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Home My WebLink About10202022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 20, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 AGENDA REVIEW SESSION ACTION ITEM 1. OPENING OF QUOTATIONS A. Sheridan & Riverside Parking Lane Resurfacing – Project No. 122-056 1. Award 2. Funding: PR-00019271 2. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of October 6, and October 11, 2022 3. OPENING OF BIDS A. 2022 Contractor Paving, Round III – Project No. 122-048 1. Funding: PR-00017693 B. Campeau Street Streetscape – Project No. 121-073 1. Funding: PR-00019420 4. OPENING OF QUOTATIONS A. Drewry’s Brewery Fence Replacement – Project No. 119-031B 1. Funding: PR-00020167 5. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Grandview Ave. and Railroad Qwick Kurb Installation – Project No. 117-114 1. Company: TBD 2. Amount: $ 3. Funding: PR-00017237 6. REJECT BIDS AND QUOTATIONS A. Wastewater Treatment Plant Compressor Building Masonry Improvements – Project No. 121-046 1. Description: Bids Exceeded Available Budget for Project 2. Will be Re-Advertised 3. Funding: PR-00018587 7. CHANGE ORDERS A. Potawatomi Zoo Parking Lot Expansion – Project No. 120-014 1. Company: Milestone Contractors North, Inc. 2. Change Order No.: 1 (Final) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 20, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 3. Increase Amount: $19,206 4. Percent of Increase: 4.38% 5. Revised Contract Amount: $457,471.82 6. Funding: PO-0013320 B. Airport Annexation Area Water Main Extension – Project No. 120-026 1. Company: G.E. Marshall, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($75,740.30); Additional Sixty-Five (65) Days 4. Percent of Decrease: (24.18%) 5. Revised Contract Amount/Completion Date: $237,456.10; July 31, 2022 6. Funding: PO-0013841 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Neighborhood Infrastructure - Longfellow Ave. & South St. Intersection – Project No. 121-048B 1. Title Sheet 2. Funding: PR-00019884 B. Neighborhood Infrastructure - Ford St. & Walnut St. Intersection – Project No. 121-048C 1. Title Sheet 2. Funding: PR-00019886 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Temporary Access Agreement – Rescue Incorporated d/b/a Hope Ministries 1. Description: Access Property to Conduct Weather Amnesty Services at 510 S. Main St. from October 25, 2022 to April 30, 2023 B. Professional Services Agreement – VS Engineering, Inc. 1. Description: Design and Inspection Services for Linden Avenue Streetscape at College St. to Birdsell St. Project No. 122-050 2. Amount: $191,000 3. Funding: PR-00019888 C. Professional Services Agreement – DLZ Indiana, LLC 1. Description: Design Services for Angela Boulevard Pedestrian Safety Improvements SR 933 and Twyckenham Dr. 2. Amount: NTE $159,900 (Hourly) 3. Funding: RE TIF (429.442002) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 20, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 D. Amendment No. 2 to Professional Service Agreement – Donohue & Associates, Inc. 1. Description: Additional Engineering Services for South Well Field Improvements Project No. 117-059C 2. Amount: NTE $181,995 (Hourly) 3. Funding: PO-0000038 E. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Design Services for New Automatic Entrance Gates and Parking Lot Improvements at Century Center Project No. 122-060 2. Amount: NTE $12,200 (Hourly) 3. Funding: Hotel Motel (7304.42010.000.0099) 10. RESOLUTIONS A. Resolution No. 49-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing the Transfer of Real Property to the City of South Bend Redevelopment Commission 1. Description: Real Property Transfer at 510 S. Main St. for Weather Amnesty 11. LICENSES AND PERMITS A. Sidewalk Café Permits 1. Applicant: Linden Grill a) Date/Time: Monday – Saturday 11:00 a.m. to 9:00 p.m. b) Location: 119 S. Michigan St. c) Favorable Recommendations Pending Minimum ADA Clearances 12. INDUSTRIAL WASTEWATER DISCHARGE PERMIT RENEWAL A. Company: Imagineering Finishing Technologies 1. Location: 3722 Foundation Court B. Company: TK Finishing 1. Location: 3702 W. Sample St. 13. RATIFY BONDS A. Contractor Bonds 1. Martinez Sons Construction LLC, Released effective October 20, 2022 B. Occupancy Bonds 1. Coder Home Services, LLC, Approved effective October 6, 2022 2. Delta III Inc., Approved effective October 6, 2022 3. KRG Eddy Street Land III, LLC, Approved effective October 4, 2022 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 20, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 4. Inland Water Pollution Control Inc., Released effective November 12, 2022 14. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-45121, GBLN-45122 a) Date: 10/07/2022 b) Amount: $705,733.89 2. Claim No.: GBLN-45351 a) Date: 10/11/2022 b) Amount: $2,804,342.12 3. Claim No.: GBLN-45347 a) Date: 10/11/2022 b) Amount: $5,297,412.02 4. Claim Nos.: GBLN-45524, GBLN-45567 a) Date: 10/17/2022 b) Amount: $3,774.64 5. Claim No.: GBLN-45932 a) Date: 10/18/2022 b) Amount: $3,268,967.71 15. PRIVILEGE OF THE FLOOR A. Presentation for New Street/Alley Vacation Process 1. Mr. Chris Dressel 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.