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HomeMy WebLinkAboutAmendment No 1 to OEA - Services Incorporate Roof Replacement Nexus Center Site Imprvmnts. – Kil Architecture ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 27, 2022 Mr. Gregory A. Kil Kil Architecture/Planning 1126 Lincolnway East South Bend, IN 46601 gkil@kilarchitecture.com RE: Amendment No. 1 to Owner-Engineer Agreement Dear Mr. Kil: At its September 27, 2022 meeting, the Board of Public Works approved the above referenced amendment for design services to incorporate a roof replacement for the Nexus Center Site Improvements, Project No. 121-064 in the amount of $24,200 with an adjusted agreement total in the amount of $59,700. Enclosed please find a copy of the amendment for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 4 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated March 8, 2022. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. __1___ 1. Background Data: a. Effective Date of Owner-Engineer Agreement: March 8, 2022 b. Owner: Board of Public Works, City of South Bend, Indiana c. Engineer: Kil Architecture/Planning d. Project: Nexus Center TIF Funded Work 2. Description of Modifications: [NOTE TO USER: Include the following paragraphs that are appropriate and delete those not applicable to this amendment. Refer to paragraph numbers used in the Agreement or a previous amendment for clarity with respect to the modifications to be made. Use paragraph numbers in this document for ease of reference herein and in future correspondence or amendments.] a. Engineer shall perform or furnish the following Additional Services: See attached b. The Scope of Services currently authorized to be performed by Engineer in accordance with the Agreement and previous amendments, if any, is modified as follows: c. The responsibilities of Owner are modified as follows: d. For the Additional Services or the modifications to services set forth above, Owner shall pay Engineer the following additional or modified compensation: $24,200 e. The schedule for rendering services is modified as follows: f. Other portions of the Agreement (including previous amendments, if any) are modified as follows: 5. Agreement Summary (Reference only) a. Original Agreement amount: $____35,500________ b. Net change for prior amendments: $__________________ c. This amendment amount: $____24,200________ d. Adjusted Agreement amount: $____59,700________ Page 2 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. Owner and Engineer hereby agree to modify the above-referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is ____9/27/2002______. OWNER: ENGINEER: By: By: Gregory A Kil, NCARB AIA Title: Title: President Date Signed: Date Signed: September 27, 2022 SUPPLEMENTARY AMENDMENT #1 TO THE AGREEMENT BETWEEN THE CITY OF SOUTH BEND AND GREGORY A. KIL & ASSOCIATES, INC. FOR ARCHITECTURAL SERVICES CITY OF SOUTH BEND AND GREGORY A. KIL & ASSOCIATES, INC. (d/b/a Kil Architecture/Planning) Architectural and Engineering Consultation for The Nexus Center TIF Funded Work Original Agreement Dated February 4, 2022 ADD THE FOLLOWING AFTER SECTION V.: VII. NEW ROOF SYSTEM: A. PROGRAM AND GOALS FOR NEW ROOF AND ASSOCIATED WORK: 1. Provide new roof system with construction as follow: a. Base Scope: Provide new roof and insulation over primary finished conditioned space (with active leaks). The area of new roof is defined as follows: Low slope membrane roof (EPDM) over finished and conditioned space. b. Alternate Scope 1: Provide new metal roof over the finished conditioned space above proposed multi-purpose room. This space is a pre-engineered metal building with metal roof, presently without leaks. c. Alternate Scope 2: Provide new roof coating over existing metal roof over unconditioned outdoor space. 2. New roof to be a 20-year warranted system (white TPO or similar) 3. Base Scope Roofing: remove existing membrane roof and damaged insulation to deck to inspect. Repair decking as required. Add additional insulation to meet R- 24 minimum recommended. 4. Provide drawings of the existing building and proposed new roof with details and specifications for bidding with bids opened at a public board meeting. 5. Assist in review of bids and recommend to award to most responsive bidder (roofing contractor), per City Board of Public Works protocol. 6. Review that construction work is completed consistent with construction documents and specs and review payment applications. 7. Provide a final punch-list inspection and review final warranty and close out documents before final payment is make to the contractor. B. DOCUMENT EXISTING CONDITIONS: The Owner has limited architectural plan documentation for the existing building roof plan and no details. The Architect will visit the project site and use provided information along with field measurements to develop AutoCAD plan drawings of the roof plan for the building to reflect “as-built” conditions for use in the proposed consultation. Where applicable, the Owner shall provide a site survey for use by the Architect showing property lines, building location and site utilities (topo- grades/gas/water/sanitary/electric/gas/data, etc.). C. DETAILED BIDDING, PERMIT AND CONSTRUCTION DOCUMENTS: Architect will prepare detailed bidding, permit and construction documents for permit submittal to South Bend Building Dept and Planning for local review and approval. Specifications (notes on drawings or booklet form) shall be provided. Deliverable for Phase II Detailed Bidding, Permit and Construction Documents will include: SUPPLEMENTARY AMENDMENT #1 TO THE AGREEMENT BETWEEN THE CITY OF SOUTH BEND AND GREGORY A. KIL & ASSOCIATES, INC. FOR ARCHITECTURAL SERVICES CITY OF SOUTH BEND AND GREGORY A. KIL & ASSOCIATES, INC. (d/b/a Kil Architecture/Planning) Architectural and Engineering Consultation for The Nexus Center TIF Funded Work Original Agreement Dated February 4, 2022 1.Existing roof demo plans 2.Proposed roof plan 3.Detailed and Schedules 4. Specifications D.BIDDING AND CONSTRUCTION ADMINISTRATIVE Architect will assist in bidding the project with contractors. Architect to provide a minimum of 3 site visits be performed to confirm compliance of construction with the submitted documents and review of contractor’s critical shop drawing submittals, along with applications for payments E.COMPENSATION FOR ALTERNATE 1: NEW ROOF SYSTEM: 1.Documentation: (Scope Item B, as noted under Article VII above) will be developed at a fee of $2,800.00 (two thousand eight hundred dollars). 2. Detailed, Bidding, Permit and Construction Documents (Scope Item VII.C) will be developed at a fee of $17,500.00 (seventeen thousand five hundred dollars). 3.Construction and Bidding Phase (Scope Item VII.D) will be developed at a fee of $3,500.00 (three thousand five hundred dollars). 4.Reimbursable Expense Allowance: $400.00 To accept this Alternate Consultation for the New Roof System, please sign and date below. _______________________________ Architect (Signature) Gregory A Kil, Architect_ _ ____ Printed name and title July 29, 2022____________________ date END OF AMENDMENT #1 TO 2.4.22 AGREEMENT September 27, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 09/16/2022 Name Zach Hurst Department DPW BPW Date 09/27/2022 Phone Extension 3057 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Kil Architecture New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Nexus Center Site Improvements Project Number 121-064 Funding Source River West TIF Account No. PO-0015309 Amount $24,200.00 Terms of Contract Lump Sum Purpose/Description PSA amendment number 1 to incorporate roof replacement design services For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: