HomeMy WebLinkAboutChange Order Nos 1-3 - Olive Street Reconstruction Phase II Proj No. 114-064 - INDOT Milestone
ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
September 27, 2022
Mr. Dustin Hilary
Milestone Contractors North, Inc.
24358 State Road 23
South Bend, IN 46614
akrueger@milestonelp.com
RE: Change Order Nos. 1-3 – Olive Street Reconstruction, Phase II – Project No. 114-064
Dear Mr. Hilary:
At its September 27, 2022 meeting, the Board of Public Works approved the above
referenced Change Orders be increased by $5,167.65 with a total ($1,033.53 Local), bringing the
revised contract amount to $660,447.85.
Enclosed is a copy of the Change Orders for your records.
If you have any further questions, please call this office at (574) 235-9251.
Sincerely,
/s/ Theresa Heffner
Theresa Heffner, Clerk
Enclosures
TH/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENVIRONMENTAL SERVICES
TO: Board of Public Works
Theresa Heffner, Clerk
FROM: Leslie Biek, P.E., Assistant City Engineer
SUBJECT: Change Order # 1-3
Olive St Rehabilitation Ph 2 (PN 114-064)
DATE: 9/13/2022
Attached are change orders 1-3 for the Olive St Rehabilitation Project (PN 114-064).
Original Contract Amount: $655,280.20
Previously Approved change orders: $0
Percent increase including request: 0.789%
New Contract Amount: $660,447.85
Change order #1: is for the removal of the concrete material that was in the bid specifications.
Decrease amount: -$146,080.00
Change order #2 is for the additional of a different concrete material due to the small quantity of
pavement needed for this project.
Increase amount: $146,080.00
Change order #3 is to remove and replace 5 castings due to their existing condition. The original
plan was to adjust to grade.
Increase amount: $5,167.65 Total ($1,033.53 Local)
Total percent increase: 0.789%
Revised contract amount $660,447.85
As this is a federal aid project, INDOT is responsible for the construction contract with Milestone.
It is requested the Board of Public Works approve Change Orders 1-3 for the Olive St
Rehabilitation Ph 2 project (PN 114-064) for a total increase of $5,167.65 (Local share of
$1,033.53) which is a total increase of 0.789% to the contract price bringing the new
contract price to $660,447.85.
Thank you for your consideration of this request.
Contract No:R -43125 Change Order No.: 001
INDIANA Department of Transportation Page: 1
Construction Change Order and Time Extension Summary
Contract Information Contract No.: R -43125 Letting Date:03/09/2022
District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Carter, Scott Status:Approved
Change Order Information Change Order No.: 001 EWA: N or Force Acct: N
Date Generated: 07/16/2022 Date Approved: 08/26/2022
Reason Code: SCOPE CHANGES, Material Related
Description: Material change due to small contract quantity
Original Contract Amount $ 655,280.20
Current Change Order Amount $ -146,080.00 Percent: -22.293 %
Total Previous Approved Changes $ 151,247.65 Percent: 23.081 %
Total Change To-Date $ 5,167.65 Percent: 0.788 %
Modified Contract Amount $ 660,447.85
Time Extension Information
Date Initiated 00/00/0000 Date Completed 00/00/0000
Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SP Date 00/00/0000 or SP Days
(SS = Standard Specification, SP = Special Provision)
Time Element Description:
Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00
Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______
SS Days____________ SP Days Value $ _______________
Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SS Date 00/00/0000 or SP Days 0
Contract No:R -43125 Change Order No.: 001
INDIANA Department of Transportation Page: 2
Construction Change Order and Time Extension Summary
Review and Approval Information
Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______*
($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- )
(Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days)
Verbal Approval Required? Y / N If Y, by_____________ Date Issued___________
Total Change To-Date>5%? Y / N If Y , Copy to Program Budget Manager_________________
Scope/Design Recommendation
Required?
Y / N If Y, Referred to Project Manager(PM) __________________
Date to PM__________ Date Returned___________
Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________
If N,Resolution: Approved __________ Disapproved ___________
Resolved by_________________________ Date__________
LPA Signatures Required? Y / N If Y, Date to LPA _____________ Date Returned _________
FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________
* Field Engineer Recommendation (Required for SCE or DDCM Approval)
Field Engineer _________________________ Date _____________
Comments: ____________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Contract No:R -43125 INDIANA Date:09/12/2022
Change Order No:001 Department of Transportation Page: 3
Contract:R -43125
Project:1902178 - State:190217800LC4
Change Order Nbr: 001
Change Order Description: Material change due to small contract quantity
Reason Code:SCOPE CHANGES, Material Related
CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change
0030 1902178 0030 501-06321 SYS 83.000 -1760.000 C Amount:$ -146,080.00
Item Description:QC/QA-PCCP, 10 IN.
Supplemental Description1:
Supplemental Description2:
Total Value for Change Order 001 = $ -146,080.00
Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended.
General or Standard Change Order Explanation
Because of the small quantity of pavement concrete needed on this project (1,760. sys), request was made to change material from 501 to 502
mix and INDOT agreed with the change. CO #1 is to remove CLN/PLN item 30 QC-QA PCCP, 10 inch.
Change Order Explanation for Specific Line Item
****************************************************************************************************************************
It is the intent of the parties that this change order is full and complete compensation for the work describe above.
Notification and consent to this change order is hereby acknowledged.
Contractor:____________________________________________Signed By:_____________________________________________
Date:__________________________________________________
***************************************************************************************************************************
NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system.
Contract No:R -43125 INDIANA Date:09/12/2022
Change Order No:001 Department of Transportation Page: 4
****************************************************************************************************************************
APPROVED FOR LOCAL PUBLIC AGENCY
PE/S _________________________
****************************************************************************************************************************
APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION
Approval Level Name of Approver Date Status
Project Engineer/Supervisor Carter, Scott 08/22/2022 Approved
Area Engineer Hauersperger, Steven 08/26/2022 Approved
September 27, 2022
Contract No:R -43125 Change Order No.: 002
INDIANA Department of Transportation Page: 1
Construction Change Order and Time Extension Summary
Contract Information Contract No.: R -43125 Letting Date:03/09/2022
District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Carter, Scott Status:Approved
Change Order Information Change Order No.: 002 EWA: Y or Force Acct: N
Date Generated: 00/00/0000 Date Approved: 08/26/2022
Reason Code: CHANGED COND, Materials Related
Description: Add 502 concrete item
Original Contract Amount $ 655,280.20
Current Change Order Amount $ 146,080.00 Percent: 22.293 %
Total Previous Approved Changes $ -140,912.35 Percent: -21.504 %
Total Change To-Date $ 5,167.65 Percent: 0.789 %
Modified Contract Amount $ 660,447.85
Time Extension Information
Date Initiated 00/00/0000 Date Completed 00/00/0000
Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SP Date 00/00/0000 or SP Days
(SS = Standard Specification, SP = Special Provision)
Time Element Description:
Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00
Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______
SS Days____________ SP Days Value $ _______________
Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SS Date 00/00/0000 or SP Days 0
Contract No:R -43125 Change Order No.: 002
INDIANA Department of Transportation Page: 2
Construction Change Order and Time Extension Summary
Review and Approval Information
Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______*
($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- )
(Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days)
Verbal Approval Required?Y / N If Y, by_____________ Date Issued___________
Total Change To-Date>5%?Y / N If Y , Copy to Program Budget Manager_________________
Scope/Design Recommendation
Required?
Y / N If Y, Referred to Project Manager(PM) __________________
Date to PM__________ Date Returned___________
Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________
If N,Resolution: Approved __________ Disapproved ___________
Resolved by_________________________ Date__________
LPA Signatures Required?Y / N If Y, Date to LPA _____________ Date Returned _________
FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________
* Field Engineer Recommendation (Required for SCE or DDCM Approval)
Field Engineer _________________________Date _____________
Comments: ____________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Contract No:R -43125 INDIANA Date:09/12/2022
Change Order No:002 Department of Transportation Page: 3
Contract:R -43125
Project:1902178 - State:190217800LC4
Change Order Nbr: 002
Change Order Description: Add 502 concrete item
Reason Code:CHANGED COND, Materials Related
CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change
0081 1902178 0081 502-06327 SYS 83.000 1760.000 C Amount:$ 146,080.00
Item Description:PCCP 10 IN
Supplemental Description1: Mainline pavement
Supplemental Description2:
Total Value for Change Order 002 = $ 146,080.00
Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended.
General or Standard Change Order Explanation
502 concrete mix requested by contractor because of small quantity of material required on contract.
Change Order Explanation for Specific Line Item
****************************************************************************************************************************
It is the intent of the parties that this change order is full and complete compensation for the work describe above.
Notification and consent to this change order is hereby acknowledged.
Contractor:____________________________________________Signed By:_____________________________________________
Date:__________________________________________________
***************************************************************************************************************************
NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system.
Contract No:R -43125 INDIANA Date:09/12/2022
Change Order No:002 Department of Transportation Page: 4
****************************************************************************************************************************
APPROVED FOR LOCAL PUBLIC AGENCY
PE/S _________________________
****************************************************************************************************************************
APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION
Approval Level Name of Approver Date Status
Project Engineer/Supervisor Carter, Scott 07/22/2022 Approved
Area Engineer Hauersperger, Steven 08/26/2022 Approved
September 27, 2022
Contract No:R -43125 Change Order No.: 003
INDIANA Department of Transportation Page: 1
Construction Change Order and Time Extension Summary
Contract Information Contract No.: R -43125 Letting Date:03/09/2022
District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Carter, Scott Status:Approved
Change Order Information Change Order No.: 003 EWA: Y or Force Acct: N
Date Generated: 00/00/0000 Date Approved: 08/26/2022
Reason Code: CHANGED COND, Materials Related
Description: Castings provided and adjusted to grade
Original Contract Amount $ 655,280.20
Current Change Order Amount $ 5,167.65 Percent: 0.789 %
Total Previous Approved Changes $ 0.00 Percent: 0.000 %
Total Change To-Date $ 5,167.65 Percent: 0.789 %
Modified Contract Amount $ 660,447.85
Time Extension Information
Date Initiated 00/00/0000 Date Completed 00/00/0000
Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SP Date 00/00/0000 or SP Days
(SS = Standard Specification, SP = Special Provision)
Time Element Description:
Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00
Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______
SS Days____________ SP Days Value $ _______________
Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0
SS Date 00/00/0000 or SP Days 0
Contract No:R -43125 Change Order No.: 003
INDIANA Department of Transportation Page: 2
Construction Change Order and Time Extension Summary
Review and Approval Information
Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______*
($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- )
(Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days)
Verbal Approval Required?Y / N If Y, by_____________ Date Issued___________
Total Change To-Date>5%?Y / N If Y , Copy to Program Budget Manager_________________
Scope/Design Recommendation
Required?
Y / N If Y, Referred to Project Manager(PM) __________________
Date to PM__________ Date Returned___________
Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________
If N,Resolution: Approved __________ Disapproved ___________
Resolved by_________________________ Date__________
LPA Signatures Required?Y / N If Y, Date to LPA _____________ Date Returned _________
FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________
* Field Engineer Recommendation (Required for SCE or DDCM Approval)
Field Engineer _________________________Date _____________
Comments: ____________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Contract No:R -43125 INDIANA Date:08/30/2022
Change Order No:003 Department of Transportation Page: 3
Contract:R -43125
Project:1902178 - State:190217800LC4
Change Order Nbr: 003
Change Order Description: Castings provided and adjusted to grade
Reason Code:CHANGED COND, Materials Related
CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change
0082 1902178 0082 720-01894 EACH 1,033.530 5.000 C Amount:$ 5,167.65
Item Description:CASTING FURNISH AND ADJUST TO GRADE
Supplemental Description1: 7.0 inch tall fram, solid cover (1 w/gasket sanitary sewer)
Supplemental Description2:
Total Value for Change Order 003 = $ 5,167.65
Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended.
General or Standard Change Order Explanation
5/7 castings to be adjusted on project were found to be damaged beyond further use.
Change Order Explanation for Specific Line Item
****************************************************************************************************************************
It is the intent of the parties that this change order is full and complete compensation for the work describe above.
Notification and consent to this change order is hereby acknowledged.
Contractor:____________________________________________Signed By:_____________________________________________
Date:__________________________________________________
***************************************************************************************************************************
NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system.
Contract No:R -43125 INDIANA Date:08/30/2022
Change Order No:003 Department of Transportation Page: 4
****************************************************************************************************************************
APPROVED FOR LOCAL PUBLIC AGENCY
PE/S _________________________
****************************************************************************************************************************
APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION
Approval Level Name of Approver Date Status
Project Engineer/Supervisor Carter, Scott 08/26/2022 Approved
September 27, 2022
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date September 13, 2022
Name Leslie Biek, PE Department PW
BPW Date September 27, 2022 Phone Extension
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 1-3 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name INDOT (Contractor is Milestone)
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Olive St Reconstruction Ph 2
Project Number 114-064, PROJ 58
Funding Source River West TIF
Account No. PO 15217
Amount
Terms of Contract
Purpose/Description These change orders are to replace the concrete mix (CO 1 & 2) and remove
and replace five castings instead of adjusting to grade due to existing
condition (CO #3).
For Change Orders Only
Amount of
Increase
Decrease
$ 5,167.65 ($1,033.53 local funds)
($ )
Previous Amount $ 655,280.20
Current Percent of Change:
Increase
Decrease
0.789%
( %)
New Amount $ 660,447.85
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: