HomeMy WebLinkAboutRejection of Quotes - SBFD Gear Washer Prep Work Proj No. 122-054
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
October 11, 2022
Mr. Thomas Adams
Herrman & Goetz, Inc.
3419 N. Home St.
Mishawaka, IN 46545
tadams@hgservices.com
RE: Rejection of Quotes – South Bend Fire Department Gear Washer Prep Work
Project No. 122-054
Dear Mr. Adams:
At its October 11, 2022 meeting, the Board of Public Works approved the rejection of all
quotes for the above referenced project due to being over the budgetary limit.
This project will be rescoped and re-quoted, in accordance with City procurement
procedures. Thank you for quoting, and we hope you quote with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
October 11, 2022
Mr. Brian Henry
The Robert Henry Corporation
404 S. Frances St.
PO Box 1407
South Bend, IN 46624
rkuntz@roberthenrycorp.com
RE: Rejection of Quotes – South Bend Fire Department Gear Washer Prep Work
Project No. 122-054
Dear Mr. Henry:
At its October 11, 2022 meeting, the Board of Public Works approved the rejection of all
quotes for the above referenced project due to being over the budgetary limit.
This project will be rescoped and re-quoted, in accordance with City procurement
procedures. Thank you for quoting, and we hope you quote with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Clerk
Board of Public Works
FROM: Zach Hurst, Project Engineer
SUBJECT: Reject Quotes - Project No. 122-054
SBFD Gear Washer Prep Work
DATE: October 3, 2022
On September 27, 2022, the Board of Public Works opened and read aloud quotes for the
subject project. A summary of the quotes is below:
Both quotes were complete and valid. However, the budgetary limit for this project is $50,000.
As such, both quotes must be rejected as over budget.
The project will be rescoped and re-quoted.
Contractor Herrman & Goetz Robert Henry Corp.
Base Quote – Stations 2 and 6 $56,640 $109,400
Alternate 1 – Training Center $37,764 $68,900
Total $94,404 $178,300
October 11, 2022
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 10/03/2022
Name Zach Hurst Department DPW
BPW Date 10/11/2022 Phone Extension 3057
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name SBFD Gear Washer Prep Work
Project Number 122-054
Funding Source SBFD Repairs & Maintenance
Account No. PR-00019186
Amount
Terms of Contract
Purpose/Description Reject quotes as over budget
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: