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Home My WebLink About10062022 Agenda Review SessionCITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 6, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 1 1. REVIEW OF MINUTES A. Approve Agenda Review, and Regular Meeting Minutes of September 22, and September 27, 2022 2. PUBLIC HEARING A. New Massage Establishment License 1. Company: King Asian Massage 2. Location: 914 S. Ironwood Dr. 3. Favorable Recommendations 3. APPROVE 2023 CITY EMPLOYEE HOLIDAY SCHEDULE 4. APPROVE 2023 BOARD OF PUBLIC WORKS MEETING SCHEDULE 5. OPENING OF BIDS A. Neighborhood Infrastructure - Riverside Dr. and Leland Ave. – Project No. 121- 048A-R 1. Funding: PR-00018294 B. Seventeen (17) More or Less, 2022 or Newer 3/4 Ton Four Wheel Drive Pick-Up Trucks - Spec A 1. Funding: PR-00019050-52 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Erskine Wellhouse Roof Replacement – Project No. 122-057 1. Company: Slatile Roofing and Sheet Metal Co., Inc. 2. Amount: $17,000 3. Funding: PR-00019834 7. REJECT BIDS AND QUOTATIONS A. South Bend Fire Department Gear Washer Prep Work – Project No. 122-054 1. Description: Quotes Rejected Due to Over Budgetary Limit 2. Will be Rescoped and Re-Quoted 3. Funding: PR-00019186 8. CHANGE ORDERS A. Morris Performing Arts Center Main Level Slab Replacement – Project No. 121- 029A 1. Company: Larson-Danielson Construction Co., Inc. 2. Change Order No.: 2 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 6, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 2 3. Increase Amount: $91,451.49 4. Percent of Increase: 10% 5. Revised Contract Amount: $962,982.46 6. Funding: PO-0014138 B. Morris Performing Arts Center Carpet Replacement – Project No. 121-029B 1. Company: Carpet Service Outlet, Inc. 2. Change Order No.: 1 3. Increase Amount: $24,734.50; Additional Thirty (30) Days 4. Percent of Increase: 14.3% 5. Revised Contract Amount/Completion Date: $197,734.50; October 28, 2022 6. Funding: PO-0016539 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Main Street Improvements between Sherwood St. & Dean St. – Project No. 122- 045 1. Title Sheet 2. Funding: PR-00019724 B. Sale of City-Owned Property 1. Location: 205 S. Illinois St. C. Wastewater Treatment Plant Final Clarifiers 1-3 Improvements – Project No. 119- 069B 1. Title Sheet 2. Funding: PR-00019850 10. RESOLUTIONS A. Resolution No. 46-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for SRF Loan Program PER Acceptance Resolution 1. Description: Preliminary Engineering Report for Consulting Firm Arcadis U.S. B. Resolution No. 47-2022 A Resolution of the City of South Bend, Indiana Board of Public Works for SRF Loan Program Signatory Authorization Resolution 1. Description: Plans for Wastewater Infrastructure Improvement Project C. Resolution No. 48-2022 A Resolution of the City of South Bend, Indiana Board of Public Works Policy for Establishing Temporary Parklet Installation within City Right-Of-Way 1. Description: Establish Process for Installation of Temporary Parklets CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 6, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 3 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Real Property Transfer Agreement – 466 Works Community Development Corporation 1. Description: Transfer City Property at 236 E. Dayton St. for Development of Affordable Housing in the Southeast Neighborhood B. Amended & Restated Community Tree Nursery Collaboration Agreement – Venue, Parks, and Arts 1. Description: Updating Agreement for Temporary Use of City Property for Establishment of Native Tree Nursery C. Professional Services Agreement – A&Z Engineering, LLC 1. Description: Design Services for 2023 Small Drainage Improvements Project No. 123-006 2. Amount: NTE $61,766 (Hourly) 3. Funding: PR-00019826 D. Professional Services Agreement – Frost Engineering and Consulting Company 1. Description: Provide Condition Assessment for Kennedy Water Park Pool Project No. 122-058 2. Amount: $28,000 (Hourly) 3. Funding: PR-00019862 E. Open Market Contract – Gibson-Lewis, LLC 1. Description: Locker Room Updates at Four Winds Field Player Facility 2. Amount: $1,348,000 3. Funding: PR-00016880 F. Sewer and Water Service Agreement – S&J Real Estate Holdings LLC 1. Title Sheet 2. Description: Utility Extension at 2240 Prairie Ave. Project No. DP22-018 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Chapin Park Halloween a) Date/Times: October 30, 2022; 2:00 p.m. to 7:00 p.m. b) Location: Manitou Pl. between Park Ave. and Forest Ave. 2. Event: St. Nick 6K + 3K a) Date/Times: December 3, 2022; 6:00 a.m. to 12:00 p.m. b) Location: St. Louis Blvd. to N. Niles Ave. between Howard St. (Northshore) to E. Madison St. 3. Event: Trick or Treat Eddy Street Commons a) Date/Times: October 25, 2022; 2:00 p.m. to 8:00 p.m. b) Location: Eddy St. between Angela Blvd. & Napoleon St. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 6, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 4 B. Licenses 1. Type: Public Parking Facility a) Applicant: Mary Coyne Investments b) Date/Time: 24/7 c) Location: 123 N. Main St. d) Signage Has Not Been Updated 13. STREET/ALLEY VACATIONS A. Applicant: Ms. Karen Gindele 1. Location: East-West Alley between Manitou Pl. and Riverside Dr. from 831 to 835 Park Ave. to First North-South Alley 2. Purpose: Improve Landscaping 3. Unfavorable Recommendations and Does Not Meet Two (2) of the Four (4) I.C. 36-7-3-13 Criteria B. Applicant: Mr. Marco Morocho 1. Location: North-South Alley from 1813 to 1807 Lincoln Way West to First East-West Alley between N. College St. and N. Brookfield St. 2. Purpose: Nuisance 3. Unfavorable Recommendations and Does Not Meet Two (2) of the Four (4) I.C. 36-7-3-13 Criteria 14. TRAFFIC CONTROL DEVICES A. Appeal Installation – Denied Handicapped Accessible Parking Space Sign 1. Locations: a) 621 Portage Ave. – Taniesha Perry 15. RATIFY BONDS A. Contractor Bonds 1. Five Star Concrete & Construction LLC, Released effective September 15, 2022 2. Alex Garcilazo dba Take Down Tree Service, Approved effective September 23, 2022 3. D & D Custom Concrete Contractors Inc., Approved effective September 23, 2022 B. Excavation Bonds 1. Minnesota Limited, LLC, Approved effective September 21, 2022 2. Mid-States Construction, Inc., Approved effective September 28, 2022 3. Creed Excavating Co., Inc., Released effective September 24, 2022 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 6, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 5 C. Occupancy Bonds 1. Minnesota Limited, LLC, Approved effective September 21, 2022 2. Alex Garcilazo dba Take Down Tree Service, Approved effective September 23, 2022 3. D & D Custom Concrete Contractors Inc., Approved effective September 23, 2022 4. Mid-States Construction, Inc., Approved effective September 28, 2022 5. Martinez Sons Construction LLC, Released effective October 20, 2022 6. Rene Esparza, Released effective November 18, 2022 16. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-44338 a) Date: 09/20/2022 b) Amount: $3,992,963.82 2. Claim Nos.: GBLN-44436, GBLN-44462, GBLN-44545 a) Date: 09/20/2022 b) Amount: $953,770.87 3. Claim Nos.: GBLN-41558, GBLN-43118 a) Date: 09/26/2022 b) Amount: $274,121.90 4. Claim Nos.: GBLN-44185, GBLN-44208 a) Date: 09/26/2022 b) Amount: $172,490.93 5. Claim No.: GBLN-44656 a) Date: 09/27/2022 b) Amount: $1,221,325.77 6. Claim Nos.: GBLN-44686, GBLN-44868 a) Date: 09/28/2022 b) Amount: $25,226.36 7. Claim Nos.: GBLN-44777, GBLN-44934 a) Date: 09/29/2022 b) Amount: $1,167,545.34 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS AGENDA REVIEW SESSION October 6, 2022 – 10:30 a.m. Virtual Meeting Link https://tinyurl.com/2022BPWAgendaReview 1308 County-City Building, South Bend, IN 46601 ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER Page 6 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.