HomeMy WebLinkAboutOpen Market Contract - Locker Room Updates at Four Winds Field Player Facility – Gibson-Lewis, LLC
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
October 11, 2022
Mr. Robert A. Lingenfelter
Gibson-Lewis, LLC
1001 West 11th. St.
Mishawaka, IN 46544
GHicks@gl.nceusa.com
RE: Open Market Contract
Dear Mr. Lingenfelter:
At its October 11, 2022 meeting, the Board of Public Works approved the above
referenced contract for locker room updates at Four Winds Field Player Facility in the amount
of $1,348,000.
Enclosed please find a copy of the contract for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
FROM: Zach Hurst, Project Engineer
SUBJECT: Open Market Contract - Project No. 122-021
Four Winds Field Player Facilities Improvements
DATE: October 3, 2022
On July 12, 2022, the Board of Public Works opened and read aloud bids for the subject project.
One bid was received from Gibson-Lewis, LLC. Upon review of the bid package, it was
determined that Gibson-Lewis turned in blank M/WBE Utilization Forms. As such, they were not
able to meet the MBE and WBE goals of 1.5% and 3.9%, respectively. In accordance with the
Program Plan for the City’s MWBE Ordinance, the bid was rejected as non-responsive.
In accordance with City procurement policy, the project proceeded to the Open Market to find a
Contractor. Four contractors were solicited: Gibson-Lewis, Copper Rock Construction, Ancon
Construction, and Panzica Construction. Gibson-Lewis was the lone contractor to submit an
open market bid.
Gibson-Lewis submitted an open market bid of $1,348,000. Their bid paperwork was complete
and valid. Gibson-Lewis was able to meet the MBE goal of 1.5% and is being granted a waiver
for Good Faith Efforts with respect to the WBE goal of 3.9%. Gibson-Lewis solicited
subcontracting work from four (4) different WBE contractors.
One firm, Ritschard Brothers, submitted a bid to perform earthwork for the project. None of the
other firms contacted returned a bid to perform work. As outlined in the attached memo,
Ritschard Brothers’ bid of $371,668 was 34% higher than Indiana Earth’s bid of $278,120.
Awarding the subcontract to Ritschard Brothers would have caused a significant price increase
to the contract.
I recommend award of the Four Winds Field Player Facility Improvements to Gibson-Lewis
LLC, in the amount of $1,348,000. Funding is available through the Professional Sports and
Convention Development Area fund by way of PR-00016880.
October 11, 2022
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 10/03/2022
Name Zach Hurst Department DPW
BPW Date 10/11/2022 Phone Extension 3057
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Gibson-Lewis
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Four Winds Field Player Facilities Improvements
Project Number 122-021
Funding Source PSCDA Fund
Account No. PR-00016880
Amount $1,348,000
Terms of Contract
Purpose/Description Award Open Market Contract for locker room updates
For Change Orders Only
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