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Home My WebLink AboutChange Order No 2 & PCA - Old Clay Utilities Sewer Lining Proj No. 117-087 - Selge Construction Co., Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 27, 2022 Mr. Robert Kuhns Selge Construction Co., Inc. 2833 South 11TH St. Niles, MI 49120 aswinehart@selgeconstruction.com RE: Change Order No. 1 (Final)/Project Completion Affidavit Old Clay Utilities Sewer Lining – Project No. 117-087 Dear Mr. Kuhns: At its September 27, 2022 meeting, the Board of Public Works approved the Final Change Order for this project, be decreased by $20,757.75 with an additional one thousand five hundred & eighty-five (1,585) days. The final contract amount is $208,047.25 with a new completion date of September 5, 2022. In addition, the Project Completion Affidavit for this project was approved in the amount of $208,047.25. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh Selge Construction Co., Inc. 2833 S. 11th Street - Niles, Michigan 49120 P: 269.684.0842 F: 269.684.0846 Memorandum To: Toy Villa, Construction Mgr. From: Robert P. Kuhns, P.E. RE: Old Clay Sewer Project Project No.: 117-087 Project Timeline Toy, This project has been ongoing for several years now. As you know, the project was initially bid on December 19, 2017. The scope of work for the original bid called for the lining of an existing 30” clay sewer and installation of a 24” HDPE bypass line to be installed underneath the access for Indiana Toll Road Plaza 77. The completion date for the project was May 4, 2018. Ms. Sue Ellen Doudrick, assistant city engineer at the time, was the project manager assigned to this project. In talking with Ms. Doudrick post bid, she expressed concerns with regards to health and safety in the CIPP lining process based on a “recent” published report. Talks turned to upsizing the initial 24” bypass line to a 30” sewer line and abandoning the existing 30” clay line in place. Upon her request, Selge Construction Co., Inc. (SELGE) provided a proposal for upsizing the proposed 24” sewer line and abandoning the existing 30” clay sewer with flowable fill. This proposal was accepted by Ms. Doudrick and the City of South Bend. Regardless of the change in pipe size, a large area in which to stage, fuse, and install the HDPE pipe was needed. A long, gradual access ramp was required to make it possible to successfully pull the large diameter HDPE into the ground. It was agreed by all parties that the fields adjacent to the west side of the toll road access road was the best location to excavate this ramp as the east side would require asphalt pavement removal. The field is owned by the Sisters of Holy Cross (THE SISTERS). Ms. Doudrick contacted Danch, Harner and Associates (DANCH) to draw up the temporary easement and paperwork needed for the sewer installation. SELGE worked with DANCH on the size of area needed. The easement paperwork took until the end of May 2018 to complete. South Bend released SELGE of the May 4th completion date until the easement and change order process were complete. Once the easement paperwork was complete, Ms. Doudrick approached THE SISTERS about requiring the easement. The change order to upsize the 30” sewer was approved on June 12, 2018, however, the negotiation with the Sisters of the Holy Cross went back and forth. One concern of THE SISTERS was the inherent crop damage since we were in the middle of the growing season. They wanted to push construction until after the crops had been harvested. There were other stipulations posed by THE SISTERS that the City of South Bend did not find agreeable. The easement negotiations came to a stalemate after several months of negotiation. This project was placed on hold until an agreement was reached. Without this agreement, the sewer could not be installed. Ms. Doudrick held this project for several years without any movement or agreement with THE SISTERS. SELGE inquired several times of Ms. Doudrick as to the status of the project and if it was still going to be constructed, but to no avail. It was not until you were handed the project in October 2021, Toy, that the project started gaining traction again. You asked Ms. Doudrick as to whether there were any other options and if she had any contact with Brian Cherry at the Indiana Toll Road (ITR) about the possibility of an above ground bypass. You spoke with him regarding our dilemma and viable options. Mr. Cherry was very cooperative and agreed to let the City of South Bend construct an above ground bypass. He forwarded you all the procedures and necessary permits, which you forwarded onto me. It was determined at that time the best course of action would be to just line the 30” sewer and walk away from the idea of installing a new sewer line. Based upon the time of year, it was not feasible to complete the project in 2021 as we needed to requote the CIPP lining and weather constraints with above ground bypassing. In early 2022, we had our revised lining numbers and determined that we could still construct the project within our old 2018 revised contract amount. At that point we filed the necessary permits with ITR and signed a contract with Inland Waters to line the sewer. They were scheduled and set to mobilize for the pre-lining video inspection. Upon lining submittal review by Mr. Josh Ehmer, it was determined that the 2017 lining specification was outdated. SELGE then signed a contract with Aegion (Insituform) for CIPP lining the 30” sewer. This delayed us 2 months by the time the paperwork was completed and through their legal department. With the paperwork finalized, we were able to finally schedule the work. We mobilized the week of July 25, 2022, to install the sewer bypass and have Aegion perform their pre-lining video of the sewer. Once the video was complete, Aegion was able to order the 30” sewer liner. The liner was delivered a month later. We remobilized the week of August 29, 2022, to reinstall the sewer bypass and complete the CIPP lining. The project was completed in its entirety by August 31, 2022. CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE:9/27/2022 PROJECT NO:117-087 PROJECT NAME:Old Clay Utilities Sewer Lining CONTRACT DATE:12/21/2017 CHANGE ORDER NO:2 (Final) SUBJECT OF CHANGE ORDER:PCR #2-Final Quantities All items completed substantially as planned. See attached Comparison of Estimate for overruns and underruns. The original contract sum $ 205,745.00 Net change by previously authorized change orders $ 23,060.00 The contract sum prior to this change order $ 228,805.00 By this Change Order, the project amount is Increased 20,757.75X Decreased $ The new contract sum including this change order $ 208,047.25 This Change Order represents a total change of -9.07 % Total change for entire project 1.12 % Original contracted completion date/time 5/4/2018 Extension of date/time by previous change orders 0 days Date/time extension by this change order 1585 days New completion date/time 9/5/2022 CONTRACTOR RECOMMENDED FOR APPROVAL Contractor Signature CONSTRUCTION MANAGER CITY OF SOUTH BEND Printed Name and Title BOARD OF PUBLIC WORKS Approved Date: Selge Construction Co., Inc. Company Name President 2833 S. 11th St. Address Member Niles, MI 49120 City, State, Zip Member Member Member Robert P. Kuhns, P.E. / Project Engineer September 27, 2022 09/15/2022 September 27, 2022 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 09/15/2022 Name Toy Villa Department Public Works BPW Date 09/27/2022 Phone Extension 5920 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. 1 final PCA Chg. Order, No. Traffic Control Resolution Other: Ease. /Encroach Required Information Company or Vendor Name Selge Construction Co., Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Old Clay Utilities Sewer Lining Project Number 117-087 Funding Source Utility Expense / Contractual Service – Other Account No. 641.0621.792.63.35 Amount $208,047.25 Terms of Contract Purpose/Description _Project Closeout For Change Orders Only Amount of Increase Decrease $ ($ 20,757.75) Previous Amount $ 228,805.00 Current Percent of Change: Increase Decrease % (-9.07%) New Amount $ 208,047.25 Total Percent of Change: Increase Decrease 1.12% ( %) Time Extension Amount: New Completion Date: