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Home My WebLink AboutChange Order No 2 - Installation of School Zone Flashing Beacons Proj No. 117-075 - Michiana Contracting, Inc. ELIZABETH A. MARADIK JOSEPH R. MOLNAR GARY A. GILOT JORDAN V. GATHERS MURRAY L. MILLER 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS September 27, 2022 Mr. Scott Kirkpatrick Michiana Contracting, Inc. 7843 Lilac Rd. Plymouth, IN 46563 skirkpatrick@michianacontracting.com RE: Change Order No. 2 – School Zone Flashing Beacons Installation Project No. 117-075 Dear Mr. Kirkpatrick: At its September 27, 2022 meeting, the Board of Public Works approved the above referenced Change Order be increase by $30,017.45, bringing the revised contract amount to $1,038,566.36. Enclosed is a copy of the Change Order for your records. If you have any further questions, please call this office at (574) 235-9251. Sincerely, /s/ Theresa Heffner Theresa Heffner, Clerk Enclosures TH/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works FROM: Scott Kreeger, Project Engineer SUBJECT: Change Order No. 2 - Project No. 117-075 School Zone Flashing Beacons DATE: September 26, 2022 As part of the current INDOT contract for the School Zone Flashing Beacons (DES#1801240), the City of South Bend Division of Engineering has requested an additional 5 flashing beacons with the intention of replacement parts for potential knockdowns and unforeseen damages. These 5 beacons will be a non-participating item as it is outside the original scope of the project and will be funded by the City. INDOT has approved the change order within the project for $30,017.45 and will adjust the contract PO with Michiana Contracting to allow for the additional flashing beacons. This acquisition is for supplies only. Contract No:T -41189 Change Order No.: 002 INDIANA Department of Transportation Page: 1 Construction Change Order and Time Extension Summary Contract Information Contract No.: T -41189 Letting Date:12/08/2021 District:LAPORTE DISTRICT AE:Hauersperger, Steven PE/S:Kreeger, Scott Status:Pending Change Order Information Change Order No.: 002 EWA: Y or Force Acct: N Date Generated: 09/20/2022 Date Approved: 00/00/0000 Reason Code: SCOPE CHANGES, Added Quantities/Items Description: Additional Flashing Beacons for stock Original Contract Amount $ 739,628.00 Current Change Order Amount $ 30,017.45 Percent: 4.059 % Total Previous Approved Changes $ 268,920.91 Percent: 36.359 % Total Change To-Date $ 298,938.36 Percent: 40.418 % Modified Contract Amount $ 1,038,566.36 Time Extension Information Date Initiated 00/00/0000 Date Completed 00/00/0000 Original Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SP Date 00/00/0000 or SP Days (SS = Standard Specification, SP = Special Provision) Time Element Description: Current Time Extension SS Days 0 SP Days 0 SP Days Value $ 0.00 Previous Time Approved SS Days by AE:______ DCE:______ SCE:______ DDCM:______ SS Days____________ SP Days Value $ _______________ Revised Contract Time SS Completion Date 00/00/0000 or SS Calendar/Work Days 0 SS Date 00/00/0000 or SP Days 0 Contract No:T -41189 Change Order No.: 002 INDIANA Department of Transportation Page: 2 Construction Change Order and Time Extension Summary Review and Approval Information Required Approval Authority AE:________ DCE:________ SCE:________* DDCM:_______* ($ per Change Order) (- LE $ 250K-) (- LE $ 750K - ) ( -- LE $ 2 M -- ) ( -- GT $ 2 M -- ) (Days per Contract) ( 50 SS days ) ( 100 SS days ) ( 200 SS Days ) ( GT 200 SS days) Verbal Approval Required? Y / N If Y, by_____________ Date Issued___________ Total Change To-Date>5%? Y / N If Y , Copy to Program Budget Manager_________________ Scope/Design Recommendation Required? Y / N If Y, Referred to Project Manager(PM) __________________ Date to PM__________ Date Returned___________ Approval Authority Concurs with PM? Y / N If Y, Concurrence by_______________ Date___________ If N,Resolution: Approved __________ Disapproved ___________ Resolved by_________________________ Date__________ LPA Signatures Required? Y / N If Y, Date to LPA _____________ Date Returned _________ FHWA Signatures Required? Y / N If Y, Date to FHWA____________ Date Returned_________ * Field Engineer Recommendation (Required for SCE or DDCM Approval) Field Engineer _________________________ Date _____________ Comments: ____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Contract No:T -41189 INDIANA Date:09/20/2022 Change Order No:002 Department of Transportation Page: 3 Contract: T -41189 Project: 1801240 - State:180124000LC4 Change Order Nbr: 002 Change Order Description: Additional Flashing Beacons for stock Reason Code: SCOPE CHANGES, Added Quantities/Items CLN PCN PLN Item Code Unit Unit Price CO Qty Comment Amount Change 0022 1801240 0022 805-06742 EACH 4,727.490 5.000 C Amount:$ 23,637.45 Item Description:SOLAR POWERED FLASHING BEACON ASSEMBLY Supplemental Description1: School zone flashing beacon with applied time & monitoring Supplemental Description2: 0023 1801240 0023 805-11771 EACH 1,276.000 5.000 C Amount:$ 6,380.00 Item Description:SIGNAL POLE PEDESTAL 16 FT Supplemental Description1: Pedestal base cap Supplemental Description2: Total Value for Change Order 002 = $ 30,017.45 Whereas, the Standard Specifications for this contract provides for such work to be performed, the following change is recommended. General or Standard Change Order Explanation The City of South Bend has requested an additional 5 flashing beacons with the intention of replacement parts for potential knockdowns and unforeseen damages. These 5 beacons will be a non-participating item as it is outside the original scope of the project and will be funded by the City. The INDOT PM is aware of the change and has given concurrence Change Order Explanation for Specific Line Item **************************************************************************************************************************** It is the intent of the parties that this change order is full and complete compensation for the work describe above. Notification and consent to this change order is hereby acknowledged. Contractor:____________________________________________ Signed By:_____________________________________________ Date:__________________________________________________ *************************************************************************************************************************** NOTE: Other required State and FHWA signatures will be obtained electronically through the SiteManager system. Contract No:T -41189 INDIANA Date:09/20/2022 Change Order No:002 Department of Transportation Page: 4 **************************************************************************************************************************** APPROVED FOR LOCAL PUBLIC AGENCY PE/S _________________________ **************************************************************************************************************************** APPROVED FOR INDIANA DEPARTMENT OF TRANSPORATION Approval Level Name of Approver Date Status Project Engineer/Supervisor Project Engineer/Supervisor 00/00/0000 Action Pending September 27, 2022 EWA 003 Added Beacons for Stock (Revised)PAGE 1 OF 5 DATE : CONTRACT:T-41189 DESCRIPTION : FORCE ACCOUNT / EXTRA WORK INDOT LABOR : 109.05 ( a )WEEK ENDING : EMPLOYEE RATE TOTAL FOREMAN 30.00 $0.00 ELECTRICIAN 32.43 $0.00 OPERATOR 27.53 $0.00 LINEMAN 35.76 $0.00 GROUNDMAN TRUCK DRIVER 22.16 $0.00 GROUNDMAN/LABORER 19.73 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL LABOR $0.00 ( 1 ) --------------------- FICA 7.65% X LINE ( 1 ) $0.00 ( 2 ) --------------------- FRINGES : --------------- FOREMAN HRS X $15.50 = ELECTRICIAN HRS X $12.33 = OPERATOR HRS X $13.13 = LINEMAN HRS X $15.52 = GROUNDMAN HRS X $10.70 = LABORER HRS X $9.89 = TOTAL FRINGES $0.00 ( 3 ) ------------------- WORKMEN'S COMPENSATION 7.1% X LINE ( 1 ) $0.00 ( 4 ) ------------------- BODILY INJURY INSURANCE 2.1% X LINE ( 1 ) $0.00 ( 5 ) ------------------- PROPERTY DAMAGE INSURANCE 0.0% X LINE ( 1 ) $0.00 ( 6 ) ------------------- STATE UNEMPLOYMENT 4.3% X LINE ( 1 ) $0.00 ( 7 ) ------------------- FEDERAL UNEMPLOYMENT 0.8% X LINE ( 1 ) $0.00 ( 8 ) ------------------- TRAVEL ALLOWANCE OR SUBSISTENCE $0.00 ( 9 ) ------------------- TOTAL : LINES ( 1 ) + ( 2 ) + ( 3 ) + ( 4 ) + ( 5 ) + ( 6 ) + ( 7 ) + ( 8 ) + ( 9 ) $0.00 ( 10 ) ------------------- 20% X LINE ( 10 ) $0.00 ( 11 ) ------------------- GRAND TOTAL LABOR : LINES ( 10 ) + ( 11 ) $0.00 ( 12 ) ------------------- July 25, 2022 $0.00 $0.00 $0.00 $0.00 $0.00 PAY HOURSDOUBLETIMEOVERTIMEREGULAR $0.00 MICHIANA CONTRACTING, INC FORCE ACCOUNT/EXTRA WORK AGREEMENT Additional Beacons For Stock Added by City of South Bend EWA 003 Added Beacons for Stock (Revised)PAGE 2 OF 5 INSURANCE, TAXES : 109.05 ( b ) INSURANCE : [ 1.80 % X LINES ( 12 ) + ( 20 ) + ( 26 ) ] $524.06 ( 13 ) ------------------- TAXES $0.00 ( 14 ) ------------------- TOTAL : LINES ( 13 ) + ( 14 ) $524.06 ( 15 ) ------------------- 10% X LINE ( 15 ) $52.41 ( 16 ) ------------------- GRAND TOTAL FOR INSURANCE, TAXES : LINES ( 15 ) + ( 16 ) $576.47 ( 17 ) ------------------- MATERIALS : 109.05 ( c ) TOTAL MATERIALS $25,995.00 ( 18 ) ------------------- 12% X LINE ( 18 ) $3,119.40 ( 19 ) ------------------- GRAND TOTAL MATERIALS : LINES ( 18 ) + ( 19 ) $29,114.40 ( 20 ) ------------------- EQUIPMENT : 109.05 ( d ) CONTRACTOR OWNED EQUIPMENT : NO. OF MACHINERY OR SPECIAL EQUIPMENT HOURS EXTENSION SERVICE TRUCK $0.00 BUCKET TRUCK $0.00 LINE TRUCK $0.00 DUMP TRUCK $0.00 PICKUP TRUCK $0.00 SIGN INSTALLATION TRUCK $0.00 LOOP INSTALLATION TRUCK $0.00 TRUCK CRANE - 15 TON 65 FT., 6X4, DSL $0.00 BACKHOE - CASE # 580E $0.00 TRENCHER - D/W # 6510, W / BACKHOE $0.00 TRENCHER - D/W # 4010, W / BACKHOE $0.00 TRENCHER - D/W # 3700 $0.00 BORING MACHINE - VERMEER D24X40 $0.00 FIBER OPTIC FUSION SPLICER (LESS TRUCK) $0.00 HYDRAULIC EXCAVATOR - MINI - CAT 304/305 $0.00 HYDRAULIC EXCAVATOR - KOMATSU PC270 $0.00 LOADER - SKID STEER B/C # 843 $0.00 ROCK BREAKER - Z-96, FOR SKID STEER $0.00 TRACTOR ON HIGHWAY - 6X4, 275 HP, DSL. $0.00 EQUIPMENT TRAILER - 3 AXLE - 20 FT $0.00 EQUIPMENT TRIALER - 2 AXLE - 6 TON $0.00 AIR COMPRESSOR - ROTARY SCREW, 185 CFM $0.00 PAVEMENT BREAKER - 90 LB. $0.00 ROCK DRILL / CORE MACHINE $0.00 CHIPPING HAMMER $0.00 SMALL GENERATOR - 4KW $0.00 VIBRATORY PLATE COMPACTOR $0.00 CUT-OFF SAW $0.00 MAGNETIC DRILL $0.00 CONCRETE SAW - 35 HP $0.00 TRAFFIC LINE REMOVER $0.00 HYDRAULIC BENDER $0.00 ARROW BOARD - DIESEL $0.00 CRASH ATTENUATOR FOR TRUCK MOUNTING $0.00 TRASH PUMP W/ HOSE & GENERATOR $0.00 TOTAL CONTRACTOR OWNED EQUIPMENT $0.00 ( 21 ) --------------------- RENTED EQUIPMENT $0.00 ( 22 ) ------------------- FUEL, LUBRICANTS, & TRANSPORTATION COSTS $0.00 ( 23 ) ------------------- TOTAL : LINES ( 21 ) + ( 22 ) + ( 23 ) $0.00 ( 24 ) ------------------- 12% X LINE ( 24 ) $0.00 ( 25 ) ------------------- GRAND TOTAL EQUIPMENT : LINES ( 24 ) + ( 25 ) $0.00 ( 26 ) ------------------- $17.55$7.22$10.33 ADJ. MO. RATE BLUE BOOK BLUE BOOKBLUE BOOK OPERATING TOTAL COST $10.25 $36.01 $46.26 / 176 HRS. RATE / HR PER HOUR $28.34 $36.21 $64.55 $51.45 $54.39 $105.84 $16.40 $32.81 $49.21 $6.78 $17.72 $24.50 $56.10 $83.57 $139.67 $24.65 $76.82 $101.47 $19.78 $18.00 $37.78 $21.34 $22.91 $44.25 $103.05$54.36$48.69 $18.63 $14.41 $33.04 $12.34 $10.22 $22.56 $126.34 $210.73 $337.07 $62.14 $69.31 $131.45 $13.77 $14.66 $28.43 $10.23 $2.10 $12.33 $17.83 $44.07 $61.90 $10.62 $7.15 $17.77 $6.32 $1.45 $7.77 $5.85 $14.72 $20.57 $1.23 $0.45 $1.68 $3.24 $0.56 $3.80 $5.56 $0.45 $6.01 $1.23 $4.98 $6.21 $2.79 $4.18 $6.97 $10.39 $14.69 $4.30 $4.17 $8.47 $1.63 $22.45 $24.08 $1.05 $0.70 $1.75 $38.96 $30.17 $69.13 $89.60 $43.48 $133.08 $3.97 $0.60 $4.57 $4.30 $7.96 $18.82 $26.78 $2.19 $2.27 $4.46 EWA 003 Added Beacons for Stock (Revised)PAGE 3 OF 5 EWA 003 Added Beacons for Stock (Revised)PAGE 4 OF 5 SUBCONTRACTS : 109.05 ( f ) SUBCONTRACTS WEEK ENDING : DESCRIPTION : AMOUNT TOTAL SUBCONTRACTS WEEK ENDING $0.00 ( 27 ) ------------------- TOTAL SUBCONTRACTS TO DATE $0.00 ( 28 ) ------------------- 10% X LINE ( 28 ), FOR FIRST $3,000.00 $0.00 ( 29 ) ------------------- 7% X BALANCE OF LINE ( 28 ) , IF LINE ( 28 ) IS OVER $3,000 $0.00 ( 30 ) ------------------- GRAND TOTAL SUBCONTRACTS : LINES ( 28 ) + ( 29 ) + ( 30 ) $0.00 ( 31 ) ------------------- TOTAL : LINES ( 12 ), ( 17 ), ( 20 ), ( 26 ), & ( 31 ) $29,690.87 ( 32 ) ------------------- 1.0% BOND RATE BASED UPON LINE ( 32 ) $296.91 ( 33 ) ------------------- 10% X LINE ( 33 ) $29.69 ( 34 ) ------------------- TOTAL EXTRA WORK : LINES ( 32 ) + ( 33 ) + ( 34 )$30,017.47 ( 35 ) ------------------- EWA 003 Added Beacons for Stock (Revised)PAGE 5 OF 5 QTY UNIT DESCRIPTION COST EXTENSION 5 EA School Zone Flashing Beacon 5 EA Pedestal Base Cap --------------- ----------------- ------------------------------------------------------------------------------------- SUBTOTAL MATERIALS 1 LSUM MISC. MATERIALS --------------- ----------------- ------------------------------------------------------------------------------------- 1,276.00$ 19,615.00$ 6,380.00$ 25,995.00$ -$ 25,995.00$ TOTAL MATERIALS 3,923.00$ NNumber 646807 QQUOTATION PPage:1 of 1 10435 ARGONNE WOODS DRIVE WOODRIDGE, IL 60517 P:574-243-0901 F:630-543-5050 TTo:10675 MICHIANA CONTRACTING, INC 7843 LILAC ROAD PO BOX 929 PLYMOUTH IN 46563 USA PPhone:574-936-8613 Fax: QQuote Date:7/14/2022 EExpires:9/12/2022 SJK@TCC1.com (630) 506-7813PPhone: STEPHEN KETTLESTRINGSSSalesperson: EEmail: FFOB: TTerms:NET 30 BASED ON APPROVED CREDIT Attn: Email: 574-936-6201 110Book / Call / Item: Letting Date:12/8/2021 5 ADD'L A.I. SZ FL BCNS - adderDescription: Location:SOUTH BEND T-41189 -- 12-8-21Contract No: *** ADDER TO ORIGNAL QUANTITIES, SPARE UNITS Part Number / Description Net PriceUnit PriceQty/UM SOLAR POWERED FLASHING BEACON ITEM 1; SCHOOL ZONE FLASHING BEACON WITH APPLIED INFORMATION TIME CLOCK & MONITORING * ASSUMES A CLEAR UNOBSTRUCTED VIEW OF SUN; NO SHADING ON THE ARRAY. ** IF THERE IS A KNOCK-DOWN AND THE LOCATION IS STILL ACTIVE ON GLANCE, THE AI TIME CLOCK WILL BE REPLACED BY A NEW UNIT AS PART OF THE APPLIED INFORMATION WARRANTY PROGRAM, THEREFORE, THERE IS NOT A CHARGE FOR THE UNIT 5.00 3,923.00 19,615.00EA SIGNAL POLE, PEDESTAL 16FT ITEM 2; 16' PEDESTAL-BASE-CAP-ANCHORS 5.00 1,276.00 6,380.00EA Quote Total:25,995.00 Item Total: 25,995.00 Misc Charges and Adjustments: 0.00 PPricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 9/20/2022 Name Scott Kreeger Department Public Works BPW Date 9/27/2022 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 2 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Michiana Contracting New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Installation of School Zone Flashing Beacons Project Number DFO Proj. 077 (City PN: 117-075) Funding Source Major Moves Account No. 412-442001 Amount $30,017.45 Terms of Contract Purpose/Description __Change Order #2 for the additional 5 flashing beacons for replacement and knockdowns. See Change order documents below for more details.______________________ For Change Orders Only Amount of Increase Decrease $ 30,017.45 ($ ) Previous Amount $ 1,008,548.91 Current Percent of Change: Increase Decrease 4.059% ( %) New Amount $ 1,038,566.36 Total Percent of Change: Increase Decrease 40.418% ( %) Time Extension Amount: New Completion Date: