HomeMy WebLinkAbout09-12-95 Personnel & Finance QCommftttt *tport:
Personnel and Finance Committee
110 tit Common CouiuUY of the E tti of *outb tub:
The September 12, 1995 meeting of the Personnel and Finance Committee was
reconvened by Council Member Steve Luecke, Chairperson at 4:00 P.M. in the Council
informal meeting room.
Persons in attendance included Council Members: Kelly, Zakrzewski, Duda,
Ladewski,Puzzello, Coleman, and Luecke; Jeff Rinard, Sam Hensley, Jack Dillon, John
Leszczynski, Amy Symanski, Gretchen Bolan, Lee Ann Bassey, Citizen Member Cathy
Roemer, and Kathleen Cekanski-Farrand.
Council Member introduced Cathy Roemer to all of the Public Works Personnel.
Public Works:
1995 = $35, 095, 000.00
1996 = $35, 017, 000.00 (requested)
Mr. John Leszczynski, Director of the Department of Public Works then provided
an overview to his Department. He noted that the proposed budget represents a $78,
075.00 decrease for next year.Mr. Leszczynski noted that there are personnel decreases in
certain cost centers. The theme for next year is to have increased productivity, more
professionalism,doing more with less,servicing the customer faster and better, and having
more self directed work teams.He then reviewed the summary sheet(copy attached).
Division of Environmental Services:
1995 = $11, 480, 191.00
1996 = $12, 190, 442.00 (requested)
Mr. Jack Dillon made the presentation. He highlighted the 2 handouts provided
(copy attached). He noted that revenues in the Sewage Work are projected to be increased
by approximately $272, 000.00. He noted that the Sewer Repair budget in 1995 is $380,
582.00 and in 1996 is projected at$391, 762.00. There is a projected surplus in both 1995
and 1996. He noted that this is an insurance type programmed addressing the lateral lines
with the homeowner paying the first$500.00 out of the average bill of approximately $2,
100.00. In responsible to a question raised by Council President Ladewski, it was noted
that the City does not currently bid out projects of this type.
Mr. Dillon then reviewed the Solid Waste Budget which in 1995 is at $2, 790,
360.00 and projected for 1996 to be $3, 128,980.00 for operation and maintenance as well
as capitol. Mr. Dillon noted that the City took over city-wide trash pick-up in 1994. The
City is no longer in a deficit situation. The budget does reflect a one time bonus negotiated
with the Teamsters as well as an incentive bonus specifically addressed at hoping to
decrease vehicle costs which are averaging at$38,000.00 per month for repairs.
Budget Hearing Report
Personnel and Finance Committee
September 12, 1995
Page 2
He noted a reorganization of personnel in the Waste Water O&M but there would be
no layoffs. There are currently 18 people in operations which will work four 10 hour days.
The City has contracted with Lawson Fisher to convert methane into use with the
benefits resulting in positively impacting the budget.
In response to a question raised by Council Member Kelly it was noted that the City
is selling compost and that test plots with the farmers are being done. It is hoped that if it is
successful that the farmers would save on fertilizer costs.
In response to a question raised by Council Member Luecke it was noted that
consultant fees are being requested to be increased in light of IDEM combined overflow
studies and implementation requirements. Mr. Leszczynski noted that there is a good
overall master plan which allows the Waste Water Treatment Plant to grow and it has the
capacity to grow.He noted that the team effort is paying off.
The Committee then reviewed the Street Department budget presented by Mr. Sam
Hensley. He reviewed both his performance based budget information and the line item
budget material. Mr. Leszczynski noted that many new programs were added to Mr.
Hensley's operation. Mr. Hensley noted that the entire City sewer system is in the process
of being cleaned and that a new preventative maintenance program is being instituted. His
goal is to have a year round program utilizing sewer cameras. The cost for a private truck in
this area is$400.00 up front with a$125.00 per hour camera truck fee.
Mr. Hensley noted that the new computerized feeling system will soon be up and
running which will result in personnel cut backs.He also indicated that his Department will
use more cellular phones (4 projected) at a cost of approximately$2,000.00.He noted that
overall it is the same basic budget with new objectives.
In response to a question raised by Council Member Zakrzewski it was noted that
work on the concrete streets was to begin in September 1, 1995.He noted that work began
Monday and welcomed his input on other locations.
Mr. Hensley also noted that he is proposing"Airport Rodeo"for training for snow
removal as one of the performance indicators.He is also suggesting a State-wide Rodeo for
next year if at all possible. He stated that the fleet is in good condition with good
maintenance being provided by Matt Chlebowski and his staff.
He noted that operation will utilize 4 ten hour days. In response to questions raised
it was noted that a combination of salt and sand is being utilized however there are effects
on the Sewage Treatment Plant which are being studied.
In response to a question raised by Council President Ladewski it was noted that
vehicle excise tax is being replaced with state lottery dollars. Mr. Lesczcnyski noted that
MVH should result in an increase of approximately $77, 000.00 more and that LRSA
should result in approximately$100, 000.00 more.
Budget Hearing Report
Personnel and Finance Committee
September 12, 1995
Page 3
It was also noted that the leaf vacuums are in good shape.Mr.Hensley emphasized
that higher quality material which may be more expensive is being utilized however it lasts
substantially longer and that the City is able to extend the street life 2 to 3 years more.
The Committee then reviewed Building Maintenance. It was noted that the budget
for 1995 is$421,444.00 and in 1996 projected at$430, 599.00. It was noted that a survey
for rating City buildings will take place as a result of the SOSP.
Mr. Jeff Rinard then reviewed the various Debt Service budgets of the City.
Council Member Luecke requested a schedule of Debt Service payments which Mr. Rinard
said he would provide. Mr. Rinard then reviewed the Studabaker Bond, Stadium Bond,
CCDF, CCIF. He voiced concern with regard to the accessed value and the probable
decrease in this area. He noted that the AA Bond rating has increased the City's ability in
the financing area resulting in being bank qualified and the City receiving a better rating
overall.
Following questioning, Council Member Luecke thanked all those presentation for
a fine presentation. Council Member Luecke then recessed the Committee meeting at 6:05
P.M.
Respectfully submitted,
Council Member Steve Luecke
Chairperson,Personnel and Finance Committee
Attachments