2022 Phone Extension:9496
Required Prior to Submittal to Board
BPW Attorney X Attorney Name Michael Schmidt
Dept. Attorney Attorney Name Michael Schmidt
Purchasing Judy Love / Michael Schmidt
Check the Appropriate Item Type –Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 001-Final Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name G.E. Marshall, Inc.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Airport Annexation Area Water Main Extension
Project Number 120-026 / PROJ-00000012
Funding Source 324-10-102-121-442002, River West TIF
Account No. PR#00012426 /PO #0013841
Amount
Terms of Contract Unit Price
Special Contract Provisions None
Purpose/Description The Division of Engineering recommends the Board of Public Works
approval of a deductive change order to adjusting final quantities and costs for
Project No. 120-026 Airport Annexation Area Water Main Extension. Refer to
Memorandum. 65 days time adjustment for ductile iron pipe materials delay.
For Change Orders Only
Amount of
Increase
Decrease
$
($ 75,740.30)
Previous Amount $ 313,196.40
Current Percent of Change:
Increase
Decrease
%
(24.18%)
New Amount $ 237,456.10
Total Percent of Change:
Increase
Decrease
%
(24.18%)
Time Extension Amount: 65 Days
New Completion Date: July 31, 2022 (Note: Work completed ahead of schedule)