HomeMy WebLinkAboutRejection of Quote - Sheridan & Riverside Parking Lane Resurfacing Proj No. 122-056 - Days Construction & Asphalt
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
October 11, 2022
Mr. Robert Day
Days Construction – Asphalt
855 Taft St.
Gary, IN 46404
s.d.shine@sbcglobal.net
RE: Rejection of Quotes – Sheridan & Riverside Parking Lane Resurfacing
Project No. 122-056
Dear Mr. Day:
At its October 11, 2022 meeting, the Board of Public Works approved the rejection of all
quotes for the above referenced project due to the contractor not satisfying MWBE requirements.
This project will be re-quoted, in accordance with City procurement procedures. Thank
you for quoting, and we hope you quote with us in the future.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Theresa Heffner, Administrative Assistant
Board of Public Works
FROM: Scott Kreeger, Project Engineer
SUBJECT: Project No. 122-056
Sheridan & Riverside Parking Lane Resurface
DATE: October 5, 2022
On September 27, 2022, the Board of Public Works opened and read quotes for the above
project.
The quotes were as follows:
Quotes Base Bid Amount
1.Day’s Construction $91,500
After further view of the required documentation, Day’s Construction did not meet the good faith
efforts for the WBE goals nor make an attempt to obtain an WBE for the work. In addition, Day’s
Construction did not provide a breakdown of the cost for each individual line item as detailed in
the contract agreement. The Division of Engineering has reviewed the quote list above and
recommends that the Board reject all quotes.
Please call with your questions (9245).
Enc. Quote Tabulation
October 11, 2022
QUOTE TABULATION
Sheridan Riverside Parking Lane Resurface
122-056
Item No. Line Item Quantity Unit Unit Price Cost Unit Price Cost
1 Maintenance of Traffic 1 LS $7,722.54 $7,722.54 --
2 Mobilization and Demobilization 1 LS $7,722.54 $7,722.54 --
3 Milling, 4"2,836 SY $4.00 $11,344.00 --
4 HMA Surface, 9.5 mm - Type B 312 TONS $105.00 $32,760.00 --
5 HMA Intermediate, 12.5 mm - Type B 312 TONS $91.35 $28,501.20 --
6 Tack Coat 2 TONS $1,072.00 $2,144.00 --
7 Join Adhesive, Surface 2,000 LF $1.24 $2,480.00 --
Total $92,674.28 $91,500.00
I hereby certify that the above truly and accurately represents bids received for this project on September 27, 2022
Scott Kreeger, Project Engineer
Engineer's Estimate Day's Construction*
Non-Collusion Affadavit Yes
*Note: Day's Construction did not provide line item breakdown
S:\Public Works\Projects\Projects by Year\2022 Projects\122-056 Sheridan St & Riverside Dr Parking Lane Resurface\1 - Admin\1 - BPW Documents\122-056R Quote Tabulation
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 10/5/2022
Name Scott Kreeger
Department Public
Works
BPW Date 10/10/2022 Phone Extension 9245
Required Prior to Submittal to Board BPW Attorney Attorney Name Michael Schmidt
Dept. Attorney Attorney Name
Purchasing Michael Schmidt
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Sheridan & Riverside Parking Lane Resurface
Project Number 122-056 (DFO#0000000364)
Funding Source
Account No. 408-436008
Amount
Terms of Contract
Purpose/Description _Reject all quotations. Contractor did not satisfy MWBE requirements
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: