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HomeMy WebLinkAbout09-07-95 Personnel & Finance atommfttut *port: Personnel and Finance Committee 10 tjs Qtommott atouttcfl of the tfty of iboutb titti: The September 7, 1995 meeting of the Personnel and Finance Committee was reconvened by Council Member Steve Luecke, Chairperson at 4:05 P.M. in the Council informal meeting room. Persons in attendance included Council Members: Kelly, Zakrzewski, Duda, Ladewski,Puzzello,Coleman,and Luecke; Susan O'Connor,Mary Moore,Mike Garbacz, Bill Carlton,Phil St. Claire,Ron O'Connor,Johnny Martinez,Jeff Rinard,Citizen Member Cathy Roemer,Tom Scarbek and Kathleen Cekanski-Farrand. Department of Parks and Recreation: 1995 = $8, 083, 760.00 1996= $8, 132, 805.00 (requested) Mr.Phil St. Claire,Park Superintendent then introduced his staff to the Committee. Council Member Steve Luecke introduced Citizen Member Cathy Roemer to all those present. Mr. St. Claire then reviewed the overall goals and objectives of the Department of Parks and Recreation, reviewed the organization chart, and then reviewed each of the 5 basic divisions within his Department. It was noted that with taking over the Recreational Department which has approximately 120 full-time employees that there are additional 483 part-time employees related to recreation. Ron O'Connor then reviewed the summary sheets,graphs, and line item budgets. It was noted that although capitol improvement items have been included that this will be acted upon separately. It was noted that there are 44 programs within the Park and Recreation Department. In response to a question raised by Council President Ladewski it was noted that Kennedy Pool has a unknown status and that a consultant has been hired for investigation. It was noted that the South Bend School Corporations portion for recreation is $289, 312.00. It was noted that there are 72 parks within the Park System of the City. Mr. St. Claire then briefly reviewed his 5 year capitol forecast. He noted that there is a projected shortfall of$650, 000.00 in the 1996 capitol improvement proposed budget. In response to a question raised by Council Member Zakrzewski it was noted that the Belleville Park cost of a $750, 000.00 upgrade has not been completed. It is hopeful that such a softball complex would be done in 1996 however estimates received have been higher then the projected cost. It was noted that one of the capitol improvements listed is is f$2.5 million dollars which approximate cost o for a Water Park at Pinhook Lagoon at an app $ in the discussion stage. Council Member Coleman offered assistance with regard to the Belleview Park 1 Softball Complex with regard to assisting in neighborhood meetings etc. Mr. St. Claire noted that he has been in contact with several individuals including the Little League Association and would keep the Council updated. Budget Hearing Report Personnel and Finance Committee September 7, 1995 Page 2 In response to a question raised by Council Member Luecke it was noted that the Cove Concession revenues are averaging approximately $75, 000.00 and go directly into the Park Maintenance Fund. The Cove capitol fund is approximately $580,000.00 which is strictly used for Stadium improvements. The total cost for Park Police for both full and part-time is approximately$123,000.00. Mr. Mike Garbacz then reviewed the golf line item budget material.He noted that the City now excepts Visa and Mastercard for payments with the City paying a 3% fee. Two to three years ago there was a$200,00.00 loss in running the golf courses and there is expected to be a surplus of$125, 000.00 in 1996. question raised by Council President Ladew ski it was noted that In response to a Y Po q there is a storm warning system on the golf courses. The courses utilized a small siren however many golfers do not abide by such warning systems. Mr. Garbacz indicated that he would check into a warning system for Blackthorn Golf Course. Council Member Zakrzewski voiced concern as he did at last years budget meeting with regard to cross country meets and the dangerous condition that it poses on the golf course. It was noted that Adams High School utilizes the golf courses with Riley utilizing Rum Village. In response to a question raised by Council Member Luecke it was noted that golf cart revenue is approximately $276, 000.000 which is above the $230, 00.00 which was projected. Susan O'Connor then reviewed the Recreation budget. She highlighted the line item budget as well as handouts (copy attached). It was noted that the director and assistant director and 5 custodians were brought over. Adult and youth programs were then reviewed.Mr. St. Claire noted that a break even philosophy on all programs and a resulting revision of fees is the continuing philosophy in light of the City taking over the recreation area.It was indicated that no programs as of this date have been eliminated. In response to a question raised by Council Member Luecke it was noted that grant programs in cooperation with South Bend Community Schools are ongoing. In response to Council Member Luecke question it was also noted that security at recreation centers is a continuing concern.Vandalism in the park is on the increase. Mr. Johnny Martinez then reviewed the line item budget for the Zoo. He also reviewed 2 handouts (copy attached). Council Member Coleman complimented Mr. Martinez and the entire park staff for their fine programs this past calendar year. Mr. Martinez noted that the Zoo was renovated in 1979. There have been several new additions to the Zoo with many more coming which should increase the amount of visitors in 1996. Mr.Mary Moore then reviewed that concessions line item budget.It was noted that a walk-in cooler was needed for Elbel Golf Course and that the Fire Fighters built the deck which had been positively received. Budget Hearing Report Personnel and Finance Committee September 7, 1995 Page 3 He indicated that alcohol beverage revenue to date is approximately $45, 000.00 with non-alcohol beverage revenue being approximately$75, 000.00. He noted that there has been no problem with excessive drinking and in fact behavior is better now then before the new policy took effect.He noted that coolers and litter in the past were a problem. The Park Department is able to better control persons on the golf courses and that there is a better overall environment on each of the public golf courses. There has been a request made for six-pack coolers however this is still at the discussion stage. Mary Moore indicated that brochures and mailers for group events are bein proposed for next year. g Council Member Luecke thanked all of the Park Department staff for their fine presentation. Council Member Luecke then recessed the meeting at approximately 6:00 P.M. Respectfully submitted, Council Member Steve Luecke Chairperson,Personnel and Finance Committee Attachments •