HomeMy WebLinkAbout04-24-95 Personnel & Finance Committee Z port:
Personnel and Finance Committee
'EGO the Common Qtouneti of the QLttll of 'oath Veu':
The April 24, 1995 meeting of the Personnel and Finance Committee was called to
order by its Chairperson, Council Member Steve Luecke at 3:50 P.M. in the Council
informal meeting room.
Persons in attendance included Council Members: Puzzello, Kelly, Slavinskas,
Washington, and Luecke; Lori Fleming, Reid T. Ottesen, Citizen Member Cathy Roamer,
Kevin Horton, Jeff Rinard, and Kathleen Cekanski-Farrand.
Council Member Luecke welcomed all to the Committee and noted that the purpose
of the meeting was to receive and hear information on"Project Based Budgeting".
Kevin Horton noted that approximately two years ago at a meeting with John Roos
the concept of strategic planning process was introduced to the City. This process has been
ongoing since February of 1994. He noted that one of the overall goals is to enhance skills
but noted that if goals are not reflected in the budget process most often the goals would fall
by the wayside.
Mr. Jeff Rinard then introduced Mr. Reid T. Ottosen of the City Managers office
from Peoria, IL and Lori Fleming the Finance Director and Comptroller from the City of
Peoria, IL. Mr. Rinard noted that they had met with members of the Administration earlier
today to introduce the concept of"Project Based Budgeting".
Mr. Reid reviewed the packet of material entitled "City of Peoria Program and
Performance Based Budget" (copy attached). He noted that the City began collecting
information in 1992 and that their 10 Member Council and Mayor are all part-time positions
however with the concept of Project Based Budgeting it allowed for service enhancement
through the allocation of extra dollars. Such a procedure showed the value for the dollar by
linking performance indicators to dollar allocations.
Lori Fleming reviewed the packet of information entitled "Peoria City Council
Fiscal Policy Overview" (copy attached) she noted that the new approach gets the entire
community much more involved. She said that the key is to be open and honest and to
educate those involved in the process. She also noted that giving information in a timely
manner is critical. She stated that the City Council sets up by Resolution the percentage
increase of the proposed budget prior to the administration establishing Project Based
Budgeting numbers. It was noted that Project Based Budgeting would be in addition to the
Line Item Budget Process.
The representatives from the City of Peoria also left copies of the current Peoria
Project Based Budgeting books with the Committee Members for review and discussion.
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Personnel and Finance
Committee Report
April 24, 1995
Page 2
Mr. Rinard noted that he does have addition material from other cityies comparable
to South Bend in size, however none within the state of Indiana. He stated that he would
have such information available to the Council in the very near future.
It was suggested that a resolution of the Common Council be adopted setting forth
the need for a Project Based Budgeting Format which would be used to supplement the
Line Item Budget.
Following discussion, the meeting was adjourned at 4:55 P.M.
Respectfully submitted,
Council Member Steve Lueck
Chairperson, Personal and Finance Committee
Attachments